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15th Work Order 05/08/2015 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia 1.Murphy,District 5 `c Mayor Pro Tern, Danny L. Kolhage,District I ,T> George Neugent,District 2 18Florida Keys . >> :yq� Heather Carruthers, District 3 David Rice,District 4 MEMORANDUM PUBLIC WORKS& ENGINEERING DATE: May 15, 2015 TO: Lindsay Ballard FROM: Pamela G. Hanco Executive Assista SUBJECT: CRS Corporation Southern Enclosed is a fully executed original Work Order#15 -Big Pine Key Local Roadway Connectivity Analysis with URS Corporation Southern. Please file for the record Should you have any questions, please feel free to contact me at 4529. Thank you. cc: County Attorney Finance Enclosure(I) Oriynat was exect,ted 3.110 .11 URS/rror6porfahon p/onni n9/3. 16. II vl- Ie name: 5.15. IS WO MI5 3PK acido'ni a r\7 ui\\ SCOPE OF SERVICES FOR WO# 15 - Big Pine Key Local Roadway Connectivity Analysis URS Corporation Southern proposes to provide the services identified below for the task entitled "Big Pine Key Local Roadway Connectivity Analysis", pursuant to its Professional Service Agreement with Monroe County for Transportation Planning', dated March 16, 2011. PURPOSE The purpose of this document is to describe the scope of work and the responsibilities of the CONSULTANT and the COUNTY in connection with the Big Pine Key Local Roadway Connectivity Analysis. The CONSULTANT will perform the following planning and engineering services required to prepare the study. The final product of this task will be a Feasibility Study Report. The report will document the feasibility of implementing the potential improvements, including the environmental impacts and the cost. The potential improvements will be presented on concept sketches. Potential improvements include extending Harbor Lights Road (Cross Island Connector Study) and providing a northbound reverse flow lane along US 1 (Corridor Enhancement Plan/LCP). It will be the CONSULTANTS responsibility to utilize standard engineering judgment, practices and principles during the execution of the work commissioned under this task. The CONSULTANT will demonstrate good project management practices while working on this task. These include communication with the COUNTY and others as necessary; management of time and resources, and documentation. The CONSULTANT should make every effort to make use of all past studies and information gathered, and not repeat tasks that have been completed through other studies. The COUNTY will provide contract administration, management services, and technical reviews of all work associated with the development of this Study. The COUNTY will provide job specific information and/or functions as outlined in this agreement. 1. BACKGROUND RESEARCH The CONSULTANT will investigate and compile existing relevant data, studies and roadway characteristics. The existing studies include planning, and engineering documentation which is readily attainable. --- 2.- -DATA-COLLECT The CONSULTANT will conduct field observations and data collection to account the following: 1) Bicyclist and pedestrian activity along the shared paths abutting US 1; 2) Link volumes along Ships Way, Harbor Lights Road, Journeys End Road, US 1, Key Deer Boulevard and Wilder Road; 3) Turning volumes at the intersections of US 1 with Ships Way, and US 1 with Key Deer Boulevard; 4) Origin/Destination information between Ships Way and Key Deer Boulevard; and URS Corporation Southern 2800 Congress Avenue,Suite 200 Boca Raton,FL 33487-1350 Tel:561.994,6500 Far 561.994.6524 WO#15-Big Pine Key Local Roadway Connectivity Analysis May 6,2015 Page 2 of 4 If required as part of the analysis, the CONSULTANT will collect average delay data for the southbound left-turn movement along Ships Way and the eastbound left-turn movement along US 1 at Key Deer Boulevard. Alternative, the CONSULTANT may calculate delay based on traffic operational analysis procedures. 3. DEVELOP TRAFFIC VOLUMES FOR ANALYSES The CONSULTANT will utilize the field data to develop volumes to be used in the analyses. The information will include AM, MD, PM and AADT volumes. 4. TRAFFIC OPERATIONAL ANALYSIS The CONSULTANT will furnish analysis to establish a recommendation for the implementation of local roadway connectors; namely, the extension of Harbor Lights Road and a northbound reverse flow lane along US 1 between Ships way and Key Deer Boulevard. 5. DEVELOP CONCEPT PLANS The CONSULTANT will develop concept sketches for the proposed roadway improvements consistent with FDOT Plans Preparation Manual (PPM) for US 1 Improvements (i.e., northbound reverse flow lane along US 1 between Ships way and Key Deer Boulevard), and AASHTO and County design standards for the extension of Harbor Lights Road improvements. The sketches will be at a 1"=100' scale and is not intended to be design plans. When necessary, blow-up of specific improvements will be provided at 1 "=20' scale to present the details. The concept sketches will include approximate right of way and above ground utility information. The below ground utilities will have to be addressed during the design phase. 6. PERFORM ENVIRONMENTAL ANALYSIS OF PROPOSED IMPROVEMENTS The CONSULTANT is very familiar with the habitats, resources and environmental constraints within Monroe County and The Florida Keys through our 12 years of work as the Florida Department of Transportation, District VI Districtwide Environmental Permits Consultant. The CONSULTANT will conduct a cursory desktop analysis to identify potential impacts to regulated resources and habitats within the study areas. The CONSULTANT will document the findings and prepare an impact matrix for submittal to the COUNTY as part of the reporting documentation. 7. DOCUMENTATION The CONSULTANT will document the findings in a report. The report will be submitted to the COUNTY, initially in a DRAFT format to solicit input prior to submitting the FINAL report. The report will also include a probable cost estimation of proposed improvements. The report will identify potential constraints - engineering, environmental, and policy, and potential mitigation measures. • WO#15-Big Pine Key Local Roadway Connectivity Analysis May 6,2015 Page 3 of 4 8. COORDINATION AND MEETINGS Up to three (3) meetings are anticipated during the course of this study. The COUNTY will schedule and invite the appropriate agencies and participants. If requested by the COUNTY, the CONSULTANT will provide large scale sketches of the proposed improvements and present the findings at the meeting(s). Deliverables: Two (2) deliverables are anticipated to accomplish this project. They are: 1) DRAFT Design Traffic Technical Memorandum; and 2) FINAL Design Traffic Technical Memorandum. The draft submittal to the COUNTY will include one (1) hard copy of 8/2 xl l" written documents and one electronic copy for review and circulation. The final submittal will include three (3) signed and sealed report and one electronic copy. Project Schedule: Within sixty (60) calendar days after the Notice-To-Proceed, the CONSULTANT will submit the DRAFT report to the COUNTY. Within fourteen (14) calendar days upon receiving comments on the initial submittal, the CONSULTANT shall submit the FINAL technical memorandum. Quality Control: The CONSULTANT will be responsible for the professional quality, technical accuracy and coordination of all submittals and other services furnished by the CONSULTANT under this task in accordance with the standard of care in the industry and based on the circumstances of the work. The CONSULTANT may rely upon and use in the performance of its services information supplied to it by the County or its consultants or agents without independent verification and CONSULTANT will not be responsible for defects in its services attributable to its reliance upon or use of such information. Any cost opinions or estimates provided by CONSULTANT will be on a basis of experience and judgment, but since CONSULTANT has no control over market conditions or bidding procedures; CONSULTANT cannot and does not warrant that bids, ultimate construction cost, or project economics will not vary from such opinions or estimates. Neither the Agreement nor the services provided hereunder will constitute or provide for, and CONSULTANT shall not be considered to have rendered, any legal or financial opinions) regarding the feasibility of this project or any other project matter. Compensation for Services The Consultant shall be paid a lump-sum amount of $48,087.98 for satisfactory performance of work as stated in this scope of services. The staff-hour estimates and the fee are attached. Invoices will be submitted monthly, reflecting the compensation for proportional completion of the task. • WO#15-Big Pine Key Local Roadway Connectivity Analysis May 6,2015 Page 4 of 4 Acceptance and approval of this Work Order by both parties by signatories below constitute authorization for the Consultant to proceed. ACCEPTED AND APPROVED ACCEPTED AND APPROVED Monroe County URS Corporation Southern aj:c i 6". C.- 1.- u •ture) (Sig ature) si .. I. /4 _ IA'I. fie ' r Luis Costa / Vice President (Name : Title)t (Name 8 Title) 5/S./1- " r May 6, 2015 (Date) (Date) Study Tasks and Staff Hours Estimate WO# 15 - Big Pine Key Local Roadway Connectivity Analysis Project Senior Total TASK Mngr. Eng. Eng. Tech. Clerical HoursBudget by TASK-1:BACKGROUND RESEARCH Task 1. Collect relevant available data&Initial Coordination. 1 8 4 _ 13 $2,158.07 SUBTOTAL 1 8 4 0 0 13 $2,158.07 TASK-2:FIELD OBSERVATIONS/DATA COLLECTION 1. Field Observations 1 20 20 41 $6,114.15 2. Traffic Data Collection(15 Locations) 1 120 121 $11,917.15 3. Traffic Data Summary 2 2 8 12 $1,368.30 SUBTOTAL 2 22 22 128 0 174 $19,399.60 TASK-3:DEVELOP TRAFFIC VOLUMES 1. Develop K,D,and T Factors 4 8 _ 12 $1,600.64 2. Develop Traffic Volumes 1 4 24 29 $3,517.87 SUBTOTAL 1 8 32 0 0 41 $5,118.51 TASK-4:TRAFFIC OPERATIONAL ANALYSIS 1. Synchro Coding 2 4 6 $800.32 2. Perform Existing Conditions Analysis 4 8 12 $1,600.64 3. Perform Alternative Conditions Analyses 1 4 8 13 $1,826.19 SUBTOTAL 1 10 20 0 0 31 $4,227.15 TASK-5:DEVELOP CONCEPT PLANS 1. Identify Potential Improvements 1 2 16 19 $2,294.63 2. Identify Preliminary Right-of-Way Requirements 2 16 18 $2,069.08 3. Develop Concept Plans and Design Approach(2 Segments) 1 2 24 27 $3,140.47 SUBTOTAL 2 6 56 0 0 64 $7,504.18 TASK-6:PERFORM ENVIRONMENTAL ANALYSIS 1. Perform Environmental Analysis of Selected Alternatives 1 10 20 31 $4,22715 SUBTOTAL 1 10 20 0 0 31 $4,227.15 TASK-7: DOCUMENTATION 1. Develop DRAFT Report 1 2 4 8 2 17 $1,917.25 2. Develop FINAL Report 1 1 2 2 6 $820.57 SUBTOTAL 2 3 6 10 2 23 $2,737.82 TASK-8:COORDINATION&MEETINGS 1.This Task Includes Coordination and Upto Three(3)Meetings 2 12 14 $2,715.50 SUBTOTAL 2 12 0 0 0 14 $2,715.50 TOTAL STAFF HOURS 9 63 84 138 2 296 296 Contrail Hourly Rates $225.55 $188.70 $105.73 $97.43 $55.97 TOTAL BUDGET $2,029.95 $11,888.10 $8,881.32 $13,445.34 $111.94 $36,356.65 $48,087.98