FY1996 10/18/1995 r FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the
"BOCC") and the Hawk's Cay Resort (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter
"TDC"), which has endorsed the recommendation, that certain monies be allocated for
promotion of an event; -- 6
THEREFORE, in consideration of the mutual promises contained pprein he
parties agree as follows: rn_
1. BOCC shall pay to Event Sponsor a sum not to-exceedc$4,500.00
(four thousand five hundred dollars) for promotion and related expendltures, as
described in the event budget, attached hereto as Exhibit A, in producing tf76 Hawk's
Cay United Way Invitational, September 14-15, 1996. Payment will be made
only after submission by Event Sponsor of invoices and support documentation
acceptable to the Finance Department of the Clerk of the Circuit Court. The
advertising and promotion budget for County funding may be altered as to the
individual line items, or components, within 10% of the amount stated for that item or
component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. Monroe County's performance and obligation to pay
under this agreement is contingent upon an annual appropriation by the BOGC.
2. Event Sponsor shall provide promotion and related services as
described in the Sponsor's application for funding, Exhibit B, attached hereto.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended
by BOCC in connection with an event which does not occur as a result of any act or
omission by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless
Monroe County Board of County Commissioners from any and all claims for bodily
injury (including death), personal injury, and property damage (including property
owned by Monroe County) and any other losses, damages, and expenses (including
attorney's fees) which arise out of, in connection with, or by reason of the services
pi-cyder-1, event sponsored, or other activities and funding associated with this
agreement.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing
written notice to Event Sponsor no less than sixty (60) days prior to the event and may
1
; terminate for breach upon providing to Event Sponsor notice at least seven (7) days
prior to the effective date.
7. Event sponsor is an independent contractor and shall disclose any
potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe
County Code, Article XXI.
8. Event Sponsor warrants that he/she/it has not employed retained or
otherwise had act on his/its behalf any former COUNTY office or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the
provision the COUNTY may, at its discretion terminate this contract without liability and
may also, at its discretion, deduct from the contract or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid
to the former or present COUNTY officer or employee.
IN WITNESS WHEREOF, each party has caused this Agreementre to be executed
by its duly authorized representative, the /Y ` /day of rfliTlfe,e: 1995.
(SEAL) Board of County Commissioners
Attest: Danny L. Kolhage, Clerk of Monroe County
.a0 �� Q c. IC1/6uzr jt F..t
Deputy Clerk Mayor/ airman
(CORPORATE SEAL) Hawk's Cay Resort
Attest:
By ' `���// �//�
cretary " By taire t
OR
Witness
Approved s t form and legal sufficiency
Dater
2
£XH\ur A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
FISCAL YEAR 1996
HAWKS CAY UNITED WAY DOLPHIN SCRAMBLE
DIRECT MAIL & POSTAGE $ 900
BROCHURES, POSTERS,
PROGRAMS, PATCHES $ 900
TROPHIES $ 270
PHOTO PROGRAM $ 180
MEDIA ADVERTISING $ 1,080
T-SHIRTS, CAPS, JACKETS $ 540
*GENERAL - NON-ALLOCATED $ 630
$ 4, 500
*GENERAL NON-ALLOCATED IS NOT TO EXCEED 15% OF THE TOURNAMENTS
TOTAL BUDGET.
FLORIDA KEYS FISHING TOURNAMENTS, INC. ,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 1996
r' A-•-dk 'S �� /.�At.%£/C4/iy o& /O/ cir
TOURN T NAME
DAY i O 7: Ov AM
/ C : O a PM
EVENING EVENT
DAY 2 /l 7: O O AM
/3 : 00 PM
EVENING EVENT
DAY 3 AM
• PM
EVENING EVENT
DAY 4 ▪ AM
PM
• EVENING EVENT