04/15/2020 Agenda 0 REVISED AGENDA
\' ' MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
PUBLIC NOTICE
Pursuant to Executive Order No. 20-69, Monroe County Emergency Directive 20-06, and Center
for Disease Control ("CDC) social distancing guidelines established to contain the spread of the
COVID-19 virus, the April 15, 2020 meeting of the Board of County Commissioners of Monroe
County, FL will be conducted via Communication Media Technology ("CMT") using a Zoom
Webinar platform. The meeting will commence at 9:00 A.M. Below are the various options
available to the public to view the live meeting and/or to make public comments on certain
agenda items.
The public is strongly encouraged to watch the meeting on Monroe County's MCTV Comcast
Channel 76 or listen to audio only from their phone by dialing (646) 518-9805 and, when
prompted, enter the Webinar ID#434 572 051 followed by the#key.
The public can watch the meeting online by visiting the County's meeting portal @
http://monroecountyfl.igm2.com/Citizens/Default.aspx to view with live closed captioning on an
integrated page that includes the agenda/agenda backup.
If a person wants to comment on a particular item on the agenda, when the Mayor calls for
speakers on the item you wish to comment on:
a) If phoning-in: dial *9 to "raise your hand" to be recognized by the Zoom
webinar monitor.
b) If watching online: open the Zoom webinar link https://www.monroecounty-
fl.gov/BOCCMeeting and when prompted, enter your email address and name
to join the webinar and be recognized by the meeting monitor. The live Zoom
webinar link also appears in the published Agenda and Agenda Packet.
A person may submit written or other physical evidence on a particular agenda item for
consideration at the BOCC meeting to Lindsey Ballard via email to: ballard-
lindsey@monroecounty-fl.gov or by mail to: The County Administrator's Office, 1100 Simonton
Street, Key West, FL 33040. The documents must be received by 9 a.m. on Monday April 13,
2020 and must include the submitter's name, address, phone number and email address and the
agenda item number the documents are regarding.
For additional assistance, please call (305) 292-4441 or email your request or inquiry to:
Lindsey Ballard: ballard-lindsey@monroecounty-fl.gov
Liz Yongue: yongue-liz@monroecounty-fl.gov
ADA ASSISTANCE: If you are a person with a disability who needs special accommodations
in order to participate in this proceeding,please contact the County Administrator's Office, by
phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (5)
calendar days prior to the scheduled meeting; if you are hearing or voice impaired, call "711".
Live Closed Captioning is available via our web portal @ http://monroecountvfl.igm2.com for
meetings of the Monroe County Board of County Commissioners.
Page 1of17
%,0 S o 4r r,{• REVISED AGENDA
,�000/ MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
-, _ ' Wednesday, April 15, 2020
Via Communication Media Technology("CMT")
Zoom webinar: https://www.monroecounty-fl.govB000Meeting
Please review detailed instructions for viewing and commenting on previous page.
Please note that all time approximate items are listed in bold.
9:00 A.M. Regular Meeting
9:15 A.M. Land Authority Governing Board
9:30 A.M. Fire& Ambulance District 1 Board of Governors
12:00 P.M. Lunch
1:30 P.M. Public Hearings
TIME APPROXIMATE REGULAR MEETING
9:00 A.M. Call to Order
Salute to Flag
A. TEMPORARY RULES OF PROCEDURE
REVISED 1. Approval of a resolution ratifying and adopting rules of procedure for
the conduct of public meetings via Communications Media
Technology ("CMT") during the declared State of Emergency due to
the COVID-19 virus.
B. ADDITIONS, CORRECTIONS AND DELETIONS
1 1. Approval of agenda.
C. PRESENTATION OF AWARDS
No presentations.
Page 2 of 17
Y
D. BULK APPROVALS -MAYOR PRO TEM COLDIRON
1. Approval of a Third Amendment to Lease Agreement with Roberto
Sanchez, Trustee of a certain Land Trust dated October 21, 1991, and
[J Southernmost Development, Inc., as Lessors, for the Public Defender's
office at the Professional Building, providing for the annual CPI-U
adjustment. Annual cost of the lease is $165,933.67 and is paid from
ad valorem funds.
2. Rescind prior BOCC approval on 11-20-2019 (Item F-5) for purchase
of 6 Life Pak 15's and request approval to purchase 4 Life Pak 15's
from Sole Source provider Stryker(formerly Physio Control). The cost
6 for each Life Pak 15 is $27,400.65. With the addition of accessories
and ProCare services, the total purchase cost is $123,092.00. After the
$20,000.00 trade-in credit, the final cost to MCFR is $103,092.00 per
the attached Purchase Quote. (Companion Item to BOG Item I-1)
3. Approval for the first of two optional one year contract extensions
6 , with Life Extension Clinics, Inc. ("Life Scan") to perform annual
physical examinations of Monroe County Fire Rescue personnel in
accordance with NFPA 1582. (Companion Item to BOG Item 1-2)
4. Approval of Amendment 2 to the contract with RS&H, INC. for
Construction Engineering and Inspection Services (CEI) for the
C,o�- ) Monroe County Roadway and Drainage Improvements Program to
exercise the one year renewal option to be able to issue task orders for
Key Largo III and 1st and Bertha Roadway and Drainage
Improvements projects, which are currently in design and were
included in the County Roadway Improvement program that
commenced in 2014.
5. Approval of a First Amendment to Agreement with Sub-Zero, Inc., for
Lower Keys HVAC Maintenance & Service, prov. ' a I-U
adjustment of 2.3%, revise certa' act provisions, and to add
Federal Provi ' mg is Ad Valorem.
6. Approval to enter into a one-year renewal Residential Lease with a
, County employee for Location F, commencing June 1, 2020, through
May 31, 2021. The monthly rental amount is $550.00.
7. Approval to renew The College of the Florida Keys Agreement for
Emergency Medical Services (EMS) practical and future potential
t Paramedic training for the period commencing on July 1, 2020 and
ending on June 30, 2025 with Monroe County Fire Rescue (MCFR).
Page 3 of 17
D. BULK APPROVALS -MAYOR PRO TEM COLDIRON
(CONTINUED)
8. Approval of an agreement between Key West PD, LLC d/b/a Island
6 Private Care and Monroe County Social Services/In-Home Services
Program for period beginning 01/01/2020 and ending 12/31/2020.
9. Approval to rescind the Second Amendment to the Agreement for
Continuing Professional Engineering and Surveying Services with F.
v R. Aleman and Associates, Inc. The Second Amendment renewed the
Agreement for one additional year until October 21, 2020. The
consultant never returned a signed Second Amendment.
10. Approval of a First Amendment to Agreeme with Master
Mechanical Services, Inc., for Midd s VAC Maintenance &
Service, providing for - adjustment of 2.3% and revise the
maintena records contract provision. Funding is Ad Valorem.
11. Approval of an Agreement with Pavement Technology, Inc. in the not
to exceed amount of$616,866.35 for application of Reclamite Asphalt
C,! . % Rejuvenation Agent on recently resurfaced streets from Lower
Sugarloaf Key to Little Torch Key to extend the life of the asphalt.
This contract is being procured utilizing competitively bid pricing
under a joint cooperative bid for City of Margate, FL.
12. Approval to reject all bids for the Replacement of the Windows,
0Doors, and Roof of the Historic Monroe County Jail at Jackson Square
and re-advertise in a phased-project approach.
13. Approval of an annual Agreement with the Monroe County Sheriff's
o Office to provide 320 sq. ft. of office space at the Murray E. Nelson
Government and Cultural Center in Key Largo,Florida.
14.Approval of Amendment No. One to State of Florida Department of
Transportation Public Transportation Grant Agreement G1237
providing an additional $1,250,000.00 for Retention Pond
6 Modifications and Hangar Development at the Florida Keys Marathon
• International Airport to be funded 80% FDOT and 20% Airport
operating funds.
15. Approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number One for Grant
GOR02 providing $1,000,000.00 in additional funding for a
6 Storage/Maintenance Building at the Florida Keys Marathon
International Airport, to be funded 80% FDOT and 20% Marathon
Airport operating fund 403.
Page 4 of 17
D. BULK APPROVALS -MAYOR PRO TEM COLDIRON
(CONTINUED)
REVISED 16. Approval of an Agreement with Ajax Building Company, LLC to
provide Construction Manager At Risk (CMAR) services for the
Emergency Operations Center (EOC) at the Marathon Airport in the
amount of$110,000.00 through a FDOT grant. This Agreement is for
Pre-Construction Phase services.
17. Approval of McFarland Johnson Task Order No. 2020-02 in the
amount of $590,556.00 for construction services for the Customs
Facility — Terminal Annex Repairs, Renovation & Equipment project
at the Key West International Airport; to be paid 50% from FDOT
Grant AQH10 and 50% from PFC #18 and Airport Operating Fund
404.
18. Report of monthly change orders for the month of February 2020,
6 reviewed by the County Administrator/Assistant County
Administrator.
19. Report of monthly change orders for the month of March 2020,
reviewed by the County Administrator/Assistant County
Administrator.
20. Approval to rescind Agenda Item M-7 approved at the December 11,
2019 board meeting and approval of amendment (attached) to contract
(attached) with Innovative Interfaces (originally Polaris) to subscribe
�j to SkyRiver, a bibliographic tool for Library cataloging, at a cost of
$3,420.00 for set up/implementation and $4,275.00 annually for a
three-year subscription.
21. Approval of the Monroe County Purchasing Policy, which includes
revisions to update and clarify policies, procedures and forms relating
to the procurement process.
22. Approval to purchase 1 year subscription to Userful Desktop software
and hardware for public access computers at the Monroe County
6 Libraries from Userful Corporation as shown on attached Quote #
EST11556. Total subscription renewal cost is $18,957.25 for a one
year period beginning March 18, 2020.
23. Approval of Amendment No. 1 to State of Florida Department of
Transportation Public Transportation Grant Agreement G1009
providing $4,000,000.00 in additional funding for the Non-
Aeronautical Use Building Project (Emergency Operations Center-
EOC) at the Florida Keys Marathon International Airport to be funded
50% from FDOT Grant G1009 and 50% from Federal Hazard
Mitigation Grant and State Emergency Management Grant.
Page 5 of 17
D. BULK APPROVALS -MAYOR PRO TEM COLDIRON
(CONTINUED)
24. Approval of Modification #5 to Federally Funded Subgrant
Weatherization Assistance Program (WAP) Agreement 17WX-0G-11-
54-01-039 between the State of Florida, Department of Economic
Opportunity (DEO) and Monroe County Board of County
Commissioners/Monroe County Social Services to increase funding by
$27,133, bringing the total WAP allocation from $451,791.91 to
$478,924.91 for the period of 4/1/17 through 9/30/2020.
vs...!trtivd25. Approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue.
26. Approval of Public Transportation Supplemental Joint Participation
Grant Agreement Number One to Contract G0U78 with the State of
Florida Department of Transportation providing $1,500,000.00 for
6 Roof Rehabilitation at the Terminal Building at the Florida Keys
Marathon International Airport to be funded 80% FDOT with 20%
match to be determined.
27. Approval to issue a bid solicitation for Terminal Roof Rehabilitation at
the Florida Keys Marathon International Airport. The project will be
6 funded 80% by FDOT Grant G0U78 with 20% match to be
determined.
28. Approval of Amendment 1 to task order with WSP USA, INC. for
engineering design and permitting services for the Key Largo III
Roadway and Drainage Improvement Project (Burton Drive and
6 specified roads in the Harris Ocean subdivisions). This task order is
being amended to add additional geotechnical scope on Burton Drive
in the lump sum amount of $6,960.00 for a revised total contract
amount of$356,054.71.
9. Approval of Addendum 7 to Agreemen •,2
eer Courier to
provide for an an - a Justment of 2.3% effective March 16,
30. Ratification of approval to award bid and execute contract with D.L.
Porter Constructors, Inc. in the amount of$2,931,223 for the Customs
2 Facility — Terminal Annex Repairs, Renovation & Equipment project
v ,at the Key West International Airport to be paid 50% from FDOT
Grant AQH10 and 50%from PFC 18 and Airport Operating Fund 404.
Page6of17
D. BULK APPROVALS -MAYOR PRO TEM COLDIRON
(CONTINUED)
31. Approval of a Resolution to waive section 7.01 C. of the Personnel
Policies and Procedures Manual regarding loss of annual leave that
exceeds the allowable maximum threshold amount for one year.
t Approval will result in the 'use-it-or-lose-it' action not being applied to
annual leave balances on April 1, 2020. The policy will reinstate as of
April 21, 2021. Employees will need to reduce their balances to the
maximum amounts by April 21, 2021, or will lose the amount over the
maximum on that date.
32. Approval of Task Order Three with CDR Maguire, Inc. to perform
FEMA consulting services for the County relating to COVID-19
effective March 16, 2020.
33. Approval to terminate a Local Agency Program (LAP) agreement with
the Florida Department of Transportation (FDOT) in the amount of
$10,497.00 of emergency relief funds from the Federal Highway
3 Administration (FHWA) for the design of repairs to the embankment,
slope and guardrail on the No Name Key Bridge. Federal
requirements and FHWA limitations on reimbursable amounts make it
more cost effective for the County to complete repairs utilizing local
funds.
34. Approval to terminate a Local Agency Program (LAP) agreement with
the Florida Department of Transportation (FDOT) in the amount of
$3,577.00 in emergency relief funds from the Federal Highway
6 Administration (FHWA) for the design of shoulder and embankment
repairs to SR 4A on Little Torch Key. Federal requirements plus
FHWA limitations on reimbursable amounts make it more cost
effective for the County to complete the repair utilizing local funds.
REVISED 35. Ratification and approval of Federal Aviation Administration AIP
Multi-Year Grant Agreement/letter amendment for grant #3-12-0037-
060-2019 as executed by the Director of Airports to expedite
processing and FAA execution during the COVID-19 crises. The
grant provides FY2020 funding in the amount of $2,800,000
($6,532,955 was received in FY2019) for the Rehabilitation of
Taxiway A Pavement and Lighting Construction project at the Key
West International Airport. The project will be funded 90% by FAA,
5%FDOT and 5%Passenger Facility Charge (PFC#18).
Page 7 of 17
D. BULK APPROVALS -MAYOR PRO TEM COLDIRON
(CONTINUED)
36. Due to the events surrounding the COVID-19 pandemic, approval for
the Mayor and/or the Director of Airports to execute Airports' Federal
Aviation Administration and Florida Department of Transportation
6 Grants as received to meet deadlines for returning the grants to the
granting agency and expedite use of the grant funds. Grants will be
ratified by the Board of County Commissioners at the next
commission meeting.
37. Approval of an amendment of the State Housing Initiatives Partnership
(SHIP) Program's Local Housing Assistance Plan (LHAP) to modify
the existing Homeowner Disaster Mitigation Strategy (C) and change
c it to Homeowner Disaster Relief (C); to modify the existing
Affordable Rental Units - Disaster Mitigation (F) and change it to
\/
Affordable Rental Units - Rehabilitation Disaster Relief(F); to modify
the Annual Report Code of Homebuyer Assistance (A) from 2 to 1.
E. HURRICANE IRMA RECOVERY
1. PROJECT MANAGEMENT: Approval to award bid and execute
contract with Triple M Roofing Corp. in the amount of $803,600.00
for the replacement of the Gato Building roof which was damaged
during Hurricane Irma.
2. SUSTAINABILITY: Approval to approve Task Order #6A for a no-
cost extension to Task Order 6 under the on-call contract with Wood
Environment and Infrastructure, Inc. for Category B canal
P ,� ,,4,_ infrastructure engineering services; for the design, permitting and
et. procurement assistance for installing a replacement air curtain system
��� at the mouth of Canal#266 located on Witters Lane in Big Pine Keyto
replaceROJECT the air
MANAGEMENT:curtain destroyed byApprova Hurricane
toawar Irma;dbid retroactively
extended from August 27, 2019 through March 31, 2020.
3.
Agreement with Coral Construction Company for the Big Coppitt Fire
Agreement
#9 Building IRMA Repairs in the amount of$95,320.00.
4. PROJECT MANAGEMENT: Approval of Revised Amendment to
the Agreement with Electrical Contracting Service, Inc. for the Big
5 Pine Community Park Pole Lighting Repairs, which will rescind the
original Amendment approved on September 18, 2019, eliminate the
Alternates, and add Federal/FEMA provisions to the Agreement.
Page 8 of 17
E. HURRICANE IRMA RECOVERY (CONTINUED)
DELETED 5, BUDGET AND FINANCE: Approval of Amendment Two to Task
Order with CDR Maguire, Inc. for FEMA Program consulting services
relating to Hurricane Irma, revising the Task Order to increase the
Not To Exceed Budget Estimate from $574,230.25 to $1,187,820.00.
6. PROJECT MANAGEMENT: Approval of a Grant Agreement with
the State of Florida, Department of State, Division of Historical
Resources (DHR) in the amount of$500,000.00 for repairs to the West
Martello Tower Citadel that was damaged during Hurricane Irma.
There is no local match required for this grant.
7. PROJECT MANAGEMENT: Approval of a Grant Agreement with
the State of Florida, Department of State, Division of Historical
Resources (DHR) in the amount of $138,932.00 no match funds for
repairs to the Key West Lighthouse Gift Shop & Keeper's Quarters
Roofs which were damaged during Hurricane Irma.
8. PROJECT MANAGEMENT: Approval of a Grant Agreement with
the State of Florida, Department of State, Division of Historical
. Resources (DHR) in the amount of $482,550.00 no match funds for
repairs to the Pigeon Key Commissary Building and Honeymoon
Cottage which were both damaged during Hurricane Irma.
DELETED 97 EMERCENCY SERVICES: Approval to purchase (11) 2020 F 150
Crew Cab and (2) 2020 F 250 Crew Cab pickup trucks from Duval
Ford to replace vehicles totaled by Hurricane Irma. (Companion Item
to BOG Item 13)
F. TOURIST DEVELOPMENT COUNCIL
6 1. Approval of one "At Large" appointment to the Tourist Development
Council District V Advisory Committee.
2. Announcement of one vacant position on the Tourist Development
�j Council District II Advisory Committee for one "At Large"
appointment.
3. Approval to Rescind Cultural Funding Agreement with Mystery Fest
Writers Forum, Inc. for the Mystery Fest Key West Cultural Event at
the request of Grantee.
G. STAFF REPORTS
Page 9 of 17
ADJOURNMENT
9:15 A.M. LAND AUTHORITY GOVERNING BOARD
1. Approval of the minutes for the February 19,2020 meeting.
2. Approval of a contract to purchase Tier 3 property for
conservation—Block 4,Lot 2, Center Island,Duck Key.
3. Approval of a contract to purchase Tier 1 property for
conservation — Block 5, Lots 10 and 11, Pine Hammock, Big Pine
Key.
ADJOURNMENT
9:30 A.M. I. " RE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
1. Rescind prior BOCC approval on 11-20-2019 (Item F-5) for
purchase of 6 Life Pak 15's and request approval to purchase 4
Life Pak 15's from Sole Source provider Stryker (formerly Physio
Control). The cost for each Life Pak 15 is $27,400.65. With the
addition of accessories and ProCare services, the total purchase
cost is $123,092.00. After the $20,000.00 trade-in credit, the final
cost to MCFR is $103,092.00 per the attached Purchase Quote.
(Companion Item to BOCC Item D-2)
2. Approval for the first of two optional one-year contract extensions
with Life Extension Clinics, Inc. ("Life Scan") to perform annual
physical examinations of Monroe County Fire Rescue personnel in
accordance with NFPA 1582. (Companion Item to BOCC Item D-3)
DELETED :
Hi. g4,,ZAitt/t/.1A,
ADJOURNMENT
Page 10 of 17
J. PLANNING AND ENVIRONMENTAL RESOURCES,BUILDING
AND CODE COMPLIANCE DEPARTMENTS
1. BUILDING DEPARTMENT: Approval of a Resolution of the
Monroe County Board of County Commissioners Waiving
Approximately $57,712 in Building Permit Fees for a Total of 16
6 Affordable Employee Housing Dwelling Units Comprised of Six (6)
Low Income, Five (5) Median Income, and Five (5) Moderate Income,
or Below, to be Constructed on a Parcel Located at 21585 Old State
Road 4A, on Cudjoe Key Having Real Estate (RE) Number 00174960-
000000.
2. BUILDING DEPARTMENT: Approval of a resolution of the
Monroe County Board of County Commissioners waiving
approximately $28,856 in Building Permit Fees for a total of eight (8)
6 Affordable Employee Housing Dwelling Units comprised of three (3)
Low Income and five (5) Moderate Income, or below, to be
constructed on a parcel located at 5176 Suncrest Road on Stock Island
having Real Estate (RE)Number 00132680-000000.
3. BUILDING DEPARTMENT: Approval of a Resolution by the
Monroe County Board of County Commissioners ratifying FEMA's
6 updated FF-086-0-33 form for the Elevation Certificate and
Instructions, which was released and became effective February 21,
2020.
4. PLANNING AND ENVIRONMENTAL RESOURCES: Approval
of a resolution to reserve thirty-one (31) Moderate Income Affordable
Housing ROGO Allocations pursuant to Monroe County Code Section
138-24(b)(2) for Gorman & Company as authorized by owner DD
MMR, LLC, for property located at 102200 Overseas Highway, Key
Largo, having Property Identification Number 00086740-000000, until
March 18, 2021.
5. PLANNING AND ENVIRONMENTAL RESOURCES: Approval
of a resolution by the Monroe County Board of County
a Commissioners enacting a 100-day temporary emergency suspension
of the acceptance and processing of applications to the Planning &
Environmental Resources Department; providing for an effective date
of March 15, 2020.
Page 11 of 17
J. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING
AND CODE COMPLIANCE DEPARTMENTS (CONTINUED)
6. PLANNING AND ENVIRONMENTAL RESOURCES: Approval
of a resolution by the Monroe County Board of County
Commissioners enacting a temporary suspension of the expiration of
ROGO and NROGO allocation awards, issuance of allocation award
letters, deferring administrative relief application deadlines, and
deferring the processing of new and existing ROGO and NROGO
applications and Planning Commission review for quarter 3 of the
ROGO/NROGO year 28 (Jan. 14, 2020-April 13, 2020).
c 7. UILDING DEPARTMENT: Approval of a resolution requesting
�" that FEMA extend flood re-mapping review process for 18-months.
K. SHERIFF'S OFFICE
6 1. Request for Expenditure Law Enforcement Trust Fund
REVISED
2:00 P.M. L. HEALTH DEPARTMENT
j 1. Presentation by Bob Eadie, Monroe County Health Department
Administrator on the Novel Coronavirus 2019 (COVID-19).
M. COMMISSIONER'S ITEMS
1. COMMISSIONER RICE: Approval of appointment of Jon Porter to
the Duck Key Security District Advisory Board for a three year term.
N. COUNTY CLERK
1. Clerk's items moved to BOCC 5/20/20.
Page 12 of 17
O. COUNTY ADMINISTRATOR
6 1. County Administrators Monthly Report for March 2020.
2. County Administrator's Monthly Report for April 2020.
3. Approval of a resolution authorizing temporary closing of the
northbound lanes of US1 from Mile Marker 98.2 to Mile Marker 100
6 from 9:30 A.M. to 11:45 A.M. for the annual 4th of July Parade
sponsored by the Key Largo Chamber of Commerce.
4. Approval to execute an Amended Letter of Agreement with Crime
Stoppers of Miami-Dade County, Inc. (CS) for a three (3) year period
6 authorizing CS to apply for grants available for use in Monroe County
and cancelling the Letter of Agreement dated April 19, 2018, as of
June 30, 2020.
5. SUSTAINABILITY: Approval to accept the updated Unified
egional Sea Level Rise Projections (2020) of the Southeast Florida
Ronal Climate Change Compact and direct staff to utilize the
updatedegi projections as the basis for sea level rise adaptation planning
activities.
6. SUSTAINABILITY: Approval to enter into Amendment No 3, under
ej the on-call contract with Wood Environment & Infrastructure
Solutions, Inc. for Category B canal infrastructure engineering
"Alf
services, to incorporate Florida Department of Emergency
I l Management (FDEM) provisions such that FDEM funding may be
applied to work under this Agreement.
7. SUSTAINABILITY: Approval to enter into Amendment No. 1 to an
interlocal agreement with Broward County for financial support to the
Southeast Florida Regional Climate Change Compact to increase the
amount from $50,000 to $75,000 for year three, totaling $175,000 over
3 years; and to authorize Office of County Attorney to make minor
non-substantive edits to the subject agreement with review and
approval as to form, in case minor edits or clarifications become
necessary.
Page 13 of 17
P. COUNTY ATTORNEY
r'tA/p (J 1. County Attorney Report for March 2020.
2. County Attorney Report for April 2020.
3. Request to hold an Attorney-Client Closed Session in the matter of
Sunset Garden Estate Land Trust 2/10/2014, by and through its
PpSuccessor Trustee, Simtrust Group LLC, and Sunset Gardens Farm,
LLC v. Monroe County, Florida, Case No. 19-CA-460-P.
4. Request to hold an Attorney-Client Closed Session in the matter of
AshBritt, Inc. v. Monroe County, FL and Florida Department of
Transportation, Case No. CA-K-17-802, at the May 20, 2020 BOCC
meeting in Key West, Florida, at 1:30 P.M. or as soon thereafter as the
matter may be heard.
I5. equest to hold an Attorney-Client Closed Session in the matter of
Donald Davis v. Monroe County, CA-M-04-379, at the May 20, 2020
I BOCC meeting in Key West, FL at 1:30 P.M. or as soon thereafter as
may be heard.
6. equest to hold an Attorney-Client Closed Session in the matter of
onroe County BOCC v. Magnolia 101, LLC, et al., Case No. 13-
945-P, at the May 20, 2020 BOCC meeting in Key West, FL at 1:30
P.M. or as soon thereafter as may be heard.
7. Request to hold an Attorney-Client Closed Session in the matter of
Disaster Solutions v. Monroe County, 16th Judicial Circuit Case No.
2019-CA-32-K, at the May 20, 2020 BOCC meeting in Key West, FL
at 1:30 p.m. or as soon thereafter as may be heard.
8. Approval of an agreement with Kaplan, Kirsch & Rockwell, LLP to
advise and represent the County and the Airport with regard to federal
6 legal matters concerning rates and charges and federal requirements
associated with Federal Aviation Authority (FAA) grant assistance
related to the planned development of new facilities at the Key West
International Airport and any other matters as directed by the County.
9. Approval of a resolution amending Resolution No. 378-2019
��J' /authorizing the sale of up to eleven (11) vacant County owned lots on
V Duck Key to reflect the correct fund designation for monies collected.
10. Approval of a contract to purchase a less than fee interest in Block 9,
bal ots 4 and 5, Palm Villa (PB 1-89) with parcel number 00279000-
/�J 000000 and a purchase price of $37,500 for density reduction
purposes.
Page 14of17
P. COUNTY ATTORNEY (CONTINUED)
(, '
1 . Approval of a contract to purchase a less than fee interest in Block 12,
Lots 3, 4, 5, and 6, Pirates Cove (PB 3-18) with parcel number
00494490-000000 and a purchase price of $99,999 for density
reduction purposes.
12. Approval of a contract to purchase a less than fee interest in Block 4,
by/ L 10, B with l m
00244190-000000ot CahillPines and a and purchasePalms (P price 3-94)of $97,500parce for nu densityber
reduction purposes.
13. RISK MANAGEMENT: Approval to accept Marsh USA proposal
and renew Property Insurance from Lloyds of London Ins. Co.
(Lloyds) and Landmark American Ins. Co. (Landmark), Hiscox
6 Insurance Co., Westchester Insurance Company, Great Lakes and
Boiler and Machinery Insurance from Hartford Steam Boiler Ins. Co.
(HSB), and for the Risk Administrator to execute all necessary forms.
14. RISK MANAGEMENT: Approval to accept proposal from Marsh
USA and purchase Pollution Liability Insurance through Ironshore
Specialty Insurance Company at a cost of$75,000 for a 3 year policy
and authorize staff to sign all necessary forms.
15. RISK MANAGEMENT: Approval of the purchase of General and
Professional Liability Insurance policy with American Alternative
6 Insurance Corporation for Bayshore Manor, and for the Risk
Administrator to sign all necessary forms.
Page 15 of 17
1:30 P.M. Q. PUBLIC HEARINGS
1 ENGINEERING/ROADS AND BRIDGES: A public hearing to
consider approval of a Resolution authorizing the renaming of
Nautilis Street to Nautilus Street in the Subdivision of Duck Key -
Section 3 - Part 1 Plat Book 5 Page 82 in Duck Key, directing staff
to erect signage, and provide this resolution to the County's GIS
database to reflect the renaming of the road to Nautilus Street.
2. EMERGENCY SERVICES: A public hearing to consider
adoption of an ordinance amending Chapter 13 of the Monroe
County Code for the provision of additional fire protection and
( permit requirements, as well as set forth fees for periodic fire
inspections; and approval of a Resolution approving the attached
Exhibit A. Monroe County Fire Prevention Inspection Fee
Schedule.
R. COMMISSIONER'S COMMENTS
S. ADD ONS
1. BUDGET AND FINANCE/HURRICANE IRMA RECOVERY:
Report of Hurricane Irma finance activity by the Office of Management
and Budget.
2. PROJECT MANAGEMENT: Approval of a task order with M. T.
Causley, Inc. to provide State required Building Inspection Services for
the Plantation Key Courthouse Project. This task order is needed due to
the closure of the Village of Islamorada building department and is for a
not-to-exceed amount of$50,000.
3. EMPLOYEE SERVICES: Ratification of a Resolution effective April
12, 2020 to set pay policies and practices for the COVID-19 emergency,
which is different than the County's typical emergency response pay
olution 146-2013 for this unique event, requiring county staff to
o 0 classify time worked as no work on furlough, those having partial work
' . being partially furloughed, those having regular work being paid regular
I. rate, and those working hours away from home to be paid 1.5 times their
hourly rate. The resolution includes provisions related to Families First
Coronavirus Response Act (FFCRA) compliance and provides for
continuation of health insurance and other benefits for employees on full
or partial furlough.
Page 16 of 17
S. ADD ONS (CONTINUED):
4. SUSTAINABILITY: Approval to enter into Task Order #7 for not to
exceed $50,000 under the on-call contract with Wood Environment and
Infrastructure, Inc. for Category B canal infrastructure engineering
services for design of a culvert on canal 475 on Geiger Key located
between Boca Chica Road, Sirius Lane, Star Lane and Vega Lane as a
canal restoration project funded by DEP Grant SD009.
5. SUSTAINABILITY: Authorize entering in a revenue Grant Agreement
SD009 from the Florida Department of Environmental Protection
(FDEP) for $50,000 to fund the design of a culvert for canal 475 on
Geiger Key as part of the County's canal restoration program.
6. LEGISLATIVE AFFAIRS: Summary and overview of federal
relief/stimulus legislation related to the COVID-19 crisis, and a
ajv✓�' breakdown of all of the various programs, benefits and assistance
00 available to workers, businesses, not-for-profits, individuals and
1� families.
Page 17 of 17
s a
2.4;... V-:
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
April 15, 2020
Conducted via Communications Media Technology ("CMT")
TIME APPROXIMATES
9:00 A.M. 'BOARD OF COUNTY COMMISSIONERS REGULAR MEETING
9:15 A.M. (H1-3) LAND AUTHORITY
9:30 A.M. (I1-3)V BOARD OF GOVERNORS
•
10:00 A.M. (S6) EGISLATIVE AFFAIRS: Summary and overview of federal
relief/stimulus legislation related to the COVID-19 crisis, and a breakdown of
all of the various programs, benefits and assistance available to workers,
businesses, not-for-profits, individuals and families.
12:00 P.M. 1 LUNCH
1:30 P.M. (Q1-2)✓PUBLIC HEARINGS
2:00 P.M. (L1) ALTH DEPARTMENT: Presentation by Bob Eadie, Monroe County
Health Department Administrator on the Novel Coronavirus 2019
(COVID-19).
•
3:00 P.M. (S3) EMPLOYEE SERVICES: Ratification of a Resolution effective April
12, 2020 to set pay policies and practices for the COVID-19 emergency,
\/ which is different than the County's typical emergency response pay
resolution 146-2013 for this unique event, requiring county staff to classify
time worked as no work on furlough, those having partial work being
partially furloughed, those having regular work being paid regular rate, and
those working hours away from home to be paid 1.5 times their hourly
rate. The resolution includes provisions related to Families First
Coronavirus Response Act (FFCRA) compliance and provides for
continuation of health insurance and other benefits for employees on full
or partial furlough.
(4/15//20 DAY OF MEETING KP)