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Item O2 0.2 � � �, BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting April 15, 2020 Agenda Item Number: 0.2 Agenda Item Summary #6711 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for April 2020. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2278 0.2 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 03/31/2020 2:15 PM Board of County Commissioners Pending 04/15/2020 9:00 AM Packet Pg. 2279 MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: March 31, 2020 SUBJECT: County Divisions' Monthly Activity Report for April 2020 MONTHLY ACTIVITY REPORT—APRIL 2020 cv CD cv Airports: Key West International Airport March 3 Ad-Hoc Noise committee 0 March 4 Financial Team meeting March 8-11 ACI- Airports conference March 11 Corporate Airline Property Rep's for Airline Operating Agreement/ Rates & Charges Negotiations March 19 Maintenance Facility re-bid meeting March 23 Conference call with Governor's office/ conference call with FDOT secretary March 24 Covid 19 action plan March 26 Meeting with Public health Newark flight Covid 19 screening March 28 Newark flight Covid-19 screening March 31 Newark flight Covid-19 screening Florida Keys Marathon International Airport March 16 Briefing Commissioner David Rice March 17 Meeting with MTH FBO owner Marty Hiller Packet Pg. 2280 Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 550 Client Data 941 (204 Clients assisted remotely due to COVIDI9) New Clients 45 Field Visits 0 Benefits Delivery at Discharge 5 Flag Presentation 1 Homeless Veterans Assisted 2 Community Involvement/Presentations/Briefings/Rotary/TAPS Class 0 (Vietnam Day/JIATFS,TAPS postponed due to COVIDI9) TRANSPORTATION PROGRAM _ Transportation Calls 235 Veterans Transported 27 (37 riders cancelled due to COVIDI9) Financial Data Retroactive Payments $247,931.99 (YTD 2,744,817.81) 89% of Fiscal 2019/6mos. remain 0 Annual Payments $293,781.36 (YTD 1,754,742.36) 0 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 0 Extension Services: • Number of services provided: 70 phone calls, 160 emails, 8 office visits, 12 visits to clients, 39 learning events with 719 participants, 9 media submissions, and 151 publications distributed. Total Budget for FY 19/20: $251,227.00; Year to Date Expenditures and Encumbrances: $130,428.81; Remaining Balance: $120,798.19; Percentage of budget spent and/or encumbered year-to-date: 51.9% The County Extension Director/Family & Community Development Agent accomplished the a following activities: • Alicia held a training on the Climate Smart Floridians Program for 23 Extension professionals. The training included 9 learning modules. 100% of participants reported learning new ideas and they were provided with material to hold the program in their community. • Alicia held a training for 41 Hallandale Beach officials and staff on climate change and sea level rise with Dr. Colin Polsky at FAU. This training was part of a day long staff workshop that included a simulation"Game of Extremes" where participants looked at a community to determine risks and critical assets. 87% of participants reported knowledge gain through pre and post surveys. • Alicia met 18 times with Monroe County, OF IFAS administration and national program leaders on Covid-19 response including program cancellations, departmental policies and OF policies to ensure the safety of staff and continuity of service to the community. 2 Packet Pg. 2281 The Environmental Horticulture Agent accomplished the following activities: Installation of our wildflower garden will begin Saturday, March 7th in Key West. These signs will be posted at the garden site, directing anyone that has questions or wants further information. • Installation of the wildflower garden at the gato building began March 7th. Though completion of the garden is on hold for now, as soon as it is safe to do so, we will resume planting the garden. To date, 27 different native species, totally over 160 plants have been installed. (caption for picture attached: Rougeplant, Rivina humilis, blooming in the garden). • Monroe County Extension service, along with USDA researchers, released 6,000 Brazilian pepper thrips, funded through the Comprehensive Everglades Restoration Plan, in an effort to help slow the growth of Brazilian Pepper in the County. Additional releases will continue depending on availability of the thrips. cv The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly is one of 3 co-leads for the Florida Coral Disease Outbreak Response and the point of contact for the Rescue Team. This month we released the winter Florida Stony Coral Tissue Loss Response Bulletin and developed the Collaborative Communications Process to facilitate communications between the 9 teams. 0 • Shelly is working with the Florida Keys National Marine Sanctuary Water Quality Protection Program technical advisory committee to identify and rank priority water quality action items through the priority working group. t� • Shelly was invited to review the online content for the Gulf of Mexico Fishery Management website about species-specific fisheries regulations. Emmency Services: FIRE RESCUE 0 • Continue process of moving to a new vendor for patient care reporting and EMS billing software to improve report writing efficiency, expand reporting capabilities, and reduce cost • Layton Station 18 crew quarters renovation project completed by MC Facilities and crew moved into new quarters • Selected a candidate and hired new Administrative Assistant 2, Fire Rescue EMS/TRAUMA STAR • Trauma Star flew a total of 59 flights, 8 Trauma, 3 Stroke, 11 Cardiac, and 37 Inter-facility • Revised Trauma Star Operations Manual submitted to Deputy Chief of Operations for review • Trauma Star North Flight Crew and Training Division personnel led a presentation at the Leadership Monroe event at Station 14 City of Marathon Fire Rescue • In-house EMT class began March 9th with 15 Hot Shot students • EMS Response Guide for COVID-19 submitted for circulation among MCFR employees • EMT class moved online through Zoom Meeting in response to COVID-19 outbreak 3 Packet Pg. 2282 FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online; also worked on updating assignments for continuous monthly training and ISO reporting • Facility training including 3 days of Live Fire Training for in-service crews • Public works has welder on site to replace all hand rails on drill tower; no progress to report • Captains school Key West, coming for a day of fire training orientation • "Nance drill" prop being constructed on second floor of drill tower is completed • Assisted with Mariners Hospital evacuation Fire drill; multi-agency response, Key Largo, Islamorada and Monroe County Fire Depts. attending • Live Fire Instructor Refresher course held; total of 7 students: 1 from Key Largo, 1 from Key West, and remaining 5 from MCFR • EMT course began with coordination of FKCC with 15 students attending; class will continue with distance learning due to COVID-19 • Written, Practical and tabletop exercise for Captains promotional process with 11 in attendance 0 c • Community CPR class held for Key Colony Beach residents; great feedback from KCB police chief KWIA • Participated in multiple COVID-19 planning meetings and teleconferences • Completed MCI Trailer inventory and reorganization 0 • Participated with 2 days of Captain Promotional Process interview panel • Completed ARFF 207 storage fabrication for better and safer medical equipment storage FIRE MARSHAL c ■ Completed 80 Plan Reviews for New Construction or Renovation Permits ■ Completed 35 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Attended 4 Pre-Construction/Construction Meetings ■ Conducted 1 Vacation Rental inspection E ■ Responded to 2 Fire Safety Code Complaints ■ Participated in 1 evacuation drill at Mariner's Hospital ■ Public Presentations made to the Upper Keys Rotary Club and the Key Largo Chamber of Commerce regarding the Life and Fire Safety Inspection Program ■ Coordinating with Emergency Management regarding COVID-19 related information Employee Services: HR Monthly Statistical Report ***We had a total of 3 resignations/retirements/terminations and 0 Deceased for the month of March 2020: Resignations average year to date 1.09% Retirements average year to date .54% 4 Packet Pg. 2283 o.z.e Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 1 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 5331 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 5511 2020 6 7 6 19 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 3.45% Resignations and Terminations by Month n a Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 c o 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 p 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 taj 526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 r 551 2020 4 6 3 13 o K Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual r 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% o 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% p 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% U 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73% 1.09% 0.54% 2.36% E Retirements(and Deaths)By Month Q Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12 551 2020 2 1 3 6 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% 2020 0.36% 0.18% 0.54% 1.09% Packet Pg.2284 See attached Countywide Turnover Report by Month and 2019 Applicant Report Human Resources Department Monthly Report: • Reviewed 9 salary analysis with the new hire paperwork packets or with department supervisors • On-going training on NEOGOV • Attended First Teamsters Union Meeting with Union Rep • Met with several Department Heads on different employee issues and salary questions • Processed one year merit PAFs • Sent out newly updated job descriptions to several departments • Met with Code Compliance Director on updating new job descriptions • Sent out notice of Sick Leave Pool enrollment • Attended a PPP committee meeting N Recruiting: • In March 2020, the County had 40 open positions for which we received 103 total 0 applicants; 6 internal and 97 external. Of the 103 total applicants, 90 were deemed to 0 have met the minimum requirements for the positions to which they applied, and 13 did not qualify. • Total 40 current openings 1 re-posting from a previous posting, 10 were new postings during the month of March 2020. 0 We had 3 new hires (OTemporary) and 1 promotion. Employee Benefits 0 OCT NOV DEC JAN FEB MAR APR 28 13 8 25 NEW HIRES 11 7 8 11 TERMINATIONS 1 1 2 4 NEW RETIREES MEDICAL 0 0 0 NEW RETIREES LIFE ONLY 2 1 2 DECEASED# LIFE CLAIMS 2 6 OTHER COVERAGE CHANGES 1 7 ACCOUNT CHANGES 6 3 9 ACTIVE WITH MEDICAL 1568 1580 1588 1610 ACTIVE NON MEDICAL 156 116 119 RETIREES WITH MEDICAL 269 270 272 276 RETIREES DVL ONLY RETIREES WITH LIFE ONLY 96 96 14 13 13 5 Packet Pg. 2285 0.2.a % ' Relation,, Monthly • • • Client Name: Monroe County Board of County Commissioners As of 1 1 i 1 March 2020 - Claims Opened March 2020 - Claims Closed 10 �ADIII5 15 c 0 10 N Workers Comp 5 L Opened Lost Time 2 0 Q rr Workers Opened Medical Only 6 ■Closed 11Comp Q O 15 New Claims Totals by Month $ 10 V V- 5 O Q O I II II II IlVlup � L 0 Mar.2019 Apr.2019 May.2019 Jun.2019 Jul.2019 Aug.2019 Sep.2019 Oct.2019 Nov.2019 Dec.2019 Jan.2020 Feb.2020 Mar.2020 0 WC Lost Time 1 0 1 0 2 0 0 0 1 0 1 1 2 2 WC Med Only 9 11 4 7 4 5 10 10 8 9 4 6 6 Q U Current Open Claims Distribution Total Open Claims : 95 WC Open Claims by Claim Status E Total Open Claims by Claim Type 80 Open,71 70 Y Medical Only Became Lost Time 60 Q 36 30 50 40 Lost Time 29 30 Open Litigated, 30% 20 13 Reopened, 11 10 0 Open Open Litigated Reopened Packet Pg. 2286 SURVIVING SPOUSES COBRA 12 7 7 WAIVER OF PREMIUM LIFE INS cv CD cv 0 r_ 0 0 Employee Benefits Department Monthly Report 1. Distribution of Weekly Benefits EBlasts (9) 2. Biweekly conference call with benefits consulting team. 3. Biweekly conference call with Cleartrack HR —continuing education and improvement of services review t� 4. Audit report Review 5. Continued to work with all departments and constitutionals on HSA account benefit information collection 6. Coordination of Lunch and Learn with Key West, Marathon, and Key Largo planned 7. Emails sent to all Monroe County BOCC department and constitutional employees to sign- up for above lunch and learn with dates to include Key West 3/25, Key Largo 3/26, and Marathon 3/27 8. All above Lunch & Learns were cancelled (due to COVID-19 regulations) 9. Coordination with BCBS to make presentation still available (via webinar/ home or office) for all employees that signed up 10. Continued one on one phone support to retirees and employees for clarification on 2020 benefits and premiums 11. In person support to general benefit questions (3) 12. In person support to "near retirement" employees (2) 13. Completion of the 1095 statement processing 6 Packet Pg. 2287 • Meeting with Colonial Life Representatives (Benefits office) • Review of Benefits Administration Analysis from Gallagher Bassett(Consulting Team) • Employee Selection Committee Meeting for Benefits Admin RFP 14. PBM, RFP Addendum, and posting Worker's Compensation * Continue efforts to implement the County Security Plan. Staff currently operating at Work from Home status Employee Services COVID-19 ACTIONS • Staff participated in Emergency Management Conference calls Monday's, Wednesday's and Friday's for updates on COVID-19 whereby each County Department discussed their plans/actions taken to abide by the restrictions set in place. • Created and edited the Monroe County Department Plans for Communicable Diseases 0 with incoming emailed information from each individual department. _ • Created a flowchart and separate memo outlining the guideline for employees leave related to COVID-19 absences. • Created COVID-19 Emergency Response Work Timesheet Guidance scenario's for employees to follow when completing timesheets. • Worked to identify the employees that already have county issued cell phones versus 0 those who do not. The goal was to identify the employees who needed to be issued a cell phone in order to have the equipment necessary to work remotely due to the restrictions in-place regarding Monroe County's Declaration of Emergency with the COVID-19 Pandemic. c • Emailed with IT those who had not been issued cell phones and placed orders in case they are restricted to working remotely due to the COVID-19. • Created and updated new master employee cell phone spreadsheet displaying who has cell phones. • Worked with Commissioner Coldiron to organize a County-wide Employment Task Force, exploring options to partner Career Source South Florida. • Created/edited a spreadsheet for the countywide Employment Task Force project lead by C Commissioner Coldiron to employ displaced workers in the community resulting from COVID-19 related business schedule reductions or shutdowns. • Created list of department and department heads for the Clerk to see who can approve COVID-19 emergency related timecard entries. • Worked Hotline answering call from the public regarding the Governors directive, county and city closures, and guidelines. • Edited department responses and Q&A in response to local press questions. • Worked on Public record request from Tim O'Hara from the Key West Citizen regarding COVID-19. • Emergency ID Badge production for re-entry purposes during Monroe County check points. 7 Packet Pg. 2288 • Distributed to employees information for participating in Informational Webinar about Coronavirus. • Worked with IT on identifying those individuals who will require laptops and placed orders. • Distributed to employees the Florida Blue Support line for 24 hour emotional support. • Staff participated in several Webinars from SHRM and BCBS on Coronavirus. • Distributed to employees information from Nationwide regarding activation of business continuity programs and new tools (GotoMeeting), along with their existing communication options to address individual concerns. Project Management/Public Works/En2ineerin2: ENGINEERING SERVICES/ROADS Stock Island II(Maloney& McDonald Ave) Roadway Improvement Project: • Construction work is complete. • Staff is preparing final reconciliation change order. • Staff is preparing project closeout documents. 0 No Name Key Culvert Replacement Project: - • Repeated attempts by staff to secure an easement agreement for culvert maintenance and replacement with an adjacent property owner has been unsuccessful_ • County Attorney is evaluating whether the county could obtain access through an easement by prescription, which would be viewed as needed to maintain the roadway -- (under which the culvert is placed). 0 c Pigeon Key Ramp Repair Project: • Project 100% complete, on time and under contract amount. • Staff submitted closeout request for final acceptance from FDOT on February 20th and 0 has made 3 follow up requests. FDOT has indicated delay due to new Environmental Form requirement internal to District VI that needs a procedure written by FDOT. • Contractor final retainage payment approval being held due to FDOT delay. • Final FDOT reimbursement of$207,500 to be submitted after FDOT final acceptance. E Bimini Drive (Duck Key) Bridge Replacement: • Engineering design work is ongoing; 60%plans reviewed C • Utility relocation coordination is ongoing. • USCG and USACE permitting packages submitted by consultant. • Request for additional information for SFWMD permit submitted. Harbor Drive (Duck Key) Bridge Replacement: • 30% engineering design phase plans submitted by consultant on 1/3/2020; staff reviewing • Utility relocation coordination is ongoing • Public meeting took place on 1/23/2020. 8 Packet Pg. 2289 Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 4th Ave. W. and a storm drainpipe replacement project located on 5th Ave. W. is 100% complete. • Design submitted to SFWMD and US Army Corps of Engineers for permitting. • County staff preparing construction project manual/contract documents for bidding 1st Street/Bertha Street Drainage Improvement Project: • Project approximate 90% design. Pending underground pipe analysis, City finalizing landscape bump outs. • FDOT ERC review in process and FDOT asked for additional geogrid information on March 20th. ERC review to be complete end of March 2020. • SFWMD permitting in process. Consultant responding to requests for additional information (RAI) from SFWMD on March 16th • Consultant subcontractor for underground pipe inspection will perform work at end of March. Analysis will determine whether existing drainage system on lst Street can be rehabilitated or if it will need to be replaced. • ILA for cost sharing of construction, operations and maintenance costs for the 0 City provided pump station approved at February BOCC meeting and executed by the r- City March l lth. Sea Level Rise Pilot Project— (Sands/Big Pine Key and Twin Lakes/Key Largo): • New FEMA flood maps provided to consultant on March 2na t� • Designs for both subdivisions at 90%; consultant value engineered Twin Lakes design and reduced the number of structures, thereby reducing required utility adjustments. • Pending utility and flood plain affecting equipment elevation issues to be resolved. • Utilities — FKAA request to relocate water meters and KLWTD sewer system conflicts being reviewed. FKAA 30 day comment period expires end of March. 0 • SFWMD and FDEP permit applications submitted on February 21'. Consultant responding to SFWMD requests for additional information (RAI). c, Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Contractor is procuring lighting fixtures for installation. Lighting poles expected to be c, delivered by end of April 2020. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • FDOT 90% ERC review completed March 13th. Revised design variation approved by FDOT to reduce path width where required from 10 ft to 8ft due to right-of-way restrictions and wetlands. • SFWMD requires wetland mitigation for permitting which also involves USACE permitting. Consultant proposal submitted alternatives of Florida Keys mitigation bank credits to be purchased or County owned lots to be restored. Staff worked with MCLA and Environmental Resources Departments and created matrix of the 2 options. Chosen option will subsequently become an amendment to the design agreement. • Due to SFWMD/USACE permitting issues, staff requested and received extension on LAP agreement from FDOT to September 30, 2020. 9 Packet Pg. 2290 • Consultant coordination with FDOT Resurfacing project FM 443898 on US1 in design and to be in construction in 2021. GIS Based Roadway Asset Management and Work Order System: • Staff provided comments to IT regarding attributes to use for scorecard to rank potential system providers • IT is scheduling demonstrations of four products that were identified as best for county needs. Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project. • Consultant is finalizing pavement assessment results for submittal to county. • Staff reviewing and providing comments on technical memoranda and draft presentation on Stillwright Point adaptation. N Sugarloaf Boulevard Bridge: • Engineering design 90% submittals received on February 20, 2020. • Utilities coordination is ongoing. r- • SFWMD permit received in December, 2019; US Coast Guard required notification sent to residents and published in newspaper in early January, 2020. • Consultant identifying contractor/non-profit to assist with coral relocation prior to construction. W • Staff is preparing a Request for Qualification (RFQ) for construction engineering and 0 inspection (CEI) services. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Staff provided comments on 90% design and held follow up meeting on February 21 to 0 discuss drainage and pavement rehabilitation strategy. Consultant responded to additional drainage comments. • Staff requested further geotechnical analysis on Burton Drive to provide for less costly mill and resurface pavement strategy instead of full reconstruction strategy. Amendment 1 to task order for additional geotechnical borings and testing on April BOCC meeting E agenda for approval • SFWMD permit pending. • Anticipate design to be 100% complete by Summer 2020. Koehn Subdivision Roadway and Drainage Project: • Pavement Analysis, Wetland and Habitat, Geotechnical and Drainage reports have been received and staff provided comments. • Consultant and staff held meeting with SFWMD on March 12 to discuss drainage strategy of using swales and two culverts to manage stormwater in County ROW. SFWMD recommended general permit with net improvement in water quality. • 60% submittal due end of March 2020. Boca Chica Road Hurricane Irma Repairs Project: 10 Packet Pg. 2291 • FEMA approved staff recommendation for sheet pile installation to mitigate future damages. • Staff to amend Task Order with Cardno, Inc. for design and permitting services for additional sheet pile design work. • Permitting is continuing. No Name Key Bridge Navigational Lights Replacement Project: • Navigational Lighting installation is complete and operational. Pirates Road Little Torch Guardrail Repair Project • Guardrail repairs complete. • Project has been submitted to FEMA for reimbursement. Construction Engineering and Inspection (CEI) Services • Optional one-year renewal for Key Largo III and lst and Bertha Street roadway project CEI moved from March to April agenda for BOCC approval. 0 County Roads Asphalt Preservation Program • Staff is implementing a pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within first three years. • Contract to treat lower keys roads paved in 2014/2015 (Lower Sugarloaf through Ramrod Keys paved as part of Cudjoe Regional WW project)with Reclamite pavement rejuvenator to extend pavement life on April agenda. Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: 0 • County staff working with city staff to include county's portion of Duval (Eaton to Truman)in City's road rehabilitation project. �t • City anticipates expediting paving of Duval Street to May/June. Card Sound Road Resurfacing Project: • Staff is proposing to initiate a project to mill, resurface and re-stripe Card Sound Road from the east end of Card Sound Bridge to the three way intersection with CR 905. • Staff is drafting a request for qualifications (RFQ) for engineering design services for BOCC approval. Hurricane Irma Roadway Repairs (FEMA) Lower Keys Project: • Staff is coordinating with OMB for FEMA reimbursement. Roadway Repairs (FEMA)Upper Keys Project: • Project to be re-bid due to lack of or late responses to prior bid openings. ii Packet Pg. 2292 Hurricane Irma No Name Key Bridge Repairs Federal Highway Administration (FHWA): • In an effort to reduce costs incurred by the County, staff will be seeking BOCC approval to terminate LAP agreement with FDOT for the design, CEI and construction phases of this project. • The additional federal requirements, FHWA reimbursement limits and inability to complete work within timeframe constraints for reimbursement make it more cost effective to complete work with local funds. Hurricane Irma SR 4 (Little Torch) Roadway Repairs Federal Highway Administration (FHWA): • In an effort to reduce costs incurred by the County, staff will be seeking BOCC approval to terminate LAP agreement with FDOT for the design, CEI and construction phases of this project. • Due to federal requirements for both design and construction and the allowable Federal Highway Administration reimbursement amounts it will be more cost effective to complete repair with local funds. 0 Lower Keys Roads & Bridles r- c • Brush cut/Chip Operations —21 Miles • Mowing Operation - 256 Miles • Weedeating Operation—2.5 Miles W • Recycled Mulch - 8 Loads Given away from trimming • Signs - 101 Signs, 237 Posts, 34 Locates Special Projects - Support: • Transport Solid Waste Loader to Marathon Garage for repairs • Bucket Truck training • Assist Public Works Parks and Beaches pick up yard waste at Higgs Beach • Drainage Application—Impact Lower Keys a� • Assist Public Works Facilities with voting machines (Four Days) • Assist Public Works Facilities at New DMV Building • Drain Inspections in Key West and Lower Keys • Flood Prone Areas inspected Lower Keys • Cleaned and sanitized department trucks and equipment for COVID 19 • Assist Public Works Facilities/Parks & Beaches to sanitize: County Buildings, Parks, Beach Areas, Bathrooms for COVID19 Upper Keys Roads & Bridges • Buzz Bar Operations —21.16 Miles • Sweeping Operation - 39.0 miles • New stop bars installed—48 • Material pick up @ CEMEX— 36.4 tons 12 Packet Pg. 2293 • Walking path repair at Key Largo Park - 196 X 8 Ft 20tons of cold patch used and 10 tons of crushed rock used. • Shoulder work - 175 ft of shoulder work done with 6.5 tons of crushed rock used. • Pot hole repair - 12 X 27 pot hole repaired with 3 tons of cold patch used. • Trash pick up - 152 bags approx. 2584 pounds • Tree removal - 1 large Coconut Tree removed. • Remove 8.15 tons of Seaweed at Harry Harris Park • Video Bucket Truck training • Remove and Replace barricade on Card sound Road for FKEC so they can gain access a power pole. • Disinfect ALL vehicles • Assist parks department with cleaning playgrounds and manning the boat ramp • Bucket truck training N PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. 0 0 Big Coppitt Fire Station: • Awarded Contractor completing FEMA paperwork to complete contract documents. c, Harry Harris Park: • Beach Jetty and Wilkinson's Point Geotech testing and survey began 2/22/2020. • Conceptual Design Package expected July 2020. Key Largo Park: • Parking Lot lighting designs complete. RFP to publish in April. • RFP for remaining park repairs is with FDEM for review prior to 04/03/2020. Key Largo Library: • RFP for carpet replacement being reviewed by County Attorney's Office. E Layton Transfer Station: • Staff working to gain appropriate approvals & design for the damaged metal storage building • Fence repairs started Friday the 27th of March will be completed week of March 301h Marathon Annex 63`'d Street: • Flood panels have been identified as mitigation effort. Staff working to gain appropriate approvals, design, and then installation. • Engineered drawings and EC expected by end of April • Awaiting a survey and elevation Certificate Marathon Tax Collector Office: • 50% drawings received 13 Packet Pg. 2294 • Scanning completed and awaiting report Big Pine Key Community Park: • BPK Community Park residence RFP being re-advertised due to FEMA approval delay- RFP price guarantee expired. • Advertising starts 3/31/20, Bids opening on 3/30/20 • Pathway lighting repairs completion scheduled for April 2020 Big Pine Key Sheriffs Residence: • BPK Sheriff's Residence RFP price guarantee window expired. • New RFP advertising starts 4/11/20, with bids due on 5/12/20. Blue Heron Park Community Center: • Successful bidder, Barracuda Builders, extended price guarantee window for repairs N to center. — • Currently creating contract package. 0 Watson Field Park: • RFP for BPK Watson Park scheduled for April 4, 2020. Veteran's Memorial Park: • RFS for restroom repairs exceeded $50,000. New RFP approved by Legal and waiting W for advertising and bid opening date assignments. 0 • FKAA replacement of on-site wastewater system in progress. • ADA pavilions and tiki huts are in the design phase of a Design, Engineering & Permitting contract with Wood Environmental & Infrastructure Capital Proiects c Historic Jail Museum: • Phase I bids came in three times the anticipated budget.Once permission to reject all bids is given by the BOCC the new Phase I (Roof repairs)RFP will be published for solicitations. fJ Historic Courthouse Gutters: • Replacement of the Courthouse gutters (and replacing securing screws to the roof top and c, hips) has been completed. Gato Building: • Roof replacement RFP ranking committee completed contractor selection. Bid winner completed SAMS.gov registration for FEMA requirement. • Targeting April 15th BOCC agenda for awarding pending FEMA approval of improved roofing system. West Martello: • Ceilings of the ammunition bunkers have been formed and poured. • Completion of Ammo bunkers repairs, including painting, electrical and new lighting expected before the end of March 2020. 14 Packet Pg. 2295 • Archway reconstruction at the Citadel in design. Damage Assessment and Design Development report complete. • Archway Re-Construction drawings complete and submitted to NPS for review. NPS granted approval to proceed with construction procurement Freeman Justice Center: • All IRMA repairs of the roof drip edge, caulking of exterior penetrations and interior repairs have been completed. HMGP Generators: • FDEM requested additional detailed information on each site. • Staff revised application in response to FDEM questions. • Staff preparing detailed technical response to FDEM questions. N Cudjoe Fire Station: • All major structural elements, including roof, stairs, ramps, doors &windows complete. • External finishes (stucco&paint)nearly complete. r_ • Electrical installation nearly complete—cutover to new electric extension pending final inspection. • HVAC systems nearly complete. • Low voltage installation, including IT/telephone and Fire Alarm systems,underway • Internal wall framing& insulation underway • Art in Public Places artist has been selected. Artwork is in production. Coordinating 0 installation planning with construction schedule. • Concrete driveways, curbs and gutters installed. Sidewalks and finish site plans and landscaping to start next week. • Accumulated delays,for acceptable reasons,have extended substantial completion to 0 May 2020. Emergency Operations and Public Safety Center: • EOC Phase I design work progressing; Spatial Needs Assessment is nearing completion; draft preliminary site master plan complete. E • FEMA/FDEM Phase I grant agreement approved by BOCC (January 2020) and executed by FDEM. • RFP for CMAR (construction management at risk) services — 3 firms responded, selection committee has evaluated and recommended highest ranked firm for award. • Selection Committee evaluated proposals, including interviews. Recommendation for award pending BOCC action. Agenda item postponed from March to April. Higgs Beach Park Access Road Relocation: Park Access Road 6f(conversion of use process) • Options for going forward under review by the County Attorney Higgs Beach Sand Re-nourishment: • Final review and approval of permit expected by March 2020. Solicitation for construction will be scheduled to coincide, allowing for completion by August 2020. 15 Packet Pg. 2296 Big Pine Swimming Hole • Contractor on hold pending resolution of permit comments from MC Building Department and Growth Management. Blue Heron Park Building: • In negotiations with RFP lowest bid contractor to extend price guarantee window Senior Nutrition Center— 1016 Georgia Street, Key West: • Demolition RFP going out for advertising in March 2020 • Open bid date April 2020 • Demolition expected August 2020 Marathon Library: • The fire, water and sewer lines have been completed and inspected. • 65% of the first floor HVAC duct work has been hung. N • Electricians have installed many conduit to J-box runs. • All underground work has been completed. 0 • All columns on the second floor have been poured. • Plumbing has been worked for bathroom areas and roof drainage lines. Jackson Square Chiller Building • All Lease documents with FKAA have been approved. • Design work is continuing. 0 Jackson Square Communications Tower move • A meeting with the City, Keys Energy and the Utility Board is set for April 21 to review Lease of property for the new proposed location 0 Plantation Key Government Center Program: • Courthouse Walls are being erected • The lst Slab pour is expected to occur in the month of April. • COVID precautions do not indicate any delay to construction or inspections. • Detention Center Footers will continue to be poured for the next several weeks. e( Rowell's Waterfront Park: • Plans for Phase 1 are final, and all Federal & State permits are confirmed. MC Building Department permit review comments being prepared by S&ME Engineers • Received an extension to the FDOT LAP Agreement through September 2020 • FDOT required archeological monitoring review plan has been finalized and sent to SHPO. • Approval required from OMB for budget availability and from the BOCC to advertise Big Pine Lower Keys Scenic Viewing Area/Swimming Hole: • Contractor on hold pending resolution of permit comments from MC Building Department and Growth Management. 16 Packet Pg. 2297 • Waiver request for setbacks submitted to Planning Director 3/12/2020. Pigeon Key Bridge Tender and Foreman House Roofing: • Bridge Tender House completed. • Foreman House Roofing completion expected by April 1. Public Defender Offices 316 Simonton: • Site is temporarily being used as PW storage and sign shop. • Conceptual design and development program completed and approved by the Public Defender. • Minor Development Plan Review process required with City of Key West due to historic nature of the site and existing buildings. This 6-month process will begin summer 2020. • Phase I Design and Construction documents development to begin in coordination with MDP Review process. N West Martello Brick and Mortar: • Phase I and 11 successfully completed in early March— on time and on budget 0 4- • Garden Club has been moved back into their quarters in the Martello and are pleased with r- the results Higgs Beach Bathrooms: • Site plans complete, land survey and Geotech survey complete W • Permit applications submitted for FDEP, ACOE, SFWMD and NOAA review 0 • Conceptual design alternatives complete and being reviewed by County. FACILITIES—UPPER KEYS Murray Nelson Government Center: c • Provided Assistance for four events in the Auditorium • BOCC Meeting cancelled due to COVID-19 • Majority of events cancelled due to COVID-19 • Unclogged men's toilet using snake - clean and sanitize • Installed sanitizer pumps in Growth management, 1st floor, 2nd floor, main lobby, old health department and restrooms —entire building • Changed non operable lights in building scan room 125 • Cleaned water filters for all sinks for the low water pressure • Reset parking lot/security lights timer due to the time change • Reset vav box setting at various locations in building • Remove and install new file cabinet and cork board in room 115 • Repair urinal in bathroom • Bring commissioner tables and chairs from 2nd floor to auditorium • COVID-19 Distribute to all Upper Keys Facilities doors corona virus notice • Installed ramp for voting at Key Largo church • Installed sanitizer for voting at civic club in Key Largo • Installed sanitizer for voting at Elks club • Installed sanitizer for voting at Immanuel Church 17 Packet Pg. 2298 • Installed door stopper for Growth Management— COVID-19— social distancing • Pick up ice machine from elections and deliver to Key West • Pickup supplies for COVID-19 and deliver to Facilities buildings for disinfecting • Disinfecting building on a daily basis due to COVID-19 Key Largo Social Service—Tradewinds Plaza: • Mounted laminated wood shelfs • Installed sanitizers pumps — left disinfectant wipes and Lysol cans for COVID-19 • Pick up and deliver medical equipment from a donation to the Social Service storage • Disinfecting building due to COVID-19 PK Garage: • Installed new wall mounted hand sanitizer N CD Plantation Key Courthouse: • Fix outside lettering on front of building • Installed hand sanitizer in lobby area on 1st floor clerk's office 0 • Reset parking lot/ security lights timer due to time change r_ 0 • Poured concrete to reach ramp at Court room B • Fixed chair in Court room B • Installed new faucet and p-trap injury room bathroom • Replaced non-operable lights in lst floor men's bathroom • Installed cork board in clerk's office c • Adjusted lubricated locks front and rear doors in State Attorney office • Disinfecting building due to COVID-19 0 Islamorada Library: • Installed new handicap toilet • Reset parking lot/security lights timer due to time change • Cleaned blood off urinal • Installed hand sanitizer in bathroom area for COVID-19 E • Disinfecting building due to COVID-19 c, Ellis Building: • Installed hand sanitizer in kitchen at property appraiser due to COVID-19 • Move file cabinet from State Attorney office to Ellis Building • Fix leak at handicap toilet • Installed new PVC drain pipe for a/c unit on 2nd floor • Contractor performed annual alarm / smoke detector inspection • Reset parking lot/security lights timer due to time change • Replaced non-operable lights in lobby on 2nd floor • Contractor performed visual inspection of the roof area • Disinfecting building due to COVID-19 18 Packet Pg. 2299 Key Largo Library: • Leave disinfectant wipes and cans of Lysol in Facilities for the COVID-19 • Unclogged men's toilet using the snake—clean and sanitize • Unclogged women's toilet using the snake—clean and sanitize • Disinfecting building due to the COVID-19 Public Works—Magnolia Office: • Reset parking lot/security lights timer due to time change • Replaced inline water filter for ice machine • Put together new pressure washer/trailer for COVID-19 • Disinfecting building due to the COVID-19 PK Roth Building: • Installed new towel dispenser in the Evidence room • Secured base to riser for lobby signage • Foam sprayed multi areas for wasp nests • Installed wall mounted hand sanitizers /filled due to COVID-19 0 • Assembled hand sanitizers dispensers /filled due to COVID-19 _ • Contractor fixed key pad access in property room • Contractor performed inspection of all wall mounted fire extinguishers • Clean exterior window surface t� • Assembled stand up desk • Reset parking lot/security lights timer due to time change • Disinfecting building due to COVID-19 PK Detention Center: • Unclogged two toilets in ISO area— clean and sanitize • Installed new locks at weapons lockers • Fixed opening at supply air duct in North chase way • Trimmed shrubbery and palms at water connection pipes and walk way • Remove branches from perimeter razor wire E • Tightened faucet on south end near rest room • Tightened faucet on north end office • Tightened mounting bolts and reinstalled dryer door • Reinstalled cabinet door with new mounting screws in North inmate restroom • Contractor performed annual alarm /smoke detector inspection • Reinstall shower push handle • Replaced non-operable lights in ISO 44 • Contractor performed visual inspection of roof area PK Roth -Health: • Contractor performed inspection of all wall mounted fire extinguisher • Checked fan operation in room 20 the Exam room • Installed multiple cork boards in office area 19 Packet Pg. 2300 • Disinfecting building due to COVID-19 Key Largo Tax Collector: • Installed new motor drive belt at roof top a/c unit • Mounted paper towel holders • Disinfecting building due to COVID-29 • Leave disinfectant wipes and cans of Lysol in Facilities for the COVID-19 Friendship Park: • Disinfect playground equipment twice daily due to COVID-19 • Disinfect bathrooms twice daily due to COVID-19 Harry Harris Park: • Disinfect playground twice daily due to COVID-19 • Cleaned debris from drain line for ice machine • IRMA —finished roof repair on Pavilions • Disinfect bathrooms twice daily due to COVID-19 0 • Little League stopped due to COVID-19 r- 0 • Disinfecting crew room due to COVID-19 Key Largo Community Park: • Disinfect playground twice daily due to COVID-19 • Disinfect bathrooms twice daily due to COVID-19 0 • Little League stopped due to COVID-19 • Disinfecting crew room due to COVID-19 • Unclogged women's restroom using snake - clean and sanitize • Remove toilet to dislodge rocks in men's toilet • Install temp foul line pole at South baseball field • Installed new pole/paint in tennis courts • Unclogged men's toilet using snake— clean and sanitize • Repair roof/paint at pavilion due to vandalism E • Unclogged trap to remove sand from kid's water fountain Old Settler Park: Disinfect playground twice daily due to COVID-19 FACILITIES—MIDDLE KEYS Marathon Annex 63`'d St.: • Move file cabinet • Multiple daily sanitizing of office Marathon Health Department: • Repair entrance pillars • Remove and dispose of desk, relocate bookshelf • Multiple daily sanitizing of office 20 Packet Pg. 2301 • Removed service window, repaired wall &painted office. Marathon Government Center: • Replaced lightbulbs in office • Multiple daily sanitizing of office Marathon Library: • Repair toilet and cleanup of flood • Multiple Daily sanitizing of offices Marathon Tax Collector: • Relocated office to new location • Beautification of entry • Multiple daily sanitizing of office Marathon Clerk of Court: • Replace batteries in hand sanitizer 0 • Monthly A/C maintenance r- 0 • Replace hanging file • Delivered paper towels and gloves • Multiple daily sanitizing of office State Attorney: 0 • Monthly A/C maintenance • Repair ceiling and remove debris caused by lizards • Assemble office chair 0 • Relocate outlet and light switch • Multiple daily sanitizing of office • Ordered and received new countertop • Acquired new ballistic panel • Built new walls for reception area E Grassy Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance • Multiple daily sanitizing of office Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop • Replaced existing fluorescent lights in Public Works Admin office to LED • Painted Admin office • Hang paintings on wall of Admin office • Repaired leak in main 3/4 inch water line to complex 21 Packet Pg. 2302 • Assist in preparation of LSA • Multiple daily sanitizing of office Public Works—Engineering: • Remove and dispose of chair and desk • Facilitate replacement of stairs • Remount handrail brackets • Removal of chair-stop • Assist with drywall repairs • Facilitate floor replacement • Multiple daily sanitizing of office Public Works—Fleet: • New LED lights in Bay Area • New LED lights outside canopy area e( Public Works—911 Communications: 0 • Repaired ramp to 911 trailer r_ 0 • Installed new A/C in tech office • Delivered supplies for lock down of comm 911 trailer e( Marathon Senior Center/AARP: " • Replace A/C thermostat 0 • Multiple daily sanitizing of office Marathon Airport 0 • Remove and dispose of two office chairs Marathon Courthouse • Replace peel and stick tiles • Multiple daily sanitizing of office E Conch Key Fire Station • Lights replaced in Multi-purpose room by Superior Electric • Lights replaced in Bay by Superior Electric • Repaired tiles in shower Layton Fire Station • Repair existing water lines • Install wall mount and 60" TV • Fire House Resident Buildout o Plumbing o Partial Electrical • Relocate all furniture to new residence 22 Packet Pg. 2303 Supervisor of Elections • Setup and dis-mantle ramps for elections • Transported machines to and from locations • Multiple daily sanitizing of office during elections FACILITIES—LOWER KEYS Baypoint Park: • Re-set timer for lights Bayshore Manor: • Installed ceiling fan on the men's side of porch • Repaired drawer for Senior Administrator's desk • Repaired gap between ceiling tiles in women's hallway • Replaced light bulb in back storage room • Replaced ballast in storage room • Affixed board on top of the freezer �t • Patched and painted living room 0 • Replaced lights in room 110 _ • Sealed hole of the storage roof • Hung 3 painting in room 208 • Replaced ceiling the in storage room t? • Replaced toilet seat for handicap toilet • Refurbished pond area Bernstein Park: • Installed new baby changer in restroom 0 DJJ Department of Juvenile Justice: • Moved 4 file cabinets from the probation office • Moved 4 file cabinets and relocated corkboard to reception area • Transferred cabinets, shelf and misc. computers to the Gato Building E Gato Building: • Painted room 14 and 242 Higgs Beach: • Check Electric installed new hand dryer in men's restroom • Placed signage around Higgs "No RV Parking" and to"Keep Dogs on Leash" • Al Fencing-repaired double swing gate at Astro City Park. Added new commercial drop bar adjusted gates and hinges Jackson Square: • Lester Bldg.-Mike's Painting painted and moved furniture back into Commissioner Cates' office 23 Packet Pg. 2304 • Lester Bldg.-Hung all pictures and certificates in Commissioner Cates' office • Lester Bldg.-Monroe Glass installed new window glass in Commissioners Cates' office • Lester Bldg.-Gary's Plumbing installed new backflow system • Lester Bldg.-treated bees on north-side of the building • Lester Bldg.-installed carpet in Commissioners Cate's office • Lester Bldg.-Recording/Civil Dept.-Gary's change faucet, sink was leaking • Lester Bldg.-Recording/Civil Dept.-replaced ceiling tiles • Lester Bldg.-changed out supply line 2nd floor breakroom • Lester Bldg.-replaced light bulbs at State Attorney's Office • Lester Bldg.-adjusted a/c that were off-line • Lester Bldg.- installed new shutters • Records Facility-reattached cabinet mainframe to wall • Freeman Justice Center—2nd floor courtrooms repaired sagging doors N • Freeman Justice Center-replaced cap light bulbs in elevators • Freeman Justice Center- Drug Court-lubricated front door • Freeman Justice Center-repaired both doors of Penthouse roof/Sturtz changed 2 locks • Freeman Justice Center-installed 23 soap dispensers 0 • Freeman Justice Center-replaced ceiling tiles at 2nd floor lobby • Jackson Square-delivered hand cleaners and Purell stands to all buildings �t • Jackson Square- installed new lock in generator room • Historic Courthouse-roof access radio room doors were lubricated 0 c • Historic Courthouse-adjusted front doors of courthouse • Historic Courthouse-Annual Fire Suppression Inspection • Historic Courthouse-Finance Dept.-installation of connectivity box in conference room 0 • Finance Dept.-reset breakers in the kitchen • Sally port-Advanced Doors re-wired and lubricated 2 rolling doors Key West Library: • Replaced toilet seat women's restroom • Replaced cafe lights in the garden • Sealed holes for possible rodent entry • Relocated shelves to an adjacent wall • Children's Dept.-wall was cut down and patched and painted • Children's Dept.-removed empty cabinet and disposed of them • A-I Fence replaced and installed new fence to existing gate • Terminix checked for termites after swarm no issue found Marathon Public Works/Fleet Garage: • Engineering Dept.-replaced drywall Marathon Tax Collector: 24 Packet Pg. 2305 • Built exit fire steps for building/secured bookshelves and hung pictures Public Works Complex: • D&V Refrigeration repaired ice machine at carpenter's shop Public Defender: • Risk Dept.-build office furniture Stock Island Storage: • Inspected, repaired and assembled election ramps Voting -Elections: • Delivered ICE Units to Key Largo and Marathon • Delivered ICE Units to all Key West, Big Coppitt and Sugarloaf precincts • Pick-up all Ice units and ramps and took back to storage Fire Stations Station 8— Stock Island: 0 • Gary's Plumbing replaced flush valve of handicap toilet • Gary's Plumbing sealed upstairs shower wall due to leak CORRECTION FACILITIES Stock Island Detention Center: 0 • Drove to Doral to Pick up Refrigeration trucks. • Subzero installed new condensing units for the kitchen. • Amsco repaired A/C 0 • Siemens did PM's • Installed COVID-19 Signage on the entrances • Passed the FMJS Accreditation Inspection c, • Contractor performed PM on the Elevators. • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC E System, etc. • March 2020 64% of 123, Work Orders were completed within 3 Days by March 27, 2020. e( Sheriff Headquarters Building: • Installed new Signage for the Sheriff. • Contractor performed PM on the Elevators • Installed COVID-19 Signage on the entrances. • Siemens did PM's • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. Marathon Detention Center: • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC 25 Packet Pg. 2306 System, etc. Department of Juvenile Justice: • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. • Contractor performed PM on the Elevators • Installed automatic Sanitizing machines on the 1st and 2nd floor. • Installed COVID-19 Signage on the entrances • Siemens did PM's. Cudjoe Substation: • Repaired A/C and changed filters. FLEET cv • Processing multiple surplus units recently turned in for disposal • Assisting Marathon Airport with disposal of 4 surplus units • Communicating with Fleet Manager from Sheriff s office various topics 0 • Fleet Business Manager attended Senior Management Team meeting r_ 0 • Assisting Upper Keys Public Works register and tag new trailered pressure washer • Assisting with information for grant generator project • Completed survey showing open/closed status for all often used Fleet vendors • Completed stock tire inventories, ordered extra tires for County and Sheriff • Ordered new trailer towing rings to try and avoid repeat accidents 0 • Fleet mechanics from Marathon and Key West received Altec aerial devise training • Assessing and commissioning 17 used KW police units for Sheriff s office • Provided waterline information and photos for Public Works Department needs • Reviewing mechanics daily work logs; separating covid 19 activities and documenting same • Processing order for additional license to use existing fleet management software • Requested and received written quote for new Gato Building transfer switches • Next surplus vehicle and equipment sale being scheduled for advertisement E • Provided Fleet Department iPhone info requested by Human Resources Director • Order new iPhones for Fleet Department-pending • Coordinating Covid 19 actions daily throughout Fleet Department • Completing FEMA 214 forms daily for all Fleet employees • Disposed of multiple surplus units located in middle and upper keys • Fleet provided Jiffy lube type maintenance and fuel located at sheriff sights upper, lower, and middle keys-pending • Provided State Attorney with golf cart purchase info • Attempting to recruit apprentice mechanic applicants thru high school votech • Requested and received written quote for 100 KW portable generator • Researching and providing sheriff tire purchase info • Provided Public Works and Growth Management Departments with FY2021 vehicle purchase recommendations 26 Packet Pg. 2307 • Prepped surplus Ford Escape for temporary assignment to Human Resources Department • Prepping surplus unit for Facilities Maintenance Dept. upper keys • Provided Human Resources Director with Fleet Department communicable diseases severe risk plan spread sheet • Updating Snap-on tool diagnostic software for all garages • Began pre-hurricane season generator inspections • Generator repairs from inspections-ongoing • Pre-hurricane season generator oil changes-pending • Pre-hurricane season generator fueling-pending • Pre-hurricane season generator load tests-pending • Invoice fuel agencies for use of County's cloud • Labeling all generators with fuel capacities • Ordered 2 lap top computers for Fleet staff to utilize while working in EOC • Began preparation of FY2021 vehicle and equipment purchase schedule • Reactivated surplus unit; for Employee Services Department • Received Bucket truck certification for Public works employees • Seeking electric vehicles specs for 2021 model year • New skid steer concrete breaker attachment for Parks & Beaches-on order 0 • Completed monthly garage training (Fire Prevention) • Seeking applicants; interviewing for Key West and Marathon Mechanic Generator Technicians, and Apprentice Mechanics t� • Reestablish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., etc. • Seeking info for(WIX) Florida State contract fuel charge cards • Three members of Fleet staff visited with and provided assistance at Marathon and Plantation Key garages 0 • Diversion vehicles for Safety/Security Department use-on hold • Sheriff Department request for access to Fleet Management computer data-pending • Assisting Clerks Office with purchase of new vehicle-on hold ca • Fleet office staff training on new electronic fuel system-pending • Fleet office staff training on new in-house Ford warranty activities-ongoing E • Revising Evergreen Fleet job descriptions • Updating generator maintenance responsibilities and formats • Seeking vehicle and equipment salvage companies for disposal of nonsalable County units. • Meeting with Enterprise commercial vehicle lease company regarding hybrid/electric vehicles • Purchase new transport trailer with winch for Fleet garages- on hold • Ordered new transport trailer with winch for Parks & Beaches • Seeking updated hybrid vehicle training materials for Fleet Mechanics • Establishing vehicle lift inspection and repair tracking spreadsheet • Processed and activated 2 new replacement units for Code Enforcement • Received 1 new replacement unit for Environmental Resources • Received 1 new replacement unit for Building Department 27 Packet Pg. 2308 • 1 new replacement units for Building Department-on order • 1 new replacement unit for IT Department-on order • Ordered 1 new replacement unit for Social Services Admin • Purchase 1 new replacement unit for Nutrition-pending • 1 new unit for Engineering Department-on order • Received 1 new pickup truck for Engineering Department • 1 replacement unit for Emergency Management-on order • Received,processed and activated 2 new units for Project Management • 1 new replacement pickup truck for Parks & Beaches-on order • Received,processed and activated 1 new replacement pickup truck for Parks & Beaches • 1 new aluminum bed Dump truck for Parks & Beaches - on order • Received,processed and activated 1 new tractor with boom and rotary mower for Solid Waste Department • Received,processed and activated 1 new pickup truck for Solid Waste Department • 1 new Box truck for Hazardous Waste Department-on order • 1 new flail mower for Card Sound-on order • 1 new Boom buzz saw mower for Card Sound-on order • 4 new flail mowers for Road Department-on order 0 • Received,processed and activated 2 new bucket trucks for Road Department • 1 new rotary mower head for Road Department-on order • Purchase replacement portable generators for Facilities Maintenance-pending t� • Received,processed and activated 1 new pickup truck for Facilities Maintenance Department • Received 1 new bucket truck for Facilities Maintenance Department • Purchase 3 new standby generators for Solid Waste Landfills-pending • Verifying present garage workloads-reorganizing and reassigning operations and admin 0 duties • Updated and providing (accident repairs pending) spread sheet • Updated and providing (recalls pending) spread sheet • IT needs for Fleet Department in EOC-pending • Verified Fleet Department cell phone billing E • Reviewing Fleet Inventory for accuracy-pending • Pressure wash and paint Key West fuel tank-pending • Revising Fleet Department organizational chart-pending • Provided documentation for Transportation Department's specialized DOT mandated maintenance program. • Replacement of Long Key tower generator-ongoing • Replacement of West Summerland tower generator-pending • Replacement of KL Andros Road tower generator-pending • Seeking right sized back-up generator for Bernstein park • Annual FDEP mandated fuel facility testing-(Next Due October 2020) • Secure hourly rate repair agreements with generator and electrical contractors-pending • Providing garage staff with training for new Fleet document scan software 28 Packet Pg. 2309 • Assisting Trans. Department with 1 Ford Manufacturers safety recall-seeking approval to complete in-house • Assisting Trans. Department with 3 Champion body recalls-received approval to do in- house • Prepping surplus units for upcoming surplus sale • Providing new and/or re-programed fuel keys for various Departments • Providing new and/or re-programed GPS keys for various Departments • Removing non-active departments from Fleet data base • Removing non-active equipment classes from Fleet data base • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Social Service Ford Focus at Rockland Key-surplus status-pending • Transportation bus at Rockland Key-surplus status-pending • Install new large monitor for GPS tracking system-pending N • Providing revised fund roll-over info for OMB N • Updating Risk Department; advising of added and deleted units for insurance purpose • Marathon and Key West Garages combined presently have 3 unfilled positions • Purchase new load bank for testing portable generators under load-pending 0 • Ordered 3 new fuel trailers with EMS grant funds 0 • Revise fuel activities policy and procedures-pending • Senior Project Administrator additional Emergency Management ICS certifications- pending c, • Seeking right sized generator for Sheriff in-door shooting range- electrical/wiring- pending • Providing spread sheets by area for organizing surplus unit advertisement and pending sales status • Long Key translator generator out of service-temporary portable backup-in place • New automated fuel system installation 90% complete • In-house Tech repair training for new fuel system-pending • Several surplus units not yet paid for and not yet picked up re-advertisement or disposal- t� pending • Phase 2 GPS approved for approximately 127 remaining County vehicles and 100 off- E road units-installation-pending • Disposal of Sheriff's surplus calibration machine-pending • Modify surplus sign truck to be converted for use as Road Department water truck- pending • Replacement of Gato Building emergency power transfer switch-pending • Replacing old worn out vehicle decals for various County Departments • Completed monthly inspections on high profile emergency power generators • On job tech response training for high profile emergency power generators-ongoing • Transfer ownership of all vehicles to Fleet-pending • Revising Fleet Department annual billing format • Replace old outdated garage shop trucks-pending • Provide strategic plan monthly safety reminders-eco driving instructions, etc.-pending • Revise and update Fleet Department forms-pending 29 Packet Pg. 2310 • Revisions to joint use Fuel Facilities agreement with School Board-pending • 2 surplus units paid for but not picked up-seeking direction from County Attorney • Re-establishing jail inmate work program at all garages • Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2019) • Written multi-agency fuel sharing agreement-pending • Activated 5 new 14 KW portable generators for Facilities Maintenance • Generator from KW senior center-potential re-install at Marathon AARP • Generator and transfer switch from PK Spottswood Building-potential re-install • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Centralized cylinder rebuilds Marathon garage-pending • Centralized hydraulic hose builds Marathon garage-pending • Transporting vehicles for various Departments-to and from repair contractors in and outside of County N • Transporting vehicles from one area of County to another for various Departments • Install roof kit for 1 Bernstein Park Toro off-road utility vehicle-pending • Revisions to Fleet web page-ongoing • Fleet supervisors and managers meeting-next scheduled April 2020 0 • Separation of KW garage work orders from recalls and accidents-pending • Maintenance and replacement issues regarding Emergency Communications tower generators-pending ca • Verify mechanics CDL driver license and endorsements-(Next due Oct. 2020) • Verify mechanics ASE certifications-(Next due Oct. 2020) • Bucket truck inspection and certification-1 unit pending-(Next due Dec. 2020) • FYI garage lift inspections completed-repairs ongoing-(Next due Oct. 2020) • FYI storm water SWPPP activities-ongoing-(Next due May 2020) 0 • Executed extension to fuel delivery contract(Next due Dec. 2020) • Generator repair contract renewal-(Next due May 2020) • Bidera surplus auction contract renewal- (Next Due January 2021) • Replacing defective license tags for various Department vehicles • Purchase large truck tire changing machines for all garages-pending E • Seeking light weight manhole covers for underground fuel tanks • Tool allowance for Mechanics and Techs-pending • Provide Techs with personal protective equipment; phones, t-shirts, rain gear-etc. • Received approval and disposed of outdated files • Strategic plan issue-Purchase more fuel-efficient replacement tires-pending • Strategic plan issue-Purchasing and utilizing ECO (environmentally) friendly re-refined motor oils • Calibrating speedometers for Sheriff Department patrol units • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Lead Mechanic GPS vehicle monitor training pending • GPS staff management training-ongoing • Completed Department Liaison's active unit inventory verification-(Next Due Oct. 2020) 30 Packet Pg. 2311 • Complete and document mandated inmate training-pending • Reviewed and verified monthly Fleet Department fuel billing • Updating Fleet Staff contact information • Reviewing hurricane responsibilities with Fleet Staff • Received,processed and activatedl new KW Road Department sign drill truck • New brake resurfacing machines for all garages-pending • Researching Florida law in relation to in-house vehicle lift inspection and repair • Randomly reviewing mechanics accountability reports • Monitoring garage work orders-actives, finished, deferred, closed • Inspecting, documenting and repairing garage and fuel facilities • Order new (15 KW)portable generator to replace returned unit-pending • Replacement of vehicle lifts at all garages-pending • Disposal of defective drive on vehicle lift at Marathon garage-pending • New employee on job training garages and office-ongoing • Implementing new vehicle numbering system for improved identification of County vehicles • In-house Ford warranty training-ongoing 0 • Disposal of outdated paint spray booth-pending 0 • New format to invoice outside program Departments monthly-pending • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down t� outside of County • Verified Fleet's monthly AT@T mobility charges • Initiated fund transfers to cover insufficient Fleet funds for various Departments • Three garages combined processed and distributed approximately (7,500 ) gallons of unleaded and (2,500 ) gallons of diesel fuel 0 • Three garages combined provided preventative maintenance and completed approximately (134) unit safety inspections • Three garages combined opened and/or completed approximately (286) work orders t� • Processed monthly Safety and PMI due reports for various County Departments • Processed monthly fuel billing accounts receivables for in-program County Departments • Processed outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in-program Departments • Processed daily and monthly parts and supply accounts payable invoices • Processed accident repairs for Risk Management and various Departments • Processed vehicle and equipment factory recalls for various Departments • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, etc. • Disposed of garage hazardous waste thru recycling contractor (waste oil, oil filters, batteries, tires, rags, antifreeze, etc.) • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, tubes, and filters-ongoing • Standardizing NAPA Brand automotive batteries-ongoing • Standardization of Fleet parts and supply stock items-pending 31 Packet Pg. 2312 • Pre-hurricane season prep on fuel tanker truck and fuel trailers (Next Due Jan. 2020) • Disposing of non-capital obsolete and defective Fleet equipment and supplies-ongoing • Garage minor repairs and enhancements-pending • Preparation of Fleet supply, delivery and storage truck-pending • Prepare and assign Fleet service trucks-pending • Temporary portable generator for Marathon AARP-in place • Fleet cross training and refresher training-ongoing cv cv 0 r_ 0 0 0 32 Packet Pg. 2313 February, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2017,2018,2019 AND Current FY 2020 TOTAL TOTAL PRIOR CURRENT EYED ENDING EYED ENDING ACCOUNT TOTAL BUDGET FEBRUARY, FEBRUARY, BUILDING DEPARTMENT NUMBER FY17 FY18 FY19 FY20 2019 2020 REVENUE Building-Income from Permits/Appl 180-322005-SG $ 4,449,088.28 $4,731,320.91 $ 5,390,451.38 $ 5,800,000 $ 2,003,272.79 $ 2,078,645.14 Certificate of Competency/Contract 180-322103-SG 57,202.50 101,907.50 81,522.50 100,000 7,995.00 72,467.50 Radon/DCA 180-341904-SG 55,585.91 43,751.35 49,935.14 60,000 18,791.27 21,265.23 Recove /DBPR 180-341908-SG 57,378.26 62,728.04 71,709.84 60,000 26,807.41 30,967.97 Interest Earnings 180-361005-GI 22,894.30 25,444.19 78,633.02 20,000 30,543.71 23,266.67 BuildingBook/Copy/etc. 180-369001-GM 20,824.55 23,177.18 33,428.78 30,000 11,281.65 12,962.10 Development of Affordable Housing 180-381136-GT - - 44,929.60 - 44,929.60 - (See Note 7) Fee Waiver(See Notes 1&2) 9,641.62 2,062,065.95 - TOTAL REVENUE-FUND 180 $ 4,672,615.42 $7,050,395.12 $ 5,750,610.26 $ 6,070,000 $ 2,143,621.43 $ 2,239,574.61 EXPENDITURES Building Department 180-52502 $ 4,439,091.78 $5,959,154.39 $ 5,558,329.09 $ 5,941,434 $ 1,991,005.75 $ 1,814,992.97 Building Refund 180-54501 8,901.54 81,824.96 59,894.18 30,000 16,762.37 29,346.29 N BuildingLegal 180-67506 - 60,159.29 62,044.72 - 24,355.64 - _ Transfer to General Fund001CostAltocattoo 180-86553 509,033.00 - 538,659.00 538,659 224,441.25 224,441.25 � 0. TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,957,026.32 $6,101,138.64 $ 6,218,926.99 $ 6,510,093 $ 2,256,565.01 $ 2,068,780.51 DIFFERENCE(Revenues vs.Expenditures) $ (284,410.90) S 949,256.48 S (468,316.73) S (440,093) S (112,943.58) S 170,794.10 O r_ PLANNING&ENVIRONMENTAL RESOURCES DEPARTMENT REVENUE Zoning/ROGO/Environmental 148-341905-SG $ 2,273,073.93 $2,407,743.54 $ 2,946,194.17 $ 2,775,000 $ 1,066,850.02 $ 1,303,759.72 Historic Preservation 148-341913-SG 3,200.00 4,187.00 800.00 - 200.00 200.00 Planning Admin/Besearch/Copy/etc. 148-369001-GM 252.10 806.07 5,120.05 - 766.56 109.10 (J Education Fees-Plan&Environ. 158-322006-SG 60,030.00 65,646.22 56,975.70 322 28,548.00 502.30 Conservation Land Purchase(ROGO) 158-341905-SG 13,981.26 - - - - - TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,350,537.29 $2,478,382.83 $ 3,009,089.92 $ 2,775,322 $ 1,096,364.58 $ 1,304,571.12 CL' EXPENDITURES _See Note 4 Regarding FY 18 Budget .may Planning 148-50500 $ 1,627,583.25 $1,980,168.38 $ 2,050,300.65 $ 2,862,668 $ 751,518.70 $ 859,893.32 148-51500 71,206.47 60,523.95 76,014.81 88,409 30,661.35 28,012.61 Planning Commission Comprehensive Plan 148-51000 Environmental Resources 148-52000 768,952.34 884,310.16 931,381.66 1,097,514 364,186.03 344,286.61 r" Environmental Resources Fduc. 158-52503 29,386.63 43,730.98 73,879.61 70,322 16,311.30 34,323.84 Geographic Info.(GIS) 148-50002 Note 5 - - - - - - Growth Management Admin. 148-50001 yore s 364,963.17 TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,862,091.86 $2,968,733.47 $ 3,131,576.73 1$ 4,118,913 1$ 1,162,677.38 1$ 1,266,516.38 Gi DIFFERENCE(Revenues vs.Expenditures) S (511,554.57) S (490,350.64) S (122,486.81) S (1,343,591) S (66,312.80)1 S 38,054.74 C Packet Pg. 2314 February, 2020 TOTAL TOTAL PRIOR CURRENT BOATING IMPROVEMENT FUND-PLANNING FYTD ENDING FYTD ENDING TOTAL BUDGET FEBRUARY, FEBRUARY, FY 17 FY 18 FY 19 FY 20 2019 2020 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 735,910.93 $ 702,213.39 $ 760,923.23 $ 755,000 $ 232,115.85 $ 205,234.64 TOTAL REVENUE-BOATING IMPROVEMENT FUN $ 735,910.93 $ 702,213.39 $ 760,923.23 755,000 $ 232,115.85 $ 205,234.64 EXPENDITURES Boating Improvement Fund-County 157-62613 Note 6 $ 157,556.07 $ 159,913.79 $ 53,166.52 488,088 $ 4,341.00 $ 80,122.87 Boating Improvement Fund-State$ 1 157-62520 Note 6 362,940.01 243,766.67 430,477.84 1,427,314 187,635.00 121,281.00 TOTAL EXPENDITURES-BOATING IMPROVEMENT FUND $ 520,496.08 $ 403,680.46 $ 483,644.36 1,915,402 1$ 191,976.00 IS 201,403.87 DIFFERENCE(Revenues vs.Expenditures) $ 215,414.85 $ 298,532.93 IS 277,278.87 $ (1,160,402)1$ 40,139.85 IS 3,830.77 ENVIRONMENTAL RESTORATION-PLANNING REVENUE _ En-,ronmentalMitigation 160-351400-SP $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 502,367.37 $ 381,189.11 TOTAL REVENUE-ENVIRONMENTL RESTORATIO $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 502,367.37 $ 381,189.11 N EXPENDITURES En-,ronmentalRestoration 160-52002 $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 94,101.38 $ 90,213.41 TOTAL EXPENDITURES-CODE COMPLIANCE IS 205,264.43 1$ 302,462.97 1$ 259,903.00 1$ 480,198 IS 94,101.38 IS 90,213.41 DIFFERENCE(Revenues vs.Expenditures) IS 675,943.93 1$ 443,987.19 1$ 996,836.70 1$ 119,802 IS 408,265.99 IS 290,975.70 0 CODE COMPLIANCE DEPARTMENT REVENUE Code Compliance 148a41916sGi35400isGi354011sG $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 65,144.80 $ 759,118.74 TOTAL REVENUE-CODE COMPLIANCE $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 65,144.80 $ 759,118.74 EXPENDITURES Code Compliance 148-60500 $ 1,311,073.49 $1,355,101.71 $ 1,709,365.32 $ 2,281,778 $ 612,759.08 $ 444,320.66 0. TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,311,073.49 $1,355,101.71 $ 1,709,365.32 $ 2,281,778 $ 612,759.08 $ 444,320.66 0) CL' DIFFERENCE(Revenues vs.Expenditures) $ 370,553.13 $1,043,888.73 IS 419,221.57 $ (16,778) $ ('S47,614.28)1$ 314,798.08 FIRE MARSHAL REVENUE Fire Marshal 148-341906-SG $ 377,781.94 $ 366,580.50 $ 472,944.24 $ 375,000 $ 129,705.63 $ 184,846.53 r„ Education Fees-Fire 158-322007-SG 4,500.00 5,180.00 4,989.64 $ 80 2,040.00 100.00 TOTAL REVENUE-FIRE MARSHAL $ 382,281.94 $ 371,760.50 $ 477,933.88 $ 375,080 $ 131,745.63 $ 184,946.53 NOTE 1:No Permit Revenue in September,2017--Total Fee Waiver Credit$9,641.62 NOTE 2:Total Fee Waiver Credit because of Hurricane front for October-September 30,2018: $2,062,065.95 NOTE 3:8 New Positions .E NOTE 4:4 New Positions U NOTE5: Cost Center Estimated NOTE 6: Grant funds acquired.Clean Vessel Act(CVA)$180K Legislaflve$500K(to defray the cost ofthe pump-out service) NOTE7: Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing Packet Pg. 2315 BUILDING DEPARTMENT a m w a N E � �2 w w r a wr a � N C�k G o .a � 9 R N ry r� �z zi m r i Packet Pg. 2316 0.2.a to oa Ch 0 N � N � Ch � o O N Q Q O W O Q L1J d C3 ry w U C C 'o O Q 21. O 2 Lf 5 Q Q tU r m w E u Q m rl 1 Lb C r-I r-I r-I Packet Pg. 2317 Feb 2020 Total Issued Permits by Fiscal Year 10,000 9,000 8,000 A, ............... . .......................................................................................................................................... 7 000 ki88559 ............ f. --------------------------------- ------------------------- -------------- i's .9 6,016 6,000 1060 74 5,000 -"' 3,131r968 I 4,000 ............................................ 3,000 2,088 ........... . ........ .. ........... ................. 2,000 1,000 0 ........... ...................................... ..............................-------I----, v----------------....--------..... ............................--------............................. .......................................................................... d, 1�1 CJ% d5 §1 NN N10 A* 111) LIZ, V 1\1 W CY Qr I's; IV 0i V 'N V CN --------------- ----------------- FY1 6-17, FY17-18:No Permit Revenue in September 2017, and waived just under$2,058,000 in 0 permit fees representing over 4,200 permits(total job value for these permits approximately r- 0 $76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. CJ Feb 2020 W ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Total Job Value for Issued Permits by Fiscal Year 0 ------------------------- --------------------------$3753M----------------- $400.M $350.M 308AM ----------- ------------- $300.M '--$'264.2M-------------------------------------------------------------------------------------------------- ........... 248.8M $255.6M $2545M", ............ $250.M E $190.1m $1 $179.4 $200.M 6 8M ............ .................-�WM $ 0 ,, P121.2M M 15 94.1M $10O.hey 1J ..... ...... $50.M $.M ..............................i...............r..........f...........................,...:,I................T...............I................... I..................................... I 1b 1� Ill; 1b, 11z) 'N N, C5 <<A FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(tataijob value fear these permits approidmately $76,437,0001from September 2017 thru February 2018 due to Hurrkane Irma, I Packet Pg. 2318 0.2.a | ..... - q �o § � ~ k . ■ . ; o k , « 01 / 66 E « 2 CL s ` � | 7 § $ 2 § 0 CL § � � 2 / � Z ¢ \\ § t .... 0 0 _ B / 7 / � 2 ■ a © - � ■ Ij3 _ Cu � 22 � En \� < 7 0" -kf§ ± q ■ ■ ■ ■ } � ; \ \ \ \\\\ Packet Pg. 2319 fA Oj r-L 19e, rn ------------ --------- C44 YYS C44 N 21 0 cn m LD rL f. u in CA M fJe. (44 Oj 00 ai Lo co ::I- LD 0- f CL (Aj co O�r Qj rz oe� CL T m CL Iry) YY aj E 12 —y _e AN 10, co co LL ............... 0 CD 0 0 CD CD 0 45 0 0 0 0 0 0 0 CD � LL CD 0 CD 0 0 0 CD CD CD Lr) CD 0 U') Lr) CD U') LL m m Cq N U-j (14 1 Packet Pg. 2320 0.2.a / {{@ ! { {�2 ! O � 2 Q =... � 2 } 0 ƒ! ` , 0 § --- o cc CL C6 0 � t ) }} ` CL o @ R � � 7� " ■ - �-� o E > ` k � CL LU ƒ/� / J 2 Al � . . . k [ i /= \ v n E - ¥!. 2;(2 {`}\! ; • ± ��)!{ \)f ff Packet Pg. 2321 00 �4 Cl) LO r-L LO Cl) Co C44 LL C44 00 ry) 00 0) 60 �Y) LD tu Qj ko t3 X CL LL LL oo c. �r 0 I LL E CL 00 (Z) Ln m c 7 --A 0 �4 X 4 auj (o >- 0- LL V, %6 CD CD CD CD CD CD CD CD CD z w C) C) CD CD 0 CD CD CD CD 7 Lrl LL WI) 0 Ul) 0 WI) 0 Ul) 0 Ul) N 4 4 u x Packet Pg. 2322 O 2. \ \}: : ( /. . . \ I Q f = � 2 � q 22CL _ � uj § � � � 0 CL / ) L 06 &A ( % � � k « $ ( f` . � . . � 2 !2, . :Z}, ■ m= ! . !({ }}! �� Packet Pg. 2323 O r4 I MEMMM 0 N 06Q Car > CL Ce C) W 0 �— >- t U 0 CL W u LA \ k Z LL. ■ L) 0 u w CL uj 2 Rl z E m u m LIN Packet Pg. 232 0.2.a t f LM r• LL W 00 P , q V C" } µ� @ '� � r C•F' 711�": tt-i •t�. d 1�„u d"tF t�.,,,�i'. •11 q 7L,� }}} \wc� Sid• \\, 'iy r, Packet Pg. 2325 O.2.a February4020 Unlicensed Contractor Violation Case Actions by FYR N �.� C N L Q u� Q ry O W �+ O Q W � o F192017 FYR2018 FYR2019 FYR2020 y 1 Violation WpuFadan 7 5 7 Viobtian LIO 1 4 7 10 1 ViDh en closed 67 4S 76 69 ° I A Ation CEB order 8 9 4 10 � IVioFatizCEBHearing 77 14 5 11 U I'`',Qarm 3�ear1g 1'ri,S30ran f€3 7'��' �°,'r�!aron chvj %Ida!i�l[�7 Ike: 7 E L u cC r r Q Packet Pg. 2326 Unlicensed Contractor Investigator - Summary Reps Repert Start Dete 11,011 0 0 Investigator: L.Thompson Ending Dete ,2/29 20,2 PERMIT(Cases) Permit Cases 8. Open Permits (Cases) 11 20,20,Citation Fees 1 ,500.0 ,20 Citations fees collected 6,000'.0 .� Stip. A, reernents G Owner/Builder Open Permits: Field investigati n contractor spot check r- 0 Field investigation - O ner�Contractors verification � 7S W c Misc. Investigations: Complaints /or other sourcel reviews field investigations 4o Permit case created) c 3S Packet Pg. 2327 O2a \ rL § � § / � § k ) < ) k m k k § b § _ 04 k § CD 2 § { \ _ @ _ Q � /in / � \oc < � o � CL 3 d ) k 2 § o r r } ( L \ )§ ) ) e 2 � _ = 6 ) 0 \ \ \ k CL § G * § k N < < < LLJ 2 § 2 2 % E E § § § Z k \ \ InI n inn § § U 2 § § n a Q. k " § § n < cc: § cc § \ & § c / Co § § § C k c § k § § q \ w f ) E 2 \ \ \ / j \ \ § \ \ \ \ � \ \ \ \ \ ¥ ¥ ¥ 4 ¥ A ¥ ¥ ¥ ■ ■ ■ ■ e E ■ ■ Packet Pg. 2328 02a \ \ o / @ o o \ @ � W w o § zoo § a q � q W = > z _ « ^ � k uj o � c o % \ CL o U J LLI CL v F t o CL � @ ® 1 \ � o T- W c - E k � � o � � � ° i ^ - z � G A � \ \ e Zi e ) CL $ } Q $ + \ § 5 5 / _ _ = w u S LV) ddV #]§wnN ■ ■ , ■ ■ Packet Pg. 2329 0.2.a CODE COMPLIANCE DEPARTMENT ACTIVITY February,2020 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. Summary Total of Code Violation Cases with NOV Entry By Case Assigned Cade Officer as of 312f2020 One or more NOd entries in a single case is counted as 1 case. Fiscal Year 2016 2017 2010 2019 2020 iat 2nd 3rd 4Bt 1sr grid Sad ddr fax 2rtd 3rd ft Tar 2nd 3.1d ft Sac 2nd Quarter in Fiscal Year FyQrr Fyo r FYQu FYQu FYQw FYQrr FYQrr FYQa FYQir FYQtr FYQar FYQc• FYQc� FYQcr FYQrr FYQ7 FYOs FYQs Total 1 5 48 46 53 45 35 27 1 40 132 172 112 193 218 165 89 47 ANGAR GARCIA ANDRES D D D ❑ ❑ ❑ 0 0 0 D D D 0 0 0 0 2 2 EOF EOELLARD,FRANCIE D 1 38 39 42 25 24 24 0 D 56 63 47 70 43 66 2Q 0 N EOPPEN OPPENHEIMER,ERIAN D D D 0 0 0 D 0 0 D D 11 3 5 11 6 17 6 O N CG GRANT,CHRISTOPHER D D D 0 5 0 D 0 0 a 1 D 0 15 9 1 0 0 •y Q CMP MCP'HERSON,CYNTHI A 1 3 a 8 3 12 5 1 1 22 8 3 11 7 12 3 1 2 Q DCL LINK,DIANE D D D 0 0 2 2 0 0 D 7 61 14 5 18 12 15 7 0 r_ JAND ANDERS,STAN D D D 0 0 0 0 0 0 D 42 15 4 20 20 7 5 4 O Q JHALL HALL,JANICE D D D 0 0 0 D 0 0 D D D 17 31 32 14 E 117 JJA[iT JAGTIANI,JAYKUMAR D D D 0 0 0 0 0 0 D D D 3 11 21 18 7 8 Q KW WINDSOR,KATHLEEN D D 4 1 1 5 4 0 0 4 11) a 5 9 2 4 0 0 V LC CUTIE,LISEITE D 1 D 0 2 D 2 0 a 6 13 8 10 11 7 5 3 O Q SHOE BHOCKLPY,FR/WCES D D D 0 0 0 D 0 0 D D D ❑ 39 31 0 D d O O Total Number of Code Cases with NOV Entry o By Case Assigned Code Officer, FY and FY Otr To Date Q U 38 39 42 25 24 24 a 63 47 71 U 9124 �+ 22 22 20 E 8 1 .1t� U 16 i6 r 14 14 14 Q 12 12 �� 12 16 ! 16 fi ------------ 4 2 a To Date FYI&1s1FYOra FY1&3cF1YCr FY17-1sFYQtr FY17,.,r'dFYQv FY18-1s67YQr FY'1&3rcFYQtr FY12-1s61fCMr FY19-7rd7YOtr FYI&2ndF0Otr FY784thFYOtr FY17-2rwFYOtr FY1744hFYOtr FY18-2rxIIFY01i FY16-4tFfOtr FY19-3dFYQtr FY194IFYOtr Officers —ANGAR — BOF —ROPPEN —CG —CMP DCL —JAND —JHALL —JJAGT —KYN —LC SHOF Packet Pg. 2330 100 9:0 so I�r 30 W m F x"H 0 ca 101 CD S- 'y lF CASES HEARD BEFORE SPECIAL MAGISTRATE FEBRUARY, 2020 0 Q ca -------------------------------------------------------------------------------------------- W 0 CASES HEARD BEFORE SPECIAL NIA.G STRATE c 0 Lower Keys 0 Middle Keys 71 Upper Keys 21 Regular Cases 33 m Unsafe Cases 7 Sewer Cases 0 VR Cases 52 Collections Cases 0 New Final Order 0 Dismissed 0 Packet Pg. 2331 NEW CODE CASES FEBRUARY, 2020 PPENJILIME 19 CD HALL 0 .MER13 CUTIE 7 0 NEAV CODE CASES [OPENED $6 ANDERS 13 BOELLARD U CUTIE 2 GARCIA 2 HALL 22 JAGTIANI 28 HPPENHEI II IE R 19 Packet Pg. 2332 INSPECTIONS & ACTIVITIES FEBRUARY, 2020 fINK.1g0 k N N tl � lY . D'o I ��i_- �� 0 s i u ANDERS,127 � e( �� tJ "f W 0 0 TOTAL INSPECTIONS & ACTIVITIES 1.477 ANDERS 127 BOELLARD 127 CUTIE 94 � GARCIA 47 GRANT 81 HALL 301 JAGTIANI 170 LINK 110, McPHERSON 212 OPPENHEIMER 110 RODRIGUEZ 98 Packet Pg. 2333 0.2.a CD rq ro t w Ln r � W Lary i N n, m u5 N u Q O Vp W LJJ W = Q 0 Ooto Q LL i= {�_j W to— Ln S Y ri m it Q ry O �r�' , W 0 l a U c a> +� E Ln GD m r r Q rn s r m ay � r, l •dry IY C"�yY IPA Sf�,�Y 11 i+ M11 ri H Y } L Packet Pg. 2334 2019-2020 FISCAL YEAR 02.a' OCT I NOV I DEC I JAN I FEB I MARCH I APRIL I MAY I JUNE I JULl I AUG I SEPT I TOTAL I GRAND TOTAL VACATION RENTALS $117.564 $56.407 $17.555 $20.803 $2.144 1 1 1 1 1 1 1 $214.473 COLLECTIONS $77.4521 $23.3501 $73.3191 $48.9691 $81.013 $304.103 $518.576 CUMULATIVE $195,016 $274,773 $365,647 $435,419 $518,576 $518,576 $518,576 $518,576 $518,576 $518,576 $518,576 $518,576 2019-2020 FISCAL YEAR S140 000 sl_'0,000 ubsll>jfiA slo0,000 a, S""I aOsvv� �w „,a ssl,ol3 � .'Sa39fi9 sa0.000 000 - e'n,.P�,�.ccew„�.,^„.••^°�";"•��'.0303 59,15A s0 2018-2019 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULl AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $135.087 $113.460 $81.650 $22.750 $81.111 $114932 $88.227 $169907 $83.868 $44.002 $77.314 $30.200 $1.042.508 COLLECTIONS $114.730 $12.139 $6.550 $46.750 $82.300 $3.998 $28.375 $53.539 $84.524 $11.648 $58.455 $48.712 $551.720 $1.594.228 CUMULATIVE 249,817 375,416 463,616 533,116 696,527 815,457 932,059 1,155,505 1,323,897 1,379,547 1,515,316 1,594,228 207.8..207.9FT'.tiC' s161000 slfi99m slfio.000 S140,000 wv6l;,nr031 , 0 s 0.000 L"va�, s oo Lloo °_ ,„„� J,J00 .... \ S3]fi10 .. k3]1]] snn >d„��63935 1A N S61 III SAfi d SAA r„ „ �'=53�1 A 1 fiAn -��Sfi.0 S.99d m �"'s1 OCT \Ol' DLC >\ FL3 \I_vCH APRIL IIAI '1'\T 'li l Al.-G SLPT 'OIL-'019 FISCAL"AR_A /�q CATIO\-RL_7ALS �m COLLTCTI- {0 2017-2018 FISCAL YEAR r- OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULl AUG SEPT TOTAL GRAND TOTAL 0 VACATION RENTALS $31.201 $26.455 $27.100 $9.908 $59.950 $118.731 $85.315 $225.095 $135267 $171.840 $177.283 $162.123 $1.230.268 COLLECTIONS $54.342 $58.996 $188.866 $1.650 $47.778 $7.950 $9.104 $4.750 $8.812 $6.750 $127.892 $20.586 $537.476 $1.767.744 � CUMULATIVE 85,543 170,994 386,960 398,518 506,246 632,926 727,346 957,191 1,101,270 1,279,860 1,585,035 182,709 2017-2018 FIS('.YI.YE-A.R ss1000 `�..v s"I09s ry®q R .... V 00 000 sl'"nfifi '{ 'v. . W „ „„„ s16'.1__ SSo,000 9 0 ''s=,1= s 9 .� „a f 1 9 0S'19 •,sv'99fi e'er >b 5990 " 5=03fi �.0 `v S0 �i.$1 fi<0 .3.r9.d.,•• •,Hn 63193». »-hY9i0'• a'� •58 81 �.-,. s6�j50 OCT TO, DLC FIR 11_-CH APRIL IIAI 1L'Z !L1I ALG SLPT _ACATIO\-RE_\TALI „'>"aCOLLLCTIO'_3 2016-2017 FISCAL YR {y' OCT NOV DEC JAN FEB I MARCH I APRIL I MAY JUNE JULl AUGUST SEPT TOTAL GRAND TOTAL VACATION RENTALS $73.611 $108.012 $50.148 $3.300 $20.988 $43.116 $10.136 $53.001 $36.326 $19.116 $105236 $0 $522990 COLLECTIONS $143539 $120192 $224790 $16510 $50379 1107464 $36693 $63.069 $45.064 $72.342 $123578 $0 $1003620 $1526610 C ...CUMULATIVE 217,150 445,354 720,292 740,102 '811,469 962,049 1,008,878 1,124,948 1,206,338 1,297,796 1,526,610 1,526,610 .E 2016-2017 FISC-ALIT AR � s'S1000 ,,,,s_a.>90 soo.000 Siso.000 sl 019z s100,000 �„,- 55 464 fill "................. .......... ,. r^ ,,,� s a, o W 9 '' ,.a«.... .S2d..1,1fi 3(,fi9 „„.q'y„ bQfi 1 wa 3-b9dd �" •w "'"'^•roY'S19.11fi t\tii ,o e��i'fi','' �«310 ha a so OCT TO, DLC .>_\ FIR MARCH APRIL IIAI ;l'\L ;liI ATG1'ST SLPT +a+„„1_ACA TIO\-RL-TALS -COLLLCTI- 2015-2016 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULl AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $6.600 $5.500 $17.000 $2.220 $12.193 $13506 $5.830 $28.400 $13.350 $20.745 $14.600 $2.418 $142.362 COLLECTIONS $45 238 $37.517 $46.248 $102969 $33.057 $71.204 $186.837 $88.368 $57.995 $32.309 $40.781 $68.096 $810.619 $952981 CUMULATIVE 51,s3s.00 94,855.00 158,102.50 263,291.50 308,541.50 393,251.50 585,918.50 702,687 774,032 827,086 882,467 952,981 2015-2016 FISC.XI.YE AIt soo.000 „1Lfi L3' slso_000 ,., zo.,loz5fi9 S 11no 5 d snLloo `°, s->_=oa s �..„..°=sm.o9fi sa s46 s+TsoP ^�srU ci „s� 1 s o s•'A00 ..� �„ a.�aa.,....... ---e-. �aa� . o�,a,....a..,......a sn�g....„..,�..�us�a.•oc w,,,,,,,,,,,,,„s,st r o.............�,„„s1 dlx so J" sla�.o 0CT \-01' DLC FIR 11_-CH APRIL IIAI 1L'Z !L1I ALG SLPT -_ACATIO\-RE_\TALI -m'COLLLCTI- Packet Pg. 2335 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. N N The Environmental Resources Office services include the review of applications for compliance with .E environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 0 r_ 0 The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. W q V The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Packet Pg. 2336 0.2.a � �Y d � � Ln LU r - a „ Q Hun c H �j ro QL y O a c O 0 a ` Q y, L E 2 C ZdLU ri c � Qax $ a � a " ., Y� Q � Y Y Q 3 Qgg 4 Packet Pg. 2337 0.2.a t 7 � L \ U � � $ � 2 _ 0 0 z > U '\ CD w CL z § •— _ CL Z t a « 2 k oc 0 t 5 2 % CL � 2 § o m ; m LLI z Z 0- � . . � L) 0 z z ± ■ � / § ■ z k CL � \ ® � E . E t. mg in k ~ � - 2±It §// \\ £ Packet Pg. 2338 Planning and Environmental Resources Comparison of Total Annual Applications 1000 900 800 700 600 ( .... N 500 400 .... 300 - I 200 I 100 i 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* *Includes ROGO Allocation Applications thru Feb. r tJ U Packet Pg. 2339 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 NROGO 0 0 1 0 1 N Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 � Public Assembly i 1 2 4 5 12 Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 0 Shoreline Approvals 1 0 0 0 1 TDR 0 0 1 1 0 1 p Temp Const Staging 0 0 2 0 2 Text Amendments 8 12 6 4 30 Tier Amendment 1 2 2 0 5 c Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 Variance 11 8 4 6 29 c Variance-Dock Lon 1 0 0 1 2 r Variance-PC 0 2 1 2 1 3 1 7 Total 132 1 230 356 193 911 Packet Pg. 2340 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 2 Appeals& Settlements Development Agreements 2 2 Environmental Resources 5 5 FLUM Amendments Historic Preservation 8 8 Home Occupation LDRD i i LUD Amendments i i _ Major Conditional Use N Minor Conditional Use 4 4 N NROGO Plats 4 4 Pre-A 9 9 Public Assembly 2 2 c Road Abandonment 1 1 w ROGO/ROGO Exemptions 36 36 Shoreline Approvals CJ TDR Temp Const Staging 0 Text Amendments i i Tier Amendment Time Extensions i i THE transfer c Vacation Rentals 48 48 Variance 3 3 e( Variance-Dock(Lon ) Variance-PC Total 128 0 0 0 128 Packet Pg. 2341 0.2.a 0 10 20 30 40 50 60 70 80 Alcoholic Beverage ■2020 1 Qtr Total Appeals&Settlements ru� ■2019 4 Qtr Devel apmentAgreements Total 2019 3 Qtr Environmental Resources Total 2019 2 Qtr FLUM Amendments Total Historic Preservation suswl Home Occupation LDRD ' LUD Amendments 'w Major Conditional Use O N Min or Conditional Use �uuu��aiv�� p N NROGO Illlf y Q Plats Q O Pre-App 0 O Q Public Assembly 0 Road Abandonment @ V RO GO '- O Q Shorel ine Approvals d TDR • � r O Temp Const Staging O TextAmendments IM Q Tier Amendment V r ■ O Time Extensions d E THE U r r Vacation Rentals 265 Q 102 Variance Variance-Dock(Long) • Variance-PC Packet Pg. 2342 GIS Accomplishments — February, 2020 GIS Projects -Data/Map Requests/Technical/Web App Development - ROGO Allocation Data Analysis —Mayte Santamaria - Vacant Lands GIS Analysis —Environmental - Commercial Fishing Areas GIS Analysis —Mayte Santamaria - US Census BVP - Storm Water— Collector Application—Roads & Bridges - Tier Overlay GIS Analysis —Bob Shillinger - Building Footprints (on-going) - Elevation Certificates (on-going) - Plat Book Mapping (on-going) - FLUM and LUD Amendments —Mapping -Planning - GIS Tech Support N Physical Address Assignments: 16 0 GIS Data Requests: 3 _ Public Planning & Environmental Map App Usage — February, 2020 ,arn vie", i,Period 1-,c. n -rs Fey Da` Period 2.6 3.) 93,96 0 Usage Time Series . 0 .u, 2Y.. 212 213 221 2Y5 216 227 223 2(1 2..2 21(1 2`2 213 2 C 2111 a 2 2 3 21 222v 221 222 2123 2221 225 226 223 2 21 2 Packet Pg. 2343 0.2.a a :2 2 W ❑ O f�7 LL Ix W y �17 '� D o a a D c m" as Cu 41 o41 CL (N ao Q ❑ m ti a ^ o M1U, E W3 a �' F a Q � � d }r U O L E04 C 4 = L CD E Z N O rA N Cn C m a--' N Q M N d C to Ca 00 N rr! pp Of 0.] W ir'r E 7 4- fn ? m a dN 12 v a a N a a co 2 L 0Q rr �ry ` s v U w m . Y+ m tto CL R V W L. N U1 4) ` 5 a L E C r `L E Z 47- r U LL Li m OaF] C�+Y rti ? C C G N m E L17 4 C r 67 E UJ Q CL v c �o Ln E Ln O Q V1 Vh Vr C .0 C J C 46 � [S n $ S S $ $ S $ a V a c L Li Lf7 N C M1 LM N C M1 Ln N T LJ *Nfh v�. i~/1• V1• Vk 11 *fn vk *f� `a °� rr d G mQj v « a c w a a � ❑ � � �i o W a = = W Packet Pg. 2344 Marine Resources Office—Accomplishments—February, 2020 Channel Marker Program: Channel Marker/Buoy Replacements 7 6 5 4 3 C44 2 C44 I MI , - 0 0 0 0 0 0 0 0 0 0 .......... 0 March April May June July Aug Sept Oct Nov Dec Jan Feb 2019 2020 ---------------------------------------------------------- CJ 0 March 2019 $0.00 0. April $0.00 May $7,870.00 June $2,900.00 0 July $0.00 Aug $0.00 Sept $0.00 Oct $5,480.00 E Nov $0.00 Dec $0.00 January 2020 $6,939.00 Feb $0.00 Total $23,189.00 Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2019 ($200,270) which included expenses related to post-Inna, marker repairs. Marker repair costs since March 2019 reflect normal (i.e. non-storm event) repair and replacement costs. I Packet Pg. 2345 Derelict Vessel Program: Derelict Vessels Removed 8 << c 4v ..! ......... 'r r o o m. March April May June July Aug Sept Oct Nov Dec Jan'20 Feb '19 r_ 0 March 2019 $12,425.00 U A nil $20,340.00 May $6,100.00 June $15,100.00 July $4,289.00 0 August $37,754.00 September $19,700.00 e( October $24,291.00 November $849.00 December $0.00 January 2020 $73,603.00 February $9,600.00 Total 1 $224,051.00 Derelict vessel removal costs for the past twelve-month period were 36%less than costs during the same timeframe in 2019 ($349,282). In addition, 72% of the removal expenses in January 2020 were funded through an FWC Derelict Vessel Removal Grant representing a cost savings of$52,849 to the County. Packet Pg. 2346 Vessel Pump-out Program: Number of Pumpouts 3000 2,676 2,487 2,379 2,486 2,405 2,505 2 372 2500 2,109 2,064 196 2000 ---- ...... ......... 1 -- -- -- -- ------ -- --- - - 1500 1000 500 0 March April May June July Aug Sept Oct Nov Dec Jan 2020 Feb 2019 0 N Sewage Removed (gal.) N 45000 0. 40000 Q 35000 30000 0. 25000 20000 0 15000 U 10000 r- 5000da Q. 0 March April May June July Aug Sept Oct Nov Dec Jan Feb % 2019 2020 0 0 State Funding Levels $800,000 a� $700,000 E $600,000 $500,000 Q $400,000 $300,000 $200,000 $100,000 $0 2017-2018 2018-2019 2019-2020 ■Legislative ■CVA Packet Pg. 2347 0.2.a PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-FEB 2020) RECOMMENDATIONS -amaatviexia REsuot January 201] c.n -2 CURRENT El WITHIN mia srnxwRos February 2017 c.is CURRENT CURRENT REVIEWER March 2017 -2 COUNTY MTCAUSLEY PER ❑ensr 2p±.<srnxowms REVIEWERS REVIEWERS April 201] 1.11 aayz in DISCIPLINI s o�v R[vi[iv aon� May 201] cao 9 o 9 51acx Nano June 201] Feu 2020 x[xpgi8un July 201] eso ■xEv Ate. August 2017 vs3 uan 2020 Sept 201 ° ocExR REEF October 201] aaa2 oec 2019 November 201] %aac December 2017 v� Nov 2o15 January 2(18 Sao oc[2015 112.2 February 2018 9.co 'O961055 March 2018 e m Sep 2019 April 2018 e.2c May 2(18 9.sa Aµq 2019 June 2(18 cB.4s O Ju1y 2018 3a uui 2015 1-10 5 DAYS °' August 2018 sas 154 Sept,.ber 2018 ,tun 2015 21 October 2018 cno �eey�p�ev,wsreN avxca November 2018 cv c May 2o154511, N mmprsee dynex121.12 O reviewer December 2018sa N Apr 2019 lanxary 2ol9 s.3?su 24 'a February 2019 e.sc Mar 2019 Q iocaum R March 2019 v.3a I w April 2019 .844. Feu 2019 N11. to May 2019 8.11 O p, June 2(19 .tan 2015 .ee 1u ly 2019 -12 Augur 2019 uoo oec 201E V Sept,.ber 2019 % Nov 2oie 11.10 October 2019 ao.n O 211, a November 2019 v.ss Oct 2018 December 2019 8.1 111.00 T January 2020 Sep 201E 51.2.5 1144 L February 2020 C eai . [no a.]3 O January 2017 3A1..... Aµq 201E . ono 2.0 February 2017 29 CURRENT CURRENT CURRENT COUNTY MT CAUSLEY REVIEWER! 0 March 2017 :® ''� ,1ui 2oie PER Q 2.0 REVIEWERS REVIEWERS V April 2017 35N DISCIPLINE .tun May 2017 212 2oie C 2.0 0 o iD w June324 2017 2- E 2018 t 165. 1u1y2017 w .12 CI m Augur 2017 14 Q Apr 201E 4.15 Sept,.ber 2017 October 2017 ® Mar 201E 9,12 November 201] 1216 December 2017 2n Feu 2018 January 2(18 F® February 2018 Ho .Jan 2018 March 2018 11'1 oec 20171516 056 April 2018 2so 1.7 May 2018 �.00 Nov 201 Subset of BIO June 2(18 2.. required by July 2o18 Oct 2017 Federal 1:® u927 Government d Argo st 2018 2.1® 2.0 USFWS/FEMA Sept,.ber 2018 a. Sep 2017 1413 1.0 October 2018 November 2018 '' Aµq 2017 December 2018 i. 1010 ,1ui 2017 January 2019 F91 1.4 2.0 February 2019 4d3 ,tun 2017 5.7 March 2019 au April 2019 .5'r^ May 2017 5.77 May 2(19 2.0 s.so June 2019 a.o3 Apr 2017 019 August 2019 css Mar 20177.2 723 2.0 Sept,,ber 2019 00 Feu 2017 426 October 2019 725 cno November 2019 u saz ,tan 2017 115-55 713 December 2019 zva January 2020 00 February 2020 2112 Packet Pg.2348 I...ary 2017 0.2.a February 2017 ^ CURRENT CURRENT REVIEWERS March 2017 PER COUNTY MTCAUSLEV April 2017 [t.R REVIEWERS REVIEWERS DISCIPLINI May 2017June 201]July 201]Aug,9201]Septem ber 201]October 201November 201]201]January 2018ry 2018March 2018April 2018 May 2018 }.® June 2018 Ju ly 2018 1.68 5 DAYS Aug..2018 O n Septem ber 2018 a October 2018 0 November 2018 December 2018 January 2019 1:M February 2019 I® March 2019 ® April 2019 .8 May 2019 ® June 2019v July 2019 Aug,92019 38 Septem beF 2019 9.00 October 2019 o.aa November 2019 December 2019 � 3.m January 2020 O February2020 N 3m O January 2017 ssws N February 2017 CURRENT CURRENT CURRENT = REVIEWER O. March 2017 COUNTY MTCAUSLEY PER Q April 2017 sn `'" REVIEWERS REVIEWERS DISCIPLINI w May 201] t s� 10 0 ID CI J.-2017 a July 2017 vaz QW' Augur[2017 ssi 0 Septem beF 2017 ms V October 2017 s85o November 2017 .0 O a December 2017 saa , January 2018 'gym _T February 2018 March 201April 201May 20186.89 June 20185 DAYSJuly 2018 'ba,Augu.2018it Gl Septem beF 2018 E October 2018 RNovember 20182018January 2019Febmary 2019March 2019April 2019 May 2019 118 ivss June 20J9 e.m July 20J9 ma asaz Augu.2019 Septem ber 2019 e.m October 2019 �u ews November 2019 '''6 December 2019 -62 January 2020 Febmary 2020 6,ffi Packet Pg.2349 Ja""ary 2017 vs2 0.2.a February 201] rS.aB'n CURRENT CURRENT REVIEWERS March 2017 °d'.Ss COUNTY MT CAUSLEV PER April 2017 .w REVIEWERS REVIEWERS DISCIPLINI May 2017 o.s3 June 2017 sn2 5 1 6 I.ly 2017 Aug"1201] s.a September 2017 r:1 w.n October 2017 c^^ November 2017 ® December 201] d3>2 Ja""ary 2018 wns February 2018 March 2018 ao3� April 201881 May 2018 was June 2018 nn 5 DAYS 0 July 2018 sn] A"g,9 2018 September2018 October 2018 Nw mber2018 sno D—.!,e,2018 c.w Ja""ary 2019 rr" February 2019 March 2019 April 2019 May 2019 'dam s.n June 2019 � J"IY 2019 e'2° A"g,9 2019 Moll September 2019 -2 October 2019 m was Nw mber2019 -2 D—rrber2019 wzo Ja""ary 2020 'wac O February 2020 _ G Ja""ary 2017 zn 'S° N February 2017 ''`s CURRENT CURRENT CURRENT March 2017 n °''s COUNTY MTCAUSLEY REVIEWER- EVIEWER Q REVIEWERS REVIEWERS PER April ^�� DISCIPLINI w May 2017 June 2017 °2 4 3 2 O. Gl July 2017 A"g,9201] im AIA Q Septem ber 2017 im .w .V..+ October 2017 sm 2�s November 2017 m� v O a December 2017 eIr W Ja""ary 2018 r.. Ill February 2018 r., w L March 2018 21 O April 2018 r., za os2 0 May 2018 J.-201. G 1u1y 2018 2 DAYS R C Aug,92018 im i y W Septem ber 2018zs L October 2018 161CI R November 2018 Q December 2018 Ja""ary 2019 .fin Febmary 20190 March 2019 April 2019 s.00 May 2019 June 2019 .® July 2019 322 ao.m A"g,92019 'ass September 2019 4 ' October 2019 DISCIPLINES November 2019 3,42 (Review Stops) December 2019 43s Ja""ary 2020 Febmary 2020 °j_ Packet Pg.2350 January 2017 0r.ISCIEILI 2.a February 2017 CURRENT CURRENT ERSMarch 201] zos COUNTY MTCAUSLEY REVIEWERS REVIEWERSApril 201] zsi NI May 2017 1mJ§ ze June 2017 .n 3 2 S July 2017 2.. Augurt 201] zee Septem ber 2017 2- October2017 IT e3� N ovember 2017 December 2017 January 2018 a February 2018 e� March 201 21.21 April 2018 May 2011 n G June 2018 ids 2 DAYS V July 2018 ono Aug,rt 2018 .a Septem beF 2018 October 2018 i?Ap November 2018 December 2018 'vim January 2019 'u February 2019 March 2019 April 2019 ez+ May 2019 s'zss June 2019 July 2019 -oi Aug,9 2019 Septem ber 2019 4 October 2019 a 3 N ovember 2019 December 2019loo January 2020 zeo February 2020 N January 2017 N February 2017 CURRENT CURRENT CURRENT REVIEWER C March 2017 im i z COUNTY MTCAUSLEV Q PER REVIEWERS REVIEWERS April 201] .ie DISCIPLINI w May 2017 m° i% t' June 201] am a 3 2 S O a July 2017 QW' Augu.2017 ilm i 0 Septem beF 2017 '' s.00 V October 2017 November 2017 O CL December 2017 ae'.m� v G1 January 2018 A, T February 2018 }+ L March 2018 C T. O April 2018 May 2018 I.M. lone 2018 '.&n 2 DAYS July 2018 .. Augurt 2018 2,11 W d Septem beF 2018 F® ' E L October 2018 � R November 2018 DecembeF 2011 '® 14 January 2019 Febmary 2019 a March 2019 ApH12019 4.21 May 2019 e3s June 2019 ° July 2019 c.a Augurt 2019 c ' Septem beF 2019 :zicg October 2019 HAI November 2019 December 2019 zco January 2020 'Yfv Febmary 2020 Packet Pg.2351 January 2017 _'... 0.2.a February 2017 CURRENT CURRENT REVIEWERS March 2017 s.$°8 COUNTY MTCAUSLEV REVIEWERS REVIEWERS PER April 2017 DISCIPLINI May 2017 June 2017 July 2017 A.""' 2017 September 2017 0. October 2017 November 2017 3 Uz ber 2017 January 2018 4.12 s'® February 2011 avn March 2018 April 2018 .vac May 2018 .so June 2018 7 DAYS July 2018 x w August 2018 .1 Septem beF 2011 October 2018 8�19 N ovember2018 December 2018 ''S2 January 2019 s February 2019 March 2019 sa3 April 2019 -12 May 2019 e.® June 2019 �A1 July 2019 ^"+ Aug",2019 Septem beF 20J9 ns.s October 2019 -14 November 2019 v.e3 December 2019 a'B°21 January 2020 1- O February 2020 N O January 2017 s.ov a'� N February 201] 12n' a March 201] " Q April 201] May 2017 O J""e 2017 "2.^' O. July 2017 ssz August 2017 Septem ber 2017 as.si 19'" V October 2017 4.21 N ovember 201] a December 2017 W January 2018 e.o� _T February 2018 w.As L March 2018 o m 1 21 C O April 2018 m snu May 2018 333 0 June 2018 3 DAYS July 2018 August 2018 NOT UNDER PURVIEW OF GROWTH C do, Septem beF 2018 MANAGEMENT DIVISION E L October 2018 121 R November 2018 ono Q DecembeF 2018 w.00 January 20J9 s.00 Febmary 2019 v sao March 2019 s.m April 2019 i.m May 2019 -12 June 2019 �T2 July 2019 92 August 2019 114 Septem beF 20J9 t-4 October 2019 14. November 20J9 ssau DecembeF 20J9 v.m January 2020 62"' Febmary 2020 Packet Pg.2352 Jzouzry2017 Ho February 2017 March 2017 Ho April 2017 ° May 2017 ° June 2017 I.ly 2017 ° Aug,92017 Ho Sept,,ber 2017 JA October 2017 ° November 2017 Ho December 2017 3.m January 2018 3.m Februa y 018 Ho March 2018 3.m April 2018 ° May 2018 ° r —2018 1 DAY 0 1u1y 2018 ° G A19,92018 ° Septem ber 2018 Ho G October 2018 ° November 2018 ° December 2018 ° January 2019 Ho February 2019 Ho March 2019 Ho April 2019 69 May 2019 June 2019 July 2019 Aug,92019 Septem ber 2019 October 2019 N ovember 2019 December 2019 $A January 2020 463 February 2020 G January 2017 3§m N CURRENT - February 2017 .a;�^ CURRENT CURRENT REVIEWER C March 2017 `.3` COUNTY MTCAUSLEY PER a April 2017 '°.® REVIEWERS REVIEWERS DISCIPLINI w May 2017 June 2017 bw 9 0 9 Op, July 2017 n QW' Aug,rt 2017 Q Septem ber 2017 ° V October 2017 Sac November 2017 e O a December 2017 d, January 2018 ins Z. February 2018 L March 2018 sas C O April 2018 May 2018 193 0 J.-2018 2 DAYS ¢ 1u1y 2018 '03 LL Aug,92018 Gl Septem ber 2018 ono E L October 2018 CI R November 2018 December 2018 January 2019 z�s February 2019 .E March 2019 6,. April 2019 c May 2019 e.0 June 2019 July 2019 9.m August 2019 5A3 ena Septem ber 2019 v October 2019 s.so November 2019 � an December 2019 e.ss January 2020 aa.ca Febmary 2020 0 1 2 3 4 5 6 ] 8 9 10 11 12 13 14 15 16 17 18 19 20 21 AVERAGE DAYS IN REVIEW 38 22 Packet Pg.2353