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1999-00 Appropriations 10/13/1999 wrr aannp I. ItolIagc BRANCH OFFICE CLERK OF THE CIRCUIT COURT BRANCH OFFICE 3117 OVERSEAS HIGHWAY MONROE COUNTY 88820 OVERSEAS HIGHWAY MARATHON,FLORIDA 33050 500 WHITEHEAD STREET PLANTATION KEY,FLORIDA 33070 TEL(305)289-6027 KEY WEST,FLORIDA 33040 TEL (305)852-7145 FAX(305)289-1745 TEL(305)292-3550 FAX(305)852-7146 FAX(305)295-3660 MEMORANDUM To: Theresa Westerfield, Court Administrator From: Isabel C. Desantis, Deputy Clerkeip01bk Date: October 26, 1999 At the Board of County Commissioners meeting on October 13, 1999, they approved a Grant-in-aid Agreement for the Civil Traffic Infraction Hearing Officer Program in Monroe County, Florida. Attached hereto are three (3) duplicate originals of the subject document executed by Monroe County for your handling. Please be sure that one original is returned to this office as quickly as possible. Should you have any questions concerning the above, please do not hesitate to call. cc: County Attorney finance File rot Lui _i. OA- ChiefB.Harding li'Si -'i rt h or Chief Justice \' cf State Courts Administrator Office of the State Courts Administrator MEMORANDUM TO: Chair of County Commission in counties receiving 1999-2000 grant-in-aid funds for civil traffic infraction hearing officer programs FROM: Laura Rush, Sr. Attorney,Legal Affairs and Education SUBJECT: Civil Traffic Infraction Hearing Officer Grant-in-Aid Agreement DATE: October 21, 1999 This is to advise you that you may delete Paragraph C.4 of the Civil Traffic Infraction Hearing Officer Program Grant-in-Aid Agreement, which requires compliance with hearing officer caseload reporting requirements implemented by the Office of the State Courts Administrator in January 1999. OSCA did not implement the reporting requirements. cc. County Administrator Clerk of the court Supreme Court Building • 500 South Duval Street • Tallahassee.Florida 32399-1900 • http://www.flcouns.erg 41, Opt Grant-in-aid Agreement for the tc In ram 2 in Mo roe County, Florida 199 9 This Agreement is made among the Office of the State Courts Administrator(the "OSCA"), the Monroe County Board of County Commissioners (the "Grantee"), and the Sixteenth Circuit (the"Grant Manager"). The parties agree that: A. The OSCA will pay the Grantee$16,125.44 as a 50/50 matching grant-in-aid pursuant to Specific Appropriation 2125 of the 1999-00 General Appropriations Act for establishment or continuation of a civil traffic infraction hearing officer program in Monroe County. Upon receipt of a written request for release of funds, the OSCA will make a lump sum payment to the Grantee. B. The Grant Manager will oversee the establishment, administration and operation of the civil traffic infraction hearing officer program. C. The Grantee will use grant monies provided under this Agreement in accordance with the requirements of§§318.30-318.38, Florida Statutes, and rule 6.630, Florida Rules of Traffic Court. 1. The Grantee will use grant funds to pay up to $50 per hour for services of a full- or part-time hearing officer appointed by the chief judge, and for other expenses necessary to operate the program, including hearing officer training, office rental, furniture, and administrative staff salaries. 2. The Grantee will submit a written requisition to the OSCA for release of grant funds no later than October 25, 1999. 3. The Grantee, in consultation with the Chief Judge of the Sixteenth Circuit, will submit a detai led, written plan for use of ant funds and operation of the hearing �' p officer program to the OSCA no later than October 25, 1999. 4. The Grantee will comply with hearing officer caseload reporting requirements implemented January 1, 1999 by the OSCA. The Grantee's failure to comply with reporting requirements will be grounds for termination of the Agreement. 5. The Grantee will invest grant funds that are surplus to current needs or pending distribution in accordance with the requirements of§219.075, Florida Statutes. The Grantee will return to the OSCA all interest accrued on grant funds for reversion to the General Revenue Fund unallocated. 6. The Grantee will release grant funds in accordance with Monroe County purchasing policies and rules. 7. The Grantee will not use grant funds for lobbying the Florida Legislature, the judicial branch, or a state agency. D. This Agreement is subject to the following terms and conditions: 1. The Grantee will maintain proper documentation of all monies spent in a manner sufficient for proper pre- and post audit. The Grantee will maintain all expenditure records for 4 years following the conclusion of this Agreement. �'A1Nf10� 3011N0W 2. The Grantee will maintain all records made or received fir(I) i ctylo5 with this Agreement in accordance with rule 2.051, Florida Rullte0. ut.lcalM l% 11istration, Page 1 of 2 8 S 'I WV 01 AON 66 02103311 E03 0311.E fre and Chapter 119, Florida Statutes, as it may apply. � � Oct 3. The Grantee will hold title to any equipment purchased with grant funds. /'999 4. (For amounts up to $25,000) On or before March 31, 2001, the Grantee will prepare a sworn statement attesting to the Grantee's compliance with the requirements of this Agreement. The Grantee will submit copies of the statement to the OSCA and the Auditor General. (For amounts greater than $25,000 up to $100,000) On or before March 31, 2001, the Grantee will have an audit performed in accordance with the rules of the Auditor General promulgated pursuant to §11.45, Florida Statutes, or have an independent certified public accountant prepare a statement attesting to Grantee's compliance with the requirements of this Agreement. The Grantee will submit copies of the audit or statement to the OSCA and the Auditor General. (For amounts greater than $100,000) On or before March 31, 2001, the Grantee will have an audit performed in accordance with the rules of the Auditor General promulgated pursuant to §11.45, Florida Statutes. The Grantee will submit copies of the audit to the OSCA and the Auditor General 5. In providing, or contracting to provide, services, programs or activities, maintaining facilities, or otherwise performing obligations under this Agreement, the Grantee and Grant Manager will comply with the Americans with Disabilities Act, the Civil Rights Act of 1964, as amended, the Florida Civil Rights Act of 1992 and any other federal or state law that prohibits discrimination on the basis of race, color, national origin, religion, sex, age, marital status, or handicap. 6 If, in the judgment of the OSCA, the Grantee fails to comply with the terms of this Agreement, the OSCA may terminate the Agreement on 5 days written notice by certified mail. In the event of termination, the Grantee will return to the OSCA all grant funds, except those expended in compliance with this Agreement, for reversion to the General Revenue Fund unallocated. This Agreement constitutes the entire understanding of the parties. All modifications to the Agreement must be in writing. This Agreement is effective on the date of execution and will terminate on June 30,2000. FLORIDA SUPREME COURT, OFFICE OF GRANTEE THE ST TTS ADMINISTRATOR w ��yl�� K nneth R. Palmer Date " The Hotihrable Wilhelmina Harvey, Chair Date State Courts Administrator f Boat County Commissioners ---- ---- @ tJ(w, Mrinffie County GRANT MANAGER �Pr+VOrt.KoutaIa ERK 0 26 4Q a6PUTYgflac Th Honorabl rk H. ones, Chief Judge ate Sixteenth hi ircuit 11PPORM rd ftENCY Page 2 of 2 BY 9/ A OFFICE DATE RFLeh, tp Civil Traffic Infraction Hearing Officer Grant-in-Aid Oct 9 County/Circuit: Monroe County/16th Circuit ` /999 Amount of Award: $ 16,125.44 Grant, FY 99-00 Total Budget: $ 32,250.88 (Grant plus Match) Spending Plan County Cash County In-Kind Category Grant-in-aid Match Match Sub-Totals PERSONNEL FULL TIME EQUIVALENT(FTE) SUB-TOTAL PERSONNEL OTHER PERSONNEL SERVICES CONTRACTUAL AGREEMENTS Hearing Officer @ $50/hr 477 hrs. 11,925.00 11,925.00 23,850.00 Clerical Assistance @ $14/hr 415 hrs. 2,905.00 2,905.00 5,810.00 SUB-TOTAL OPS/CONTRACTUAL SVC 14,830.00 I14,830.00 .29.660.00 EXPENSE Hearing Officer Travel to Middle & Upper Keys for hearings 1,295.44 1.295.44 2 590 88 SUB-TOTAL EXPENSES 1,295.44 1,295.44 2,590.88 OTHER CAPITAL OUTLAY (OCO) SUB-TOTAL OCO FIXED CAPITAL OUTLAY SUB-TOTAL FIXED CAPITAL OUTLAY GRAND TOTAL 16,125.44 .16,125.44. 32,250.88 Prepared by Grants HEmmis\mlion G\MyFlles\CTIN0\spenplan wn3 FY99-W