Item D19 D.19
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: D.19
Agenda Item Summary #6752
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of March 2020,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were three (3) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 03/01/2020 and ending
03/31/2020 for a total of$10,707.97. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt March 2020
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
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Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 03/30/2020 4:45 PM
Joseph DiNovo Completed 03/30/2020 4:58 PM
Purchasing Completed 03/31/2020 1:07 PM
Maria Slavik Skipped 03/30/2020 2:34 PM
Budget and Finance Completed 03/31/2020 3:02 PM
Kathy Peters Completed 03/31/2020 3:41 PM
Board of County Commissioners Pending 04/15/2020 9:00 AM
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MONROE COUNTY CONSTRUCTION PROJECTS
CHANGE ORDERS
CONSIDERED BY THE COUNTY ADMINISTRATOR'S OFFICE
FOR THE PERIOD 03/01/20 — 03/31/20
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INTRACTOR CO# AMOUNT DESCRIPTION DATE CAUSE `V
CONSIDERED
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Subtotal $0.00 * Approved
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HURRICANE IRMA RELATED PROJECTS
NTRACTOR CO# AMOUNT DESCRIPTION DATE CAUSE
CONSIDERED
o Sports Lighting 1 $4,226.50 Additional electrical troubleshooting 3/16/20* Upon completion of the original contract scot
and repairs in order to reenergize the several bulbs did not light up. Additional electric cD
overhead lights work was needed in order to reenergize all lic
fixtures.
rvative Masonry 1 $2,887.87 Addition of a qualified test agent to 3/28/20* Original contract documents specified that the Cour
Restoration perform structural pull tests of the would be responsible for retaining a qualified testi
reinforcing steel. agent to perform pull tests.
rvative Masonry 2 $3,593.60 Additional electrical work for 3/28/20* Original contract documents called for wall-mount
Restoration relocation of light fixtures and lights,which were changed to ceiling-mounted light
additional concrete work for Concrete floor of middle ammo bunker w
previously unknown damage to discovered to be severely undermined/damag
middle ammo bunker floor. which was not known until construction began. as
Subtotal $10,707.97 * Approved
TOTAL for March: $10,707.97
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEmENT
CONTRACT CHANGE ORDER
PROJECT TITLE: INITIATION DATE: Feb 20,2020
Harry Harris Baseball Field Lighting Repair
CHANGE ORDER NO: 1
TO CONTRACTOR:
Musco Sports Lighting, LLC
100 1"Ave W N
Oskaloosa IA 52577 CONTRACT DATE: February 20,2919
The Contract is changed as follows:
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The original(Con r L5um)(Guaranteed Maximum Price)............. ...... ......... . .........$49,719.00 �
Net change by previously authorized Change Orders.... ..$0.00
The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was,............$49,719.00
The(Contract Sum (Guaranteed Maximum Price)will be Increased by this Change Order..$4,226.50
The new( ntract Sum (Guaranteed Maximum Price)including this Change Order is.......$53,945.50 0
The Contract Time will be rrch@r g$w ,by.... . 0 Days
The date of Substantial Completion as of the date of this Change Order is. ..,,...... February 28, 2020
Detailed description of change order and justification:
er the c ntract al of the l7t res received new bulbs, Upon aria izln t sevdral bulbs did ri t
1 n od—or"IsI2 LQuhWAg—otand ree t fho gverhead&(g in t 'f n w rusaa
all (s as well as repair of 5 weaMg r f s lices found to be damaged_QAc pw€�r r st d. o
This change order is 8.5%of the original contract price. W
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Not valid until sIgnqA§y Oygner.Architect if a licable and Contractor
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ARCHITECT: N/A
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CONTRACTOR:
Date a�
DIRECTOR PROJECT MANAGEMENT `"
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COUNTY/ASSISTANT ADMINISTRATOR: - ._,� C 16 MAR 2020
Raman Gastesi Date
Kevin Wilson
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Christine Hurley
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D.19.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes® No
If Yes, explanation:
Upon energizing the system, several bulbs did not light up. This change order is to troubleshoot and repair the
overhead lights including new fuses and ballasts, as well as repair of 5 weatherproof splices found to be
damaged once power was restored.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0
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• Change Order exceeds $50,000 or 5%of contract price (whichever is greater). Yes ❑ No�
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order. Yes ❑ No®
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If no, explanation of why: Architect was not required for this project. cv
• Change Order is correcting an error or omission in design document. Yes ❑NokOf i
Should a claim under the applicable professional liability policy be made? Yes ❑ Noky
Explain:
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Electrical Contracting Service, Inc. Estimate
2375 West 77th Street
Hialeah, FL 33016 DATE ESTIMATE NO.
Send Payments To: 2/19/2020 2942
12101 Tara Dr, Plantation FL 33325
NAME IADDRESS
Monroe County
Attn: Suzi Rubio
102050 Overseas Hwy., Suite 219
Key Largo, FL 3 3 03 7
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PROJECT
Harry Harris 211...
DESCRIPTION QTY COST TOTAL
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Harry Harris
Repair 5 weatherproof splices and six sports lights
WP splice 3 conductor 5 48.50 242.50 c
1500 watt ballast 4 215.00 860.00
1500 watt capacitor 4 45.00 180.00 N
Fuse 12 12.00 144.00 cN
0.00 0.00
Bucket Truck 8 140.00 1,120.00
Journeyman 16 105.00 1,680.00
NOTE: Only actual quantity used will be invoiced. Plus
or minus.
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We apprec your business. TOTAL.
1.2-- 4,226.5 Q
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D.19.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
West Martello Ammo Bunker Repairs INITIATION DATE:02/11/2020
CHANGE ORDER NO:01
TO CONTRACTOR:
Innovative Masonry Restoration,LLC(IMR)
CONTRACT DATE:09/18/2019
(NTP: 12/18/2019)
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The Contract is changed as follows:
The original(Contraot Sum)(Guaranteed Maximum Price).................................... $223,000.00
Net change by previously authorized Change Orders..................................................... $0.00 ,
The(Contract Sum3(Guaranteed Maximum Price) prior to this Change order was........ $223,000.00 0
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The(Contract Sutnl(Guaranteed Maximum Price)will be('increased (decreased)
(unchanged) by this Change Order............ $2,888.87
The new(Contract Sum1_(Guaranteed Maximum Price)including this Change Order is..... $225,888.87 0
The Contract Time will be(increased)(decreased) (unchanged) by......................... 2 days y °'
The date of Substantial Completion as of the date of this Change Order is............... 2/18/2020
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Detailed description of change order and justification:
There is rt t hat re ure his n et;`
1) R orr" inaf contract do n 1 Led`l a —CPunty WROUMbe l r lalnin a
ualifi d tqg Ment to rf rm tru tural 1I[ st of relnforcin steel errtbedde in the mmo W
bunkerceilin s; The flt7tra r /It 1 has retained a testin a ent ortcrete Tastlrt + Anal iCD
Ln—c, _ T&A for of r Wts as re aired by the ontrac dog e OT&A is also ualified to
t-)rrtt tho _ull sill and has ptovided a glLotation for the a tll Iona/ l/ es in The cost of
the pull testfrt ra ult In an Increase in the contract value of L2,888.87 which includes the
cha os by CT&A as well s ire oti ad rrtarku b It R to c ver ddil ttnal_bo d premlurrts as
wv //as qv rhead and raflt. Theo fusion over which party was pM onslb/e fir a In for the 0
/f test Bela a ha satin #hereiore the contract t/merrllt a+ ttended f� twrro 2 a s.
This change order is 1.3%of the original contract price.
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Not valid until signed by Owner Architect if applicable),and Contractor 0
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ARCHITECT 1 d
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CONTRACTOR: - 03/21/20
ate
DIRECTOR PROJECT MANAGEMENT r
bate—
COUNTY/ASSISTANT ADMINISTRATOR:
.. C 28 MAR 2020
Roma il Gastesi Date
Kevin Wilson
Christine Hurley
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D.19.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
0)
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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Concrete Analysis &Testing Laboratories, Inc invoice
Pa Box 500.875
Marathon, FL 33050
(305) 743-5555 /25/2020 16879
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Innovative Masonry Restoration
16264 Lakeside Ave S6 04
Prior Lake, MN 5S$72 04
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2/25/2020
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MobiUzatibn for For Pull Testing i 750.00 7SO= Cm
1 Test 0 750:00,and two tests 0 600.00 i 1,950.00 1,950.00
West Martello Tower, Key West
Rebar Pull Test Report# i
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.��� . , 00.00
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Pull testing
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Total $2,700.00
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MO OE CouNTY/ENG E G/ PRojEcT MANAGEmENT
CoNTRAcr CHANGE ORDER
PROJECT TITLE:
West Martello Ammo Bunker Repairs INITIATION DATE: 3/17/200
CHANGE ORDER NO:02
TO CONTRACTOR:
Innovative Masonry Restoration, LLC(IMR)
CONTRACT DATE: 09/18/2019
(NTP: 1 211 8/201 9)
The Contract is changed as follows:
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The original(Contract Sure)(Guaranteed Maximum price)........................................... $223,000.00
Net change by previously authorized Change Orders ............ $2,888.87
The(Contract Sum)(Guaranteed Maximum Price) prior to this Change order was... .... $225,888.87
The Contract;Sum (Guaranteed Maximum Price)will be(increased) (decreased)
(unchanged)by this Change Order................... $3,593.60 0.
The new(Contract Sum)_(Guaranteed Maximum Price)including this Change Order is....... $229,482.47
The Contract Time will be(increased)(decreased) (unchanged)by................................. 2 days
The date of Substantial Completion as of the date of this Change Order is....................... 2/20/2020 W
Detailed description of change order and justification:
The ar two issues that require this charge,a ar: c,
1) The ore' final contract docur ents called for gall mounted li (g in the bunkers however,prior to Hurricane Irene
there were cell/ -mounted 0o scent fights In the bunkers. Ceilin -rrwaurtl d 1l hts were approved b the archi act
and the County and will be Like-for-like a lacement, The chap a in 1l hl rxtures and their new locaLh2n ca a an 2
increase to rnaterf is pnd 1 f ost which f ltS In a not increase in the €Rtr� t value of 82t).0d1.
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2) P m construction a several et rrorated section of the conc flQQrL,thp,middle bunker wa discovered. N
Thisggpears to have been c used l lurricane lttr7a starnr watow however this was not discoveredgknq the
or" inal darna a sessrrre t, The additional material and la err to re air this lama a will result In an increase/n
the contact value of$1.073.t10:
The total f r thegg to r� w1l result in a not Increase/n the contract value of 593.60. The a ditiot al
work will re uite th t c nt ct here W111 e f nded by two Q d
This change order is 1.61%of the original contract price.
Not valid until 11A,ned,,hy Owner Architect if a_ licable and ContrAar
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ARCHITECT:
Date
CONTRACTOR: 03/21/20
Date
DIRECTOR PROJECT MANAGEMENT
to
COUNTY/ASSISTANT ADMINISTRATOR: M 28 MAR 2020
Rom Gastesi Date
Kevin Wilson
Christine Hurley
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D.19.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
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a Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why: 0)
• Change Order is correcting an error or omission in design document. Yes ❑No
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Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: o
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EONWE INNOVATIVE
MASONRY
RESTORATION, LLC
16264 Lakeside Avenue SE, Prior Lake, MN 55337
(612) 548-5589 Office (888) 751-5402 Fax
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March 17, 2020
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Cary D. Vick
Project Manager
Monroe County Engineering
1100 Simonton Street, Suite -2-216
Key West, FL 33040
RE: RFP 002 - WEST MARTELLO TOWERS HISTORIC
AMMUNITION BUNKERS REPAIR
Innovative Masonry Restoration is pleased to submit our proposal
for the electrical work requested on the above referenced project.
The following are the costs and the subcontractor's quote
attached for the work scope requested :
-Nearshore Electric, Inc. quote: $2,400.00
-Prime contractor allowable markup: 5% $120.OQ
Total Proposal: $21520.00
If you have any questions please contact me at our office number
above and I also can be reached by email at
jim@imrestoration.com.
Sincerely,
Jim Dolby
Principal
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D.19.a
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Nearshore Electric, Inc.
State Certified Electrical Contractor
#]EC13001186
Scope of Work
Contractor:Innovation Masonry Restoration Job#190901
Phone: (612)548-5589—E-mail: Jim@imrestoration.com Change Order#1
Project: West Martello Towers Confidential
Project Address: 1100 Atlantic Blvd.
Key West,FL 33040
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March 11,2020
To all concerned,
We are pleased to offer you our proposal for the electrical work required at 1100 Atlantic Blvd.in Key West Florida.
All work performed by Nearshore Electric,Inc.shall conform to current codes,regulations,and project specifications.
All work performed by Nearshore Electric,Inc.shall be warranted for a period of one year.The following breakdown
describes the items and services that Nearshore Electric,Inc.shall provide as well as any exclusion from our scope of
work.
INCLUDED IN BASE BID:
♦ Provide and install 12 LED low profile 411 light fixtures
♦ Workers Comp/General Liability Insurance
♦ Taxes
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♦ Warranty
EXCLUDED FROM BID:
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♦ Permit fees
♦ Any Scope of work not clearly shown on drawings or within the bid documents and/or specifications is not CD
included in this proposal.
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PCO includes$360.00 credit for proposed light fixtures in base bid.
We propose to furnish material and labor,complete in accordance with the above specifications,for the
lump sum of: Two Thousand Four Hundred Dollars and No Cents.......... $2400.00
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Authorized Signature Date 3/11/2020
Jeffery L Kirk—President
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5680 1st Avenue#5—Stock Island—Fl.—33040—Phone(305)294-3991—Fax(305)294-3043—Nearshore@bellsouth.net
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ON INNOVATIVE
MASONRY
RESTORATION, LLC
16264 Lakeside Avenue SE, Prior Lake, MN 55337
(612) 548-5589 Office (888) 751-5402 Fax
March 17, 2020
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Cary D. Vick
Project Manager
Monroe County Engineering
1100 Simonton Street, Suite -2-216
Key West, FL 33040
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RE: RFP 003 - WEST MARTELLO TOWERS HISTORIC
AMMUNITION BUNKERS REPAIR
Innovative Masonry Restoration is pleased to submit our proposal for
the concrete floor patching work requested on the above referenced '✓
project. The following are the costs for the work scope requested:
-Demo deteriorated concrete, dispose and prep for new patching:
$606.00
-Mixing, pouring and finishing of new patch: $370.00
-5% overhead and 5% profit: $96.70
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Total Proposal: $11,073.60
If you have any questions please contact me at our office number
above and I also can be reached by email at jim@imrestoration.com.
Sincerely,
6/__
Jim Dolby
Principal
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Vick-Ca
From: Jim Dolby <jim@imrestoration.com>
Sent: Monday, March 16, 2020 11:39 AM
To: Vick-Cary
Cc: DJ Kerkow; David Salay (dsalay@benderarchitects.com)
Subject: Re: West Martello - RFP
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Please add 2 days for this work.
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Sincerely, cv
Jim Dolby, Principal
Innovative Masonry Restoration
www.imrestoration.com
Office #: 612-548-5589
Cell #: 612-554-5594
Fax #: 888-751-5402
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The information contained in this message may be privileged and confidential and protected from disclosure. If the 0
reader of this messageis not the intended recipient, or an employee or agent responsible for deliveringthis message to W
the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication
is strictly prohibited and may be potentially illegal.
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On Mar 16, 2020, at 10:26 AM,Vick-Cary<Vick-Cary@MonroeCounty-FL.Cov>wrote: cV
Jim/DJ:
This price is acceptable to the County. Please proceed. Just to be clear,this is for the floor in the middle
bunker.
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As we discussed,the deteriorated floor appears to be from a previous patch—the deterioration/
undermining appears to have been caused or at least exacerbated by Hurricane Irma storm damage, but m
which was not discovered during the original storm damage assessment. So this is extra work not
included in the original contract. Please include any additional contract time to perform this additional
work.
Cary D.Vick
Cell (305) 504-3119
Desk: (305) 295-4339
From:Jim Dolby<jim@im restoration.corn>
Sent: Monday, March 16, 2020 11:13 AM
To:Vick-Cary<Vick CaryMonroeCountv-FL. ov>
Cc: DJ Kerkow<d'- imrestoration.com>
Subject: West Martello - RFP
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Cary,
As requested for the horizontal concrete patching of the floor in the bunkers,the following are the cost
for the work:
Demo deteriorated concrete, dispose and prep for new patching: $606.00
Mixing, pouring and finishing of new patch: $370
Total: $976.00
Please let us know if we should proceed.Thanks.
Sincerely,
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Jim Dolby, Principal CD
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Innovative Masonry Restoration
www.imrestoration.com
Office #: 612-548-5589
Cell #: 612-554-5594
Fax #: 888-751-5402
The information contained in this message may be privileged and confidential and protected
from disclosure. If the reader of this messageis not the intended recipient, or an employee or
agent responsible for deliveringthis message to the intended recipient, you are hereby notified that
any dissemination, distribution or copying of this communication is strictly prohibited and may
be potentially illegal.
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