Item D24 D.24
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: D.24
Agenda Item Summary #6696
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Modification 45 to Federally Funded Subgrant
Weatherization Assistance Program (WAP) Agreement 17WX-OG-11-54-01-039 between the State
of Florida, Department of Economic Opportunity (DEO) and Monroe County Board of County
Commissioners/Monroe County Social Services to increase funding by $27,133, bringing the total
WAP allocation from $451,791.91 to $478,924.91 for the period of 4/1/17 through 9/30/2020.
ITEM BACKGROUND: Weatherization Assistance Program (WAP) funds are utilized to perform
energy-saving repairs, and for the installation of energy-saving measures on income-qualified
residents who live in single-family dwellings. These funds are spent in accordance with the WAP
State Plan and the Local Housing Assistance Plan (LHAP)via a cost reimbursement contract. These
funds will be leveraged against State Housing Initiative Partnership (SHIP) funds to ensure the
maximum usage of dollars are applied to the most qualified residents countywide.
PREVIOUS RELEVANT BOCC ACTION: Approval on 7/17/2019 of Modification 4 4 to
Federally Funded Subgrant Weatherization Assistance Program (WAP) Agreement 17WX-OG-11-
54-01-039.
CONTRACT/AGREEMENT CHANGES:
Funding Increase
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
WAP Mod 45
Backup WAP Mod 4
FINANCIAL IMPACT:
Effective Date: 04/01/2017
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D.24
Expiration Date: 09/30/2020
Total Dollar Value of Contract: $478,924.91
Total Cost to County: 10% cash match, from 61501
Current Year Portion:
Budgeted:
Source of Funds: WAP Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% cash match, WAP Grant from 61501
Insurance Required: Yes
Additional Details:
03/18/20 NEW COST CENTER ADDED $478,924.91
125-6155717
REVIEWED BY:
Sheryl Graham Completed 03/03/2020 4:52 PM
Pedro Mercado Completed 03/03/2020 4:59 PM
Budget and Finance Completed 03/03/2020 5:10 PM
Maria Slavik Completed 03/04/2020 8:43 AM
Kathy Peters Completed 03/04/2020 9:24 AM
Board of County Commissioners Completed 03/18/2020 9:00 AM
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DocuSign Envelope ID:B1AOBOFA-6518-44F9-9563-DBE181ECOA69
D24.a
MODIFICATION NUMBER FIVE TO AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
WEATHERIZATION ASSISTANCE PROGRAM
AND
MONROE COUNTY, FLORIDA
CFDA Number(s):81.042,93.568 Agreement Number: 17WX-OG-11-54-01-039
FLAIR Contract Number: E1982
THIS MODIFICATION Number Five is entered into by the State of Florida,Department of Economic Opportunity,
with headquarters in Tallahassee, Florida, hereinafter referred to as "DEO," and Monroe County, Florida, hereinafter
referred to as"Subrecipient" (each individually a"Party"and collectively"the Parties").
WHEREAS, DEO and Subrecipient have entered into Agreement Number 17WX-OG-11-54-01-039,as previously
amended, in which DEO awarded Subrecipient Four Hundred Fifty-One Thousand Seven Hundred Ninety-One Dollars
and Ninety-One Cents($451,791.91); and
WHEREAS, Paragraph(8)of the Agreement provides that modification of the Agreement shall be in writing,on
DEO-approved forms,as applicable,and duly signed by the Parties thereto; and
WHEREAS, additional funds have become available to increase the amount of the funding granted to
Subrecipient.
NOW,THEREFORE, in consideration of the mutual promises of the Parties contained herein,the Parties agree CL
to the following:
1. Subparagraph (4)(a), FUNDI_NGCONSIDERATION, is hereby deleted in its entirety and replaced with the LO
following: C
CL
(a) This is a cost-reimbursement agreement. DEO awards Subrecipient Four Hundred Seventy-Eight
Thousand Nine Hundred Twenty-Four Dollars and Ninety-One Cents ($478,924.91), subject to the terms and
conditions of this Agreement,availability of funds and appropriate budget authority; however,Subrecipient may incur m
costs and submit for reimbursement only up to the Total (Revised) Funds Released dollar amount listed in
Subrecipient's most recently DEO-issued Notice of Fund Availability (NFA). Each such NFA, and any attachments
thereto,duly issued to Subrecipient by DEO,including,but not limited to its special terms,conditions,and instructions,
is incorporated into the Agreement by reference.
2. Attachment A,Scope of Work,Section VII., Deliverable 1, is hereby amended to read as follows:
... _,...
Deliverable 1 Minimum Level Performance
w .. ._..__ �.r
Certification that Subrecipient operated during At a minimum,Subrecipient shall have its office
its regular business hours as identified in E open for business,with the entrance door open
Attachment G,Warranties and Representations, to the public, and at least one employee on-site
to include expenses for Administration Monday through Friday from 8:00 AM to 5:00
[Administration costs not to exceed $23,946.25 PM
(5%of Total Modified WAP Allocation award
amount)], Program Support,Technical and
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DocuSign Envelope ID:BIAOBOFA-6518-44F9-9563-DBE181ECOA69
D24.a
Training Assistance,Single Audit,and Liability
Insurance.
-- _. -
3. To the extent there is any conflict between the provisions of this Modification, including any attachments and
exhibits thereto,and the provisions of the Agreement, including any attachments and exhibits thereto,the provisions
of this Modification shall supersede and control.
4. All provisions of the Agreement, including any attachments or exhibits thereto, not amended by or in conflict
with this Modification, remain in full force and effect.
The remainder of this page is intentionally left blank.
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DocuSign Envelope ID:BIAOBOFA-6518-44F9-9563-DBE181ECOA69
D24.a
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT MODIFICATION
SIGNATURE PAGE
IN WITNESS WHEREOF, by signature below,the Parties agree to abide by the terms, conditions and provisions
of the Agreement,as modified.This Modification shall be effective on the date last executed by the Parties.
SUBRECIPIENT STATE OF FLORIDA
MONROE COUNTY, FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
By: By:
(Signature)
Brian McManus,Chief of Staff
(Print/Type Name and Title Here) Department of Economic Opportunity
Date: Date:
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CL
59-6000749 Approved as to form and legal
Federal Identification Number sufficiency,subject only to full and �--
proper execution by the Parties. LO
073876757
0
DUNS Number Office of the General Counsel
Department of Economic Opportunity CL
17 W X-OG-11-54-01-039
Agreement Number
By:
Approved Date:
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D.24.b
DocuSign Envelope ID:7CB48B67-56EE-4F39-8i9F-85982DBDE593
MODIFICATION NUMBER FOUR TO AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
WEATHERIZATION ASSISTANCE PROGRAM
ANDa .01
MONROE COUNTY,FLORIDA
CFDA Number(s):81,042, 93.568 Agreement Number: 17 X-CMG-11-54-01-039
FLAIR Contract Turner: E1982
THIS MODIFICATION Number Four is entered into by the State of Florida, Department of Economic
Opportunity,with headquarters in Tallahassee, Florida, hereinafter referred to as"DEO,"and Monroe County,Florida,
hereinafter referred to as "Subrecipient" (each individually a "Party"and collectively"the Parties").
WHEREAS,DEO and Subrecipient have entered into Agreement Number 17WX-0G-11-54-01-039,as previously
amended, in which DEO awarded Subrecipient Three Hundred Thirty-Seven Thousand Nine Hundred Sixty-One
Mars and Ninety-One Cents($337, .9 )F and
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WHEREAS,Paragraph(8)of the Agreement provides that modification of the,Agreement shall be in writing, on CL
DEO-approved forms, as applicable,and duly signed by the Parties thereto; and
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WHEREAS, additional funds have become available to increase the amount of the funding granted to
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Subrecipient.
NOW,THEREFORE, in consideration of the mutual promises of the Parties contained herein,the Parties agreeca
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to the following:
1, Subparagraph (4)(a), E NC�CN `�t7N ll� . . __._._.a ar
.,._a W,W- ER is hereby deleted in its entirety and replaced with the
following:
(a)This is a cost-reimbursement agreement. DEO awards Subrecipient Four Hundred Fifty-One Thousand
Seven Hundred Ninety-One Dollars and Ninety-One Cents ( 4 1,7 . ), subject to the terms and conditions of this
Agreement,availability of funds and appropriate budget authority; however,Subrecipient may incur costs and submit
for reimbursement only up to the Total(Revised)Funds Released dollar amount listed in Subrecipient's most recently
DEO-issued Notice of Fund Availability(NFA). Each such NFA,and any attachments thereto,duly issued to Subrecipient
by DEO,including,but not limited to its special terms,conditions,and instructions, is incorporated into the Agreement
by reference.
Page 1
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D.24.b
DocuSign Envelope ID:7C848B67-56EE-4F39-819F-85982DSDE593
2. Attachment A,Scope of Work,Section Vill., Deliverable 1, is hereby amended to read as follows:
Deliverable I MinimumLevel Performance
__.�...
Certification that Subrecipient operated during At a minimum,Subrecipient shall have its office
its regular business hours as identified in open for business,with the entrance door open
Attachment G,Warranties and Representations, to the public,and at least one employee on-site
to include expenses for Administration Monday through Friday from 8:00 AM to 5:00
(Administration costs not to exceed$22,5 . 0 PM
I (5f of Total Modified WAP Allocation award
' amount)],Program Support,Technical and
Training Assistance,Single Audit,and Liability
Insurance.
3. To the extent there is any conflict between the provisions of this Modification, including any attachments and
exhibits thereto,and the provisions of the Agreement, including any attachments and exhibits thereto,the provisions
of this Modification shall supersede and control.
4. All provisions of the Agreement,including Modification One,Two,and Three,and any attachments or exhibits
0
thereto, not amended by or in conflict with this Modification, remain in full farce and effect, CL
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CL
The remainder of,this page is intentionally ll left blank.
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D.24.b
DocuSign Envelope ID:7CB48867-56EE-4F39-819F-85982DBD 593
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OP RTU ITY
FEDERALLY FUNDED SUBGRANT AGREEMENT MODIFICATION
SIGNATUREPAGE
IN WITNESS WHEREOF, by signature below,the Parties agree to abide by the terms,conditions and provisions
of the Agreement, as modified.This Modification shall be effective on the date last executed by the Parties.
SUBRECIPIENT STATE OF FLORIDA
MONROE COUNTY, FLORIDA EPART ENT OF ECONOMIC OPPORTUNITY
..........
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(Sign b re} r
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Brian McManus,Chief of Staff �
(Fria/Type Name and Title Here) Department of Economic Opportunity
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Date:.._.__ ._. �� �,� w Date: ..._.n. .._._..
5 -60 074 .__.... .. ., _.. _.. Approved as to form and legal
Federal Identification Number sufficiency,subject only to full and
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proper execution by the Parties.
073876757
DUNS Number Office of the General Counsel
Department of Economic Opportunity �
54-01-03
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