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05/18/2000 1!lannp lL. l{olbagt BRANCH OFFICE 3117 OVERSEAS ffiGHWA Y MARAlHON, FLORIDA 33050 TEL. (305) 289-6027 FAX (305) 289-1745 MEMORANDUM CLERK OF THE CIRCUIT COURT MONROE COUNTY 500 WHITEHEAD STREET KEY WEST, FLORIDA 33040 TEL. (305) 292-3550 FAX (305) 295-3660 BRANCH OFFICE 88820 OVERSEAS ffiGHWAY PLANTATION KEY, FLORIDA 33070 TEL. (305) 852-7145 FAX (305) 852-7146 DA TE: May 25, 2000 TO: Lynda Stuart, Office Manager Tourist Development Council ATTN: Maxine Pacini Administrative Assistant Pamela G. RancoR Deputy Clerk U FROM: At the 18, 2000, Board of County Commissioner's Meeting the Board granted approval and authorized execution of the following: . Interlocal for Grant of Funds Agreement between Monroe County and Islamorada Village oflslands for the Library Beach Project in an amount not to exceed $22,500, DAC IV, FY 2000, Third Penny, Capital Project Resources. Interlocal for Grants of Funds Agreement between Monroe County and Islamorada Village oflslands for the Anne's Beach Project in an amount not to exceed $124,500, DAC IV, FY 2000, Third Penny, Capital Project Resources. / Funding Agreement between Monroe County and Mel Fisher Maritime Heritage Society, v' Inc. covering the production of Myths and Dreams: The Cultural Legacy of Florida and the Caribbean on June 1, 2000 through January 21, 2001 in an amount not to exceed $25,000, FY 2000, Two Penny, allocated under the Cultural Umbrella. Amendment to Agreement between Monroe County and The Legendary Key Largo Chamber of Commerce to state that obligations for the Speigel Grove Artificial Reef Preparation and Transport Agreement must be completed by December 31, 2001. Attached are two (2) duplicate originals of the above for your handling. Should you have any questions, please do not hesitate to contact this office. Cc: County Administrator wlo documents Finance-K. Hanna County Attorney File FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between the Board of County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC") and Mel Fisher Maritime Heritage Society, Inc. (hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the BOCC has recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. BOCC shall pay a sum not to exceed $25,000 (Twenty Five Thousand Dollars) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of the Myths and Dreams: The Cultural Legacy of Florida and the Caribbean on June 1, 2000 through January 21, 2001. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the BOCC. 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the Tourist Development Council (TDC) and BOCC. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with said event. In order for event sponsor to be re- imbursed for expenditures, the invoices must be submitted no later than March 22nd, 2001. 3. Event Sponsor shall reimburse BOCC for any amount of funds expended by BOCC in connection with an event which does not occur as a result of any act or omission by Event Sponsor. .:r 4. Event Sponsor covenants and agrees to indemnify and hold I8rr!1Jes8t1omoe County Board of County Commissioners from any and all claims for bodil~ (ii!luc{tijg death), personal injury, and property damage (including property owned bN;Rfp:f1ro~o~ty) and any other losses, damages, and expenses (including attorney's fees)~J;_h a~e m:tit of, in connection with, or by reason of the services provided, event spon~~or:othef:; a~ti~itie~ and funding .associated with this agreement. Shoul? ev~nt invo~e t!fe ~i~or dlstnbutlon of alcoholic beverages, Event Sponsor shall obtain pnor to th~ e~nt &I..Jqg>r Liability insurance policy naming Monroe County as a co-insured. . en 0 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit BOCC and its agents and employees access to said records at reasonable times. 6. BOCC may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance No.1 0-1990. For breach or violation of the provision the COUNTY may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present COUNTY officer or employee. 9. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. " IN WITNESS WHEREOF, each party~s caused this Agreement to be executed by its duly authorized representative, the / f5 day of /VIA Y ,2000. , (SEAL) Attest: Danny L. Kolhage, Clerk Ci:;!~ WITNESS: By. Board of County Commissioners of Monroe County as'~-F~ Mayor/Chairman Mel Fisher Maritime Heritage Society, Inc. BY_\::': ~ ~ J - President April 13,2000 EXHIBIT A MEL FISHER MARITIME HERITAGE SOCIETY MYTHS AND DREAMS JUNE 1, 2000 - JANUARY 21, 2001 BUDGET DIRECT MAIL & POSTAGE BROCHURES, POSTERS, PROGRAMS, BANNERS PUBLIC RELATIONS MEDIA ADVERTISING/TV PRODUCTION GENERAL - NON ALLOCATED TOTAL $ 450.00 $ 1,600.00 $ 1,200.00 $18,000.00 $ 3,750.00 $25,000.00 EXHIBIT B SCHEDULE OF EVENTS: "l/<ljor Exhibition - Kty I,"e...t Myths and Dreams: The Cultural Legacy of Florida and the Caribbean Exhibition: June 1,2000 - January 21,2001. The museum is open to the public every day of the year from 9:30 am to 5 pm. Lectures :wd P:wel Di."cllssiol1s All lectures will be free of charge and open to the public. June 15"',2000 - Image and Identiry: Exploring Florida's Cultural Heritage Moderators: Dr. Carol Damian and Denise Andrews Format: Video, Film, and Discussion Estimated attendance: 75-125 August 17th, 2000 - Florida: The Cultural Crossroads of the New World Speakers: Dr. Eugene Lyon, Dr. Sherry Jones, and Dr. XXX (Miami) Format: Panel discussion Estimated attendance: 75-125 November 2nd, 2000 - iYfyths and Dreams from the Florida Experience Speakers: Dr. Jerry Milanich, Dr. John Scott, and Dr: Madeleine Burnside Format: Panel discussion Estimated attendance: 75-125 Conference - Shipu.recks of the Florid" Key... This will be the second annual shipwreck conference, drawing together State officials, treasure hunters, archaeologists and Sanctuary officials. The underlying theme is Florida's rich cultural heritage as it is represented by current underwater excavation. The conference will last for two days and is scheduled for November 11 & 12, 2000. ll/el Fisher D:lYs The Mel Fisher Days Festival will take place between July 17th - 20m, in conjunction with Hemingway Days. Children's programming, including a city-wide scavenger hunt, demonstrations, and contests will be offered by the museum as part of the activities. Hm'pit:IJj~l. A series of exhibition receptions and previews will be held in June which will be attended by the media, Society embers, local residents and dignitaries. Each event will result in hotel stays during this period.