04/30/2020 Agenda County of Monroe ��„ BOARD OF COUNTY COMMISSIONERS
Ma r rmrh District r3
The Florida Keys " Mayo Pro Icm Michelle Coldiron.District
/ Commissionerisa aiidg Rice,
District
/ Commissioner
Cv at District 4
Commissioner Ss Ma Murphy.District5
MEMORANDUM
TO: Kevin Madok, Clerk
FROM: Heather Carruthers, Mayor
Board of County Commissioners
cc: County Commission
County Administrator
County Attorney
RE: Mayor's Request for two(2) BOCC Special Meetings:
Thursday, April 30,2020, 11:00 A.M
Friday, May 8,2020, 11 A.M
DATE: April 23,2020
Pursuant to Section 1.02(b)of the Administrative Procedures of the Board of County Commissioners of
Monroe County, I am calling two(2) special meetings of the Board of County Commissioners to be held:
Thursday,April 30,2020, 11:00 A.M.to be conducted via Communication Media Technology("CMT").
The purpose of this Special Meeting is to:
• Schedule six(6)Attorney Client Closed Sessions for the May 8,2020 special meeting.
• Update on COVID-19 and County's response.
Friday, May 8, 2020, 11:00 A.M.: Commission to meet in person with only essential staff present at the
Harvey Government Center, Key West; public participation via Communication Media Technology
("CMT"). The purpose of this Special Meeting is to:
• Hold six (6)Attorney-Client Closed Sessions.
Please send written notice of this special meeting to the local media outlets as appropriate. Thank you.
HEAT R C R THERS, MAYOR
Boar of Cou ty ommissioners
Mo oe Coun , Florida
HCkmp:
AGENDA
Y�( MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
PUBLIC NOTICE
April 30,2020 Special Meeting
Pursuant to Executive Order No. 20-69, Monroe County Emergency Directive 20-06, and Center
for Disease Control ("CDC) social distancing guidelines established to contain the spread of the
COVID-19 virus, the April 30, 2020 Special Meeting of the Board of County Commissioners of
Monroe County, FL will be conducted via Communication Media Technology ("CMT") using a
Zoom Webinar platform. The purpose of this Special Meeting is to consider the items listed
below. The meeting will commence at 11:00 A.M. Below are the various options available to
the public to view the live meeting and/or to make public comments on certain agenda items.
The public is strongly encouraged to watch the meeting on Monroe County's MCTV Comcast
Channel 76 or listen to audio only from their phone by dialing (646) 518-9805 and, when
prompted, enter the Webinar ID# 981 6897 6436 followed by the # key.
The public can watch the meeting online by visiting the County's meeting portal @
http://monroecountytl.igm2.com/Citizens/Default.aspx and selecting the "Watch Live" banner to
view with live closed captioning on an integrated page that includes the agenda/agenda backup.
If a person wants to comment on a particular item on the agenda, when the Mayor calls for
speakers on the item you wish to comment on:
a) If phoning-in: dial *9 to "raise your hand" to be recognized by the Zoom
webinar monitor.
b) If watching online: open the Zoom webinar link http://www.monroecounty-
fl.gov/BoccMeetingADri130 and when prompted, enter your email address and
name to join the webinar and be recognized by the meeting monitor. The live
Zoom webinar link also appears in the published Agenda and Agenda Packet.
A person may submit written or other physical evidence on a particular agenda item for
consideration at the BOCC meeting to Lindsey Ballard via email to: ballard-
Iindsev(aemonroecounty-fl.eov or by mail to: The County Administrator's Office, 1100 Simonton
Street, Key West, FL 33040. The documents must be received by 3 p.m. on Wednesday, April
----29,-2020 and must include the submitter's name, address, phone number and email address and
the agenda item number the documents are regarding.
For additional assistance, please call (305) 292-4441 or email your request or inquiry to:
Lindsey Ballard: ballard-lindseyamonroecounty-fl.gov
Liz Yongue: vongue-liz(t#monroecounty-fl.gov
Pagel of4
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ter?,. AGENDA
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I MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
�/ Thursday, April 30, 2020
Via Communication Media Technology ("CMT")
Zoom webinar: http://www.monroecounty-fl.aov/BoccMeetingAnri130
Please review detailed instructions for viewing and commenting on previous page.
ADA ASSISTANCE: If you are a person with a disability who needs special accommodations
in order to participate in this proceeding,please contact the County Administrator's Office, by
phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., prior to the scheduled
meeting; if you are hearing or voice impaired, call "711"Live Closed Captioning is available
via our web portal (a), htto://monroecountv7.ium2.com for meetings of the Monroe County
Board of County Commissioners.
TIME APPROXIMATE SPECIAL MEETING
11:00 A.M. Call to Order
Salute to Flag
A. COVID-19 UPDATE AND COUNTY RESPONSE
/ 1. Tax Collectors presentation of mid-year excess fee check to the
V County Commission.The Tax Collector would like to return the funds
early due to the hardships the County is facing for COVID-19.
2. Ratification of County Staffs request to defer repayment of Cudjoe
regional wastewater state revolving fund (SRF) loan.
V Discussion and direction on the COVID-19 pandemic and the County's
yresponse.
B. COMMISSIONER'S ITEMS
V I.
COMMISSIONER CATES: Approval of a resolution rescinding the
�/���/// authorization for emergency response work pay for employees due to
the COVID-19 crisis from the pay periods of March 15, 2020 through
April I I, 2020.
Page 2 of 4 /
C. COUNTY ATTORNEY
I. Request to hold an Attorney-Client Closed Session in the matter of
Sunset Garden Estate Land Trust 2/10/2014, by and through its
7 Successor Trustee, Simtrust Group LLC, and Sunset Gardens Farm,
LLC v. Monroe County, Florida. Case No. 19-CA-460-P at the May 8,
2020 BOCC special meeting in Key West, Florida. at I I:00 A.M. or as
soon thereafter as the matter may be heard.
2. Request to hold an Attorney-Client Closed Session in the matter of
IAshBritt, Inc. v. Monroe County, FL and Florida Department of
Transportation, Case No. CA-K-17-802, at the May 8, 2020 BOCC
special meeting in Key West, Florida, at 11:00 A.M. or as soon
thereafter as the matter may be heard.
3. Request to hold an Attorney-Client Closed Session in the matter of
Donald Davis v. Monroe County, CA-M-04-379, at the May 8, 2020
BOCC special meeting in Key West, FL at 11:00 A.M. or as soon
thereafter as may be heard.iequest to hold an Attorney-Client Closed Session in the matter of
Monroe County BOCC v. Magnolia 101, LLC, et al., Case No. 13-
45-P, at the May 8, 2020 BOCC special meeting in Key West, FL at
I 1:00 A.M. or as soon thereafter as may be heard.
equest to hold an Attorney-Client Closed Session in the matter of
Disaster Solutions v. Monroe County, 16th Judicial Circuit Case No.
2019-CA-32-K, at the May 8, 2020 BOCC special meeting in Key
West, FL at 11:00 A.M. or as soon thereafter as may be heard.
6. Request to hold an Attorney-Client Closed Session in the matter of
Roy's Trailer Park, Inc. d/b/a Island Life Village v. Eric Noel and
Marie Noel and Monroe County v. John Doe and Jane Doe, unknown
tenants in possession of Lots 1-108 of Roy's Trailer Park, Inc. d/b/a
Island Life Village, Case No. 19-CA-175-K at the May 8,2020 BOCC
special meeting in Key West, FL at 11:00 A.M. or as soon thereafter as
may be heard.
D. PROJECT MANAGEMENT
1. Waiver of purchasing policy and approval/ratification of emergency
contract with Nearshore Electric, Inc. to replace the electric service
entrance busway at the Stock Island Jail at a cost of $170,217 plus
permit fees. $20S 1t7 a o
Page 3 of 4
•
D. PROJECT MANAGEMENT (CONTINUED)
2. r of purchasing policy and approval/ratification USA, Inc. of seolea soucemece
nt
emergency Schneider Electric USA, Inc. for replacement
of electric s itch ear at the Monroe County Detention Center (jail).
The contract mount is $136,145.
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Page 4 of 4
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BOCC Special Meeting
April 30, 2020
Add Ons, Corrections and Deletions
ADD-ONS
CORRECTIONS/NOTES:
Page 3 (DI) PROJECT MANAGEMENT: Waiver of purchasing policy and
approval/ratification of emergency contract with Nearshore Electric, Inc.
to replace the electric service entrance busway at the Stock Island Jail at a
V cost of $205,847.00 $1=70,,247 plus permit fees." REVISED AGENDA
ITEM WORDING AS NOTED; REVISED BACKUP: "Busway/Offset
Elbow" added to the work included in the bid increasing the
proposal/contract amount by $35,600 (new total $205,847). Revised
proposal and contract added, replacing the previous proposal/contract;
revised budget/fiscal impact to reflect the revised total cost.
Page 4 (D2) PROJECT MANAGEMENT: Waiver of purchasing policy and
/ approval/ratification of sole source emergency purchase from eeatraet
/ with Schneider Electric USA, Inc. for replacement of electric switchgear at
,V// the Monroe County Detention Center (jail). The contract amount is
$136,145. REVISED AGENDA ITEM WORDING ONLY AS
NOTED; REMAINDER OF AGENDA ITEM REMAINS
UNCHANGED.
DELETIONS:
Page 1 of 1
(4/30//20 DAY OF MEETING kp)
ITEMS IN RED TO BE READ INTO THE
THE RECORD DAY OF MEETING.—NOT ON REVISED AGENDA