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02/08/1999 Agreement �� �.♦ BOARD OF COUNTY COMMISSIONERS _.•a --. ` e=. MAYOR Wilhelmina Harvey,District I OUNTY fM �ONROE {.Y a k dtyj Mayor Pro tem Shirley Freeman,District 3 KEY WEST FLORIDA 33040o �P George NeugenS Distract 2 (aas)a+s++ /� pf� 1 Nora Williams,District • 4 • 'Q ‘rdL Mary Kay Reich,District 5 Monroe County County Administrator 5100 College Road, Rm 212 .')hi Key West , FL 33040 (305) 292-4441 - Phone (305) 292-4544 - Fax • April 13, 1999 Mr. T. Duncan Rose III Managing Director Government Services Group, Inc. 315 So. Calhoun, Suite 860 Tallahassee, Florida 32301 Dear Mr. Rose: -- - Enclosed please find a signed original copy of the contract for the agreed upon Scope of Services of the Florida Keys Mosquito Control District. This original copy is for your records. If you have any questions or concerns,please call our office. Very truly yours, Debbie Frederick Aide to the County Administrator cc: Danny Kolhage w/original enc. ✓ G S G Government Services Group, Inc. Dedicated to solving funding and service delivery issues in the public sector <uw`T„ment eeV' "rib"'Inc. 315 So.Calhoun,Suite 860•Tallahassee.FL 32301 •Phone(850)681-3717•Fax(850)224-7206•Email.gsg6govsery corn March 30, 1999 RECEIVED Mr. James L. Roberts Monroe County Administrator 5100 College Road APR - ; I999 Public Service Building, Wing II Key West, Florida 33040 COUNTY ADMINISTRATOR Dear Jim, Please find attached for your review and signature two copies of a contract that effects the agreed upon Scope of Services for the Section 189.428 review of the Florida Keys Mosquito District. Consistent with the County's direction, we have proceeded with the Scope as authorized upon receipt of Notice to Proceed. Since the Scope has already been approved by the County, the contract serves primarily to provide a legal basis for payment. Please sign both copies and remit one original to us. The work progresses generally as scheduled. We appreciate the assistance and look forward to additional interviews with your staff within the next several weeks. Sincerely, T. Duncan Rose Ill Managing Director CC: Robert E. Sheets, CEO Michael Richardson, GSG Virginia Delegal, NG&N CONTRACT FOR SERVICES This contract for services (the "Contract") is entered into this day of , 1999, by and between the Monroe County Board of County Commissioners (the "County"), and Government Services Group, Inc. ("GSG" or the "Consultant"), a Florida corporation. WITNESSETH WHEREAS, the County Commission intends to conduct an oversight review of the Florida Keys Mosquito District pursuant to section 189.428, Florida Statutes so that a fair and objective evaluation can be conducted as to the District's operation and delivery of services; and WHEREAS, GSG is well qualified to perform such reviews; and WHEREAS, GSG shall furnish specialized professional services that are not otherwise available at this time to the County Administrator directly from County staff. NOW, THEREFORE, it is agreed as follows: TERMS 1. Recitals. The recitals and all statements contained herein are hereby incorporated into and made a part of this Contract. 2. Services to be Performed by GSG. GSG shall, provide the professional services described in the Scope of Services contained in Appendix A, in order to conduct an oversight review, on behalf of Monroe County, of the Florida Keys Mosquito Control District ("District") consistent with section 189.428, Florida Statutes, the "Special Districts Oversight Review Process". Any additional services that the County may request of GSG and that are beyond those articulated in the Scope of Services attached as Appendix A shall be enumerated in separate work orders under this Contract. By entering into this Contract, the County shall be deemed to have given notice for GSG to proceed with only the Scope of Services described in Appendix A hereto. No further undertaking by GSG shall occur unless and until GSG is subsequently directed by the County Administrator in writing to further proceed with additional work orders or with amendments hereto. 3. Additional Consultants. GSG, in providing consulting services or in an authorized project direction role, shall have the authority to subcontract with additional consultants to provide professional services as may be required to complete the tasks identified in an authorized work order. GSG shall be fully responsible for the authorized work product of any sub-consultant which GSG submits as completed product per provisions of this Contract. Monroe County r Florida Keys Mosquito Control District Operations Review 2-8-99 4. Term of the Contract and Time Requirements. This Contract shall become effective upon the signature of the County and GSG and will remain in effect until terminated by the County pursuant to written notice, or until the completion of the primary objective of this Contract. GSG shall promptly begin and diligently provide the professional services contemplated herein in accordance with the Project Schedule attached hereto as Appendix C. Time is of the essence of this Contract. 5. Schedule of Fees. For services to be provided hereunder and through GSG, GSG shall work under a lump sum professional fee arrangement described in the Scope of Services in Appendix A on a basis as described in the Deliverables and Payment Schedule in Appendix C. All other work orders developed within the framework of this Contract shall enumerate compensation and payment terms within the relevant scope of services. All compensation paid under this Scope of Services shall be paid directly to GSG, including any compensation due to additional consultants. 6. Cooperation of County. It shall be the obligation of the County to provide GSG in a timely manner with all reasonably required information, data and records necessary to execute the project. 7. Termination. The County reserves the right to terminate this Contract at any time, by written notice. In which event GSG shall be entitled to recover professional fees on an hourly basis at the then prevailing GSG hourly consulting rate from the last invoice paid by the County and for expenses for actual costs incurred for work performed hereunder through the date GSG is notified of such termination. 8. Default Provision. In the event that GSG fails to comply with the terms and conditions of this Contract or fails to perform any of the terms and conditions contained herein, then the County, in addition to all other remedies available by law, at its sole option and upon written notice to GSG, may cancel and terminate this Contract. 9. Award of Contract. GSG warrants that it has not employed nor retained any company or person to solicit or secure this Contract and that it has not paid nor agreed to pay any company or person any fee, commission, percentage, brokerage fee, or gifts or any other consideration contingent upon or resulting from the award of or making of this Contract. GSG also warrants that to the best of its knowledge and belief no elected official or other officer or employee of the County or the District is interested directly or indirectly in the profits or emoluments of this Contract. 10. Entire Contract. This Contract represents the entire and integrated agreement between the County and GSG and supersedes all prior negotiations, representations or agreements, either written or oral. This Contract may be amended only by written instrument executed by the County and GSG. The parties hereto agree that this Contract shall be construed and enforced according to the law of the State of Florida. Monroe County Florida Keys Mosquito Control District Operations Renew 2 2-8-99 11. Successors and Assigns. This Contract shall be binding upon the parties hereto and their respective successors and assigns. 13. Insurance. Consultant shall maintain during the terms of this Contract professional liability insurance in a minimum amount of$1,000,000 covering all professional services liability arising out of the terms of this Contract. 14. Nondiscrimination in Employment. GSG shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin, handicap or marital status. . GSG shall take affirmative action to ensure that applicants are employed, without regard to their race, color, religion, sex, age, national origin, handicap or marital status. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. GSG agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by their personnel officer setting forth the provisions of this equal opportunity clause. 15. Independent Contractor. GSG and its employees and agents and any sub- consultants and its employees and agents, shall be deemed to be independent contractors and not agents or employees of the County; and shall not attain any rights nor benefits under the Civil Service or Pension Ordinance of the County, nor any right generally afforded classified or unclassified employees; further GSG shall not be deemed entitled toftorida Workers' Compensation benefits as employee of the County. 16. Non-Delegability. It is understood and agreed that the obligations undertaken by GSG pursuant to this Contract shall not be delegated nor assigned to any other person or firm without the County's prior written consent, which may be withheld at County's sole discretion. 17. Notices. All notices or other communications which shall or may be given pursuant to this Contract shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time-to-time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted (return receipt requested) or the date of actual receipt, whichever is earlier. Monroe-County Board of County Commissioners Government Services Group, Inc. Attn: James L. Roberts, County Administrator Attn: Robert E. Sheets, CEO 5100 College Road Suite 860 Public Service Building, Wing II 315 S. Calhoun Street Key West, Florida 3304 Tallahassee, Florida 32301 Monroe County Florida Keys Mosquito Control District Operations Review 3 2-8-99 18. Amendments. No amendments to this Contract shall be binding on either party unless in writing and signed by both parties. 19. Miscellaneous Provisions. A. Title and paragraph headings are for convenient reference and are not a part of this Contract. B. In the event of conflict between the terms of this Contract and any terms or conditions contained in any other documents, the terms in this Contract shall rule. C. No waiver or breach of any provision of this Contract shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. IN WITNESS WHEREOF, the parties hereto have, through their proper and duly authorized officials, executed this Contract, the day and year first above set forth. GOVERNMENT SERVICES GROUP, INC. By: <I.. 'y J esrear T. DUNCAN ROSE III Managing Director pion/R. 6. —PAARIGN— COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST: By: `il JAMES L. ROBERTS County Administrator Monroe County Florida Keys Mosquito Control District Operations Review 2-8-99 APPENDIX A SCOPE OF WORK OPERATIONS REVIEW FOR FLORIDA KEYS MOSQUITO CONTROL DISTRICT The scope of work outlined in this section represents the minimum level of effort necessary for Government Services Group, Inc. (GSG) and Nabors, Giblin & Nickerson, P.A. (NG&N) to conduct an oversight review, on behalf of Monroe County, of the Florida Keys Mosquito Control District (District) consistent with section 189.428, Florida Statutes, the "Special Districts Oversight Review Process." This scope of work is intended to accomplish the following objectives: • Evaluate less costly alternative methods for the District to deliver services; • Evaluate governance alternatives that will not hamper or impede the services currently being provided; and • Identify any other recommendations that would lead to a more efficient and effective delivery of the critical services. It is the Consultant's understanding that the County intends to conduct the oversight review process so that a fair and objective evaluation can be produced as to the District's operation and delivery of services. Because of the County's timeframe and budget constraints, the workplan outlined below represents the minimum level of effort necessary to provide the County with a initial document from which future decisions would be based. It is also important to note that in order to meet these constraints within the timeframe, the Consultant will rely on County staff to help collect and analyze certain data required to complete this engagement. WORKPLAN TASK 1: PROJECT INITIATION The Consultant will meet with appropriate County staff to ensure a clear understanding of the goals and objectives of this engagement, the anticipated role of all parties involved, the timeframe, and the method by which the engagement will be conducted. This task may include interviews of elected officials and a workshop so that a clear articulation of observations and concerns can be ascertained and documented. Monroe County Florida Keys Mosquito Control District Operations Review A-1 2-8-99 TASK 2: DATA COLLECTION The Consultant, working with County staff, will collect all necessary data which will include, but not be limited to, organizational charts, budgets, salary and wages schedules, job descriptions, interlocal agreements for shared services and facilities between the District and the County, and other ordinances or resolutions necessary for this evaluation. TASK 3: PERSONNEL INTERVIEWS The Consultant will conduct a number of interviews with District and County personnel so a thorough familiarization with the operations and process of the District and the County can be clearly defined. These interviews may include both appointed and elected officials of each entity. TASK 4: PROCESS AND PROCEDURE EXAMINATION Concurrent with Task 3, the Consultant, with the assistance of County staff, will conduct the necessary review of the District's procedures and methods by which it delivers the services defined in its enabling legislation. This review will be limited to the business process of the District and in no way will address the engineering and scientific methods of mosquito control and abatement. TASK 5: DRAFT REPORT PREPARATION Based on the information collected from the analysis conducted in Tasks 2, 3 and 4, the Consultant will prepare a draft report which will articulate the findings and recommendations of the review process. Care will be taken to ensure to the County that section 189.428, Florida Statutes, has been considered by the reviewer for those criteria pertinent to this evaluation. This draft report will be presented to County staff for its review and comments as it pertains to the factual presentation of the findings. TASK 6: REPORT FINALIZATION Once final comments have been received from the County, the Consultant will finalize the report to include all findings and recommendations. - ------ TASK7:- FINAL REPORT PRESENTATION At the conclusion of this engagement, the Consultant will make a presentation to the Board of County Commission. An additional presentation in a public hearing setting may be required in order to comply with section 189.428, Florida Statutes. Monroe County Florida Keys Mosquito Control District Operations Review A-2 2-8-99 APPENDIX B HOURS AND FEES MATRIX OPERATIONS REVIEW FOR FLORIDA KEYS MOSQUITO CONTROL DISTRICT Tasks Total Hours Total Fees Task 1: Project Initiation NG&N 4 $600 GSG 16 $2,000 Total Task 1 20 $2,600 Task 2: Data Collection NG&N 8 $1,200 GSG 16 $2,000 Total Task 2 24 $3,200 Task 3: Personnel Interviews NG&N 8 $1,200 GSG 24 $3,000 Total Task 3 32 $4,200 Task 4: Process and Procedure Examination NG&N 8 $1,200 GSG 24 $3,000 Total Task 4 32 $4,200 Task 5: Draft Report Preparation NG&N 8 $1,200 GSG 24 $3,000 Total Task 5 32 $4,200 Task 6: Report Finalization NG&N 4 $600 GSG 16 $2,000 Total Task 6 20 $2,600 Task 7: Final Report Presentation NG&N 4 $600 GSG 16 $2,000 Total Task 7 20 $2,600 Total NG&N Hours and Fees 44 $6,600 Total GSG Hours and Fees 136 $17,000 Total Hours and Fees* 180 $23,600 Special Note: (1) The total fees does not include travel or production expenses. Travel expenses will be billed according to Florida Statues 112.061. (2) $L12 p sum professional fees are based upon the following standard hourly rates: NG&N - $150; GSG - Monroe County Florida Keys Mosquito Control District Operations Review 1-3-1 2-8-99 APPENDIX C DELIVERABLES AND PAYMENT SCHEDULE OPERATIONS REVIEW FOR FLORIDA KEYS MOSQUITO CONTROL DISTRICT Deliverable Timeframe Payment Schedule Project Initiation 10 days from Notice to Proceed 0% of fee Complete Field Work 30 days from Project Initiation 50% of fee Submit Draft Report 60 days from Project Initiation 30% of fee Submit Final Report 10 days from final comments 10% of fee from County Project Closeout Presentation 10% of fee to County Commission c-i Monroe County Florida Keys Mosquito Control District Operations Review 2-8-99