Item D18 D.18
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe r�l Mayor Heather Carruthers,District 3
Keys Mayor
The Florida � - Mayor Pro Tem Michelle Coldiron,District 2
'` �ql
l €d� Craig Cates,District 1
\J? V,
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: D.18
Agenda Item Summary #6679
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of February 2020,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were three (3) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 02/01/2020 and ending
02/29/2020 for a total of$6,912.48. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt_February 2020
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
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D.18
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 03/03/2020 10:54 AM
Joseph DiNovo Completed 03/03/2020 1:05 PM
Maria Slavik Completed 03/03/2020 2:30 PM
Budget and Finance Completed 03/03/2020 4:18 PM
Kathy Peters Completed 03/03/2020 4:49 PM
Board of County Commissioners Completed 03/18/2020 9:00 AM
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D.18.a
MONROE COUNTY CONSTRUCTION PROJECTS
CHANGE ORDERS
CONSIDERED BY THE COUNTY ADMINISTRATOR'S OFFICE
FOR THE PERIOD 02/01/20 — 02/29/20
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INTRACTOR CO# AMOUNT DESCRIPTION DATE CAUSE
CONSIDERED
Ling Specialists,Inc., 5 $1,556.08 Bond increase cost and removal of 2/9/20* Clerk required Bond be increased. Previous chan a'
South East some scope. orders did not include the cost to the contractor
increase the bond. Upon excavation, it w
discovered that some footing were usable and did r
need repairs,which reduced the scope and decreas
the cost.
stone Design Build, 1 $4,025.88 RFP did not specify exact appliances 2/28/20* County wishes to add stackable washer/dry,
)/a Cornerstone Tiny and therefore some items were dishwasher and garbage disposal to t
Homes excluded from the bid. project/house.There was also an increase in shippi
costs since the project was bid. a)
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Subtotal $5,581.96 * Approved
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HURRICANE IRMA RELATED PROJECTS
NTRACTOR CO# AMOUNT DESCRIPTION DATE CAUSE W
CONSIDERED
Rocco Enterprises 1 $1,330.52 Permitting fees were not included in 2/28/20* Increase in cost in order to reimburse contractor 0.
the original bid because the permit permit fees.
had not been submitted at that time.
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Subtotal $1,330.52 * Approved
TOTAL for February: $6,912.48 E
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D.18.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
West Martello Brick&Mortar Restoration INITIATION DATE: January 27, 2020
CHANGE ORDER NO: 5
TO CONTRACTOR:
Contracting Specialists Inc, South East
1600 North Powerline Rd.
Pompano Beach, FL 33069 CONTRACT DATE:April 17, 2019
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)... ........ ....................... $466,175.00
Net change by previously authorized Change Orders....... $376,361.11
..... ........ ........
The(Contract Sum)(Guaranteed Maximum Price) prior to this Change order was.......... $842,536.11
The(Contract Sum)(Guaranteed Maximum Price)will be(increased (decreased) $1,556.08
(unchanged)by this Change Order..................
The new(Contract Sutra)(Guaranteed Maximum Price) including this Change Order is... $844,092.19 m
The Contract Time will be(increased) (decreased) (unchanged) by......... ........... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 3/22/2020
0
Detailed description of change order and justification:
reviousl a raved ghagges orders 1_ffirgygh_#4 increased the scope of WpA gad g2atnact value PY
369 498.11. These provious char a orders did not include the _required increase ffi a meat and cV
erformance bond amounts to cover the new contract value.. CSt has rovided m ium cotes for the
increased nd amounts lotali 3 556.0 , LI-re ed o the bonds issue CSI has gAiggyqf qA some
usable footings to su ort the restrration of track w he. e,rtovira the contract rr uirement for fnsta/lira
continuous foo in alo he_fronta a of the Martello. This reduction in sco a resu t in a cost savin s of
2 0t70 The r
-_ej&gkqq total is a net Increase In coat of 1,556.08. Since there are still some fooflra s to
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be!nets/led there will be no Shan a In the number of contract days. �
This change order is 0.3%of the original contract price.
Not valid until signed by Owner Architect if a licable and Contractor
ARCHITECT: f � a
Bender&A ates Architects Date
CONTRACTOR: 01/29/20
CSIA Date
DIRECTOR PROJECT MANAGEMENT
9 Dat
COUNTY/ASSISTANT ADMINISTRATOR: ` �-( 9 FEB 2020
an Gastesi Date
Kevin Wilson
Christine Hurley
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D.18.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes❑ No® cv
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If Yes, explanation:
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• Change Order was included in the original specifications. Yes❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
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+� Project architect approves the change order. Yes No ❑
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If no, explanation of why:
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• Change Omer is correcting an error or omission in design document. Yes No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
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Explain: m
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D.18.a
(D Swiss Re North American Specialty Insurance Company
Washington International Insurance Company
Corporate Solutions Westport Insurance Corporation
1450 American Lane,Suite 1100
Schaumburg,IL 60173
BOND RIDER
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Rider to be attached to and form part of Bond No: _ 2280784 effective
May 14, 2019 on behalf of Contracting Specialists,Inc - South East executed by
North American Specialty Insurance Company ,and in favor of Monroe County Board of
County Commissioners
It is hereby agreed that: Original Bond Amount: $466,175.00 °3
Bond Amount increased $376,361.11
New Bond Amount: $842,536.11
Nothing herein contained shall vary, alter, extend any of the terms and conditions of the attached bond N
and the attached bond as amended by this rider except as noted above, and it is expressly understood LN
and agreed that the liability of the attached bond as amended by this rider shall not be cumulative. M
This rider is effective on 24th day of January , 2020 _
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Signed, sealed and dated this 24th day of January 2020
North American Specialty Insurance Company m
Su rety
Gail "n Attorney-in-Fact
of
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SWISS RE CORPORATE SOLUTIONS
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS,THAT North American Specialty Insurance Company,a corporation duly organized and existing under
laws of the State of New Hampshire,and having its principal office in the City of Overland Park,Kansas,and Washington International Insurance
Company,a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Overland
Park,Kansas,each does hereby make,constitute and appoint:
JOSEPH J.LANE and GAIL M PALING
JOINTLY OR SEVERALLY Ly
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Its true and lawful Attomey(s)-in-Fact,to make,execute,seal and deliver,for and on its behalf and as its act and deed,bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies,as surety,on contracts of suretyship as are or may be required or permitted by t8
law,regulation,contract or otherwise,provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of: FIFTY MILLION($50,000,000 00)DOLLARS
...... M... _�. .. ....M..a.®. . ..
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held 0.
on the 9 h of May,2012: 0)
"RESOLVED,that any two of the Presidents,any Managing Director,any Senior Vice President,any Vice President,any Assistant Vice President, W
the Secretary or any Assistant Secretary be,and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named '-
in the given Power of Attorney to execute on behalf of the Company bonds,undertakings and all contracts of surety,and that each or any of them
hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is
FURTHER RESOLVED,that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any
certificate relating thereto by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in the future with regard to any bond,undertaking or contract of surety to which it is attached." _
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°Y SEAL Steven P.Amtomm,Senior Vice President of Washington Intemahonal Insurance Company S�L 4` W'm=
t 1973 4ry•�h:ZZ &Senior Vice President of North American Specialty Insurance Company g
••^.+ .,. S3A as. c s
��JJ1df7IIll4%i1[t�V? • C4
Michael A.Ito,.entor Vice PfrAdvat o 'as trngtun InwMat 1011 al Inioranct i7ornpany... (i$
&Senior Vice President of North American Specialty Insurance Company
IN WITNESS WHEREOF,North American Specialty Insurance Company and Washington International Insurance Company have caused their
official seals to be hereunto affixed,and these presents to be signed by their authorized officers this 7TH day of FEBRUARY 2018
North American Specialty Insurance Company
Washington International Insurance Company
State of Illinois
County of Cook ss:
On this 7TH day of FEBRUARY ,20�before me,a Notary Public personally appeared Steven P.Anderson ,Senior Vice President of
Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A.Ito, ;.
Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance
Company,personally known to me,who being by me duly sworn,acknowledged that they signed the above Power of Attorney as officers of and
acknowledged said instrument to be the voluntary act and deed of their respective companies.
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OFFICIAL SEA
M.AENNY
Notary public-Slate srl Illinois 1
MyCommgxslon Expires M.Kenny,Notary Public .,
9�fiPdR2A2'I
I, ,leffi•oy C'ioldberg the duly elected Assistant Secretary of North American Specialty Insurance Company and Wrids ngton
International Insurance Company,do hereby certify that the above and foregoing is a true and correct copy of a Power O)•Attorney given by said North
American Specialty Insurance Company and Washington International Insurance Company,which is still in full force`find ef"fici.
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IN WITNESS WHEREOF,I have set my hand and affixed the seals of the Companies this 24th day of January `LL_ , '4? 20 ,
/11'ef �
Jeffrey Goldberg.Vice President&Assistant Scovtais.ref'.
Washington Intemational Insurance Company&North Anio ican Specialty Insurance Company
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D.18.a
ONROE COUNTY/ENG EE G/ PRojEcr MANAc.EmENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: #1
Tiny House Construction &Demonstration INITIATION DATE: 02/11/2020
Key Largo Location
CONTRACT DATE:07/17/2019
TO CONTRACTOR:
Cornerstone Design Build, Inc. N
d/b/a Cornerstone Tiny Homes
1687 Timocuan Way, Suite 101
Longwood, Florida 32750 2
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The Contract is changed as follows:
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The original(Contract Sum)(Guaranteed Maximum Price) ...........................................$ 101,197.00
Net change by previously authorized Change orders...................................................$ 0.00
The(Contract Surer) (Guaranteed Maximum Price)prior to this Change order was . ..........$ 101,197.00
The(Contract Sum)(Guaranteed Maximum Price)will be(increased)by this 0
Change Order.. ..,...$ 4,025.88 m
The new(Contract Sum)(Guaranteed Maximum Price) including this Change Order is ,....$ 105,222.88
The Contract Time will be(increased) (decreased){unchanged)by................................. 0 Days
The date of Substantial Completion as of the date of this Change Order is........................05/01/2020
Detailed description of change order and justification:
0
l 'asf�er/_dryer sfkabt , dishwasher aid is os !were test art c� the sari rtai IF'and have been
ro crested to be Included by the County. The shhjpLn2,charge has increased since_a year a o when the
proles#was bid.
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C"he ge order is 4%of original contreetprice
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Not valid until sinned Owner.Architect if applicable).and Contractor
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ARCHITECT: NIA to this change order
Date 0
CONTRACTOR: J /zCA
Aor Design B Date
DIRECTOR PROJECT MANAGEMENTDirector Date
Project;Mana9emernt
COUNTY/ASSISTANT ADMINISTRATOR: 28 FEB 2020
Roman Gastesi Date
Kevin Wilson
Christine Hurley
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D.18.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
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If Yes, explanation-
2
Washerldryer stackable, dishwasher, and disposal where not part of the original RFP and has been
requested to be included by the county. The shipping charge has increased since a year ago when _
project was bid.
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• Change Order was included in the original specifications. Yes❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds$50,000 or 5%of contract price(whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0
• Project architect approves the change order. Yes ❑ No ® `V
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If No, explanation of why: This change does not involve structural changes,
2
Change Order is correcting an error or omission in design document. Yes❑ No
Should a claim under the applicable professional liability policy be made. Yes ❑ No
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If Yes, Explain: 0
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D.18.a
orne
stone
oic ny Homes Change Order
1687 Trrrocuon Way,Suite 101,Longwood,F132750 Project Monroe County Key Largo
W7)413-96 0 CBC1255395 Tiny Home Jenny Lane
Date 2/10/2020
Change Order
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THE CONTRACT IS CHANGED AS FOLLOWS: CD
Description of Change
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1 Add Stacking thrasher dryer unit Whirlpool Model WET4024HW u-
$1,512.00 �
2 Add 1/2 HP Garbage Disposal Moen Model GXP50C
3 Add 24"Dishwasher GE Model GDT605PGMWW $
$65252,00
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4 Change in Delivery Costs since Contract Bid August 2019
$1,661.88
Original Contract Sum
$101,197.00
The Net Change By Previously Authorized Change Orders
The Contract Sum Prior to this Change Order Was 7,00
The Contract Sum Will be Increased/Decreased by this Change Order $10 ,197 00
$4,025.88
The New Contract Sum Including this Change Order Will Be
$105,222.88
Price above does not include tax
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The Contract Time Will Increase by 0 Days CD
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NOT VALID UNTIL SIGNED BY CORNERSTONE TINY HOMES AND MONROE COUNTY, FLORIDA
2
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CO NERSTONE TINY HOMES MONROE COUNTY, FLORIDA 0
BY(Signature)
BY(Signature)
KIMBERLYJ HILTBRAND
Date a—j 65 -a6
PRINTED NAME
Date
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: INITIATION DATE:January 30, 2020
Harry Harris Asphalt Repairs
CHANGE ORDER NO: 1
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TO CONTRACTOR: N
J.A LaRocco Enterprises
101075 Overseas Hwy
Key Largo, FL 33037 CONTRACT DATE: December 13,2019
The Contract is changed as follows:
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The original(Contract Sum) (Guaranteed Maximum Price)..................... ..................
.....$40,826.00
Net change by previously authorized Change Orders...................................................$0.00
The(Contract Sum) (Guaranteed Maximum Price)prior to this Change order was.............$40,826.00
The(Contract Sum)(Guaranteed Maximum Price)will be increased by this Change Order..$1,330.52 0
The new(Contract Sum)_(Guaranteed Maximum Price) including this Change Order is.......$42,156.52
The Contract Time will be(unchanged)by.................................................................. 0 Days
The date of Substantial Completion as of the date of this Change Order is.....................February 5, 2020
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Detailed description of change order and justification:
Effoittin r fees were not included in the can' final bid because the Permit had not been submitted for Ryilrtin 1`
Qg artment review. o
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This change order is 0.03%of the original contract price.
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Not y2lid Untll signed by Owner Architect if a ilcabte anti C e�tr ctor `V
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ARCHITECT: N/ i
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CONTRACTOR: V
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Date
DIRECTOR PROJECT MANAGEMENT °3
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COUNTY/ASSISTANT ADMINISTRATOR: �� 28 FEB 2020
Ro an Gastesi Date
Kevin Wilson
Christine Hurley
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D.18.a
Change Order Attachment per Ordinance No. 004-1999
Change Order was not included in the original contract specifications. Yes❑ No�
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If Yes, explanation: N
+ Change Order was included in the original specifications. Yes❑ No®
If Yes,explanation of increase in price:
Change Order exceeds $50,000 or 5%of contract price(whichever is greater). Yes❑ No� a)
If Yes, explanation as to why it is not subject for a calling for bids:
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Project architect approves the change order. Yes❑ No®
If no, explanation of why:
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s Change Order is correcting an error or omission in design document. Yes❑No� 2
Should a claim under the applicable professional liability policy be made? Yes❑ No u-I
Explain:
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