Item J5 � J.5
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: J.5
Agenda Item Summary #6739
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Emily Schemper(305) 289-2506
n/a
AGENDA ITEM WORDING: Approval of a Resolution by the Monroe County Board of County
Commissioners enacting a 100-day temporary emergency suspension of the acceptance and
processing of applications to the Planning & Environmental Resources Department; providing for an
effective date of March 15, 2020.
ITEM BACKGROUND: On March 1, 2020, the Governor of Florida issued Executive Order
Number 20-51 directing the State Health Officer and Surgeon General to declare a Public Health
Emergency due to the discovery of COVID-19/novel Coronavirus in Florida.
The Monroe County Mayor declared a State of Local Emergency on March 15, 2020, due to
COVID-19/novel Coronavirus, to"initiate protective measures necessary to ensure the health, safety,
and welfare of residents and visitors."
During this period of time, the Planning & Environmental Resources Department staff have had to
alter office operations in a way that allows staff to process applications already in progress (pending
applications), but are not able to accept new applications for the Planning & Environmental
Resources Department, unless specified below, in an effort to maintain safety, and because
applications cannot proceed to required public meetings/hearings, based on the County following the
Center for Disease Control and Prevention (CDC) and State Department of Health (DOH)
Directives.
Monroe County is enacting a 100-day temporary emergency suspension of the acceptance and
processing any new Planning & Environmental Resources Department applications for development
approval, including ROGO and NROGO applications, for a 100-day period beginning on March 15,
2020 and ending on June 23, 2020, except for the following applications:
1. Appeals to the Planning Commission; and
2. Department of Administrative Hearings (DOAH) Appeals; and
3. Temporary Housing for Emergency Relief Workers; and
4. Temporary Non-Emergency Housing (site security for capital improvement projects).
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The Planning & Environmental Resources Department will accept new applications for the specified
applications listed above via email in order to meet appeal deadlines and provide for housing needs
if they arise, but applications may not be fully processed until the Department is able to receive hard
copy original submissions, with the applicable fees, and until public hearings are back in session.
The Planning Director shall have the ability to determine if additional application types will be
accepted prior to conclusion of the 100-day temporary emergency suspension..
Pending applications submitted to the Department prior to March 15, 2020 will continue to be
processed during this temporary suspension and any required deadlines for mandatory submission
requirements and community meetings are tolled for 100 days. Any existing pending application that
requires public meetings/hearings will not be moved to public meeting/hearing until further notice.
Existing pending applications that require in-person site visits or inspections will not be processed
until further notice.
Planning Commission, Development Review Committee, and Historic Preservation Commission
hearings, and required Community Meetings are suspended for a 100-day period beginning on
March 15, 2020 and ending on June 23, 2020, unless the Monroe County Mayor lifts the declared a
State of Local Emergency, or if the BOCC adopts a resolution, or the State executes an
administrative order, allowing for public hearings and/or public meetings to be conducted (virtual or
otherwise).
This resolution is proposed to become effective retroactive to March 15, 2020.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
BOCC_Resolution_100 day temp suspension of Planning Applications STAMPED 3/30/20
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
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Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details:
n/a
REVIEWED BY:
Emily Schemper Completed 03/28/2020 4:08 PM
Assistant County Administrator Christine Hurley Completed
03/29/2020 9:45 AM
Steve Williams Completed 03/30/2020 7:36 AM
Purchasing Completed 03/30/2020 8:55 AM
Budget and Finance Completed 03/30/2020 8:58 AM
Maria Slavik Completed 03/30/2020 10:05 AM
Kathy Peters Completed 03/30/2020 7:22 PM
Board of County Commissioners Pending 04/15/2020 9:00 AM
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6 MONROE COUNTY,FLORIDA
7 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
8 RESOLUTION NO._-2020 0
9
10 A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
11 COMMISSIONERS ENACTING A 100-DAY TEMPORARY EMERGENCY .
12 SUSPENSION OF THE ACCEPTANCE AND PROCESSING OF
13 APPLICATIONS TO THE PLANNING & ENVIRONMENTAL
14 RESOURCES DEPARTMENT; PROVIDING FOR AN EFFECTIVE DATE
15 OF MARCH 15, 2020.
16
17
18 WHEREAS, the Board of County Commissioners is the legislative body of Monroe
19 County, Florida; and
20 y
21 WHEREAS, Section 252.38(3)(a), Florida Statutes, gives authority to political
22 subdivisions to declare and enact a State of Local Emergency for a period of up to seven (7)
23 days, thereby waiving the procedures and formalities otherwise required of the political
24 subdivision by law; and
25
26 WHEREAS, on March 1, 2020, the Governor of Florida issued Executive Order Number
27 20-51 directing the State Health Officer and Surgeon General to declare a Public Health
28 Emergency due to the discovery of COVID-19/novel Coronavirus in Florida; and
29
30 WHEREAS, on March 9, 2020, the Governor of Florida issued Executive Order Number
31 20-52, declaring a State of Emergency for the Stale of Florida related to COVID-19/navel
32 Coronavirus; and
33
34 WHEREAS, COVID-19/novel Coronavirus poses a health risk to Monroe County
35 residents; and
36
37 WHEREAS, responding to the threat posed by COVID-19/novel Coronavirus may
38 require extraordinary and immediate actions by Monroe County in order to protect the public
39 health, safety, and welfare of county residents and visitors; and c
40
41 WHEREAS, Section 11-1 of the Monroe County Code vests the Mayor with the
42 authority to declare a state of local emergency for a renewable period of up to seven(7) days and
43
44 WHEREAS, the Monroe County Mayor declared a State of Local Emergency on March
45 15, 2020, due to COVID-19/novel Coronavinis, to "initiate protective measures necessary to
46 ensure the health, safety, and welfare of residents and visitors;" and
1
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1 WHEREAS, during this period of time, in an effort to maintain safety, the Planning &
2 Environmental Resources Department staff have had to alter office operations in a way that
3 allows staff to process applications already in progress (pending applications), but are not able to y
4 accept new applications for the Planning & Environmental Resources Department, unless
5 specified below; and
6
7 WHEREAS, during this period of time, in an effort to maintain safety, the Planning &
8 Environmental Resources Department cannot proceed to required public meetings/hearings, as c
U
9 the County is following the Center for Disease Control and Prevention (CDC) and State _
10 Department of Health (DOH) Directives; and
11 -
12 WHEREAS, enacting a temporary suspension for 100-days is necessary to protect the
13 general welfare of the county;
14
15 NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
16 COMMISSIONERS OF MONROE COUNTY,FLORIDA:
17
18 Section I. Monroe County is enacting a 100-day temporary emergency suspension of the
19 acceptance and processing any new Planning & Environmental Resources
20 Department applications for development approval, including ROGO and
21 NROGO applications, for a 100-day period beginning on March 15, 2020 and c
22 ending on June 23, 2020, except for the following applications:
23
24 1. Appeals to the Planning Commission; and
25 2. Department of Administrative Hearings (DOAH) Appeals; and
26 3. Temporary Housing for Emergency Relief Workers; and
27 4. Temporary Non-Emergency Housing (site security for capital improvement
28 projects).
29
30 The Planning & Environmental Resources Department will accept new
31 applications for the specified applications listed above via email in order to meet
32 appeal deadlines and provide for housing needs if they arise, but applications may y
33 not be fully processed until the Department is able to receive hard copy original
34 submissions, with the applicable fees, and until public hearings are back in
35 session. The Planning Director shall have the ability to determine if additional
36 application types will be accepted prior to conclusion of the 100-day temporary
37 emergency suspension.
38
39 Section 2. Pending applications submitted to the Department prior to March 15, 2020 will c
40 continue to be processed during this temporary suspension and any required
41 deadlines for mandatory submission requirements and community meetings are
42 tolled for 100-days. Any existing pending application that requires public
43 meetings/hearings will not be moved to public meeting/hearing until further
44 notice. Existing pending applications that require in-person site visits or
45 inspections will not be processed until further notice.
46
2
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1 Section 3. Planning Commission, Development Review Committee, and Historic
2 Preservation Commission hearings, and required Community Meetings are
3 suspended for a 100-day period beginning on March 15, 2020 and ending on June y
4 23, 2020, unless the Monroe County Mayor lifts the declared a State of Local
5 Emergency, or if the BOCC adopts a resolution, or the State executes an
6 administrative order, allowing for public hearings and/or public meetings to be
7 conducted (virtual or otherwise).
8
9 Section 4. Effective Date. This resolution shall become effective retroactive to March 15,
10 2020.
11
12 >
13 PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
14 Florida, at a regular meeting held on the 15`h day of April, 2020.
15
16 Mayor Heather Carruthers
17 Mayor Pro Tem Michelle Coldiron CL
18 Commissioner Craig Cates
19 Commissioner David Rice
20 Commissioner Sylvia Murphy
21 c
22
23 BOARD OF COUNTY COMMISSIONERS
24 OF MONROE COUNTY, FLORIDA
25
26 BY
27 MAYOR HEATHER CARRUTHERS
28
29 (SEAL)
30
31 ATTEST: KEVIN MADOK, CLERK
32 v
33 DEPUTY CLERK E
34
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