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BRANCH OFFICE CLERK OF THE CIRCUIT COURT BRANCH OFFICE
3117 OVERSEAS HIGHWAY MONROE COUNTY 88820 OVERSEAS HIGHWAY
MARATHON,FLORIDA 33050 500 WHITEHEAD STREET PLANTATION KEY,FLORIDA 33070
TEL(305)289-6017 KEY WEST,FLORIDA 33040 TEL(305)852-7145
FAX(305)289-1745 TEL.(305)292-3550 FAX(305)852-7146
FAX(305)295-3660
MEMORANDUM
TO: Lynda Stuart, Office Manager ---^�-'
Tourist Development Council
FROM: Isabel C. DeSantis,
Deputy Clerk 49. e. t.
DATE: November 19, 1999
At the Board of County Commissioner's Meeting on October 13,
1999, the Board granted approval and authorized execution of the
f^11^ta4ng fishing event agreements for Fiscal Year 2000:
1. Holiday Isle Resort & Marina for the 15th Annual Holiday
Isle Dolphin Sailfish Tournament in the amount of $3000.
2 . Holiday Isle Resort & Marina for the 16th Annual Holiday
Isle Dolphin Tournament in the amount of $3,000.
Attached hereto are two duplicate originals of each item, one for
return to the provider, and the other for your departmental
files.
Should you have any questions concerning this matter, please do
no hesitate to contact this office.
cc: County Attorney
Finance, c/o Kim Hanna
File
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Holiday Isle Resort & Marina. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $3,000.00 (Three Thousand Dollars) for
promotion and related expenditures, as described in the event budget, attached hereto as
Exhibit A, for production of the 16th Annual Holiday Isle Dolphin Tournament on July 7-9,
2000. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. In order for event sponsor to be re-
imbursed for expenditures, the invoices must be submitted no later than September
7th, 2000.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
S WHEREOF, each party has caused this Agreement to be executed by
it athorizedt'epresentative, the /3M day of ()Cr , 1999.
( ./ Board of County Commissioners
Att ' "`banny L olhage, Clerk of Monroe County
Deput Clerk Mayor/Chairman
(CORPORATE SEAL) Holiday Is' esort & Marina
ESJ2
tt
y. By �
R
Witness APPROVED AS TO FORM
AND LE L SUFFICIE C .
BY
ANNE
DAT
EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1999 TO SEPTEMBER 30, 2000
HOLIDAY ISLE DOLPHIN TOURNAMENT
JULY 7-9, 2000
DIRECT MAIL & POSTAGE $ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES $ --0--
TROPHIES $ 300
PHOTO PROGRAM $ --0--
MEDIA ADVERTISING $ 2,700
T-SHIRTS, CAPS, JACKETS $ --0--
*GENERAL - NON-ALLOCATED $ --0--
$ 3,000
EXHIBIT B
•
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 1999-2000
THE 16th ANNUAL HOLIDAY ISLE DOLPHIN TOURNAMNI
PRINT TOURNAMENT NAME
JULY 7-9 , 2000
DAY 1 •_AM LINES IN WATER
PM LINES OUT OF WATER
6:00: PM EVENING COCKTAIL PARTY/REGISTRATION
PM OTHER EVENT
DAY 2 6:00: AM LINES IN WATER
rt.GN :GPM LINES IN WATER
6:00 : PM EVENING COCKTAIL PARTY BANQUET CAN HQIO BEACH
PM OTHER EVENT
DAY 3 8:00 : AM LINES IN WATER
4:00 : PM LINES IN WATER
5:00 : PM EVENING EVENT AWARDS CEREMONY
PM OTHER EVENT
DAY 4 _ _AM LINES IN WATER
•
PM LINES IN WATER
PM EVENING EVENT
PM OTHER EVENT
DAY 5 AM LINES IN WATER
PM LINES IN WATER
PM EVENING EVENT
PM OTHER EVENT
6