3rd Amendment - Corrected 03/23/2016 AMY HEAVILIN CPA
KCLERK OF CIRCUIT COURT & COMPTROLLER
MONROECOUNTY,FLORIRA
'_ � E%,/1
DATE: May 26, 2016
TO: Doug Sposito, Director
Project Management
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller C 4
At the March 23, 2016 Board of County Commissioner's meeting the Board granted approval and
execution of the following Items:
C23 Approval of Fourth Amendment to Lease Agreement with Tropical Watersports, LLC (Tropical),
a water sports equipment rental vendor on Clarence S. Higgs Memorial Beach, to adjust for the CPI-U
for the prior 12 months ending December 2015 of.7%.
C24 Approval of corrected Third Amendment to Agreement with Stockton Maintenance Group, Inc.
(SMG), for janitorial services,to correct two scrivener's errors in the written amount of monthly fees.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any
questions,please feel free to contact our office.
cc: County Attorney
Finance
File /
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
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THIRD AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICES
MAY HILL RUSSELL LIBRARY AND
DEPARTMENT OF JUVENILE JUSTICE BUILDING-SECOND FLOOR
This Third Amendment to Agreement for Janitorial Services, May Hill Russell Library
and Departrylee/4f Juvenile Justice Bpilding- Second Floor ("Agreement") is made and entered
into this CS day of 2016, between MONROE COUNTY, FLORIDA
("COUNTY"), a political subdivision of the State of Florida, 1100 Simonton Street, Key West,
Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ("CONTRACTOR"), a
Florida Corporation, 1975 Sansbury's Way, Suite#116, West Palm Beach, Florida 33411.
WHEREAS, on October 15, 2014, the parties entered into the Agreement for the
CONTRACTOR to provide janitorial services at the May Hill Russell Library and the
Department of Juvenile Justice Building- Second Floor ("DJJ Building"); and
WHEREAS, on January 21, 2015, the parties agreed to a First Amendment to the
Agreement t to change the CONTRACTOR's scope of work at the DJJ Building and incorporate
Addendum No. 3 of the bid documents into the Agreement; and
WHEREAS, on October 21, 2015, the parties entered into a First Renewal, Second
Amendment to the Agreement, to renew the original Agreement and adjust the terms in
accordance with the CPI-U; and
WHEREAS, the parties have found the Agreement, Amendments and Renewal
Agreement to be mutually beneficial; and;
WHEREAS, CONTRACTOR desires and is able to provide day porter janitorial services
for the COUNTY at additional locations in Key West, specifically at the Harvey Government
Center (excluding the Tax Collector Office areas) and the Monroe County Social Services Key
West Nutrition Site; and
WHEREAS, this Third Amendment serves to amend the Agreement to incorporate and
include the CONTRACTOR's scope of services to be provided at the Harvey Government
Center (excluding the Tax Collector Office areas) and the Monroe County Social Services Key
West Nutrition Site;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, the parties agree to amend the Agreement as follows:
1. SCOPE OF THE WORK shall be amended to incorporate and include the following
additional COUNTY facilities and CONTRACTOR's services:
HARVEY GOVERNMENT CENTER (excluding the Tax Collector Office areas) AND
MONROE COUNTY SOCIAL SERVICES KEY WEST NUTRITION SITE
The CONTRACTOR shall furnish day porter janitorial service with one daytime building
attendant on site. Janitorial services shall be provided 5 days a week, Monday through Friday
Janitorial Services— Facilities— Key West,Monroe County, Florida
(excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six (6) hours of service
provided at the Harvey Government Center and two (2) hours of service provided at the Monroe
County Social Services Key West Nutrition Site per day. These person(s) will perform scheduled
and assigned janitorial tasks as well as respond to calls for service, to include but not limited to,
such things as spills and weather related incidents. The CONTRACTOR shall furnish all
necessary labor, supplies, equipment, training and safety devices required in the performance of
this scope of services at these locations:
➢ Harvey Government Center (excluding the Tax Collector Office areas), 1200
Truman Avenue, consisting of approximately 12,000 sf.
NOTE: Harvey Government Center(excluding the Tax Collector Office areas) has one (1) male
public restroom with two (2) toilets, three (3) sinks and two (2) urinals, one (1) female public
restroom, one with three (3) toilets and three (3) sinks and two (2) breakrooms with one (1) sink
each.
➢ Monroe County Social Services Key West Nutrition Site, 1200 Truman Avenue,
consisting of approximately 4,620 sf.
NOTE: Monroe County Social Services Key West Nutrition Site has one (1) male public
restroom with one (1) toilet, two (2) sinks and one (1) urinal, one (I) female public restroom, one
with two (2) toilets and two (2) sinks and one (1) employee restroom with one (I) toilet and one
(1) sink.
A. Restroom Sanitation shall include the following on a daily basis: (Monroe County
Social Services Key West Nutrition Site restrooms shall be cleaned two (2) times
daily, once in the morning and again in the afternoon)
i. All Floors swept, loose dirt removed.
ii. Wash and disinfect floor.
iii. Stall partitions damp cleaned.
iv. All commodes, urinals, basins and vanities shall be scoured and disinfected.
v. All urinal traps shall be specially cleaned and disinfected.
vi. All sanitary napkin receptacles will be cleaned, waste disposed, and
disinfected.
vii. Minors shall be cleaned and polished.
viii. All supplies shall be replenished(paper goods, soap, etc.).
ix All other work necessary to maintain a clean and sanitary condition in these
restrooms shall be accomplished, whether it is specifically noted in these
specifications or not.
B. General Office Cleaning shall include the following on a daily basis:
i. Tile floors—dust mopped and/or damp mopped.
ii. Furniture and Furnishings - Dusted and spot cleaned.
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Janitorial Services— Facilities— Key West,Monroe County,Florida
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iii. Low ledges, sills, rails and baseboards dusted and spot cleaned.
iv. Trash and recycle containers emptied and liners changed.
v. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as
the Oreck. Carpeting shall be spot cleaned.
C. General Cleaning of Public Areas, Hallways, Break Rooms and Kitchens shall be
completed daily, and include the following:
i. All tile floors are to be dust mopped and spot cleaned.
ii. All furniture and furnishings to be dusted and spot cleaned.
iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with
a damp cloth to reduce the amount of dust in the building.
iv. All trash receptacles emptied and trash can liners replaced.
v. All upholstered furniture to be vacuumed.
vi. All carpeting and entry mats shall be vacuumed with a powerful HEPA
vacuum, such as the Oreck.
vii. All sinks and water fountains outside the restroom areas are to be cleaned
daily. Water fountains are to be polished periodically.
viii. Exterior of refrigerators, stoves, microwaves, cabinets and counter tops are
to be cleaned.
ix. Harvey Government Center Meeting Room shall be cleaned on a daily
basis including the dais and adjacent podium, desks and tables.
D. Daily Elevator Maintenance: (Harvey Government Center)
i. Clean and disinfect interior car walls,holding bars and push buttons.
ii. Vacuum and damp mop floor.
iii. Vacuum door track.
iv. Clean and polish interior and exterior of elevator doors.
E. Weekly janitorial services shall include:
i. All glass partitions, doors,mirrors, windows, etc. to be cleaned and/or polished.
ii. Obvious scuffmarks shall be removed from resilient flooring.
iii. All door vents cleaned.
iv. All door handles, exit devises, push plates and pull plates shall be cleaned
with a disinfectant wipe.
v. Water fountains are to be polished.
vi. Tile floors are to be damp or steam mopped.
vii. Sweep out and dust Stairwells.
F. Monthly janitorial services shall include:
i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves,
window blinds, etc.)
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Janitorial Services— Facilities— Key West,Monroe County,Florida
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ii. All walls dusted monthly
iii. All air conditioning vents, supply and return air grilles cleaned.
G. Additional Services: Shall be performed once every three-month period. It is
preferred that the CONTRACTOR have evening/weekend access to the facilities
in order to perform the following additional services.
i. Resilient Flooring shall be swept/dust mopped and stripped. After
application of three coats of wax, areas shall be buffed sufficiently for
maximum gloss and uniform sheen from wall to wall, including corners.
The waxed floor shall present a clean appearance free from scuffivarks or
dirt smears. Furniture and/or other equipment moved during floor stripping
and waxing shall be returned to their original positions.
ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be
vacuumed of all loose soil and debris prior to cleaning, and shall be free of
streaks, stains and spots, and shall have a bright uniform color upon
completion of dry cleaning, steam cleaning or shampooing. Carpet cleaning
methods and products are to be coordinated with the County's
Representative.
H. Contractor agrees to use and provide documentation for whole-building cleaning
and maintenance practices, using:
i. Sustainable cleaning chemicals (non-disinfecting) that meet the
requirements of Green Seal's GS-37 and/or EPA's Design for Environment
program.
ii. Use of micro-fiber wipes, dust cloths and dust mops in place of paper wipes
and where paper products are used, including hand towels, use of products
that contain at least 30% recycled content and which are recyclable.
iii. Floor care products (finishers and sealers) shall be durable and slip resistant
and the finish shall be free of zinc (metal-free) or shall meet the
requirements of Green Seal's GS-40 and/or Environmental Choices CCD-47
and/or EPA's Design for the environment program.
iv. Carpet care products shall meet the requirements of GS-37 and/or CCD-148
v. Proper training of Contractor's personnel in the hazards, use, maintenance
and disposal of cleaning chemicals, dispensing equipment and packaging.
vi. Use of hand soaps that do not contain antimicrobial agents, except where
required by health codes and that meet Green Seal GS-4IA standard
vii. Use of cleaning equipment that reduces impacts on the Indoor Air Quality.
Supervision and Inspection of Work:
i. Sufficient supervisory personnel shall be provided and systematic inspection
will be conducted by the Contractor to ensure that all services are properly
performed, as specified. To ensure that any problems that may arise will be
taken care of promptly, the Contractor will maintain a twenty-four hour
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Janitorial Services- Facilities- Key West,Monroe County,Florida
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telephone contact seven days per week for the receipt of any complaints
and/or addressing any issues.
ii. Random inspections shall be performed by County Representatives from the
Public Works/Engineering Division administering the contracts.
Deficiencies shall be corrected within a twenty-four (24) hour period of
notification to the contractor. Failure of the contractor to correct such
deficiencies shall result in prorated deduction from the monthly invoice.
J. Personnel
i. Contractor employees must consent to background checks. The County
reserves the right to refuse personnel based on results of the background
check. The County reserves the right to demand of the Contractor
replacement of an employee for the Contractor if a conflict or problem with
that employee should arise. The Contractor will be responsible for the
supervision, hiring and firing of their own employees and shall be solely
responsible for the pay, worker's compensation insurance and benefits.
ii. Communication between the County Representative and the cleaning
personnel is very important. Therefore, the Contractor must assure that at
least one cleaning personnel per building can communicate well with the
County Representative. Any employee hired by the Contractor will be the
Contractor's employee and in no way has any association with the County.
The Contractor shall insure that its employees are trained in all appropriate
safety regulations including but not limited to, OSHA regulations and all
other local, State and Federal regulations.
iii. Uniforms are preferred for custodial personnel however; photo identification
cards are required, which shall clearly identify personnel as employees of the
contractor. This requirement shall apply upon entering County property and
at all time while on duty.
K. County personnel are on-site at these locations prior to and after the
CONTRACTOR's service hours.
L. 8 hours of janitorial services shall be provided 5 days a week, Monday through
Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six
(6) hours of service provided at the Harvey Government Center and two (2)hours
of service provided at the Nutrition Site per day.
M. Facility Security
i. Arrangements for access to the facilities will be coordinated through the
County's Representative. Issuance of keys and other procedures will be
arranged through the County's Representative. Written confirmation of
receipt of keys shall be signed by the Contractor. The Contractor shall be
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Janitorial Services— Facilities— Key West,Monroe County,Florida
replacement is required because of Contractor's loss or misuse, Contractor
shall promptly reimburse the County for any incurred cost. Contractor will
not be allowed to duplicate keys.
ii. All doors found locked should be left locked. Security of the building shall
be the responsibility of the Contractor during the designated cleaning service.
Absolutely no one other than authorized personnel can be in the facility after
regular business hours. This includes relatives, friends, etc. Contractor is to
lock all doors as directed and turn off lights except those designated by the
County's Representative to be left on.
iii. The Contractor shall report any problems regarding open doors and/or
vandalism to the County Facilities Maintenance Department.
N. Contractor shall provide all labor, supplies, tools and equipment necessary for the
cleaning performance of his work under the contract. All supplies, including but not
limited to, hand soap, paper towels, toilet paper, and trash can liners, shall be supplied by
the Contractor. Restrooms are equipped with the Bay West toilet paper dispensers. Soap
and paper towel dispensers are Renown. The County can supply additional dispensers of
like kind as needed. The Contractor shall maintain stock in each facility in an amount
sufficient to last through the next cleaning day.
2. PAYMENTS TO CONTRACTOR, shall be amended as follows:
a. MONTHLY FEE FOR JANITORIAL SERVICES FOR MAY HILL RUSSELL
LIBRARY:
One Thousand, Five Hundred Two Dollars and Thirty Six Cents $1,502.36
AMOUNT WRITTEN OUT
b. MONTHLY FEE FOR JANITORIAL SERVICES FOR DEPARTMENT OF
JUVENILE JUSTICE BUILDING— SECOND FLOOR
Two Thousand, Four Hundred Fifty One Dollars and Sixteen Cents $2,451.16
AMOUNT WRITTEN OUT
c. MONTHLY FEE FOR DAY PORTER JANITORIAL SERVICES FOR
HARVEY GOVERNMENT CENTER(excluding the Tax Collector Office areas)
Two Thousand, Six Hundred Forty Four Dollars and Twenty Five Cents $2,644.25
AMOUNT WRITTEN OUT
d. MONTHLY FEE FOR DAY PORTER JANITORIAL SERVICES FOR
MONROE COUNTY SOCIAL SERVICES KEY WEST NUTRITION SITE
Eight Hundred Eighty One Dollars and Forty Two Cents $881.42
Totaling: Seven Thousand Four Hundred Seventy-nine and 19/100 Dollars
($7,479.19) per month.
These terms of service shall commence on March 01, 2016 and terminate October 31,2016.
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Janitorial Services— Facilities— Key West, Monroe County, Florida
Totaling: Seven Thousand Four Hundred Seventy-nine and 19/100 Dollars
($7,479.19) per month.
These terms of service shall commence on March 01, 2016 and terminate October 31, 2016.
3. Except as set forth above, in all other respects, the terms and conditions set forth in the
Original Agreement as Amended remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
ove written.
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Janitorial Services— Facilities— Key West,Monroe County,Florida