Item D17 D.17'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: D.17
Agenda Item Summary #6674
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of McFarland Johnson Task Order No. 2020-02 in the
amount of$590,556.00 for construction services for the Customs Facility— Terminal Annex Repairs,
Renovation & Equipment project at the Key West International Airport; to be paid 50% from FDOT
Grant AQH10 and 50% from PFC 418 and Airport Operating Fund 404.
ITEM BACKGROUND: This task order is for construction observation and administrative
services during the Customs Facility project to modernize the existing facility and renovate
approximately 5,000 square feet of interior space.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for professional
services with McFarland-Johnson, Inc. on February 15, 2017.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
McFarland Johnson PSO 2020-02 CA Services EYW Customs
FINANCIAL IMPACT:
Effective Date: upon NTP
Expiration Date: 420 days after NTP
Total Dollar Value of Contract: $590,556.00
Total Cost to County: N/A
Current Year Portion:
Budgeted: Yes
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D.17
Source of Funds: 50% FDOT grant and 50% PFC #18 &Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes, under Master Agreement
Additional Details:
404-630169-560620-GAKD129-530310
REVIEWED BY:
Beth Leto Completed 03/02/2020 4:29 PM
Richard Strickland Completed 03/03/2020 9:14 AM
Pedro Mercado Completed 03/03/2020 9:38 AM
Budget and Finance Completed 03/03/2020 1:09 PM
Maria Slavik Completed 03/03/2020 2:29 PM
Kathy Peters Completed 03/03/2020 3:13 PM
Board of County Commissioners Completed 03/18/2020 9:00 AM
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D.17.a
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Task Order No. 2020-02
Client Project No. Engineer Project No. 18221.10
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This Task Order is entered into on the effective date noted above pursuant to the"Master Agreement for ,
Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. cv
("Consultant"),dated February 15,2017("Agreement"). The Agreement is incorporated herein and forms N
an integral part of this Task Order,
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Services Authorized: Construction Services for Customs Facility — Terminal Annex Repairs,
Renovation&Equipment at Key West International Airport �--
Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached hereto 0
and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of
ten(10)pages.
Pricing
N/A_._. Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$590,556
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N/A Other(Describe):
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Services may commence on Execution
Services will cease by 420 day
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK,CLERK OF MONROE COUNTY, FLORIDA 0
By
Mayor/Chairman 0
CONSULTANT:
MCFAR OHNS I C. E
By
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Witness James M.Festa,P C.E.
Title � E R COUNTYTT t NEY
Er FOAMI
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File: EQ 01.
Page 1 of 1 ASS[ UNTK ATrt RNEY
Date 3 2 20
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EXHIBIT "A"
SCOPE OF SERVICES
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KEY WEST INTERNATIONAL AIRPORT (EYW)
COUNTY OF MONROE, FLORIDA CD
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FULL-TIME CONSTRUCTION OBSERVATION AND
ADMINISTRATION SERVICES 0.
CUSTOMS FACILITY—TERMINAL ANNEX REPAIRS,RENOVATION& W
EQUIPMENT
McFarland-Johnson, Inc. (CONSULTANT) shall provide the following professional services to
the County of Monroe, Florida (SPONSOR) including administrative and full-time construction >-
observation and construction administration services during the Construction of the above project
at Key West International Airport.
PROJECT DESCRIPTION
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The project consists of construction to renovate the existing Terminal Building Annex that houses
the U.S.Customs and Border Protection Facilities(CBP)at Key West International Airport(EYW) �
for County of Monroe, FL (SPONSOR). The primary goal of the PROJECT is to complete a
modernization of the existing CBP facilities and includes demolition and renovation of U)
approximately 5,000 sf of interior space. The project generally consists of the following items of r_
work: y
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➢ Demolition includes removal of rooftop HVAC equipment, and full removal of all existing
interior buildout down to the building shell, including existing walls, doors, ceilings,
finishes, millwork, furniture fixtures, and equipment (FFE), HVAC, electrical, lighting,
plumbing, fire alarm, security, and IT infrastructure.
➢ New construction includes new structural infill of abandoned curbed roof openings, roof
replacement for approximately 60% of the existing roof, HVAC replacement, new
electrical (power, data, lighting), plumbing (restrooms, sinks, drinking fountains), interior
walls, doors, windows, ceilings, finishes, millwork, x-ray screening equipment, furniture,
fixtures and equipment(FFE), security, IT, and access control systems.
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 1 Exhibit A-Scope of Services
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• PROJECT BID PHASES: The project construction will be procured in one bid phase and
a construction contract will be awarded to a single contractor.
• PROJECT SCHEDULE: Construction of this PROJECT is anticipated to proceed and
be completed according to the following schedule: a.
• Notice to Proceed for Permits is scheduled for April 2020 N
• Notice to Proceed for Construction is scheduled for May 2020 N
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The construction contract duration will be 300 calendar days (10 months) from NTP for
construction. c-
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The Consultant will begin services in April 2020 and substantial construction completion
is scheduled by February 2021. Construction close-out is anticipated to be complete in E
June 2021.
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• PROJECT BUDGET: The PROJECT's total estimated opinion of construction cost is >_
$2.9M including a construction contingency which has been established by the SPONSOR. W
• PROJECT TEAM: The PROJECT will be executed by the following firms noting their
primary scope of responsibilities:
CONSULTANT `V
McFarland Johnson, Inc. Construction Observation c�
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SUBCONSULTANT
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AVCON Construction Administration r_
- Shenkel Shultz (Subconsultant to AVCON) Construction Administration
RESPONSIBILITY OF THE SPONSOR
The SPONSOR shall coordinate all efforts of the Airport Staff and Airport Tenants with the
following tasks:
• Establishment of project budget, project schedule, and project design criteria.
• Engagement of FAA, CBP and other project Stakeholders.
• Coordination, determination and provision of temporary facilities and operations
including any equipment, (bag carts, tugs etc.) and staffing required to service
airline operations, customers, baggage handling and terminal functions not
included in the construction contract.
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 2 Exhibit A-Scope of Services
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SCOPE OF WORK
The CONSULTANT shall provide the following professional services including administration
and full-time resident construction observation services during the construction of the PROJECT.
a.
The CONSULTANT will be supported by efforts from the SUBCONSULTANTS as indicated
above and throughout this Scope of Work. N
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The proposed PROJECT will be performed and constructed by SPONSOR with grant assistance N
from the State of Florida Department of Transportation (FDOT).
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1. ADMINISTRATION/PROJECT MANAGEMENT:
Services provided for under this phase include: E
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1.1 Consultation: CONSULTANT shall provide advice to the SPONSOR during
construction, including the holding of a pre-construction conference and a final
inspection conference as required by FDOT. uo
1.2 Weekly Meetings: For the duration of the PROJECT, a weekly meeting will be
conducted by the CONSULTANT and SUBCONSULTANT, with anticipated
participation by the SPONSOR, and the construction contractor (CONTRACTOR). <
Meeting will be held in-person at a location designated by SPONSOR. Other invitees N
may participate by audio conference.
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1.2 Site Visits: CONSULTANT's Project Manager or designee, with support of
SUBCONSULTANT shall make visits to the site at intervals appropriate to the various U)
stages of construction, as CONSULTANT deems necessary, in order to observe the r_
progress and adherence to the Contract Documents of the various aspects of the
CONTRACTOR(s)' work. It is anticipated that the Project Manager will visit the site 0
ten (10) times during construction.
1.3 Shop Drawing and Requests for Information (RFIs): CONSULTANT, with support of
SUBCONSULTANTS, shall review and take other appropriate action with respect to
Shop Drawings, RFIs, Material Submittals, Samples and other data which the
CONTRACTOR are required to submit,but only for conformance with the information
given in the Contract Documents and compatibility with the design concept of the
completed PROJECT as a function of the whole as indicated in the Contract Documents.
Such reviews and approvals or other action shall not extend to means, methods, <
techniques, sequences, or procedures of construction or to safety precautions and
programs incidental thereto.
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 3 Exhibit A-Scope of Services
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1.4 Expert Witness: Provide assistance to SPONSOR as an expert witness in any litigation
that may arise from the development or construction of this project. Payment for this
additional service will be mutually agreed to prior to the onset of this task.
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AVCON, as SUBCONSULTANT will provide Construction Administration tasks as further
a.
described in SUBCONSULTANT scope attached as Attachment 1, under the general
supervision of CONSULTANT.
2. CONSTRUCTION OBSERVATION: `V
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Construction observation services shall be provided by a competent full-time Resident 0.
Project Representative (RPR) familiar with building construction at a facility similar to that "-
of the SPONSOR's, with support of SUBCONSULTANTS.
2.1. Applications for Payment: Based on 1) CONSULTANT's on-site observations of
work progress; 2) information provided by the RPR; 3) review of the
CONTRACTOR'S applications for payment by RPR and SUBCONSULTANTS
including the accompanying data and schedules:
2.1.1. CONSULTANT shall determine the amounts owing the CONTRACTOR(s) and
recommend in writing payments to CONTRACTOR in such amounts. Such
recommendations of payment will constitute a representation to the SPONSOR
based on such observations and review, that the work has progressed to the point
indicated, and that, to the best of the CONSULTANT's knowledge, information
and belief, the quality of such work is generally in accordance with the Contract
Documents (subject to an evaluation of such work as to a functioning whole prior
to, or upon, Substantial Completion, to the results of any subsequent tests called U)
for in the Contract Documents and to any other qualifications stated in the r_
recommendation).
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2.1.2. By recommending any payment, CONSULTANT will not thereby be deemed to
have represented that exhaustive, continuous or detailed reviews or examination
have been made by CONSULTANT to check the quality or quantity of
CONTRACTOR(s) work as it is furnished and performed beyond the
responsibilities specifically assigned to CONSULTANT in the Agreement and the
Contract Documents. CONSULTANT agrees that he will exercise reasonable
professional judgement in verifying that the adherence to the Contract Documents
and quantity of the work meets requirements of the Contract Documents for which
CONSULTANT is contractually responsible. CONSULTANT's review of
CONTRACTOR(s)' work for the purposes of recommending payments will not
impose on CONSULTANT responsibility to supervise, direct, or control such
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 4 Exhibit A-Scope of Services
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work or for the means, methods, techniques, sequences, direct, or procedures of
construction or safety precautions or programs incident thereto or
CONTRACTOR(s) compliance with laws, rules, regulations, ordinances, codes,
or orders applicable to their furnishing and performing the work. It will also not
impose responsibility on CONSULTANT to make any examination to ascertain
how or for what purpose any CONTRACTOR has used the monies paid on account
of the Contract Price, or to determine that title to any of the work, materials, or N
equipment has passed to SPONSOR free and clear of any lien, claims, security c,
interests, or encumbrances, or that there may not be other matters at issue between
SPONSOR and CONTRACTOR that might affect the amount that should be paid.
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2.1.3. It is assumed that ten (10) contractor applications for payment will be reviewed
and recommendations for payment provided during the project.
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2.2. Resident Construction Observation: Provide technical observation of construction by
one (1) full-time Resident Project Representative (RPR) and supporting staff as
required, who will also: W
2.2.1. Maintain a project record in conformance with the Federal Aviation Administration .2
and Manual of Uniform Record Keeping (MURK), adopted for use on an Airport i0)
Improvement Project, (AIP).
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2.2.3. Assist SPONSOR in preparation of partial and final requests for reimbursement for
State and Federal aid. N
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2.2.4. Prepare, compile, and negotiate change order documentation and supplemental
agreements with the CONTRACTOR(s) on behalf of the SPONSOR. r_
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2.2.5. Conduct periodic job meetings on site with all interested parties, and coordinate
documentation of these meetings. These meetings will be held on a bi-weekly
schedule as the contract work continues on the project.
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2.2.6. The CONSULTANT will employ qualified materials testing firms qualified to
perform materials testing and special inspections. The CONSULTANT shall assure
that all Federal and State requirements, as applicable to specified materials, are
adhered to. E
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2.3. Progress Reports: Submit weekly progress reports of construction activity and
problems encountered as required by the SPONSOR, and the Federal Aviation
Administration. FAA Form 5370-1, "Construction Progress and Inspection Report"
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 5 Exhibit A-Scope of Services
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will be utilized for this purpose. Submit monthly Project Progress Reports outlining
the status of schedule, cost and other key issues.
2.4. Contractor(s)' Completion Documents: CONSULTANT shall receive and review
maintenance and operating instructions, schedules, guarantees, bonds, and certificates
of inspection, test and approvals which are to be assembled by CONTRACTOR.
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2.5. Observations: CONSULTANT, with support from SUBCONSULTANTS shall
conduct a review and a final observation to determine if the work is acceptable so that
CONSULTANT may recommend, in writing, final payment to CONTRACTOR and
may give written notice to SPONSOR and the CONTRACTOR that the work is
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acceptable(subject to any conditions therein expressed),but any such recommendation U-
and notice will be subject to the limitations expressed in this Section "2.1.b.". 2
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2.6. Completion Certificates: Issue certificates of completion to the SPONSOR and FDOT c
at the completion of construction.
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2.7. Limitation of Responsibility: CONSULTANT shall not be responsible for the acts or >-
omissions of any CONTRACTOR(s), or of any Subcontractor or supplier, or any of the
CONTRACTOR(s)' work, nor shall the CONSULTANT have the responsibility to
supervise, direct, or control CONTRACTOR(s)' work or for the means, methods,
techniques, sequences, or procedures of construction or for the safety precautions or et
safety programs of the CONTRACTOR(s).
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2.8. Limitations of Authority: Full-time RPR and other On-Site Staff) N
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2.8.1. Shall not authorize any deviation from the Contract Documents or substitution of
materials or equipment, unless authorized by the CONSULTANT. .
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2.8.2. Shall not exceed limitations of CONSULTANT's authority as set forth in the
agreement or the Construction Contract Documents.
2.8.3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors
or CONTRACTOR's superintendent.
2.8.4. Shall not advise on, issue directions relative to or assume control over any aspect
of the means, methods, techniques, sequences or procedures of the construction E
unless such advice or directions are specifically required by Contract Documents.
2.8.5. Shall not advise on, issue directions regarding or assume control over safety
precautions and programs in connection with the work.
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 6 Exhibit A-Scope of Services
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2.8.6. Shall not accept Shop Drawing or sample submittals from anyone other than
CONTRACTOR.
2.8.7. Shall not authorize SPONSOR to occupy the PROJECT in whole or in part.
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2.8.8. Shall not participate in specialized field or laboratory tests or inspections conducted
by others except as specifically authorized by CONSULTANT. N
2.9. Responsibilities of Construction Observation Staff.' In general, the full-time on-site N
project representative and staff is responsible for monitoring construction activity on
the project and documenting their observations in a formal project record. The formal U)
project record for this project will follow the format and guidelines of the MURK u_
system adopted for an airport project. 2
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The formal project record consists of the following entries and duties: 0
2.9.1. CONSULTANT's Daily Project Diary
2.9.2. Inspector's Daily Reports W
2.9.3. Preparation of FAA Weekly Reports
2.9.4. Summary of Weekly Reports
2.9.5. Prime/Subcontractor Work Summary c,
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2.9.6. Preparation of Material Acceptance Reports
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2.9.7. Preparation of Certification and Testing Log Book N
2.9.8. Review Subcontractor approval forms
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2.9.9. Prepare statement of days charged on a weekly basis 0
2.9.10. Conduct Wage Rate Interviews with prime and/or subcontractor's employees c
2.9.11. Conduct project meetings with SPONSOR and CONTRACTOR
2.9.13. Collect and monitor weekly payrolls for Public Work Prevailing Wage Rate
Compliance
2.9.14. Review and/or preparation of Periodic Payment Requests
2.9.15. Record deviations from the Contract Plans for preparation of Record Drawings
2.9.16. Preparation and review of Change Orders/Force Account Work
The RPR is also responsible for monitoring construction activity as it relates to
airport operations.
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 7 Exhibit A-Scope of Services
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2.10. Contract Period: CONSULTANT agrees to provide on-site RPR services in this phase
of the Agreement during the construction contract period, which is estimated to be 300
calendar days starting in April 2020, as well as 30 days prior 30 days thereafter to
review and complete the project records, totaling 360 calendar days.
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The fee contained in the Exhibit `B" is based on the stated anticipated hours of ca
construction observation and management effort. If these hours are exceeded, through N
no fault of the CONSULTANT, the CONSULTANT shall be entitled to additional
compensation. N
3. PROJECT CLOSEOUT:
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3.1 Proiect Records and Record Plans: Prepare and furnish copies of the Record Plans
for the completed project to the SPONSOR. Copies will also be provided to the federal
and state funding agencies, if required. The record plans must be supplied as a y
requirement of the contract. These plans will show the completed construction per the
inspector's and contractor's records. They are, however, not to be construed as being
100 percent accurate.
3.1.1. Construction Testing Report: A Quality Control Testing report is not required for
this project, nor included in this scope of work.
3.1.2 Airport GIS As-built Survey: An as-built survey in accordance with FAA AC
150/5300-18B is not required for this project, nor included in this scope of work.
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4. ASSUMPTIONS:
4.1 Provisions for overtime effort are not included in this scope or agreement. If overtime CL
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effort is subsequently required by SPONSOR, an amended or separate agreement will y
be made to cover this additional scope of work.
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4.2 Provisions for Hazardous Materials Abatement such as sampling, laboratory testing
of samples, abatement design, environmental monitoring or reviewing
CONTRACTOR submittals pertaining to Hazardous Materials Abatement are not
included in this scope or agreement. If such effort is subsequently required by
SPONSOR, an amended or separate agreement will be made to cover this additional
scope of work. E
4.3 Provisions for geotechnical and materials field and laboratory testing are not included
in this scope or agreement. If such effort is subsequently required by SPONSOR, an
amended or separate agreement will be made to cover this additional scope of work.
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 8 Exhibit A-Scope of Services
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5. SCHEDULE
The CONSULTANT agrees to complete the work under this phase of the Agreement in a
manner satisfactory to the SPONSOR within fourteen (14) months after award of a
construction contract and receipt of an executed copy of this contract from the SPONSOR ca
accompanied by a resolution from its governing body authorizing said execution or within
such extended periods as agreed to by the SPONSOR. The duration includes two (2) months
for engineering, administration and grant administration tasks associated with final closeout N
of the project funding grant with FDOT.
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The CONSULTANT agrees to perform the services during the Construction Observation
portion of this agreement for the construction contract portion of the project, and is based on
the construction contract period of 300 calendar days assuming 5 working days per week E
(Mon.-Fri.) for a total of 215 working days, estimated to be as follows:
Working Days
Pre-Construction:
Project Manager 10 @ 4 hrs.
Resident Project Representative 10 @ 8 hrs.
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Construction Contract:
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Project Manager 25 @ 4 hrs. N
Resident Project Representative 215 @ 8 hrs.
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Post Construction: r_
Project Manager 5 @ 4 hrs.
Resident Project Representative 20 @ 8 hrs. 0
NOTE: THIS TABULATION DOES NOT INCLUDE ALL EXPECTED EFFORT BY CONSULTANT.
Key West International Airport(EYW) Construction Phase Services
Customs Facility—Terminal Annex Repairs,Renovation&Equipment Page 9 Exhibit A-Scope of Services
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Key West International Airport- Customs Facility Construction Svcs
Monroe County
February 2020
FEE SUMMARY McFarland Johnson CL
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DESIGN/PLANNING
SERVICES
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1. DIRECT TECHNICAL LABOR $420,630.00
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2. DIRECT EXPENSES
3. SUBCONSULTANT COSTS $169,926.00 Ch
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AVCON-Constr.Admin/Technical Support $169,926 y
4. TOTAL FEE ESTIMATE $590,556.00
5.TOTAL LUMP SUM FEE FOR ALL SERVICES $590,556 y
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