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� 0.1 � � �, BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting April 15, 2020 Agenda Item Number: 0.1 Agenda Item Summary #6683 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrators Monthly Report for March 2020. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2200 0.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 03/04/2020 9:14 AM Board of County Commissioners Completed 03/18/2020 9:00 AM Packet Pg. 2201 0.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: March 2, 2020 SUBJECT: County Divisions' Monthly Activity Report for March 2020 cv MONTHLY ACTIVITY REPORT—MARCH 2O20 Airports: Key West International Airport February 3-4 Routes Americas 2020 —Air Service Development Conference February 6-7 ACI—Airport Directors Forum February 9-10 AAAE Airport Finance Conference February 12 Corporate Airline Property Rep's for Airline Operating Agreement/Rates & Charges Negotiations February 13 Attended Key West Military's Affairs Committee to accept EYW Cert. of Recognition for participation with Key West Soldier Ride February 18 Met with Arts Council regarding artwork at EYW 0 February 19 Attended BOCC meeting in Key West February 20 FAA required Triennial Mass Casualty Full Scale Exercise February 21 Met with Brenda Carr(Dottie Moses)to observe seaplane operations February 21 Asst. Federal Security Director EYW to discuss security operations c February 26 Signature Flight Support (FBO) lease negotiations February 28 Met with TSA Federal Security Director e( Florida Keys Marathon International Airport February 1-2 Ford Tri-Motor Vintage Aircraft Public Event February 4-6 Wings of Freedom WWII Era Aircraft Public Event February 17 Met with MTH Hangar Development, Inc. regarding new lease negotiations Packet Pg. 2202 0.1.a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 677 Client Data 970 New Clients 68 Field Visits 1 Benefits Delivery at Discharge 2 Flag Presentation 2 Homeless Veterans Assisted 0 Community Involvement/Presentations/Briefings/Rotary/TAPS Class 220 TRANSPORTATION PROGRAM Transportation Calls 222 Veterans Transported 83 Financial Data Retroactive Payments $289,491.34 Annual Payments $380,852.16 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact 0 Cathy Crane, Director of Veterans Affairs @ ext. 5156 Extension Services: • Number of services provided: 80 phone calls, 128 emails, 15 office visits, 8 visits to 0 clients, 31 learning events with 888 participants, 7 media submissions, and 351 publications distributed. Total Budget for FY 19/20: $251,227.00; Year to Date Expenditures and Encumbrances: $127,732.73; Remaining Balance: $123494.27; Percentage of budget spent and/or encumbered year-to-date: 50.8% 0 The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia worked with a University of Florida team to produce an Extension training on the Climate Smart Floridians Program to be held in March and April. This effort included E producing a 28-page trainers guide. And nine learning modules and decreasing individual emissions. • Alicia worked with the Joint Council of Extension Professionals as an incoming board member. JCEP represents over Extension 10,000 professionals connecting. The board worked to provide professional development opportunities, chair Extension conferences and to develop a National Extension framework. • Alicia participated in the Southeast Florida Climate Compacts annual leadership planning meeting to plan 2020 work products and outreach event topics. These include a municipal scorecard, case studies and an annual regional report. 2 Packet Pg. 2203 0.1.a The Environmental Horticulture Agent accomplished the following activities: Installation of our wildflower garden will begin Saturday, March 7th in Key West. These signs will be posted at the garden site, directing anyone that has questions or wants further information. • After giving a presentation on invasive plants to Tamarac Park Homeowners Association, the association has committed to removing invasive species from their common areas and individual landscapes. • USDA researchers, along with Monroe County Extension, will be releasing Brazilian Pepper Thrips at several locations in Key West to help slow the spread of this invasive, federally listed noxious weed. • Keys Energy tree giveaway will be Saturday, April 18th beginning at 8:30 a.m. Residents will have their choice of two free plants while supplies last. Master gardener volunteers will be available to help with questions and plant selection. Visit their website for a list of plants available. https://www.keysenergy.com/tree-giveaway/ The Florida Sea Grant Marine Extension Agent accomplished the following activities: , • Shelly co-hosted the renamed Shorelines, Estuaries, and Aquatic Systems (SEA WAG) in-service training and inaugural meeting of the Harmful Algal Blooms (HAB WAG) at Mote Marine Lab on Summerland. 15 Florida Sea Grant agents and specialists participated to formulate joint initiatives. • The Florida Keys National Marine Sanctuary was selected to be a Hot Spot 2020 by the 0 Leave No Trace organization. Shelly was invited by the Sanctuary to be on the planning committee, and co-hosted the events in Marathon and Key West. Three communications t� workshops and 2 marine debris service projects were delivered to 62 attendees and 12 tons of marine debris was removed. 0 • Shelly was recognized by College of the Florida Keys (CFK) during the unveiling of their new Bachelor of Science in Marine Resource Management program at the Tennessee Williams Theater. Shelly is appointed to the CFK Marine Science Advisory Committee and assisted with curriculum development. The Bachelor of Science in Marine Resource 0 Management program will be offered starting Fall semester 2020, for more information: https://www.flccc.edu/academics/mrm t� Emmency Services: a� FIRE RESCUE • Continue process of moving to a new vendor for patient care reporting and EMS billing software to improve report writing efficiency, expand reporting capabilities, and reduce cost C • Hired new MCFR Fire Marshal • Hired employee for open Fire Rescue Billing Specialist position • Began process to fill open Fire Rescue Administrative Assistant 2 position • Layton Station 18 crew quarters renovation project continued by MC Facilities • Completion of upload of calendar year 2019 incident data to State of Florida and National Fire Incident Reporting System (FFIRS/NFIRS) 3 Packet Pg. 2204 0.1.a EMS/TRAUMA STAR • Trauma Star flew a total of 92 flights, 16 Trauma, 4 Stroke, 10 Cardiac, and 63 Inter-facility • Two Flight Medics completed the provisional program and one new Flight Medic entered the program • Training Division attended the KWIA Disaster Drill and acted as Controllers for the EMS division, Safety Officer and Staging • Two rounds of new hire testing were conducted for prospective EMT's and Paramedics at the Joe London Fire Academy • Research being done to start an In-House Critical Care Program • Inaugural In-House EMT class registration complete for March 9th start date • Completion of Trauma Star Air Operations Manual submitted to Deputy Chief Hudson • Review of Operative IQ online narcotics tracking • Updated Narcotics SOP and logistical distribution for Trauma Star and the field FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online; also worked on updating assignments for continuous monthly training and ISO reporting • 27 Students attended the practical State test; waiting for results; written testing is coordinated through PearsonVue • Facility training resumed, including 3 days of Live Fire Training for in-service crews • Public Works has welder on site to replace all hand rails on drill tower; No progress to report to date • 5 new hires completed orientation training • New hire Paramedic testing held: 9 people participated; 3 completed the process • EVOC course being held, 22 students from throughout the county participated c • New hire EMT testing was held the week of 2/23 • Captains School Key West came for a day of fire training orientation • Training division attended and assisted with tri-annual airport drill • 160 hour Haz-mat schooling held for 24 county employees; 60 hours at the academy on the E drill ground • "Nance drill" prop for firefighters to learn how to rescue their own in the event someone falls through a floor is being constructed on the second floor of the drill tower KWIA • Hosted multiple planning meetings for the upcoming 2020 FAA Full Scale Disaster Drill • Coordinated/hosted the 2020 FAA Full Scale Disaster Drill • Coordinated and sent ARFF firefighter to The Atlanta FD Training Center to complete annual ARFF Refresher and Live Fire Training 4 Packet Pg. 2205 O.1.a FIRE MARSHAL • Conducted Public Assembly permit review and inspection for Cirque Ma'Ceo in Key Largo • Conducted Mariner's Hospital Inspection and walkthrough with responding station, new employees and Training Division • Met with Ocean Studies Charter School regarding egress and fire rated walls • Continued work with Bayside Inn to promote installation of sprinklers • Gave presentation to the Florida Keys Board of Realtors in reference to the new inspection program beginning this year • Responded to Ocean Pointe Condos system outage due to sprinkler pipe burst;placed location on Fire Watch; awaiting permit for repair work • Conducted School Inspection for Carpe Diem Academy N Emer2ency Management: 2 • Attended annual conference of the Florida Emergency Preparedness Association (FEPA) where two staff were awarded the certificate of Florida Associate Emergency Manager • Represented Monroe County at the budget meeting of the Urban Area Security Initiative Working Group • Participated in the planning process and exercise for the Key West International Airport Full-Scale Disaster Exercise • Continued work with Florida Division of Emergency Management on implementation of Hazard Mitigation Grant Program funds • Continued progression of EOC laptop updates W • Co-hosted a Public Information Officer workshop at the Miami-Dade EOC 0 • Attended the quarterly Local Emergency Planning Committee meeting in Hollywood, Florida • Conducted the monthly Integrated Public Alert and Warning System test • Attended the South East Radiological Emergency Preparedness conference 0 • Continued to review radiological emergency plans and procedures • Conducted the annual FEMA evaluated Turkey Point Nuclear Power Plant Radiological Emergency Preparedness plume exposure pathway exercise at the Tavernier Fire Station • Attended G 191- Florida Division of Emergency Management-Incident Command Systems/Emergency Operations Center training • Assisted in the completion of the Annual Point-in-Time Homeless Census • Participated in FEPA Healthcare Working Group and State DEM Mass Care Working Group Calls • Staff participated as a Controllers and Evaluators in the Triennial Key West Airport Full Scale Exercise • Continue to represent MCEM on the MC LTRG, Monroe County Homeless Services CoC, State Special Needs Workgroup, State Mass Care Workgroup, and local Special Needs Workgroup • Attended the FEPA Certification Committee and Business meetings • Participated on the selection committee for the new EOC Construction Manager at Risk contract 5 Packet Pg. 2206 0.1.a • Final planning meeting for the USCG Preparedness for Response Exercise Program Area Exercise • Built new Event Timeline board to track significant dates during an incident • Built Radiological Emergency Preparedness marine critical facilities WebEOC maps • Developed Everbridge emergency alerts using Emergency Alert System (EAS) templates and built a group to receive alerts • Attended the Regional WebEOC Administrator's meeting FEPA WebEOC Working Group Meeting, serving as secretary • Created WebEOC incidents for Airport drill and radiological emergency preparedness drills. Configured boards and user rights specific to each purpose • Initiated implementation of Juvare Exchange data sharing add-on to WebEOC N Libraries: cv The increases in January in participation by patrons of all ages in Library services and 2 events as we grow immersed in another seasonal flurry of activity, give us good cause to anticipate a return to pre-storm numbers, and we look forward to the renewal of previous favorites as well as the introduction of new ideas being added to our calendars for the coming 0 • There were 54,468 visits to our library, a 37% increase over last January • Checkouts of e-books and eAudio materials set another high mark, with a circulation of 4,491 items in the month, 28% above that of last year, with 90 new users registered. E- book circulation continues to climb by double-digits each month. As our collection grows, so does the popularity and increased usage follows. W • Library staff answered 9,191 customer questions in January. Questions were asked via 0 chat, text, email, social media, telephone, and in-person. Our customers know where and how to find us, in a way most convenient for them. • In addition to our onsite visitors enjoying our services for the month, e-visits totaled 0 349,625. Included in the count were page views of the main website and calendar, the online catalog, and the digital archive of historical images �t • 315 new library cards were issued during the month, a strong indication of our growing standing in the community, including our newest community of snowbirds • One more notable increase was observed in January: 27,442 library items circulated, an 18% increase over last January Overall, our increasing numbers continue to present evidence that our Library provides a year- round offering of services,programs, and rewards for our locals and visitors Employee Services: HR Monthly Statistical Report • We had a total of 6 resignations/retirements/terminations and 0 Deceased for the month of February 2020: • Resignations average year to date .145% Retirements average year to date .36% See attached Countywide Turnover Report by Month and 2019 Applicant Report 6 Packet Pg. 2207 Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 1 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 5331 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 5511 2020 6 4 10 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 0.73% 1.81% c Resignations and Terminations by Month t: Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual v 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 2. 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 c 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 2 0 526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 U 551 2020 4 4 8 o 0 a Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual � 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 2 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 0 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% � 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 0 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% U 2020 0.73% 0.73% 1.45% c E Retirements(and Deaths)By Month x Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 4 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 V12 2 0 3 0 23 538 2018 1 3 1 2 2 2 1 3 2 0 18 526 2019 1 2 3 0 0 1 2 1 0 1 12 551 2020 2 0 2 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% 2020 0.36% 0.00% 0.36% Packet Pg.2208 0.1.a Human Resources Department Monthly Report: • Reviewed 16 salary analysis with the new hire paperwork packets or with department supervisors • On-going training on NEOGOV • Attended ERP Demonstrations at the Harvey Government Center • Met with Alana and Kenny on the first batch of new job descriptions from Evergreen • Attended First Teamsters Union Meeting with Department Heads • Attended First IAFF Union Meeting with Chief Callahan • Set up two Fit for Duty physical for employees • Attended closed session at BOCC meeting on Union Negotiations beginning • Set up Pre-D on a building department employee • Conference call with Dr. Boros, Aaron and Bryan on the finalization of Advanced Urgent Care contract • Working on PPP items for agenda for April BOCC meeting • Set up Union negation meeting with Teamsters rep and IAFF rep and all concerned • Met with employee on outcome of Fit for Duty physical • Met with several Department Heads on different employee issues and salary questions • Processed one year merit PAFs • Hired Amy Lane as Human Resources Project Manager Recruiting: • In January 2020, the County had 36 open positions for which we received 130 total 0 applicants; 7 internal and 123 external. Of the 130 total applicants, 92 were deemed to have met the minimum requirements for the positions to which they applied, and 38 did not qualify. • Total 36 current openings 1 re-posting from a previous posting, 9 were new postings _ during the month of February 2020. We had 10 new hires (1 Temporary) and 1 promotion. Employee Benefits OCT NOV DEC JAN FEB MAR APR 28 13 8 NEW HIRES 11 7 8 TERMINATIONS 1 1 2 NEW RETIREES MEDICAL 0 0 NEW RETIREES LIFE ONLY 2 1 DECEASED# LIFE CLAIMS 2 6 OTHER COVERAGE CHANGES 1 ACCOUNT CHANGES 6 3 ACTIVE WITH MEDICAL 1568 1580 1588 ACTIVE NON MEDICAL 156 116 RETIREES WITH MEDICAL 269 270 272 RETIREES DVL ONLY RETIREES WITH LIFE 96 7 Packet Pg. 2209 0.1.a ONLY SURVIVING SPOUSES 14 13 COBRA 12 7 7 WAIVER OF PREMIUM LIFE INS 1. Distribution of Weekly Benefits EBlasts (2) 2. Biweekly conference call with benefits consulting team. 3. Biweekly conference call with Cleartrack HR —continuing education and improvement of services review _ 4. Audit report Review 5. Continued to work with all BOCC departments and constitutionals to correct any incorrect open enrollment selections, 2 6. Continued to work with all departments and constitutionals on HSA account benefit information collection 7. Coordination of Lunch and Learn with Key West, Marathon, and Key Largo planned 8. Emails sent to all Monroe County BOCC department and constitutional employees to sign- up for above lunch and learn with dates to include Key West 3/25, Key Largo 3/26, and Marathon 3/27 0 9. Continued one on one phone support to retirees and employees for clarification on 2020 benefits and premiums _ 10. In person support to general benefit questions (5) 11. In person support to "near retirement" employees (2) 12. Begin the 1095 statement processing 13. Benefits Administration system submissions sent to Gallagher consulting team pending review, and ranking of applicants. 0 14. PBM, RFP posted. Open questions and request are being received and answered. 15. Participated in the Keiser Firm survey of 2020 Employer Health Benefits Survey. 16. Hosted end of plan year benefits review meeting including Blue Cross, Envision RX, Gallagher consulting team, BOCC OMB, and BOCC benefits office. 17. Welcomed Amy Lane as HR project manager to the office. E Worker's Compensation The Safety Office continues to move forward with the implementation of the County's Security Plan. In addition, the Safety office conducted CPR, First Aid and AED classes for employees in the Middle Keys. g Packet Pg. 2210 0.1.a ({G Relation- Monthly Performance • • Client Name: t Monroe • Board of •unty Comm .h..... As of February 2020 - Claims Opened February 2020 - Claims Closed s N 10 c N 5 10 0 i Workers Comp 5N cC Opened Lost Time 1 0 Workers rr Opened Medical Only 6 ■Closed l Comp O O Q d 15 New Claims Totals by Month 21 10 O 2 0 Q 5 U 0 Q y Jan.2019 Feb.2019 Mar.2019 Apr.2019 May.2019 Jun.2019 Jul.2019 Aug.2019 Sep.2019 Oct.2019 Nov.2019 Dec.2019 Jan. 2020 WC Lost Time 1 1 1 0 1 0 2 0 0 0 1 0 1 r r WC Med Only 6 5 9 11 4 7 4 5 10 10 8 9 4 p Current Open Claims Distribution a Total Open Claims :96 U WC Open Claims by Claim Status Total Open Claims by Claim Type 80 Open,75 70 E came Lost Ti 28 60 v Medical Only 42 50 Q 44% 40 Lost Time 26 30 Open Litigated, 27% 20 13 10 Reopened,8 0 Open Open Litigated Reopened Packet Pg. 2211 O.1.a Engineering/Project Management/Public Works: Stock Island II(Maloney& McDonald Ave) Roadway Improvement Project: • Substantial Completion approved by staff on February 11, 2020 • FDOT 90% audit held on December 27th. The results were no findings with recommendation for reimbursement up to 90%. • Punchlist,pavement striping and signage installation remain. No Name Key Culvert Replacement Project: • Repeated attempts by staff to secure an easement agreement for culvert maintenance and replacement with an adjacent property owner has been unsuccessful. • County Attorney is evaluating whether the county could obtain access through an easement by prescription, which would be viewed as needed to maintain the roadway a (under which the culvert is placed). Pigeon Key Ramp Repair Project: • Project 100% complete, on time and under contract amount. • Final reconciliation change order in the deduct amount of($90,124.16) approved on 0 January 28th • Staff submitted closeout request to FDOT February 20th and awaiting written final acceptance from FDOT. Final FDOT reimbursement of$207,500 to be submitted after FDOT final acceptance. 0 • Staff and CEI assembling closeout documents for upload in FDOT LAPIT document control system. t� • Donation of artifacts found during excavation approved at February BOCC meeting. 0 Bimini Drive (Duck Key) Bridge Replacement: • Engineering design work is ongoing; 60%plans reviewed • Utility relocation coordination is ongoing. 0 • USCG and USACE permitting packages submitted by consultant. Harbor Drive (Duck Key) Bridge Replacement: t� • 30% engineering design phase plans submitted by consultant on 1/3/2020; staff reviewing • Utility relocation coordination is ongoing E • Public meeting took place on 1/23/2020. Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 4th Ave. W. and a storm drainpipe replacement project located on 5th Ave. W. is 100% complete. • Design submitted to SFWMD and US Army Corps of Engineers for permitting. 1st Street/Bertha Street Drainage Improvement Project: • Project approximate 90% design submitted to FDOT ERC review on February 10 and review to be complete end of March 2020. • SFWMD permitting in process. 9 Packet Pg. 2212 0.1.a • Consultant subcontractor for underground pipe inspection as part of existing drainage analysis is revising MOT plans to obtain permit from the City. This analysis could result in substantial cost savings/less disruption, by extending pipe remaining life. • ILA for cost sharing of construction, operations and maintenance costs for the City provided pump station approved at February BOCC meeting and needs to be executed by the City. Sea Level Rise Pilot Project— (Sands/Big Pine Key and Twin Lakes/Key Largo): • Designs for both subdivisions at 90%. Staff and consultant conference call scheduled for February 28th for continued design review. • 100% drainage reports received on February 5, 2020. • Twin Lakes and Sands— SFWMD and FDEP applications submitted on February 21st a • Sands 100%plans due March 31, 2020. • Twin Lakes 100%plans due June 19, 2020. • Projects cannot be advertised until all permits are received. Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Contractor is procuring lighting fixtures for installation. Repairs to begin March 15, 2020. 0 Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Revised design variation resubmitted to FDOT February 19 to reduce path width from 10 ft to 8ft due to right-of-way restrictions and wetlands. • SFWMD requires wetland mitigation for permitting which also involves ACOE 0 permitting. Consultant proposal submitted alternatives of mitigation bank credits to be purchased or County owned lots to be restored and is being reviewed for comments by staff and will subsequently become an amendment to the agreement due to additional SFWMD/ACOE scope not originally contemplated. Due to SFWMD/ACOE permitting issues, staff requested and received extension on LAP agreement from FDOT to September 30, 2020. • Consultant coordination with FDOT Resurfacing project FM 443898 on US1 in design and to be in construction in 2021. a E GIS Based Roadway Asset Management and Work Order System: • Staff provided comments to IT regarding attributes to use for scorecard to rank potential system providers • IT is scheduling demonstrations of four products that were identified as best for county needs. Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project. • Consultant is finalizing pavement assessment results for submittal to county. 10 Packet Pg. 2213 0.1.a Sugarloaf Boulevard Bridge: • Engineering design 90% submittals received on February 20, 2020. • Utilities coordination is ongoing. • SFWMD permit received in December 2019; US Coast Guard required notification sent to residents and published in newspaper in early January 2020. • Consultant identifying contractor/non-profit to assist with coral relocation prior to construction. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • 90% drainage report and plans received. Staff provided comments and held follow up meeting on February 21 to discuss drainage and pavement rehabilitation strategy. Staff a submitted additional drainage comments. • Due to pending revisions, anticipate design to be complete by Summer 2020. Koehn Subdivision Roadway and Drainage Project: • Pavement Analysis, Wetland and Habitat, Geotechnical and Drainage reports have been 0 received and staff provided comments. • Follow up meeting held on February 20 to discuss revised drainage and pavement rehabilitation strategy based on County comments. County approved the revised strategy. • Consultant to set up SFWMD meeting to discuss drainage strategy of using swales and two culverts to manage stormwater in County ROW. c, Boca Chica Road Hurricane Irma Repairs Project: • FEMA approved staff recommendation for sheet pile installation to mitigate future damages. • Staff to amend Task Order with Cardno, Inc. for design and permitting services for additional sheet pile design work. • Permitting is continuing. No Name Key Bridge Navigational Lights Replacement Project: • Contractor to begin Navigational Lighting installation by the end of February. a� Pirates Road Little Torch Guardrail Repair Project • Guardrail repairs complete. • Project has been submitted to FEMA for reimbursement. Construction Engineering and Inspection (CEI) Services • Optional one-year renewal for Key Largo III and 1st and Bertha Street roadway project CEI on March agenda for BOCC approval. County Roads Asphalt Preservation Program • Staff is implementing a pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be ii Packet Pg. 2214 0.1.a effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within first three years. • Contract to treat lower keys roads paved in 2014/2015 (Lower Sugarloaf through Ramrod Keys paved as part of Cudjoe Regional WW project)with Reclamite pavement rejuvenator to extend pavement life on March agenda. Lower Keys Roads & Bridles • Brush cut/Chip Operations — 18.5 Miles • Mowing Operation - 76 Miles • Weedeating Operation - 5 Miles • Shoulder Work—Front Street Stock Island, Laurel Avenue Stock Island, Avenue J, Sands Sub Division Big Pine Key N • Sweeping Operations - 4 Miles 2 • Recycled Mulch - 8 Loads Given away from trimming • Signs - 59 Signs, 26 Posts, 33 Locates 0 Special Projects: • Assist Public Works Parks and Beaches with tree trimming/clean up at Higgs Beach 0 Upper Keys Roads & Bridles • Buzz Bar Operations —20.38 Miles • Mowing Operation - 17.9 Miles • Sweeping Operation - 74.69 miles • Sign Department- 125 new signs installed. 9 new posts installed. And 7 located performed. • Shoulder/Road repair - one 12X12 road patch (144 sq ft)with 2 tons of cold patch used, 0 and one 12X27 road patch (324 sq ft)with 2.5 tons of cold patch used. • New STOP Bar installed - 31 stop bars • Tree Removal - 1 large Coconut tree on County ROW. • Trash picked up - 240 bags at approx. 4080 lbs. • Duck Key Bridge repair- 6 Large pothole repairs in the Duck Key hump bridges, using 2040 lbs of concrete Special work Performed: • Seaweed Removal from Harry Harris Park - 15.85 tons • Install new scoreboard at Harry Harris Park for Parks Department. • Move Art sculpture from Islamorada to Marathon for the ARTS Counsel PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. 12 Packet Pg. 2215 0.1.a Harry Harris Park: • Lighting installation complete, official relighting held 212212020. • Basketball court and walking path resurfacing complete. • Beach Jetty and Wilkinson's Point Geotech testing and survey began 212212020. • Conceptual Design Package expected July 2020. Key Largo Park: • Parking Lot lighting designs 95% complete. RFP being drafted. Layton Transfer Station: • Staff working to gain appropriate approvals & design for the damaged metal storage building N • Fence repairs and new entrance gate starting next week c„ Marathon Annex 63`'d Street: • Flood panels have been identified as mitigation effort. Staff working to gain appropriate approvals, design, and then installation. 0 • Engineered drawings and EC expected by end of April Marathon Tax Collector Office: • Engineered drawings expected by end of March 2020 0 • Contractor to provide proposal for the changes once received. • Foundation Scanning March 3, 2020 W q V Big Pine Key Community Park: • Pathway lighting repairs completion scheduled for March 2020. • BPK Community Park residence RFP being re-advertised due to FEMA approval delay- RFP price guarantee expired. 0 • RFP approved by Legal and in progress of being advertised. Bid opening April 21, 2020 Watson Field Park: • RFP approved by Legal and in process of being advertised. Bid opening April 21, 2020. E Veteran's Memorial Park: • RFS restroom repairs pre-bid job site conference complete. Bid close date March 6, 2020. • FKAA replacement of on-site wastewater system in progress. • ADA pavilions and tiki huts are in the design phase of a Design, Engineering & Permitting contract with Wood Environmental & Infrastructure 13 Packet Pg. 2216 0.1.a Capital Projects Historic Jail Museum: Phase I bids came in three times the anticipated budget.Permission to reject all bids will be on the March agenda and the scope for the project will be adjusted to fall within the available funding limits. Historic Courthouse Gutters: • Mobilization by Ruff Roofing will begin on February 26, to begin replacement of the gutters. Gato Building: • Roof replacement RFP ranking committee completed contractor selection. Bid winner completed SAMS.gov registration for FEMA requirement. • Targeting April 15th BOCC agenda for awarding pending FEMA approval of improved roofing system. CD cv West Martello: U • Ceilings of the ammunition bunkers have been formed and poured. • Archway reconstruction at the Citadel in design. Damage Assessment and Design Development report complete. Construction drawings being prepared Freeman Justice Center: • Roof drip-edge replacement substantially complete. 0 • Caulking of exterior penetrations substantially complete. • Interior repairs substantially complete. HMGP Generators: 0 • County has been notified of potential award of generators HMGP grant. • Staff working to revise application for consideration with FDEM. Cudjoe Fire Station: c • Stucco&paint finish on all walls underway • Construction of all stairways and access ramps complete �t • Keys Energy Utility connections underway;new pole set on US-1 ROW • Generator set; electrical connections underway • Fire Alarm system underway E • Internal Framing& insulation underway • Windows &Doors, including locks, installed • Art in Public Places RFP advertised,responses reviewed, and an artist has been selected. • Concreted driveway, curbs and gutters installed. • Accumulated delays,for acceptable reasons,have extended substantial completion to March 2020. Emergency Operations and Public Safety Center: • EOC Phase I design work progressing and FEMA /FDEM Phase I grant agreement approved by BOCC (January 2020) and executed by FDEM. • RFP for CMAR (construction management at risk) services—3 firms responded. 14 Packet Pg. 2217 O.1.a • Selection Committee evaluated proposals, including interviews. Recommendation for award pending BOCC action. Higgs Beach Park Access Road Relocation: Park Access Road 6f(conversion of use process) • Options for going forward under review by the County Attorney Higgs Beach Sand Re-nourishment: • Final review and approval of permit expected by March 2020. Solicitation for construction will be scheduled to coincide, allowing for completion by August 2020. Senior Nutrition Center— 1016 Georgia Street, Key West: • Demolition RFP going out for advertising in March 2020 cv • Open bid date April 2020 • Demolition expected August 2020 Marathon Library: • The second floor slab has been poured. • 80% of the second story block has been set. • Preparing for more column pours. • Roofing beams and trusses coming March. c Plantation Key Government Center Program: W • Close to 300 yards of concrete have been placed since the last PSR update. • Slab concrete should start being placed by mid-March. • Site Water was tested by FKAA on 1/31 and final documents are being submitted to FKAA by Kimley-Horn. Once documents are approved entrances can be unencumbered. 0 • IT/DATA plan has been approved to protect against any data line damage. PKGC Wastewater System: • Complete Rowell's Waterfront Park: • Plans for Phase 1 are final, and all Federal & State permits are confirmed. MC Building Department permit review comments being prepared by S&ME Engineers • Received an extension to the FDOT LAP Agreement through September 2020 • FDOT required archeological monitoring review plan has been finalized and sent to SHPO. • Approval required from OMB for budget availability and from the BOCC to advertise FACILITIES—UPPER KEYS Murray Nelson Government Center: • Provided Assistance for Six Events in the Auditorium • Hosted the Keys Players musical 9 to 5 in the Auditorium 15 Packet Pg. 2218 0.1.a • Contractor repaired 2-8-2020 Emergency call lift station spraying onto ground • Relocated poster board to another wall in room 208 • Replaced light bulbs in Building Department • Installed toilet seats on 1 stand 2nd floor bathrooms • Contractor repaired 2-17-2020 lift station near theater and police sub station • Cleaned drain pan from a/c which caused leaking into 2nd floor women's bathroom • Transport art 2-18-2020 from Islamorada to Marathon—Crane Point Hammock Museum • Repair noisy chair in the building department Communication Tower MM 106: • Temporary secured ceiling mounted light fixtures cv Key Largo Tax Collector: • Installed new supply air duct/air diffuser in ceiling 2 • Installed new threshold for back door Plantation Key Courthouse: 0 • Contractor installed new access code door handle • Replaced light fixture with LED ceiling mounted fixture on 2nd floor men's bathroom • Installed new drawer handle and secured facing to drawer on lst floor Clerks office • Replaced non-operable light bulbs in women's bailiff bathroom • Removed and installed new faucet in 2nd floor women's bathroom t� • Installed 2 new door stoppers at entrance court room A • Repaired water leak in the kitchen area of Judge Garcia on 2nd floor 0 • Assembled heavy duty hand carts in Clerks office per Chandra Matthews • Removed coconuts next to court room B to prevent from falling onto walkway Islamorada Library: c • Replaced condensate piping with new for a/c unit in community room • Unclogged toilet in men's bathroom using snake— clean and sanitize Ellis Building: • Assembled new desk and replaced drawer handles with new per Isis 2nd floor • Connected ceiling mounted light fixtures to wall switch to control fixtures in tax collector • Replaced non-operable bulbs in men's public bathroom • Reinstalled wall mounted first aid kit per Isis on 2nd floor • Removed locks and installed new door hole cover plates in drug court per Isis Public Works—Magnolia Office: • Unclogged employee men's toilet using snake— clean and sanitize • Adjusted water temperature setting at control circuit board PK Roth Building: • Installed light SW corner of building back parking lot by records door • Removed entry door lock/deadbolt and secured with new locks/deadbolts PW Shop 16 Packet Pg. 2219 0.1.a • Installed new leveling bracket on chair for room 102 in Sheriff department • Installed new faucet in handicap bathroom • Replaced damaged wall mounted light switch with new switch • Contractor installed new entry lock to office of Sheriff department • Installed new wall mounted signage and signage in ground post for MCSD vehicles • Adjusted security door closure/hinges in the lobby Sheriff department • Installed new LED flush mounted fixtures • Installed new wall mounted LED dimmer switch PK Detention Center: • Replaced new 60amp fuse for a/c in hallway • Secured mounting hardware bracket to wall for handcuffs and shackles • Replaced non-operable lights with LED ceiling mounted fixtures in women's bathroom • Replaced LED light panels in women's bathroom and finger print area 2 • Removed and replaced weather proof junction boxes on Lt trailer 2 • Removed existing security /motion sensing wire at fence line and disposed • Secured kick plate in men's bathroom • Replaced existing receptacle with new weatherproof 20amp GFI • Patched openings in multiple areas with concrete patch in south end inmate bathroom • Checked all drain flow sink to floor in south end showers • Checked faucet operation and shower floor drain in south end showers e( Old Settler Park: • Trim branches along fence line c Harry Harris Park: • February 22, 2020 Baseball field lights turned on since IRMA 0 • Contractor installed 12 chain link panels • Contractor fixed lights in Baseball field area • IRMA —Public Works installed new scoreboards • IRMA —Purchased new refrigerator for crew room • IRMA —Public Works built platform for lights junction box • Public Works built pitching mounds • Prepare Baseball field for Little League • Removed toilet to clear obstruction in men's concession bathroom Key Largo Community Park: • Prepare Baseball field for Little League • Contractor installed chain link fence • Unclogged women's bathroom toilet using snake—clean and sanitize Vacant Lot Behind Walgreens: • Hosted the Cirque Ma'Ceo provided by Cavallo Equestrian Arts on February 21-23, 2020 17 Packet Pg. 2220 0.1.a • Hosted the Upper Keys Sailing Club — parking for Youth Sailing Regatta. February 27- Marchl, 2020 Friendship Park: • Prepare Baseball field for Little League/ T- Ball Rowell Waterfront Park: • IRMA —Contractor installed chain link fence NW of main entrance Tavernier Fire Station #22: • IRMA —Repaired Exterior Stucco • Contractor repaired asphalt and restriped cv FACILITIES—MIDDLE KEYS Marathon Annex 63`d St.: • Repaired A/C unit • Assemble four chairs c Marathon Health Department: • Install window 0 Marathon Government Center: • Repaired keyboard tray • Disassemble, move and reassemble two desks in building department 0 • Assembled two chairs • Attempted repair of file cabinet. Unrepairable—recommended new purchase • Assembled 7 chairs for CSR area of building department 0 Marathon Library: • Beautification of children's area • Installed tent for children's shows • Repaired toilet • Assembled chair E Marathon Tax Collector: • Disposal of items discarded prior to move to new building • Unclog toilets • Replaced all trash cans Marathon Clerk of Court: • Empty dehumidifier trays • Monthly A/C maintenance • Repaired Sally Port Fence 18 Packet Pg. 2221 0.1.a State Attorney: • Monthly A/C maintenance • Build 7'6" wall for countertop in new facility • Replaced lightbulbs in current facility Grassy Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance Public Works Complex: • Removal of all screws, nails and metal objects in parking lot • Assist with Connex cleanout 2 • Window tint put on bathroom window for privacy • Remove chair rail on walls in engineering 0 Public Works—911 Communications: • Prep, paint and new flooring in third tech office Marathon Senior Center/AARP: c • Defrost freezers • Replace facia boards �? Marathon Airport • Carpet Cleaning Commissioner's office Conch Key Fire Station 0 • Window inspection for leaks and missing hardware • Install three new hand dryers in bathrooms • Painted Walls in Stairway, bathrooms and entryway • Repaired broken tiles in shower • Installed New Ice Machine Layton Fire Station • Removal of electric j-box and repair drywall • Buildout of new Layton Fire house Supervisor of Elections • Prepare for upcoming elections FACILITIES—LOWER KEYS Baypoint Park: • Re-set timer for lights 19 Packet Pg. 2222 O.1.a Bayshore Manor: • Administrators Office-hung license certificate • Painted room 209 and hung picture • Assembled two (2) new recliners • Replaced handle of screen door on women's side • Replaced wet ceiling tiles in men's hallway Big Pine Community Park: • Desk was moved from DJJ to Big Pine Park County Attorney: _ • Installed door chimes/alarms in kitchen • Moved and disposed of desk DMV Searstown: • Replaced damaged light fixture 0 • Attached panic button bar on screen Higgs Beach: • Installed toilet paper holders in restrooms 0 • Astro City-painted tables, benches and columns of but �t Jackson Square: • Lester Bldg.-painted office for Christine Poist • Lester Bldg.-Commissioner Cates Office-Check Electric converted lights to LED and installed TV drops • Lester Bldg.-Commissioner Cates Office-moved desk and other furniture • Lester Bldg.-Commissioner Cates Office-assembled 3 shelves c • Lester Bldg.-mounted brackets for TV • Lester Bldg.-State Attorney-installed and mounted flat TV/DVR located at Victims waiting room • Lester Bldg.-State Attorney-assembled 4 chairs, moved desks, attached pictures and peg E board • Lester Bldg.-applied safety tape to the back walkway • Lester Bldg.-painted 2 back doors on lst floor • Old Jail-replaced several lights throughout Old Jail and replaced ballast • Old Jail-Sub-Zero replaced ice machine • Jackson Square-placed traps in all areas and checked for rats • Freeman Justice Center-Jurors Assembly-reattached trim and molding of back counter • Freeman Justice Center-Drug Court-replaced light fixture in ladies' restroom • Freeman Justice Center-repaired and installed office signs and plaques • Inspection of Booster Pumps for Freeman Justice Center& Jackson Square • Historic Courthouse-refilled all hand sanitizers 20 Packet Pg. 2223 0.1.a • Historic Courthouse-installed new kitchen cabinets with hardware in breakroom • Pam Hancock's Office -repaired and painted chair • Civil Division-assembled 4 chair backs • Installed elevator lights where needed • Property Appraisers-picked up E-Waste and took to Layton dump • Clerk's Office-Marriage and Records-Mike's Painting painted the offices, hallway, bathrooms and chapel. Moved bulletin board Key West Library: • Family Auditorium restroom-repl aced flapper • Installed two (2)baby changing stations for restrooms • Children's Section-replaced baseboard damaged by termites N Marathon Government Center: � • Inspected roof of the building for the future Public Defenders Office 0 Public Works Complex: • Fleet Office-replaced office LED light fixture Watson Field: • Key West Tennis installed a 9-piece tennis windscreen e( Rockland(Future Home for Facilities/Roads): • Transferred toolboxes and blue cans to Rockland facilities 0 Fire Stations Station 9-Big Coppitt: • Replaced showerhead in men restroom c CORRECTION FACILITIES Stock Island Detention Center: • Dorm E and Unit C Installed new hot water mixing valve • Installed new bearings for the Air handler • Performed Air and Light Quality test • Ran new Electric for upcoming cooler renovation for the kitchens refrigerated trucks. • Passed Mock inspection for the Jails accreditation Mock ACA • Contractor performed PM on the Elevators. • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. • February 2020 84% of 139, Work Orders were completed within 3 Days. Sheriff Headquarters Building: • Installed new A/C for Radio Room. 21 Packet Pg. 2224 O.1.a • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. Marathon Detention Center: • New Grinder pump being installed • Air and Light quality testing done • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. Department of Juvenile Justice: • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. cv Cudjoe Substation: • Installed tint for the doors and windows. FLEET 0 • Assisting with gathering information for generator grant application • Seeking budget cost for new fuel tanker truck • Seeking budget cost for new load bank • Seeking budget cost for new generator service trucks • Processing Key West Airport loader to surplus status • Review new billing format with Sheriff Fleet supervisor • Invoice fuel agencies for use of County's cloud • Labeling all generators with fuel capacities • FLAGFA Spring Conference scheduled for March 19th and 20th • Ordered 2 lap top computers for Fleet staff to utilize while working in EOC • Fleet Director attended preliminary Teamsters negotiating prep meeting c • Began preparation of FY2021 vehicle and equipment purchase schedule • Reactivating surplus unit; potentially for Employee Services Department • Provided Fleet vehicle ownership info for Employee Services Department • Provided Bayshore Manor with Fleet's revised emergency contact information a • Reposted Marathon Generator Mechanic position • Bucket truck certification for up to 30 Public works employees-ongoing • Seeking electric vehicles specs for 2021 model year • Seeking IT assistance regarding Faster work station additional license charges • Gato Building transfer switch malfunctioning. Seeking quote for total upgrade and replacement of all transfer switches • New skid steer concrete breaker attachment for Parks & Beaches-on order • Completed monthly garage training (Proper Lifting Techniques) • Received approval to advertise surplus units at February BOCC meeting • Received approval to donate 2 surplus vehicles to Sheriff Dept. at February BOCC meeting 22 Packet Pg. 2225 O.1.a • Seeking applicants for Key West and Marathon Mechanic Generator Technician, and Apprentice Mechanic • Reestablish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., etc. • Resolved issues with Sheriff Department's new speedometer calibration machine • Started pre-hurricane season generator testing February 1 st • Ordered County cell phones for new generator mechanic • Seeking info for(WIX) Florida State contract fuel charge cards • Seeking budget info for new Upper Keys Road Department sewer clean out truck • Transferred former Road Department Pickup truck to Public Works • Two members of Fleet staff visited with and provided assistance at Marathon and Plantation Key garages • Diversion vehicles for Safety/Security Department use-on hold 2 • Completed repairs on Marathon Airport's 2006 Ford Explorer • Sheriff Department request for access to Fleet Management computer data-pending • Assisting Clerks Office with purchase of new vehicle-on hold • Fleet office staff training on new electronic fuel system-pending • Fleet office staff training on new in-house Ford warranty activities • Disposed of several small equipment items 0 • Revising all Fleet job descriptions-(Business Manager, and Fleet Director)-pending • Updating generator maintenance responsibilities and formats • Diagnosing and repairing Bayshore generator exercise timer • Seeking vehicle and equipment salvage companies for disposal of nonsalable County 0 units. • Meeting with Enterprise commercial vehicle lease company regarding hybrid/electric vehicles 0 • Purchase new transport trailer with winch for Fleet garages- on hold • Ordered new transport trailer with winch for Parks & Beaches • Seeking updated hybrid vehicle training materials for Fleet Mechanics t� • Establishing vehicle lift inspection and repair tracking spreadsheet • Received 1 new replacement unit for Code Enforcement E • 1 new replacement unit for Code Enforcement-on order • 1 new replacement unit for Environmental Resources-on order • 2 new replacement units for Building Department-on order • 1 new replacement unit for IT Department-on order • Ordered 1 new replacement unit for Social Services Admin • Purchase 1 new replacement unit for Nutrition-pending • 2 new units for Engineering Department-on order • 1 replacement unit for Emergency Management-on order • 2 new replacement units for Project Management-on order • 1 new replacement pickup truck for Parks & Beaches-on order • Received 1 new replacement pickup truck for Parks & Beaches • Ordered 1 new aluminum bed Dump truck for Parks & Beaches 23 Packet Pg. 2226 O.1.a • 1 new tractor with boom and rotary mower for Solid Waste-on order • Received 1 new pickup truck for Solid Waste Department • Ordered 1 new Box truck for Hazardous Waste Department • Purchase 1 new flail mower for Card Sound-ongoing • Purchase I new Boom buzz saw mower for Card Sound-ongoing • Purchase 4 new flail mowers for Road Department-ongoing • Received 2 new bucket trucks for Road Department • Purchase 1 new rotary mower head for Road Department-ongoing • Purchase replacement portable generators for Facilities Maintenance-pending • Received 1 new pickup truck for Facilities Maintenance Department • 1 new bucket truck for Facilities Maintenance Department-on order • Purchase 3 new standby generators for Solid Waste Landfills-pending • Provided additional space for Fleet admin staff • Verifying present garage workloads-reorganizing and reassigning operations and admin duties • Updated and providing (accident repairs pending) spread sheet c • Updated and providing (recalls pending) spread sheet • IT needs for Fleet Department in EOC-pending • Verified Fleet Department cell phone billing • Reviewing Fleet Inventory for accuracy-pending 0 • Pressure wash and paint Key West fuel tank-pending • Revising Fleet Department organizational chart-pending • Transportation Department's request for specialized maintenance program mandated by FDOT-ongoing 0 • Replacement of Long Key tower generator-ongoing • Seeking right sized back-up generator for Bernstein park • Annual FDEP mandated fuel facility testing-(Next Due October 2020) • Secure hourly rate repair agreements with generator and electrical contractors-pending • Providing garage staff with training for new Fleet document scan software-pending • Completed on-line auction for selling surplus units • Assisting Trans. Department with 1 Ford Manufacturers safety recall-seeking approval to complete in-house E • Assisting Trans. Department with 3 Champion body recalls-received approval to do in- c, house • Prepping surplus units for upcoming surplus sale • Providing new and/or re-programed fuel keys for various Departments • Removing non-active departments from Fleet data base-pending • Removing non-active equipment classes from Fleet data base-pending • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Social Service Ford Focus at Rockland Key-surplus status-pending • Transportation bus at Rockland Key-surplus status-pending • Install new large monitor for GPS tracking system-pending • Providing revised fund roll-over info for OMB • Updating Risk Department; advising of added and deleted units for insurance purpose 24 Packet Pg. 2227 O.1.a • Marathon and Key West Garages combined presently have 3 unfilled positions • Purchase new load bank for testing portable generators under load-pending • Ordered 3 new fuel trailers with EMS grant funds • Revise fuel activities policy and procedures-pending • Senior Project Administrator additional Emergency Management ICS certifications- pending • Seeking right sized generator for Sheriff in-door shooting range- electrical/wiring- pending • Received approval to award surplus units at February BOCC meeting • Providing spread sheets by area for organizing surplus unit advertisement and pending sales status • Long Key translator generator out of service-temporary portable backup-in place • New automated fuel system installation 90% complete • In-house Tech repair and maintenance training for new fuel system-pending 2 • Several surplus units not yet paid for and not yet picked up re-advertisement or disposal- pending • Phase 2 GPS approved for approximately 127 remaining County vehicles and 100 off- road units-installation-pending • Disposal of Sheriff's surplus calibration machine-pending • Modify surplus sign truck to be converted for use as Road Department water truck- pending • Repair of Gato Building emergency power transfer switch-pending • Replacing old worn out vehicle decals for various County Departments • Completed monthly inspections on high profile emergency power generators 0 • On job tech response training for high profile emergency power generators-ongoing • Transfer ownership of all vehicles to Fleet-pending • Working with OMB revising Fleet Department billing format-ongoing • Replace old outdated garage shop trucks-pending • Provide monthly safety reminders-eco driving instructions, etc.-pending • Revise and update Fleet Department forms-pending • Revisions to joint use Fuel Facilities agreement with School Board-pending • 2 surplus units paid for but not picked up-seeking direction from County Attorney E • Re-establishing jail inmate work program at all garages • Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2019) e( • Written multi-agency fuel sharing agreement-pending • Processed 5 new 14 KW portable generators for Facilities Maintenance • Generator from KW senior center-potential re-install at Marathon AARP • Generator and transfer switch from PK Spottswood Building-potential re-install • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Centralized cylinder rebuilds Marathon garage-pending • Centralized hydraulic hose builds Marathon garage-pending • Transporting vehicles for various Departments-to and from repair contractors in and outside of County 25 Packet Pg. 2228 O.1.a • Transporting vehicles from one area of County to another for various Departments • Install roof kit for 1 Bernstein Park Toro off-road utility vehicle-pending • Revisions to Fleet web page-ongoing • Fleet supervisors and managers meeting-next scheduled March 2020 • Separation of KW garage work orders from recalls and accidents-pending • Maintenance and replacement issues regarding Emergency Communications tower generators-pending • Verify mechanics CDL driver license and endorsements-(Next due Oct. 2020) • Verify mechanics ASE certifications-(Next due Oct. 2020) • Bucket truck inspection and certification-1 unit pending-(Next due Dec. 2020) • FYI garage lift inspections completed-repairs ongoing-(Next due Oct. 2020) • FYI storm water SWPPP activities-ongoing-(Next due May 2020) • Received approval to extend fuel delivery contract(Next due Dec. 2020) • Generator repair contract renewal-(Next due May 2020) • Bidera surplus auction contract renewal- (Next Due January 2021) • Replacing defective license tags for various Department vehicles 0 • Purchase large truck tire changing machines for all garages-pending • Seeking light weight manhole covers for underground fuel tanks-pending • Tool allowance for Mechanics and Techs-pending • Provide Techs with personal protective equipment; phones, t-shirts, rain gear-etc. 0 • Seek approval and dispose of outdated files-ongoing • Purchase more fuel-efficient replacement tires-pending • Purchasing and utilizing ECO (environmentally) friendly re-refined motor oils • Mid-year employee reviews due (January 2020) c • Calibrating speedometers for Sheriff Department patrol units • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Lead Mechanic GPS vehicle monitor training-ongoing • GPS staff management training-ongoing • Completed Department Liaison's active unit inventory verification-(Next Due Oct. 2020) • Complete and document mandated inmate training-pending • Reviewed and verified monthly Fleet Department fuel billing E • Updating Fleet Staff contact information • Reviewing hurricane responsibilities with Fleet Staff • Received 1 new KW Road Department sign drill truck • New brake resurfacing machines for all garages-pending • Researching Florida law in relation to in-house vehicle lift inspection and repair • Randomly reviewing mechanics accountability reports • Monitoring garage work orders-actives, finished, deferred, closed • Inspecting, documenting and repairing garage and fuel facilities • Order new (15 KW)portable generator to replace returned unit-pending • Replacement of vehicle lifts at all garages-pending • Disposal of defective drive on vehicle lift at Marathon garage-pending • New employee on job training garages and office-ongoing 26 Packet Pg. 2229 O.1.a • Implementing new vehicle numbering system for improved identification of County vehicles • In-house Ford warranty training-ongoing • Disposal of outdated paint spray booth-pending • New format to invoice outside program Departments monthly-pending • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down outside of County • Verified Fleet's monthly AT@T mobility charges • Initiated fund transfers to cover insufficient Fleet funds for various Departments • Three garages combined processed and distributed approximately (9,500) gallons of unleaded and(4,300) gallons of diesel fuel • Three garages combined provided preventative maintenance and completed approximately (160)unit safety inspections 2 • Three garages combined opened and/or completed approximately (295)work orders • Processed monthly Safety and PMI due reports for various County Departments • Processed monthly fuel billing accounts receivables for in-program County Departments • Processed outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in-program Departments • Processed daily and monthly parts and supply accounts payable invoices 0 • Processed accident repairs for Risk Management and various Departments • Processed vehicle and equipment factory recalls for various Departments • Entered work order data daily - labor,parts, supplies, contractual services, etc. • Disposed of garage hazardous waste thru recycling contractor(waste oil, oil filters, 0 batteries, tires, rags, antifreeze, etc.) • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, tubes, and filters-ongoing • Standardizing NAPA Brand automotive batteries-ongoing • Standardization of Fleet parts and supply stock items-pending • Pre-hurricane season prep on fuel tanker truck and fuel trailers (Next Due Jan. 2020) c, • Disposing of non-capital obsolete and defective Fleet equipment and supplies-ongoing • Garage minor repairs and enhancements-pending E • Preparation of Fleet supply, delivery and storage truck-pending • Prepare and assign Fleet service trucks-pending • Temporary portable generator for Marathon AARP-in place • Fleet cross training and refresher training-ongoing 27 Packet Pg. 2230 0.1.a March 2020 Page 1 0 S YTD Actual Year-End Fiscal Year Oct-Dec Total Budget 2020 1,145,482 4,711,220 2019 1,052,261 4,981,287 4,696,147 $inc/dec 93,221 15,073 %inc/dec 8.9% 0.3% YTD Actual Year-End Fiscal Year Oct-Jan Total Budget 2020 3,621,178 12,106,227 2019* 3,678,317 11,619,869 12,106,227 $inc/dec ('57,138) 0 _ %inc/dec -1.6% 0.0% tV CD *2019 St Shared-Loc Govt 112 Tax was split between Fund 001 and Fund 148 only d O YTD Actual Year-End Fiscal Year Oct-Dec Total Budget 2020 167,536 575,000 2019 124,046 565,999 575,000 O $inc/dec 43,490 0 %inc/dec 35.1% 0.0% O YTD Actual Year-End Fiscal Year Oct-Dec Total Budget 2020 563,886 2,037,000 2019 414,474 1,980,939 2,037,000 $inc/dec 149,413 0 O %inc/dec 36.0% 0.0% 0 YTD Actual Year-End Fiscal Year Oct-Jan Total Budget O 2020 380,338 1,150,000 r 2019 377,498 1,170,266 1,150,000 $inc/dec 2,840 0 %inc/dec 0.8% 0.0% YTD Actual Year-End O Fiscal Year Oct-Jan Total Budget 2020 855,811 2,925,000 2019 894,479 2,693,485 2,925,000 $inc/dec (38,668) 0 %inc/dec -4.3% 0.0% YTD Actual Year-End Fiscal Year Oct-Jan Total Budget 2020 6,831,476 23,000,000 2019 6,731,801 23,583,643 22,000,000 $inc/dec 99,675 1,000,000 %inc/dec 1.5% 4.5% Office of Management and Budge Packet Pg. 2231 0.1.a March 2020 Page 2 Major Ad Valorem Tax Collection Revenue(Fund 001, 101, Last year's total collection rate for Monroe County was 97.1%. 2019 2020 October-February October-February Ad Valorem Collection %Collection %Collection Variance Total Ad Valorem Collection 84.6% 84.3% -0.3% General Fund Revenue One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion. c % % YTD +/- % N 2018 Change 2019 Change 2020 Prior Year Change L October 213,972.89 -19.5% 267,308.81 24.9% 289,718.95 22,410.14 8.4% November 252,580.02 -20.9% 338,484.44 34.0% 361,146.78 22,662.34 6.7% ' December 330,269.30 -17.0% 446,468.12 35.2% 494,616.29 48,148.17 10.8% 0 O January 377,675.27 -16.1% 486,395.98 28.8% 0.0% y February 451,634.11 -11.3% 555,930.40 23.1% 0.0% March 528,775.51 -12.3% 673,618.77 27.4% 0.0% � April 400,173.13 -4.3% 506,116.44 26.5% 0.0% May 325,037.76 -9.2% 398,951.99 22.7% 0.0% 2 June 345,120.33 2.5% 400,398.33 16.0% 0.0% p July 373,606.50 -7.3% 430,549.93 15.2% 0.0% V August 299,898.52 2.2% 303,245.90 1.1% 0.0% It-, September 196,716.46 -12.4% 173,818.32 -11.6% 0.0% O CL Total 4,095,459.80 4,981,287.43 1,145,482.02 93,220.65 8.9% O %inc/dec prior yr -10.6% 21.6% r Fund 001-Tourist Impact Tax 800,000.00 0 700,000.00 Q 600,000.00 V 500,000.00 400,000.00 2018 d 300,000.00 200,000.00 2019 t1 cC r 100,000.00 2020 Q �opzt �pz� pet �Jaca `JaKA O� �o�e �rFi'�St Office of Management and Budget Packet Pg. 2232 0.1.a March 2020 Page 3 . e Fund 001+148+147-St Shared-Loc Govt 1/2 Tax Current FY20 allocation is split 79%to the General Fund 001,4%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148. % % YTD +/- % 2018 Change 2019 Change 2020 Prior Year Change October 456,729.44 -32.7% 723,841.23 58.5% 672,089.77 (51,751,40) -7.1% November 808,988.58 12.6% 911,971.28 12.7% 854,401.86 (57,509,42) -6.3% December 836,769.47 -4.8% 961,349.25 14.9% 960,368.60 (980,65) -0.1% January 1,005,666.51 -0.4% 1,081,154.98 7.5% 1,134,318.06 53,163.08 4.9% February 964,514.11 5.6% 1,087,973.08 12.8% 0.0% March 1,048,880.75 0.4% 1,116,403.27 6.4% 0.0% April 1,205,796.38 8.5% 1,362,799.34 13.0% 0.0% May 1,028,414.60 -7.5% 1,170,912.61 13.9% 0.0% June 896,682.10 6.4% 1,053,066.48 17.4% 0.0% July 971,761.75 17.3% 1,036,605.08 6.7% 0.0% August 980,361.87 -16.1% 1,060,250.10 8.1% 0.0% September 839,101.89 6.9% 53,542.63 -93.6% , Total 001+148 11,043,667.45 11,619,869.33 3,621,178.29 57,138.45) -1.6% 0 %inc/dec prior yr -0.4% 5.2% FY20 State Estimate-100% 12,880,635 Fund 001-79% 10,175,702 Fund 147-49/6 515,225 Fund 148-17% 2,189,708 ® MEMO= tJ 2019 Federal,State,and County Tax Raters on Motor Fuel and Diesel Fuel in Florida's Counties motor Fuel.Tax is or C-ta Par t 'INan I U..U'-d Co.rnrnry..P.w M.-I f-I T..Ran®s M W P Faderait sty fluxa -: ��i M.-F..T--- Fed- stern ems ���i.m-.aeom . o (U r M 4 .•mG m C7°i� i-6, ra.� rs.� r5.f ras �rnti � ram, r,. i�x Its rn, r,.� era. rsa rs: rx q�. 1 cent on every net gallon of motor and diesel fuel sold. % % YTD +/- % 2018 Change 2019 Change 2020 Prior Year Change r October 42,347.31 -0.9% 38,484.26 -9.1% 39,365.98 881.72 2.3% November 32,415.55 -23.8% 31,286.49 -3.5% 48,573.52 17,287.03 55.3% CJ December 34,440.77 -6.8% 54,275.27 57.6% 79,596.24 25,320.97 46.7% January 44,949.57 -2.4% 43,993.58 -2.1% 0.0% February 39,897.99 -8.5% 41,412.21 3.8% 0.0% March 42,164.03 -7.2% 44,747.44 6.1% 0.0% April 49,710.50 -3.5% 54,107.26 8.8% 0.0% May 47,543.84 -4.7% 49,379.51 3.9% 0.0% June 42,553.07 -8.4% 51,579.63 21.2% 0.0% July 49,080.08 -1.1% 52,686.49 7.3% 0.0% August 61,746.78 15.5% 51,784.85 -16.1% 0.0% September 48,439.41 -11.5% 52,262.35 7.9% 0.0% Total 535,288.90 565,999.34 167,535.74 43,489.72 35.1% %inc/dec prior yr -4.9% 5.7% i r j Office of Management and Budget Packet Pg. 2233 0.1.a March 2020 Page 4 . e 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. % % YTD +/- % 2018 Change 2019 Change 2020 Prior Year Change October 143,393.08 -1.3% 125,150.65 -12.7% 128,784.81 3,634.16 2.9% November 96,996.95 -32.9% 91,653.34 -5.5% 171,959.71 80,306.37 87.6% December 106,528.26 -13.8% 197,669.52 85.6% 263,141.84 65,472.32 33.1% January 155,424.67 -1.9% 152,009.76 -2.2% 0.0% February 133,135.09 -11.6% 140,367.66 5.4% 0.0% March 141,229.10 -9.6% 153,595.12 8.8% 0.0% April 175,990.89 -4.5% 194,757.29 10.7% 0.0% May 166,365.00 -5.6% 174,377.38 4.8% 0.0% June 142,390.41 -11.0% 185,226.91 30.1% 0.0% July 173,915.92 -1.5% 190,569.60 9.6% 0.0% August 234,394.14 20.6% 186,643.27 -20.4% 0.0% 2- September 171,051.70 -15.2% 188,918.97 10.4% 0.0% Total 1,840,815.21 1,980,939.47 563,886.36 149,412.85 31.0% %inc/dec prior yr -6.6% 7.6% 0 1 cent on every net gallon of motor fuel sold. % % YTD +/- % 2018 Change 2019 Change 2020 Prior Year Change October 89,672.48 4.6% 95,009.56 6.0% 92,986.46 (2,O23,10) -2.1% November 97,369.59 4.0% 103,797.97 6.6% 103,268.59 (529,38) -0.5% � December 94,293.30 4.8% 93,564.01 -0.8% 5,429.80 (88,134,21) -94.2% � January 96,566.65 3.1% 85,126.12 -11.8% 178,652.89 93,526.77 109.9% February 94,358.66 2.9% 95,221.74 0.9% 0.0% March 91,409.71 -1.6% 91,159.00 -0.3% 0.0% April 106,083.03 4.5% 104,620.08 -1.4% 0.0% r May 97,824.87 11.1% 99,016.83 1.2% 0.0% June 92,471.32 -4.7% 97,867.55 5.8% 0.0% July 99,465.23 0.2% 99,314.63 -0.2% 0.0% August 95,393.97 0.1% 101,139.53 6.0% 0.0% September 102,983.39 11.6% 104,428.76 1.4% 0.0% Total 1,157,892.20 1,170,265.78 380,337.74 2,840.08 0.8% %inc/dec prior yr 3.3% 1.1% i r j Office of Management and Budget Packet Pg. 2234 0.1.a March 2020 Page 5 . e 2 cents on every net gallon of motor fuel sold. % % YTD +/- % 2018 Change 2019 Change 2020 Prior Year Change October 230,445.27 29.7% 236,390.79 2.6% 182,626.71 (53,704,08) -22.7% November 220,890.16 -4.6% 202,958.07 -8.1% 231,009.57 28,051.50 13.8% December 190,791.29 -5.5% 224,698.33 17.8% 227,795.73 3,097.40 1.4% January 221,361.41 14.9% 230,431.77 4.1% 214,379.32 (10,052,45) -7.0% February 236,668.25 2.9% 196,331.28 -17.0% 0.0% March 187,402.13 -0.3% 209,045.18 11.5% 0.0% April 240,512.97 3.0% 233,760.55 -2.8% 0.0% May 224,094.27 1.8% 226,726.18 1.2% 0.0% June 200,980.44 -11.0% 228,406.24 13.6% 0.0% July 259,285.94 32.9% 221,373.80 -14.6% 0.0% August 192,940.78 14.3% 222,990.70 15.6% 0.0% September 221,011.24 -15.8% 260,372.02 17.8% Total 2,626,384.15 2,693,484.91 855,811.33 38,667.63) -4.3% %inc/dec prior yr 3.9% 2.6% 0 % % YTD +/ % 2018 Change 2019 Change 2020 Prior Year Change October 772,618.19 -35.9% 1,281,785.62 65.9% 1,204,253.88 (77,531,74) -6.0% November 1,432,345.70 1.2% 1,626,938.48 13.6% 1,522,348.95 (104,589,53) -6.4% December 1,474,188.61 -7.3% 1,611,060.13 9.3% 1,739,270.09 128,209.96 8.0% January 2,000,568.29 -1.6% 2,212,017.23 10.6% 2,365,603.32 153,586.09 6.9% February 1,731,177.28 -2.9% 1,992,553.52 15.1% 0.0% March 1,905,394.86 0.1% 2,146,758.69 12.7% 0.0% April 2,432,136.33 3.3% 2,722,405.94 11.9% 0.0% May 1,871,390.44 6.4% 2,104,262.85 12.4% 0.0% r June 1,599,950.82 -2.5% 1,909,549.64 19.4% 0.0% July 1,992,764.20 10.5% 2,115,119.53 6.1% 0.0% August 1,848,603.69 6.4% 1,947,982.32 5.4% 0.0% September 1,744,184.51 9.7% 1,913,209.10 9.7% Total 20,805,322.92 23,583,643.05 6,831,476.24 99,674.78 1.5% %inc/dec prior yr -0.1% 13.4% i r j Office of Management and Budget Packet Pg. 2235 1 0.1.a March 2020 Page 6 • - o o • o FY20 Revenue&Expenditure Comparison(October-February)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 64,366,282 24,809,224 38.5% 64,366,282 23,112,811 35.9% 1,696,413 Fine&Forfeiture 70,029,496 47,382,386 67.7% 70,029,496 27,895,562 39.8% 19,486,824 Road&Bridge 15,468,669 2,073,100 13.4% 15,468,669 2,840,900 18.4% (767,800) Fire&Amb.Dist 1 15,881,644 10,996,829 69.2% 15,881,644 4,260,080 26.8% 6,736,749 Unincorp.Parks&Rec. 3,465,278 2,152,607 62.1% 3,465,278 815,321 23.5% 1,337,285 Plan,Build&Zone 12,420,636 3,006,130 24.2% 12,420,636 2,504,184 20.2% 501,945 Municipal Policing 10,073,214 5,492,534 54.5% 10,073,214 4,182,005 41.5% 1,310,528 Building Fund 7,003,908 2,163,816 30.9% 7,003,908 1,865,960 26.6% 297,856 CD Infrastructure Surtax 41,563,467 6,980,698 16.8% 41,563,467 13,596,624 32.7% (6,615,925) TOTAL 240,272,594 105,057,323 43.7% 240,272,594 81,073,446 33.7% 23,983,877 2 FY20 Revenue&Expenditure Comparison(October-February)of Select Funds c Revenue Expenditure Net Amended %of Amended %of Actual ¢ Budget YTD Actual Budget Budget YTD Actual Budget Amount TDC Funds District Two Penny 8,904,169 1,526,557 17.1% 8,904,169 1,431,176 16.1% 95,381 Admin&Promo Two Cent 15,484,477 3,142,303 20.3% 15,484,477 3,470,664 22.4% (328,361) CJ District 1 Third Cent 18,507,007 2,662,340 14.4% 18,507,007 1,328,615 7.2% 1,333,724 District 2 Third Cent 1,903,093 288,791 15.2% 1,903,093 159,528 8.4% 129,263 District 3 Third Cent 5,258,422 692,404 13.2% 5,258,422 449,170 8.5% 243,234 District 4 Third Cent 2,287,447 436,041 19.1% 2,287,447 213,936 9.4% 222,106 District 5 Third Cent 4,129,436 659,771 16.0% 4,129,436 384,401 9.3% 275,370 TOTAL 56,474,051 9,408,205 16.7% 56,474,051 7,437,489 13.2% 1,970,716 r FY20 Revenue&Expenditure Comparison(October-February)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,830,733 129,851 2.2% 5,830,733 761,375 13.1% (631,524) Group Insurance 32,106,870 2,641,991 8.2% 32,106,870 6,018,078 18.7% (3,376,087) Risk Management 8,129,839 1,530,453 18.8% 8,129,839 705,441 8.7% 825,012 Fleet Management 4,764,014 3,309,257 69.5% 4,764,014 844,668 17.7% 2,464,589 TOTAL 50,831,456 7,611,551 15.0% 50,831,456 8,329,562 16.4% (718,010) Office of Management and Budge Packet Pg. 2236 0.1.a January, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:EY's 2017,2018,2019 AND Current FY 2020 TOTAL CURRENT TOTAL PRIOR EYED ENDING ACCOUNT FY19 TOTAL BUDGET EYED ENDING JANUARY, BUILDING DEPARTMENT NUMBER FY17 FY18 (see Notes1,2,3) FY20 JANUARY 2019 2020 REVENUE Building-Income from Permits/Appl 180-322005-SG $ 4,449,088.28 $4,731,320.91 $ 5,390,451.38 $ 5,800,000 $ 1,593,374.16 $ 1,543,160.51 Certificate of Competency/Contract 180-322103-SG 57,202.50 101,907.50 81,522.50 100,000 7,495.00 69,462.50 Radon/DCA 180-341904-SG 55,585.91 43,751.35 49,935.14 60,000 14,726.77 16,035.89 Recove /DBPR 180-341908-SG 57,378.26 62,728.04 71,709.84 60,000 20,955.23 23,309.28 Interest Earnings 180-361005-GI 22,894.30 25,444.19 78,633.02 20,000 25,639.28 13,996.46 BuildingBook/Copy/etc. 180-369001-GM 20,824.55 23,177.18 33,428.78 30,000 8,381.50 9,301.65 Development of Affordable Housing 180-381136-GT - - 44,929.60 - 44,929.60 - (See Note 8) Fee Waiver(See Notes 2&3) 9,641.62 2,062,065.95 - TOTAL REVENUE-FUND 180 $ 4,672,615.42 $7,050,395.12 $ 5,750,610.26 $ 6,070,000 $ 1,715,501.54 $ 1,675,266.29 EXPENDITURES CV Building Department 180-52502 $ 4,439,091.78 $5,959,154.39 $ 5,558,329.09 $ 5,941,434 $ 1,646,589.89 $ 1,330,758.68 CV Building Refund 180-54501 8,901.54 81,824.96 59,894.18 30,000 16,287.16 21,204.87 2 Building Legal 180-67506 - 60,159.29 62,044.72 68,172 19,484.48 18,011.78 (0 Transfer toGeoeratPund001 Cost Altocation 180-86553 509,033.00 - 538,659.00 538,659 179,553.00 179,553.00 TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,957,026.32 $6,101,138.64 $ 6,218,926.99 $ 6,578,265 $ 1,861,914.53 $ 1,549,528.33 DIFFERENCE(Revenues vs.Expenditures) $ (284,410.90)1 S 949,256.48 S (468,316.73) S (508,265) S (146,412.99) $ 125,737.96 O PLANNING&ENVIRONAUNTAL RESOURCES DEPARTMENT REVENUE Zomag/ROGO/Environmental 148-341905-SG $ 2,273,073.93 $2,407,743.54 $ 2,946,194.17 $ 2,775,000 $ 828,784.79 $ 981,649.63 Historic Preservation 148-341913-SG 3,200.00 4,187.00 800.00 - 200.00 - O Planning Admin/Besearch/Copy/etc. 148-369001-GM 252.10 806.07 5,120.05 - 521.76 12.05 Education Fees-Plan&Environ. 158-322006-SG 60,030.00 65,646.22 56,975.70 322 23,118.00 362.30 �( Conservation Land Purchase(ROGO) 158-341905-SG 13,981.26 - - - - - C TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,350,537.29 $2,478,382.83 $ 3,009,089.92 $ 2,775,322 $ 852,624.55 $ 982,023.98 O EXPENDITURES _See Note 5 Regarding FY 18 Budget 0. Planning 148-50500 $ 1,627,583.25 $1,980,168.38 $ 2,050,300.65 $ 2,862,668 $ 606,279.69 $ 669,755.31 Planning Commission 148-51500 71,206.47 60,523.95 76,014.81 88,409 26,404.55 20,749.26 Comprehensive Plan 148-51000 - - - - - - Environmental Resources 148-52000 768,952.34 884,310.16 931,381.66 1,097,514 296,456.23 272,345.63 O Environmental Resources Fduc. 158-52503 29,386.63 43,730.98 73,879.61 70,322 13,367.52 27,357.26 Geographic Info.(GIS) 148-50002 Note 6 - - - - - - P Note 6 th Grow Management Admin. 148-50001" 364,963.17 - - - - e TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,862,091.86 $2,968,733.47 $ 3,131,576.73 $ 41118,913 $ 942,507.99 $ 990,207.46 DIFFERENCE(Revenues vs.Expenditures) IS (511,554.57) S (490,350.64) S (122,486.81) S (1,343,591) S (89,883.44) S (8,181 A8) U Packet Pg. 2237 0.1.a January, 2020 TOTAL CURRENT BOATING IMPROVEMENT FUND-PLANNING TOTAL PRIOR FYTD ENDING FY19 TOTAL BUDGET FYTD ENDING JANUARY, FY17 FY18 (See Note,1,2,3) FY20 JANUARY,2019 2020 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 735,910.93 $ 702,213.39 $ 760,923.23 $ 755,000 $ 167,455.25 $ 151,472.66 TOTAL REVENUE-BOATING IMPROVEMENT FUN $ 735,910.93 $ 702,213.39 $ 760,923.23 755,000 $ 167,455.25 $ 151,472.66 EXPENDITURES Boating Improvement Fund-County 157-62613 Note 7 $ 157,556.07 $ 159,913.79 $ 53,166.52 488,088 $ 4,341.00 $ 80,105.78 Boating Improvement Fund-State$ 1 157-62520 Note 7 362,940.01 243,766.67 430,477.84 1,427,314 115,619.00 107,542.00 TOTAL EXPENDITURES-BOATING IMPROVEMENT FUND $ 520,496.08 $ 403,680.46 $ 483,644.36 1,915,402 $ 119,960.00 $ 187,647.78 DIFFERENCE(Revenues vs.Expenditures) $ 215,414.85 $ 298,532.93 IS 277,278.87 $ (1,160,402) $ 47,495.25 $ (36,175.12) N ENVIRONMENTAL RESTORATION-PLANNING Cy REVENUE Environmental Mitigation 160-351400-SP $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 438,508.23 $ 279,398.13 TOTAL REVENUE-ENVIRONMENTL RESTORATIO $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 438,508.23 $ 279,398.13 EXPENDITURES O Environmental Restoration 160-52002 $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 81,673.57 $ 77,797.01 0, TOTAL EXPENDITURES-CODE COMPLIANCE IS 205,264.43 1$ 302,462.97 1$ 259,903.00 1$ 480,198 IS 81,673.57 IS 77,797.01 0) W DIFFERENCE(Revenues vs.Expenditures) IS 675,943.93 IS 443,987.19 IS 996,836.70 1$ 119,802 IS 356,834.66 IS 201,601.12 CODE COMPLIANCE DEPARTMENT C O REVENUE Code Compliance 148a41916SGi35400ISGi354011sG $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 51,862.30 $ 671,159.64 TOTAL REVENUE-CODE COMPLIANCE $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 51,862.30 $ 671,159.64 EXPENDITURES Code Compliance 148-60500 $ 1,311,073.49 $1,355,101.71 $ 1,709,365.32 $ 2,281,778 $ 488,450.83 $ 352,076.48 O TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,311,073.49 $1,355,101.71 IS 1,709,365.32 $ 2,281,778 1$ 488,450.83 $ 352,076.48 W DIFFERENCE(Revenues vs.Expenditures) $ 370,553.13 $1,043,888.73 IS 419,221.57 $ (16,778) $ (436,588.53)1$ 319,083.16 LL FIRE MARSHAL ¢ REVENUE Fire Marshal 148-341906-SG $ 377,781.94 $ 366,580.50 $ 472,944.24 $ 375,000 $ 90,029.06 $ 108,416.86 Education Fees-Fire 158-322007-SG 4,500.00 5,180.00 4,989.64 $ 80 1,740.00 100.00 r TOTAL REVENUE-FIRE MARSHAL $ 382,281.94 $ 371,760.50 $ 477,933.88 $ 375,080 $ 91,769.06 $ 108,516.86 U NOTE 1: The FY 19 amounts reflected in this report are subject to change until the FY 19 financial audit is complete. NOTE 2:No Permit Revenue in September,2017--Total Fee Waiver Credit$9,641.62 Qi NOTE3:Total Fee Waiver Credit because of Hurricane Irma for October-September 30,2018: $2,062,065.95 E NOTE 4:8 New Positions 'U U NOTE 5:4 New Positions NOTE6: Cost Center Estimated NOTE7: Grant funds acquired:Clean Vessel Act(CVA)$180K Legislaflve$500K(to defray the cost ofthe pump-out service) NOTE 8: Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing Packet Pg. 2238 O 1. BUILDING DEPARTMENT ■ | \ § ) | | | | ! § §| ■ - ® §§ ■ 2 � � 2| Co N Co l< GI ® §■ e §§ - � ; . ! , � ■ , t y , � E » � 2% ) / � ` ;■ \ §§ � � \! � * |■ ■ ■ § § ■ ■ § ° Packet Pg. 2239 0.1.a to oa Ch 0 N � N � � o = o N C1 C O Q W ai Z. L1J r C3 O W ,;' U 0 Ul 4 O Z. CL Lf} _ r Q f'r" tU W r m s u c� m Q rl 1 Lb C r-I r-I r-I Packet Pg. 2240 Jan 2020 Total Issued Permits by Fiscal Year 10,000 9,000 8,000 ............. 5- . ................................................................................................................................................................................................................................ 7,000 ki 6,018 . . .9 --------------------------------- ------------------------------ 6,000 1060 74 5,000 SO-or 68 4,000 ............................................ 3,000 2,000 1,000 A -- ---- --- ---- --- ----- 0 ........... ............................t....... -------------..............................t--------------............................................................................................ ....................... ..................... C44 N N" ea NY, 1� 1 C44 V A, W Y Qr NS; IV 0i T�cr ANV --------------- ----------------- FY1 6-17, FY1 7-18:No Permit Revenue in September 2017, and waived just under$2,058,000 in 0 permit fees representing over 4,200 permits(total job value for these permits approximately $76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. 0 CJ Jan 2020 0 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Total Job Value for Issued Permits by Fiscal Year W ----------------------- ----------------- $400.M 0 $350.M 308.M ------------------------------------------------------------------------------------------------------------ . .......... ------------$300.M $264.2M < 248.8M $255.6M $2545W�,,,� U $250.M $190.1m . $200.M175 7 $179 4 $16 8M E ................................ $150.M 94.1M ....... .... AIL $10O.M $50.M $.M ................... A* <<A FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(tataijob value fear these permits approidmately $76,437,0001from September 2017 thru February 2018 due to Hurrkane Irma. I Packet Pg. 2241 O to § r4 N �k \ § 12, \ � , k 0 It IN I N 0 q 2 \ \ � § CL 2 � ! ■ � � | \ ■ E Z. C � \ { ~ § } k :CM § { \ � o � ■ � / 0 / ` o � ® B_ � @ ƒ u } a t § § k }) � % \ 9CO 2 « � \e/ >- w 000000coc o % EBE § 8 § @BE ) W. §f (I / \ w¥¥Rw&4Q4 V 0 \2k) k CL § & % DIM, § E � . . :■ . ! ! ! @ � � \}\\\ EL 20000 Packet Pg. 2242 0.1.a cz c cx �. rn yr +may S CD � Y y rq .S` CD t' cv M i ^ P 10 ta 0CL to OC 2 rN .. ` u. ui L r•.` 00 y— Q CDct, c 00 CL t c, E co of oc S to Ci 'CL Y Ln rx Qj C .fir t So 4 fi7 a F! U ror 1po 4 'o 44. e e e e 0 0 0 0 �aLL 0 LO 0 LO 0 Ln 0 Ln .....w....... ............................................................................................................................................................................................................................................................................................................................................................................................................................. . . ^+ N Packet Pg. 2243 O 1. 7 \. @ ■ } $}& ! � 3kia » CD O _zz C*4 u CL Lu E ` o uj « � ` . 2. w \ }� � ` CL 2 . .. . g � � ( /}m \ ■ & ` ® fft 33 »/y � - !�f! }]\// Packet Pg. 2244 0.1.a LL LL Oo m. cv c44 Oo LL c CL LO LL LA LL co r-� 0 C�.t LL. rr= ..r .rrr d LO 0 0 L 0 L 0 u"i Q) u >e w Packet Pg. 2245 Ota :? \ ƒ} : , \ / £� \ ! _ . � k �� ° ■ / 2 - - §Co ) )} 2m 04 � ——— Lu E \ )} 2@ � \ §! k ! t 0 o � � . . . _ CL Z. .. § 0 ! ! {/ 2 % ) l7 ; ; C ■ / ) {z2 2 � ! - \ § \ $ {\ E In . . « !! ( ) � « ! � ! @ , |}$k Packet Pg. 2246 0 r4 0 i W ref C 0 N N u Cu Q :1 U. o a � o Q. o � Co � ry a ujmm : )z LA a U E a cc ut O 0 1A a � CD0 LA KV m m Packet Pg. 2247 0.1.a lu LA Qj c44 im 0 lai 00 rq ni r4i ca et U mmL 4r Packet Pg. 2248 0.1.a January2020 Unlicensed Contractor Violation Case Actions by FYR. 140 120 c N O N 100 m L c� G so 0 CL 60 >, 40 � 0 ii o Q tU FYR2017 FYR2018 FYR2019 FYR2020 0L 0 Violation Stipulation 7 S 7 w Violation lien 1 4 7 6 0 i Violation Closed 87 45 76 SS I Violation CEB Order 8 9 4 10 Q a Violation CEB Hearing 22 14 S 11 a� 1 Violav CEB Hearing 1 Violation GB Qrdc M Violation(lowd ~Violation lien A Violation slip uL)Im s u c� r r Q Packet Pg. 2249 0.1.a Unlicensed Contractor Investigator .Summary Report Report Start Date 01 0112,020 Investigator: L.Thompson Ending Date 01/31{ 02 PERMIT(Cases) Permit Cases: 12 Open Permits (Cases) 10 2020 Citation Fees 7,000.00 202,0 Citations fees collected 1,01, 0.00 Stip. agreements 2 Owner/Builder Open Permits: Field investigation contractor spat checks Field investigation - Owner/Contractors verification 0 3 M isc. Investigations: Complaints ( r or ether source) reviews &field investigations ( c Permit case created) 2-5 Packet Pg. 2250 Ota t f } e o ) u P_ ® � \ E / 2 � o = « 6 04 M 04 ? \ ƒ 2 / E LU LU L § ^ & z t k \ / E § \ / ■ Z. C) ± k2 � 0 LLI0 < z e < < ❑ « § \ ® \ > \ / ) E § 5 0 2 5 LLJ� k § rn $ < < z § < \ < ", C § e t ƒ § k 2 < < < � 2 LLIe e e LLJ� \ \ / Cr� � � a § R § } \ \ LU uj § \ § \_ ) \ 3 � \ / 6 j 5 \ 2 e e a « ( ® § Lu L 2 % \ \ \ j ~ 0 0 / 2 \ \ \ ƒ LU / \ \ \ / \ \ \ \ j f f f Lu ■ ■ ■ ■ _ _ ■ ■ eN § § t.0 o § c e 5 � $ � Packet Pg. 2251 0.1.a oa o c r o � J tA � ■ W r r Z w ` Q o � 0 o N O r�'► N en 2- W o w r .. .. M { } o Z CL Q � J � W Z. q. ■ w O w CL ColW MC a H L) � ■ 0 C. W a. Z. N O 0 w v C N O _ w Co, U u LU D � Ln Z CD n pp z 02 © � ©CZ OHO N T C� ww w� J 0 , a 4 Cr ~ a a CL � cy p ZE w L H U SNoiivDi lddv A0�39W N ■ 000u ■ ■ Packet Pg. 2252 0.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY January,2020 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. Summary Total of Code Violation Cases with NOV Entry By Case Assigned Code Officer as of 2J312020 One or more NOV entries in a single case is counted as 1 case. Fiscal Year 2016 2017 2018 2019 2020 15[ 2nd 3rd Orb isr 2nd 3rd 4rh Is[ 2nd 3rd 4111 Is[ 2nd 3rd 4rh 1sr gird Ouaner in Fiscal Year FYQrr FYQrr FYQ[r FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr FYQrr Total 1 5 48 48 53 45 35 27 1 40 132 172 112 183 218 166 89 25 ANGAR GARCIA,ANDRES 0 D D D 0 0 D D D 0 0 D D D 0 0 2 2 0^ N BOF BOELLARD,FRANCIE 0 1 38 39 42 25 24 24 0 0 58 63 47 70 43 66 29 0 C N BDPPEN OPPENHEIMER,BRIAN 0 0 0 0 0 0 D 0 0 0 0 11 3 5 11 6 17 6 U >r f� CG GRANT,CHRISTDPHER 0 D 0 D 5 D D D D 8 1 0 0 15 9 1 0 0 CMP MCPHERSON,CYNTHIA 1 3 6 8 3 12 5 1 1 22 6 3 11 7 12 3 1 2 t+ O DCL LINK,DIANE 0 D 0 0 0 2 2 0 D 0 7 61 14 5 16 12 15 2 C JAND ANDERS,STAN 0 D 0 0 (1 0 D 0 0 0 42 15 4 20 20 7 5 1 JHALL HALL,JANICE 0 D 0 0 0 0 0 0 0 0 0 0 17 31 32 15 8 7 r JJAGT JAGTIANI,JAYKU MAR 0 D 0 0 0 0 0 0 D 0 0 0 3 11 21 16 7 5 O KW WINDSOR,KATHLEEN 0 0 4 1 1 5 4 0 D 4 10 6 5 9 2 4 0 0 Q LC CUTIE,LISETTE 0 1 0 0 2 1 0 2 D 6 8 13 8 10 11 7 5 0 V SHOF SHOCKLEY,FRANCES 0 0 0 0 0 0 0 0 D 0 0 0 0 1 39 31 0 0 _ CL d r Total Number of Code Cases with NOV Entry 0 By Case Assigned Code Officer, FY and FY Qtr To Date T_ 24 38 39 42 25 24 24 as 63 47 30 a9 8a Q 22 22 () 20 20 1 O 18 d 16 —� 14 1 14 U 12 12 12 r 10 10 Q 8 8 8 8 8 6 6 fi 4 3 4 4 2 + 2 eFY16-istFYQtr FY16-3rdFYQtr FY 17-1 stFY(& FY17-3rdFYQtr FY1&istFYdtr FY18-3rdFYQN FY111stFYQ1r FY19-3rdFYQtr Officers [20I 2FY16-2ndFYQtr FY164thFYQtr FY17-2ndFYQtr FY174thFYQtr FY18-2ndFYQtr FY184thFYQtr FY19-2ndFYQtr FY194thFYQtr [a.aaarn ANGAR BOF BDPPEN —CG —CMP DCL JAND —JHALL —JJAGT —KW —LC SHOF Packet Pg. 2253 .................................................................................................................................................................................................................................................................................................................................... too 90 so 70 60 50 40 40 -)g 27 30 '0 �Ikl N, 0 0 0 0 0 X CD C44 C44 CASES HEARD BEFORE SPECIAL MAGISTRATE JANUARY, 2020 tJ CASES HEARD BEFORE SPECIAL MAGISTRATE Lower Keys 0 Middle Keys 401 Up per Keys 29 CJ Regular Cases 36 Unsafe. Cases 6 0) E Sewer Cases 0 u VR Cases 27 Collections Cases 0 New Final Order 0 Dismissed 1 01 Packet Pg. 2254 NEW CODE CASES JANUARY, 2020 HALL, 42 1 \'d, 16 C44 C44 u LINK,3 0 lo 0 CUTIE,17 ANDERS 19 0 --------------- -- - -------------- -- ----------------- - ----------- 0 NEAV CODE CASES OPENED 126 ANDERS 19 BOELLARD 6 Ca CUTIE 17 GARCIA 10 E HALL 42 JAGTIANI 16 ,LINK 3 JOPPENHEIMER 13 Packet Pg. 2255 0.1.a INSPECTIONS & ACTIVITIES ` IE JANUARY, 2020 L NK1 128 McPHERSON,189 ,JAG I IAN4, 1 5 OFTEN IL, 128 hQ 5 � - xx��^^yy.,., 'qq'yy.,��.pryry vy-� 0 _...YAdRIGk,EZi IS-2 GRAN' y ,,E ,• tJ 0 TOTAL INSPECTIONS & ACTIVITIES 1.427 ANDERS 159 c BOELLARD 51 r CUTIE 107 GARCIA 54 GRANT 92 HALL 212 JAGTIANI 125 LINK 128 II IcPHERSDN 189 DPPENHEIlI IER 128 RDDRIGUEZ 182 Packet Pg. 2256 0.1.a N Q N N 4 N {7 3 1' M N 444DDD 1+ LM n O C11 N O ^ Q. in W W W = Z. V LLl `" Cbn O LL — m 2 w � Cr) th v O Ln Q W D ry >+ J � � ■r' � Q U Ln O 00 N m G1 t1 cv r MCo a N Q m 73 � C I Packet Pg. 2257 2019 MM FISCAL IT AR OCT NOV I DEC I JAN I FEE 'LARCH APRIL MAY JUNE JULY Ai7G SEPT TOTAL GRANDTOTAL VACATION RENTALS Sl1-.554 S56.407 517555 520.803 52L23 COLLECTIONS S77.452 S23.350 S73319 S443.91591 I S435.41 CMILIAMVE $295016 S274,773 SM5,647 $435-411 U35-41 S435,4191 W5,4191 W5.411 S435.4191 S435.419 5435,41 .54I9 2019-20_20 FISCAL I13A 20181019FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY ILWE. JULY AUG SEPT TOTAL GRANDTOTAL C=ACATION RENTALS S135.087 S113.46 S81.650 S22.750 531.1'_'_ S114932 SSS227 S16990. S83.863 S44.'Ia.' S7.31 S35.2x S1.04250S COLLECTIONS 5114730 512139 S6550 S82 3" S3.99S 523375 S 643 S58.455 S4S. S551.720 515942 8 CT-I, TIV 24 817 37541 463 16 53301.6 69652'• 915457 932 59 1155 OS 1.23.397 13'954'• 1515.316 1594.223 2018-2019FISCA,LI-E.R u O N O N CL 2017-1018 FISCAL If AR 4) OCT NOV DEC JAN FEB MARCH APRIL MAY RIME. =Y AI G SEPT TOTAL GRANDTOTAL C=ACATION Z. RENTALS S31201 526.455 S27.100 S9.908 S59950 S118.731 S85315 S225.095 S135267 S171.34" --.233 62.23 S1230268 r COLLECTIONS 54.342 558.996 S13S.866 51.650 547.115 57.950 59.104 54.'•50 SS.SL. 56.750 Si27.392 c525.536 5537.4'•6 Sl.'•67.7 CC RIAM' 85543 Q. 3861)60 39S.51S SOdyt 63 926 727 46 957 91 1101 70 1 79550 1?85.035 132.709 C 2017-2018FISCALIT A,R Q CL Z. 2016-2017FISC3.L IR G OCT NOV DEC: JAN FEB \LARCH .==Fa MAY JUKE JULY AUGLST SEPT TOTAL GRANDTOTAL r VACATION RENTALS S73.611 51035 2 S�S._43 S3.300 S20988 S43._6 S10.136 S53.001 S36326 S19.116 S10523 50� S5229 V COLLICTIONS S143539 S120192 5224.790 S16.510 S50379 5-.464 S36.693 S63.069 S45.064 572342 S123.578 50 51.003.62 S1526.610 CWLILA 217150 445 5 '•20291 74Q10 311, c962.C45 1,008S7S 1124 1,206 38 1 796 1 bl 1,526.610 r 21-116-2017FISCALI'E AA � E C.1 r s,auvz 20152016 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY ILWE. =Y AUG SEPT TOTAL. GRANDTD'CAL VACATION RENTALS S6600 S5.500 517.000� S222 S12.193 S13.506 S5330 523. S13350 S20.745 S14 52418 S142362 COLLECTIONS S-5S 537.517 5467.43 51((<'969 S33.057 S71.'04 S186.837 SM 3 681 S57995 SK309 S40.781 S68.0%1 S810.619 5952.981 CCRt4CIIAT[L 51. 8.0091 855: 15 102..50 263 FS 3 F5 3 150 3 18.50 6 774 32 827 S6 8 0 46 95 1 2014 2016FISC:UYE A,R Packet Pg. 2258 0.1.a e 0 ,j CN 707 N U �" k � tl head C-4 C', I"m -0 un ' Lnwp . w ey lei I'D U too= ' x w U 1,7 qj rrrerrerrertiriir, .� r 73 CN Iry 0 ur'a 43 Packet Pg. 2259 0.1.a PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with 0 environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing 0 and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining 0 conservation lands, specifically covering the removal of invasive exotic species and planting of native species. c, The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. 0 The Marine Resources Office provides a variety of services focusing on protection of the marine environment the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and U abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded a projects to replace regulatory buoys, channel markers, and other waterway management needs to improve E recreational boating access and safety. Packet Pg. 2260 0.1.a spin- .......... . o e & q _ \2\ , / \ c COOL ui� k 0 ICUL § ) ƒ 2a2 R q 2 - 2, o @ o , ; , , , �2 k 0 ~, a § o � = � 7 § ` 2 Z :5 � C « U o m 2 - ( K � � J COL �.. � - - � 7 ; { £ § _ \ E a - !. � : }|�}ƒ :zb ; tfva f .. \ ) !tE !£ £ Packet 012 81 O 1. I f � ° LLI � . � a V) 2 { § § z - � - CD N LWo � z } U E R Z Q U ° o 0 _ t CL Lj Z. � ° - LA UJ dou \ g 0 In In 2 z « e-4 o o \ - 0 I _ � ! � | o \}( u L{ � # 2222 k 9 &_ Cu!» V3 \\\\ k\\\ \ \ CN Packet Pg. 2262 Planning and Environmental Resources Comparison of 1000 Total Annual Applications 900 ........ 800 ---------------------------------- 700 ....... C44 C44 600 ------------- ----------------------- 500 0 400 ....... 300 -------------- ---------------------------------- 0 -------------- --------------- ............... 200 f.............. 0 100 A ,,Li: 0 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 0 Includes ROGO Allocation Applications thru Jan tJ U Packet Pg. 2263 0.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 N Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 1 4 6 3 16 NROGO 0 0 1 0 1 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 Public Assembly 1 2 4 5 12 Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 c Shoreline Approvals 1 0 0 0 1 TDR 0 0 1 0 1 e( Temp Const Staging 0 0 2 0 2 W Text Amendments 8 12 6 4 30 0 Tier Amendment 1 2 2 0 5 0. Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 Variance 11 8 4 6 29 Variance-Dock(Lon ) 1 0 0 1 2 Variance-PC 0 1 2 1 2 1 3 1 7 U Total 132 230 356 193 911 m Packet Pg. 2264 0.1.a 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 Appeals& Settlements Development Agreements i i Environmental Resources 3 3 FLUM Amendments Historic Preservation 4 4 Home Occupation LDRD i i N LUD Amendments Major Conditional Use Minor Conditional Use 2 2 NROGO Plats 1 1 Pre-A 5 5 Public Assembly c Road Abandonment 1 1 ROGO/ROGO Exemptions 22 22 e( Shoreline Approvals �? TDR Temp Const Staging Text Amendments i i Tier Amendment Time Extensions i i c THE transfer Vacation Rentals 26 26 Variance 3 3 U Variance-Dock(Lon ) Variance-PC m Total 72 0 0 0 72 Packet Pg. 2265 0.1.a 0 10 20 30 4D 5D 6D 7D 8D ■ Alcoholic Beverage • ■2020 1 Qtr Appeals&Settlements Total ■20194Qtr Devel op ment Agreem ents ■ Total muu 2019 3 Qtr Environmental Resources Total 2019 2 Qtr FLUM Amendments Total Historic Preservation Home Occupation LDRD LUD Amendments • O N Major Conditional Use C N Minor Conditional Use i NROGO Plats Q. d EMIL Pre-AP P .miiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimw�' Public Assembly O O Road Abandonment p Q ROGO BEEMEN V Shorel ine Approvals O CL d TDR • 2 Temp Const Staging u O TextAmendments 0 Tier Amendment V ■ Time Extensions O d THE U Vacation Rentals 265 102 Q Variance Variance-Dock(Lang) • Variance-PC Packet Pg. 2266 0.1.a GIS Accomplishments—January, 2020 GIS Projects - Data/Map Requests/Technical/Web App Development - Preliminary FEMA Flood Zone Project—Woods Hole - CRS-RLAA Project—Lori Lehr - Storm Water— Collector Application—Roads & Bridges - Building Footprints (on-going) - Elevation Certificates (on-going) - Plat Book Mapping (on-going) - FLUM and LUD Amendments —Mapping -Planning - GIS Tech Support N Physical Address Assignments: 24 ' GIS Data Requests: 4 0 Public Planning & Environmental Map App Usage — January, 2020 .vie"s Perko Aq Item.tie„,Per Day Lod r rris Perioo / r 0(y 0 Usage Time Series � 152 1231 ip122 123 1t4 125 126 1.� i13 i!9 i1FC i'1 `Y2 i`3 i',C Y 5 i1Fb i!'. & i1F9 is YRi i122 Y!23 Q i125 �, iRJ i19 . Y5 i19; Packet Pg. 2267 0.1.a uj 3 o O c g N p O S Q �' +�+ L 2 J cry 'r tl� a L m _ e( o m o r nc E C N " c a CD o N op cu L = w w V p +� o E y Im tb O fu _ a E �_ Q C:� ?m NZ. Q o ° v LvL adi r •M o a S_ pQp LL LL Cu OM CO LL (Q l5 b N T L ? tl 0 a Cy u o ry LO ++ a., w r- R g m c U li. '� o W L � rL LL -m Ea Q. E c7— Nw J n •� I.f. 0�0 N U7 i.+ 4V7 a E n �. 0 yry qi 0 Cr M1 7 7 N 7 S v c c CU m - G_ u [4 a m 4 a m J o a a o Q N r L17 ry uV'77 ryry S � � � � N N N e~i e•I ri � +J~Y Vim} +~M1 � � � � U1 •� pp � }.+ d i� yy pp Packet Pg. 2268 Marine Resources Office—Accomplishments—January, 2020 Channel Marker Program: ................. ................. ................. ................. ................. Channel Marker/Buoy Replacements 7 6 5 4 3 2 2 0 0 0 % 0 0 0 0 0 0 Feb March April May June July Aug Sept Oct Nov Dec Jan 0 2019 2020 0 February 2019 $0.00 2 March $0.00 Apnil $0.00 May $7,870.00 0 June $2,900.00 July $0.00 Aug $0.00 0 Sept $0.00 Oct $5,480.00 Nov $0.00 Dec $0.00 E January 2020 $6,939.00 Total $23,189.00 Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2019 ($200,206) which included expenses related to post-Inna, marker repairs. Marker repair costs since February 2019 reflect normal (i.e. non-storm event) repair and replacement costs. Packet Pg. 2269 0.1.a Derelict Vessel Program: Derelict Vessels Removed 8 4 �, .. me Cy Feb'19 March April May June July Aug Sept Oct Nov Dec Jan'20 C� February 2019 $67,973.00 0 March $12,425.00 A nil $20,340.00 May $6,100.00 June $15,100.00 July $4,289.00 August $37,754.00 September $19,700.00 0 October $24,291.00 November $849.00 December $0.00 January 2020 $73,603.00 Total $282,424.00 e( Derelict vessel removal costs for the past twelve-month period were similar to costs during the same timeframe in 2019 ($281,309). However, 72% of the removal expenses in January were funded through an FWC Derelict Vessel Removal Grant representing a cost savings of$52,849 to the County. Packet Pg. 2270 Vessel Pump-out Program: Number of Pumpouts 3,000 2,465 2,487 2,379 2,486 2,405 2,342 2,505 2,500 2,109 2,064 2,196 2,000 1,821- -- -- -- -- -- -- ------- -- -- -- -- -- 1,500 - 1,000 500 0 Feb March April May June July Aug Sept Oct Nov Dec Jan 2019 2020 0 N O N U 45,000 �42,012 Sewage Removed (gal.) 39,310 38,610 40,000 15,295 33,565 33,555 0 30,000 CL 28,810 28,650 28,080 25,000 Z. 20,000 15,000 0 10,000 0 5,000 U_ 0 .� Feb March April May June July Aug Sept Oct Nov Dec Jan 0 0. 2019 2020 0 State Funding Levels $800,000 kh $700,000 E $600,000 U $500,000 a $400,000 $300,000 $200,000 $100,000 II 1 $0 2017 -2018 2018 -2019 2019 -2020 ■Legislative CVA Packet Pg. 2271 0.1.a PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-JAN 2020) RECOMMENDATIONS —amaatviexia REs.ot January CURRENT ❑WiTuiNmiaarnN— February 2011 c,2s CURRENT CURRENT REVIEWER March 2017 �2 COUNTY MTCAUSLEY PER ❑ensr 2pi<srnxowms REVIEWERS REVIEWERS April 2017 2.sc DISCIPLINI z onv R� May 2017 c.eo as+z in �SIOCN I—D 9 0 9 June 2017 2 NwrtnTBun July 201] eso oec 2015 A.g.s12017 N2a3 �OCENR REEF September2017 i aasc oec 2015 6.16 October 201] —2 —2015 N ovember 201] %aac 11016 December 201] 'a' Oct 2015 January 2018 Sao February 2018 9.co 'O96 Sep 2015 21.17 16.1 March 2018 e.m April 2018 a.0 Am 201912 May 2018 s.se June 2018 c u dui 2015 m Ju1y 2018 5 DAYS 388 gun 2019 Aug.s12018 sas7.1 O Sep tem ber 2018 o.® May 2015 N October 2018 111216 N reviewerp eezdyn xg November 2018 cm c Apr 2015 L _ a�mya-ar December 1114 2018 0.0 .s GR y cools January 2019 s. Mar 2oi5 01 iocznm R February 2019 e.sc b2m9 0. March20 8�¢1 W April 2019 �-g.W ,ian 2015 May 2019 20 June 19 oec 201s a C O July 2o19 izn 3.56 Argort 2019 uoo Nov2018 1.0 Sept,.ber 2019 % V October 2019 ao.n oc[2oie 1.0 November 2019 �''122ac CI p2mS a December 2019511 Q.' ono 71 January 2o2o Aµq 201E ^^ T• v • .3s L January 2017 3az a+ CURRENT C February 2017 ''" Jw 201e 111.10 CURRENT CURRENT 2.'000UNTY MT CAUSLEY April 2017 REVIEWER'. March 201] :® ''� PER �A can 201e REVIEWERS REVIEWERS DISCIPLINE Q 2 14 May 2017 '12 10 0 ID V June 2017 2- May 2oie C J.Iy 2017 w ''" Apr 201E 14 Argo s12017 3 L 7.1 C Sept,.ber 2017 °'2° Mar 201e 0 m October 2017 ® 1216Q November 2017 Feb 201e12014 December 2017 20 2-^' fan 201e 5954 January2018 ' 12014 February 20188 oec 20171516 March 2018 7.7 '® 2.0 April 2018 zsu Nov2017 May 2018 2.0065 2.0 Subset of BIO Oct 2017 required by 1.ne 2o18 2.. 2.0 Federal d July 2o18 '1'® Government August 2018 2.. Sep 2017 1317 USFWS/FEMA F® 67 Sept,.ber 2018 i. .dV'^a Aµq 2017 October 2018 0 November 2018 '' dui 2017 December 2018 a. January 2019 .un 2017 570 February 2019 �` 3'33 5.77 March 2019 ao May 2oi] 714 April 2019 u'n. qpr 2oir May 2019 s.so1.14 June 2019 �791—9^' Mar 2oi] 7.2 July 2019 s c 2.0 Argo st 2019 �.cuss Feb 2oi] Septem ber 2019 s.00 fan 2oi] October 2019 cno November 2019 sae December 2019 2- January 2020 Packet Pg.2272 January 2017 1:1 0.1.a February 2017 CURRENT CURRENT REVIEWERS March 2017 �.® COUNTY MTCAUSLEV PER REVIEWERS REVIEWERS APri1201] �.® DISCIPLINI May 2017 9 0 9 June 2017 F® I.ly 2017 ® Aug,9201] }.® Sept,,ber 2017 a. October 201] '® November 2017 '® December 2017 a. January2018 a. February 2018 a. March 2018 a. April 2018 }.® May 2018 }.® G June 2018 a 5 DAYS lu ly 2018 }.® O Augu-2018 N Sept,,beF 2018 a October 2018 0 November 2018 December 2018 January 2019 }® February 2019 ® March 2019 ® April 2019 May 2019 1® June 2019 �v July 2019 Augu.2019 386 Septem beF 2019 9.00 October 2019 o.aa November 2019 o O N December 2019 a 3s^ I O N January 2020 L January 2017 ssws � CURRENT R February 2017 �.0 CURRENT CURRENT REVIEWER March 2017 COUNTY MTCAUSLEY PER t' April 2017 sn `'" REVIEWERS REVIEWERS DISCIPLINI O a May 2017 it�o.m , 10 0 10 June 2017 s.ss Z. July 2017 .3a L C August 2017 s ci Septem ber 2017 ms 0 October 2017 November 201] .0 December 2017 saa O January 2018 'gym C February 2018 T March 2018 April 2018 O May 2018 sws June 2018 nano 0 S DAYS July 2018 'ESs Q a U d Augus[2018 �3.sz soy Septem beF 2018 3�sno C G1 October 2018 s%a E L November 2018 oao CI R December 2018 Q January 2019 1`6may2019 a nm March 2019 c3a April 2019 May 2019 ivss June 2019 July 2019 wa asaz Augu.2019 Septem beF 2019 �a® October 2019 November 2019 +. 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L July 2017 'U C Aug,9 2017 O Septem beF 2017 0 October 2017 3^s Q U November 2017 e .... December 2017 O a January2018 ans W February 2018 T March 2018 sas L Apri12018 3.sc O May 2018 June 2018 iu 2 DAYS LL mlv zols U A,g,92018 3.m Septem beF 2018 ono C y October 2018 E L November 2018 CI R December 2018 Q January 2019 February 2019 �� March 2019 i April 2019 c May 2019 e.0 June 2019 July 2019 9.m A,g,st 2019 5A3 ena September 2019 a October 2019 sso N—!,m ,2019 nn Decem beF 2019 e.ss January 2020 0 1 2 3 4 1 1 ] 8 9 10 11 12 13 14 11 11 17 18 19 20 21 AVERAGE DAYS IN REVIEW 38 22 Packet Pg.2277