FY1999 10/21/1998 '80 CG
Lynda Stuart
November 24, 1998
Page 3
Holiday Isle Resort &Marina covering the 15th Annual Isle Dolphin Tournament
on April 16-18, 1999, in an amount not to exceed $3,000.00,FY 99, two penny,
allocated under the fishing umbrella. Please note the date in the Minutes
reflect May 28-30, 1999 which will be corrected at the December BOCC Meeting.
Tavernier Creek Bait and Tackle covering the Tavernier Creek Annual
Dolphin Rodeo Fishing Tournament on June 4-6, 1999, in an amount not
to exceed $4,000.00,FY 99, two penny,allocated under the fishing
umbrella.
Lower Keys Chamber of Commerce covering the Big Pine and Lower Keys
Dolphin Tournament on June 11-13, 1999, in an amount not to exceed
$6,000.00,FY 99, two penny,allocated under the fishing umbrella.
Key West Gator Club Corporation covering the Key West Gator Club
Scholarship Fund Dolphin Derby on June 18-20, 1999, in an amount not
to exceed $8,000.00,FY 99, two penny,allocated under the fishing
umbrella.
Enclosed please find two duplicate originals of each of the above contracts; one
for return to your provider,and one for your files. Please note: These contracts do not
reflect all the Funding Agreements approved under the fishing umbrella. As soon as
this office receives the remainder, we will execute them and send them to you.
If you have any questions concerning the above, please do not hesitate to contact
this office.
Enclosure
cc: County Attorney
Finance - Karin Goddard
County Administrator, w/o document
File
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FUNDING AGREEMENT —'�+� = m
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THIS AGREEMENT is made and entered into by and betweqr tfi@ Bmrd a
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Holiday Isle Resort & Marina. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter"TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $3,000.00 (Three Thousand Dollars) for
promotion and related expenditures, as described in the event budget, attached hereto as
Exhibit A, for production of The 14th Annual Holiday Isle Sailfish Tournament on January
29-31, 1999. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
-- -- contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
I
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
pl gthe convicted vendor list. "
i , IN WITNESS WHEREOF, each party pas caused this Agreement to be executed by
'i duly authorised representative, the Z day of C�Gr 1998.
".(SEAL) `',,. Board of County Commissioners
Airst'' L. Kolhage, Clerk of Mo ie County
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DD uttyrk v �� -or yor/Chairman
(CORPORATE SEAL) / 'oliday Isle Resort & Marina
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BY. L7( BY
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1 0at A M �t�/) APPROVED AS TOCFORM
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EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1998 TO SEPTEMBER 30, 1999
HOLIDAY ISLE SAILFISH TOURNAMENT
JAN. 29-31, 1999
DIRECT MAIL & POSTAGE $ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES $ --0--
TROPHIES $ 900.00
PHOTO PROGRAM $ --0--
MEDIA ADVERTISING $ 2,100.00
T-SHIRTS, CAPS, JACKETS $ --0--
*GENERAL - NON-ALLOCATED $ --0--
$ 3,000.00
EXHIBIT B
FLORIDA KEYS FISHING TOURNAMENTS, INC. ,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 1998-99
HOLIDAY ISLE 14th ANNUAL SAILFISH TWRNAMFIVT
' PRINT TOURNAMENT NAME
DAY 1 • AM LINES IN WATER
• PM LINES OUT OF WATER
6:00 : 9:00 PM EVENING COCKTAIL PARTY , REGISTRATION, RULES MEETIN
PM OTHER EVENT
DAY 2 _8 :00 AM LINES IN WATER ..,
4 :00 - PM LINES OUT WATER
PM EVENING COCKTAIL PARTY
PM OTHER EVENT
DAY I B : 00 AM LINES IN WATER
___1: 00 PM LINESwr WATER
6 : 00 PM EVENING EVENT AWARDS BANQUET
▪ PM OTHER EVENT
DAY 4 • AM LINES IN WATER
• PM ' LINES IN WATER
• PM EVENING EVENT
• PM OTHER EVENT
DAY S • AM LINES IN WATER
• PM LINES IN WATER
PM EVENING EVENT
• PM OTHER EVENT
6