Item E5 � E.5
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: E.5
Agenda Item Summary #6675
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292-4460
N/A
AGENDA ITEM WORDING: Approval of Amendment Two to Task Order with CDR Maguire,
Inc. for FEMA Program consulting services relating to Hurricane Irma, revising the Task Order to
increase the Not-To-Exceed Budget Estimate from $574,230.25 to $1,187,820.00.
ITEM BACKGROUND: The Task Order approved by the Board on September 5, 2019 for FEMA
Program Consulting Services by CDR Maguire, Inc. is being amended to increase the total Not-To-
Exceed amount of$574,230.25 to $750,000.00 1,187,820.00. As of 2/29/20, 17 projects were still in
the process of being obligated. This amended Task Order will allow the Consultant to continue to
coordinate with FEMA, the Florida Department of Emergency Management (FDEM), and Monroe
County Staff to ensure the remaining projects are obligated, reimbursements are made in a more
timely manner, and completed projects are closed out.
PREVIOUS RELEVANT BOCC ACTION: The Board approved to award contract and enter into
an agreement with CDR Maguire, Inc. for FEMA Program Consulting Services and approved a Task
Order to perform consulting services for the County relating to Hurricane Irma disaster recovery at
its September 5, 2019 meeting. The Task Order was amended on November 20, 2019 to add
language to clarify the Not-To-Exceed Budget Estimates and Rates. There was no change to the
original Total Not-To-Exceed amount of$574,230.25.
CONTRACT/AGREEMENT CHANGES:
Change to the Not-To-Exceed Amount
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment Two Task Order CDR Maguire (EXECITED REVISED 3/31/20)
FINANCIAL IMPACT:
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E.5
Effective Date: 9/5/2019
Expiration Date: 9/5/2024
Total Dollar Value of Contract: Not-To-Exceed $750,000.00 1,187,820.00
Total Cost to County: TDB
Current Year Portion: TBD
Budgeted:
Source of Funds: 125-0459110
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: FEMA
County Match:
Insurance Required: Yes
Additional Details:
The Not-To-Exceed amount of the Task Order will increase from $574,230.25 to
$1,187,820.000.
REVIEWED BY:
Tina Boan Completed 03/02/2020 4:34 PM
Christine Limbert Completed 03/02/2020 6:28 PM
Maria Slavik Completed 03/03/2020 11:43 AM
Kathy Peters Completed 03/03/2020 2:56 PM
Board of County Commissioners Completed 03/18/2020 9:00 AM
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E.5.a
AMENDMENT TWO TO THE TASK ORDER FOR
FEMA PROGRAM CONSULTING SERVICES FOR HURRICANE IRMA
This Amendment Two to the Task Order for FEMA Program Consulting Services for Hurricane
Irma is entered into this 18'h day of March, 2020, by and between Monroe County hereinafter
referred to as the"County"and CDR Maguire, Inc. hereinafter referred to as "Consultant".
WHEREAS, on September 5, 2019 the parties entered into agreement for FEMA Program °®
Consulting Services and the CONSULTANT was tasked to perform services related to Hurricane
Irma disaster recovery services in accordance with the Task Order dated September 5, 2019; and
WHEREAS, on November 20, 2019 the parties entered into an Amendment One to Task Order
to 1) Amend language to clarify that the "On-Site Rate" is the "Fully-Loaded Hourly Rate" and
"Off-Site Rate"is the"Hourly Rate"as per Attachment A to the Agreement 2)Revise the estimated
budget Table to include an Off-Site Rate/Hourly Rate for Project Manager 3)Revise the estimated <
budget Table to include an On-Site Rate for SME(Special Matter Experts)4)Revise the estimated cv
budget Table to include an Off-Site Rate/Hourly Rate for"Admin" and 5) Add language to allow
for individual itemized task amounts for the public support categories to be adjusted when the total
contract amount is unchanged; and
WHEREAS, the County wishes to amend the Task Order to change the original Total Not-To- c®
Exceed amount of$574,230.25 to reflect the cost for necessary on-going services;
NOW THEREFORE, in consideration of the mutual promises contained herein, the COUNTY
and CONSULTANT wish to amend the task order to increase the Not-To-Exceed amount to U)
$1,187,820.00.
1. The Table providing the estimated budget and hours of the Task order shall be revised _
as follows:
CDR MAGUIRE,INC. Disaster Recovery Services-Hurricane Irma
MASTER STAFFING PLAN 2
® e
Project Exec $265 $225 40 9,800.00
Project Manager $205 $165 2,076 384,060.00
Sr.Grant Specialist $185 $145 2,076 342,540.00
Grant Specialist $165 $125 2,076 301,020.00
SME $260 $220 360 86,400.00 O
Admin $40 $40 1,600 64,000.00
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Estimated Budget $1,187,820.00>
NOT-TO-EXCEED $1,187,820.00 �
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FEMA Program Consulting Services Amendment Two to Task Order
March 18,2020
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E.5.a
The costs for Consultant's services set forth in this Amendment Two to the Task Order shall not
exceed $1,187,820.00 for Hurricane Disaster Recovery Services relating to Hurricane Irma based
upon the pricing as set forth in Attachment A—Scope of Work and Pricing to the Agreement
dated September 5, 2019. *The individual itemized task amounts are estimates and may be
adiusted as needed as long as the Total Contract Amount of$1 187 820.00 is not exceeded
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2. This Amended Task Order shall be effective as of March 18, 2020 and shall remain in
effect until such services are no longer required or in accordance with 9.5 of the contract. o
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IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly
authorized representative.
(Seal)
Attest: 1;Rr'p "•., HEBER MENDEZ CD AGUIRE,
Notary Public-StateofFlorida
'•, Commission#GG 079165
': My Comm.Expires Mar 5,2021 _
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTYFLORIDA
Attest: KEVIN MADOK, Clerk
By: By:
As Deputy Clerk Mayor/Chairman c,
MONROE COUNTY ATTORNEY
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CHRISTME LIMBERT•BARROWS
ASSISTANT COUNTY ATTORNEY
DATE... M1/20
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FEMA Program Consulting Services Amendment Two to Task Order
March 18,2020
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