Item D23 D.23'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe r�l Mayor Heather Carruthers,District 3
Keys Mayor
The Florida � - Mayor Pro Tem Michelle Coldiron,District 2
'` �ql
l €d� Craig Cates,District 1
\J? V,
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: D.23
Agenda Item Summary #6695
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Amendment No. 1 to State of Florida Department of
Transportation Public Transportation Grant Agreement G1009 providing $4,000,000.00 in additional
funding for the Non-Aeronautical Use Building Project (Emergency Operations Center-EOC) at the
Florida Keys Marathon International Airport to be funded 50% from FDOT Grant G1009 and 50%
from Federal Hazard Mitigation Grant and State Emergency Management Grant.
ITEM BACKGROUND: This grant is for planning,permitting, design and construction of a non-
aeronautical building (EOC)to be constructed on the SW corner of airport property.
PREVIOUS RELEVANT BOCC ACTION: Approval of original grant agreement on December
19, 2018.
CONTRACT/AGREEMENT CHANGES:
Add's $4,000,000.00 in additional funding
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT Amendmentl G1009
FINANCIAL IMPACT:
Effective Date: Upon Execution.
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $4,000,000.00
Total Cost to County: $4,000,000.00
Current Year Portion:
Budgeted:
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D.23'
Source of Funds: FDOT Grant G1009 (50%) and Federal Hazard Mitigation Grant an
Florida State Department of Emergency Management Grant (50%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: no
Additional Details:
REVIEWED BY:
Beth Leto Completed 03/03/2020 3:49 PM
Richard Strickland Completed 03/03/2020 4:00 PM
Pedro Mercado Completed 03/03/2020 4:08 PM
Budget and Finance Completed 03/03/2020 4:15 PM
Maria Slavik Completed 03/04/2020 8:41 AM
Kathy Peters Completed 03/04/2020 9:23 AM
Board of County Commissioners Completed 03/18/2020 9:00 AM
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D.23.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Occ 11119
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment ment-p ha se-sequence)
442422-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org.Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: F596000749053
Contract Number: G1009 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made E
and entered into on by and between the State of Florida,
Department of Transportation ("Department"),and Monroe County Airports , ("Agency"),collectively referred to
as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 1/29/2019 (date original Agreement entered)entered into
a Public Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is
amended as follows:
1. Amendment Description.The project is amended FY 2020 Allocation
2. Program Area. For identification purposes only, this Agreement is implemented as part of the
Department program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
— Exhibit E: Program Specific Terms and Conditions
_ Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
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D.23.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occ11119
GRANT AGREEMENT
*Additional Exhibit(s):
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$8,000,000 bringing the
revised total cost of the project to$8,800,000.
The Department's participation is X increased/_ decreased by $4,000,000.The Department agrees
to participate in the Project cost up to the maximum amount of 4 400 000, and, additionally the
Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the
Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement
and any amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
By: By:
Name: Heather Carruthers Name: Daniel Iglesias
Title: Mayor/Chairman Title: Director of Transportation Development
SEAL
ATTEST: KEVIN MADOK, CLERK
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
By Legal Review: Alicia Trujillo
Deputy Clerk
0
T r,ivLY
PED
Ste
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D.23.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Florida Keys Marathon Airport Non-Aeronautical Use Building
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport, Marathon, FL
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes the planning, permitting, design and construction of a
non-aeronautical use building to be constructed on the SW corner of the airport property.
D. Deliverable(s): Panning, permitting, design and construction of a non-aeronautical use building to be constructed
on the SW corner of the airport property.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs(including but not limited to): W
F.Transit Operating Grant Requirements(Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
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D.23.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION DEVELOPMENT
VELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding m
Number Type Year Number Description Amount 'a
442422-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $400,000 cW
442422-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $4,000,000
442422-1-94-01 LF 088719 2020 751000 55.004 Aviation Grant Program $4,000,000
442422-1-94-01 LF 088719 2019 1 751000 1 55.004 Aviation Grant Pro ram $400,000
Total Financial Assistance $8,800,000
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal
% % %
Land Acquisition $0 $0 $0 $0 0.00 0.00 0.00
Planning $0 $0 $0 $0 0.00 0.00 0.00
Environmental/Design/Construction $4,400,000 $4,400,000 $0 $8,800,000 50.00 50.00 0.00
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.00
Mobility Management $0 $0 $0 $0 0.00 0.00 0.00 4
Transit Only)
Totals $4,400,000 1 $4,400,000 1 $0 $8,800,000
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase)has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
Signature Date
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D.23.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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D.23.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $4,400,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: httos://aoos.fldfs.com/fsaa/sgg[ghQataloa°asox
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
htt s://accs.fldfs.co /fsaa/searc Co olianc e?six CD
a'
The State Projects Compliance Supplement is provided at: httos://aoos.fldfs.com/fsaa/comcliance,asox
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D.23.a
To:Dionne.Richardson@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1009
12/3/2019
CONTRACT INFORMATION
Contract: G1009
Contract Type; GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name; MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 01/29/2019
Ending Date of This Agreement: 12/31/2023
Contract Total/Budgetary Ceiling: ct=$4,400,000.00
Description: FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING r
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 12/3/2019
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629
r
Expansion Option: A9
r
Object Code: 751000
Amount: $4,000,000.00
Financial Project: 44242219401
Work Activity(FCT): 215
CFDA: 0
Fiscal Year. 2020
Budget Entity: 55100100
Category/Category Year: 088719/20
Amendment ID: S001
Sequence: 00
User Assigned ID: A 1
Enc Line(6s)/Status: 0002/04
Total Amount: $4,000,000.00
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