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Item O3 � 0.3 � � �, BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting April 15, 2020 Agenda Item Number: 0.3 Agenda Item Summary #6710 BULK ITEM: Yes DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: Approval of a Resolution authorizing temporary closing of the Northbound Lanes of US1 from mile marker 98.2 to mile marker 100 from 9:30 A.M. to 11:45 A.M. for the annual 4th of July Parade sponsored by the Key Largo Chamber of Commerce. ITEM BACKGROUND: Florida Law (F.S. 337.406(1) and F.A.C. 14-65.0035) requires that the County Commission approve requests to temporarily close U.S. 1 in the unincorporated for special events such as the 4th of Jul Parade in Key Largo. The Board must determine that the proposed use is a)necessary for the event; b)will not interfere with the safe and efficient movement of traffic; and c) will cause no danger to the public. This parade has been held for years. It traditionally draws between 65-70 floats, bands, etc. and attracts thousands of residents and visitors. PREVIOUS RELEVANT BOCC ACTION: Previous approvals as requested by the Florida Department of Transportation. CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval. DOCUMENTATION: 4th of July Parade Resolution 03.10.2020 BOCC Package 45th 4th of July Parade Key Largo Chamber of Commerce FINANCIAL IMPACT: Effective Date: Expiration Date: Packet Pg. 2354 0.3 Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Bob Shillinger Completed 03/10/2020 10:23 AM Maria Slavik Completed 03/10/2020 10:48 AM Kathy Peters Completed 03/11/2020 9:16 AM Board of County Commissioners Pending 04/15/2020 9:00 AM Packet Pg. 2355 0.3.a Board of County Commissioners RESOLUTION NO. -2020 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE TEMPORARY CLOSING OF THE NORTHBOUND LANES OF US 1 FROM MM 98.2 TO MM 100 FROM 9:30 A.M. TO 11:45 A.M. ON THE 4T11 OF JULY 2020. WHEREAS, The FL Keys News and Key Largo Chamber of Commerce annually sponsors the 41h of July parade in Key Largo; and WHEREAS, it is necessary to temporarily close the Northbound Lanes of US 1 from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 9:30 AM to 11:45 AM for the Parade; and WHEREAS, the 4th of July Parade usually has between 65 to 70 floats, groups, bands, etc.; and 0 WHEREAS, The Florida Department of Transportation has requested the Monroe :, County also authorize the closure as stated herein; now, therefore cv BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF M CD MONROE COUNTY, FLORIDA, hereby authorizes the closing of the Northbound o Lanes of US 1 from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 9:30 AM to 11:45 AM for the Annual 4th of July Parade sponsored by The FL Keys 0 News and Key Largo Chamber. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the April 15, 2020. Mayor Heather Carruthers Mayor Pro Tem Michelle Coldiron Commissioner Craig Cates Commissioner Sylvia Murphy Commissioner David Rice (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA By By Deputy Clerk Mayor Heather Carruthers Packet Pg. 2356 0.3.b AN Legendary F"EY LARGO ha hey- of Commerce 106000 Overseas Highway•Key Largo•FL•33037.3051451-1414•Fax:30514514726•keylargochamber.org CD March 4, 2020 N Mr. Roman Gastesi CL County Administrator 1100 Simonton Street Key West, FL 33040 Dear Roman, 2 We are applying for the FDOT application for a temporary road closure/rerouting of traffic for the E Overseas HWY (SR5) on July 4, 2020. The planned road closure is for the 45th Annual Key Largo 4th of July Parade. 0 The Parade will begin at 10:00 AM, and we are asking for the permit stating at 9:45 AM — 11:45 AM. The Parade should have duration of approximately one and one — half hours. The event route is US1, Northbound lanes from MM 98.2, Anthony's Clothing Store to MM 100 at the Holiday ca Inn. The detour will be utilizing southbound lanes. See attached. Throughout the Parade route, Monroe County Sheriff's Dept, units and officers will help regulate traffic low. Please bring this request to the next available Board of County Commission meeting. The Florida Department of Transportation will need a copy of the minutes, showing the approval of the event, along with an approval letter. 0 I have attached the approval letter from the Monroe County Sheriff's Department, which will also be included in the permit application, along with our liability insurance certificate. LO Thank you in advance for your assistance with this matter. If you have any questions, please do not hesitate to call the Key Largo Chamber. Either speak with me, or if I am not available, please talk with Eileen Eadie. We can be reached at(305)451-1414. Respectfully, Elizabeth Moscynski Key Largo Chamber of Commerce President president@keylargochamber.org Mission statement Creating a vibrant business and community environment Packet Pg. 2357 0.3.b rotRICHARD Y, SHERIFF 4t rlt�ar�t1i42a'r�}ram` . N M10HW County Planning De 279 0/9 Hwy, Mm-Aon,F133050 0 To Whom It May Concern, 2 0 This lwa is being written as part of the application process for permitting of the annual Key o c Chamber of Commerce 4*of July .The temporary closing of State Road of US-1. The date of this y 's event is July 4,2020, 9:45 to 11:45 .US-1 be `po y closed °e marker 98.2 to mile marker 100 effecting north bound only.Additionally,there will be off duty dqxlt°es Weseflt to address any concerns or issues that may arise. o Please feel free to contact me with any questions or Concerns you may have CL Sincerely o Lt.Alberto Ramirez Station Commander/District 7 Monroe County Sheriff's Office 50 High Point Road,Suite 100 Tavernier,Fl.33070 Office 305 853 3211 Cell 30 -41- 05 ca _.� ...ARAMMzjir, tYSSO T 552S COLLEGE ROAD JQyW16ST"F1,53� (3 )292-7 1 S0.N1:T Packet Pg. 2358 0.3.b 25 Key Largo Fire Department 1 East Drive Key Largo,Florida 33037 Tel:305-451-2700CD dgarrido@keylargofire.com CL Date:March 4,2020 Event:July 4th Parade Date of event:July 4th,2020 0 Sponsor: Key Largo Chamber of Commerce Location: Key Largo,Florida 0 m Dear Ms. Moscynzski Thank you for contacting me and informing the Key Largo Fire Department of your upcoming event.We understand this event is scheduled to be held on July 4th.The parade is 10:00 A.M— 10:30 A.M.and the picnic is from 10:30 A.M.—1:00 P.M.The Key Largo Fire Department is aware and 0 will respond to all emergencies via the 911 system. CL If you have any questions, please,don't hesitate to contact me. Sincerely, LO 0 CL ,. m. m Captain David Garrido 0 Packet Pg. 2359 0.3.b CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 03/03/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. - IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT REGAN INSURANCE AGENCY INC/PHS ". — — a 21224589 PHONE (866)467-8730 FAX (888)443-6112 N CD The Hartford Business Service Center (A/C,No,Ext►: (ac,No): CV 3600 Wiseman Blvd E-MAIL ADDRESS: San Antonio,TX 78251 INSURER(S)AFFORDING COVERAGE NAICp CL INSURED INSURER A: Sentinel Insurance Company Ltd. 11000 KEY LARGO CHAMBER OF COMMERCE INSURER B: 106000 OVERSEAS HWY KEY LARGO FL 33037-3116 INSURER C INSURER D INSURER E: rU INSURER F: U COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS O CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -- INS ADDL SUBR POLICY EFF POLICY EXP TYPE OF INSURANCE _. _ POLICY NUMBER M: Y_ LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADEO RENTED OCCUR MLJaEj r d $1,000,000 X General Liability MMED EXP(Any one person) _--- $10,000 A X 21 SBM BS8815 04/28/2020 04/28/2021 PERSONAL&ADV INJURY $1,000,000 O tm GE_N'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 FU POLICY❑JET FLOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 F ANYAUTO BODILY INJURY(Per person) ALLOWNED SCHEDULED A AUTOS AUTOS 21 SBM BS8815 04/28/2020 04/28/2021 BODILY INJURY(Per accident) CL HIRED NON-OWNED PROPERTY DAMAGE X I AUTOS AUTOS (Per accident) - O UMBRELLA LIAR OCCUR EACH OCCURRENCE PDEXCESS LIAB '.. CLAIMS- MADE I AGGREGATE ED RETENTION$ LO WORKERS COMPENSATION PER TH- AND EMPLOYERS'LIABILITY STATLITE ,•o ANY _. --___- CD YIN E.L.EACH ACCIDENT cu PROPRIETORIPARTNER/EXECUTIVE Ie OFFICER/MEMBER EXCLUDED? N/A E.L.DISEASE-EA EMPLOYEE (Mandatory In NH) '---- cu If yes,describe under E.L.DISEASE-POLICY LIMIT CL tL DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy with reference to the annual July 4th parade and picnic. CERTIFICATE HOLDER _" CANCELLATION Monroe County BOCC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED a Monroe County TDC BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED PO BOX 1026 IN ACCORDANCE WITH THE POLICY PROVISIONS. KEY WEST FL 33041-1026 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 2360 0.3.b s DATE(MMIDDNYYY) .d► - c� CERTIFICATE OF LIABILITY INSURANCE 03/03/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT REGAN INSURANCE AGENCY INC/PHS NAME:- _ CD CD 21224589 PHONE (866)467-8730 FAX (888)443-6112 tV CD The Hartford Business Service Center (ac,No,Ext): (A/c,No): tV 3600 Wiseman Blvd E-MAIL San Antonio,TX 78251 ADDRESS: INSURER(S)AFFORDING COVERAGE NAICII CL INSURED INSURER A: Sentinel Insurance Company Ltd. 11000 KEY LARGO CHAMBER OF COMMERCE INSURER B: 106000 OVERSEAS HWY KEY LARGO FL 33037-3116 INSURER C: INSURER D INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS O CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE pIDOL SlJ 3Rt POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE�OCCUR DAMAGE TO RENTED $1,000,000 ru X ...General Liability MED EXP(Any one person) $10,0001 A X 21 SBMBS8815 04/28/2020 04/28/2021 PERSONAL BADVINJURY $1,000,000, GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000,000 M POLICY❑SECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 r ANY AUTO BODILY INJURY(Per person) A AUTOS ALL OWNEDF AUTOS SCHEDULED 21 SBM BS8815 04/28/2020 04/28/2021 BODILY INJURY(Per accident) CL ' HIRED NON-OWNED PROPERTY DAMAGE X AUTOS AUTOS (Per accident) OCCUR O UMBRELLA LIAB # EACH OCCURRENCE EXCESS LIAB CLAIMS- MADE AGGREGATE DED RETENTION$ to WORKERS COMPENSATION PER OTH AND EMPLOYERS'LIABILITY STATUTE FIR ANY YIN CD E.L.EACH ACCIDENT (B PROPRIETOR/PARTNER/EXECUTIVE - ,.,, ,,..,�,,,,,,,._®. __. „Ie - OFFICERIMEMBEREXCLUDED? NIA E.L.DISEASE-EA EMPLOYEE U (Mandatory In NH) ru If yes,describe under CL DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space is required) Those usual to the Insured's Operations.RE:4th of July Parade.Certificate Holder is an Additional Insured per the Business Liability Coverage Form 0) SS0008 attached to this policy CERTIFICATE HOLDER CANCELLATION Florida Department of Transportation SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 1000 NW 111TH AVE RM 6105-B BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED MIAMI FL 33172-5800 IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2015 ACORD CORPORATION.All rights reserved. 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