1998-99 Appropriations 10/21/1998 •00.4 .
flannp I. RoUjage
BRANCH OFFICE CLERK OF THE CIRCUIT COURT BRA CH OFFICE
3117 OVERSEAS HIGHWAY MONROE COUNTY 88820 OVERSE - HIGHWAY
MARATHON,FLORIDA 33050 500 WHITEHEAD STREET PLANTATION KEY,FLORIDA 33070
TEL(305)289-6027 KEY WEST,FLORIDA 33040 TEL. I.I )852-7145
FAX(305)289-1745 TEL.(305)292-3550 FAX I 5)852-7146
FAX(305)295-3660
MEMORANDUM
To: Theresa Westerfield, Court Administrator
From: Isabel C. DeSantis, Deputy Clerk V afy,--
Data: November 4, 1998
x-_
As you know, at the Board meeting of October 21, 1998, the Board
granted approval and authorized execution of a Grant-,n-Aid
Agreement for Court Reporting Services to the Sixteenth Judicial
Circuit, Monroe County from the Office of the State Courts
Administrator.
Attached hereto are two fully-executed duplicate originals for
your handling.
Should you have any questions concerning the above, please do not
hesitate to call.
cc: County Attorney
Finance
,/File
•
1
Grant-in-Aid Agreement for Court Reporting Services
to the Sixteenth Judicial Circuit, Monroe County
This Agreement is made between the Office of the State Courts Administrator (the
"OSCA") and Monroe County, Florida (the"Grantee"), on behalf of the Sixteenth Judicial
Circuit (the"Grant Manager"), on the 1st day of July, 1998. The parties agree that:
A. The OSCA will pay the Grantee $37,399.00 as a grant-in-aid provided pursuant to Specific
Appropriation 2228 of the 1998-99 General Appropriations Act to supportthe deli of
court reporting services at public expense in the Sixteenth Judicial Circuit. %fte rec�+�, t c
the grantee's requisition for release of grant funds, the OSCA will make a lui6a4in pwien
�
to the Grantee. Vo ,• ,a'- •
o
B. The Grantee will use grant monies provided under this Agreement to assikOte l 'me4
of costs associated with the provision of court reporting services in the slattithtidicRI
Circuit at public expense. Coasts that may be covered with grant monies ingudgbutWare Rt
limited to, salaries, benefits, contractual services, equipment, and other court itVorttog
expenses.
1. The Grantee will expend grant monies in a manner consistent with the Sixteenth
Judicial Circuit's Court Reporting Plan, required under rule 2.070, Florida Rules of
Judicial Administration.
2. The Grantee will encumber all grant funds provided under this Agreement by June 30,
1999. The Grantee will return any unexpended portion of the grant funds, along with
any interest accrued thereon, to the OSCA for reversion to the General Revenue Fund
unallocated on or before September 15, 1999.
3. The Grantee will not use any portion of grant funds for lobbying the Florida
Legislature, the judicial branch, or a state agency.
C. This Agreement is subject to the following terms and conditions:
1. The Grantee will maintain proper documentation of all monies spent in a manner
sufficient for proper pre-audit and post-audit thereof The Grantee will maintain all
expenditure records for a period of 4 years following the conclusion of this
Agreement.
2. All records made or received by the Grantee in conjunction with this Agreement will
be maintained according to the provisions of rule 2.051, Florida Rules of Judicial
Administration.
3. The Grantee will make all purchases and expenditures in accordance with Monroe
County's purchasing rules.
I
4. Grant funds will be released in a manner consistent with the requirements of Section
215.422,Florida Statutes, which is incorporated into this Agreement as Attachment
A. The parties have read the attachment and understand their respective rights and
obligations as provided therein.
5. The Grantee will have an audit performed in accordance with the rules of the Auditor
General promulgated pursuant to Section 11.45, Florida Statutes, or have a statement
prepared by an independent Certified Public Accountant which attests that the
Grantee has complied with the provisions of the Grant Agreement. Copies of the audit
or statement will be filed with the OSCA and with the Auditor General.
6. The Grantee will hold title to any equipment purchased with grant funds.
7. If, in the judgment of the OSCA, the Grantee for any reason fails to comply with the
terms of this Grant-in-Aid Agreement, the OSCA will have the right to terminate this
Agreement on 5 days written notice by certified mail. In the event of termination, the
Grantee will return all grant funds received to the OSCA for reversion into the
General Revenue Fund unallocated.
This Agreement constitutes the entire understanding of the parties. All modifications to the
Agreement must be in writing. This Agreement is effective on the date of execution as
-----------------------specified above and shall terminate on June 30, 1999.
FLORIDA SUPREME COURT, OFFICE OF GRANTE
T}IE STATE COURTS ADMINISTRATOR A.
By:
Kenneth R. Palmer (si re)
State Courts Administrator O. or Chair man
(title)
i ✓'c-Montoe County, Florida
GT MANAGER
RA/�/ �✓
.,hie€Judge, Sixteenth Ju c Circuit 'b.\ Dbguty Clerk
APPROVED AS to FORM
A GA FF
a
�FNi N
DATE' (%-
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