1998-99 Appropriations 12/09/1998 cOUNTy
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31Dannp IC. Itolljage
BRANCH OFFICE CLERK OF THE CIRCUIT COURT BRANCH OFFICE
3117 OVERSEAS HIGHWAY MONROE COUNTY 88820 OVERSEAS HIGHWAY
MARATHON,FLORIDA 33050 500 WHITEHEAD STREET PLANTATION KEY,FLORIDA 33070
TEL(305)289-6027 KEY WEST,FLORIDA 33040 TEL.(305)852-7145
FAX(305)289-1745 TEL.(305)292-3550 FAX(305)852-7146
PAX(305)295-3660
MEMORANDUM
TO: Theresa D. Westerfield
Court Administrator
FROM: Ruth Ann Jantzen, Deputy Clerk Of
DATE: December 31, 1998
At the December 9, 1998 County Commission Meeting,the Board granted
approval and authorized execution of a Grant-In-Aid Agreement for establishment of a
-- -- Civil Traffic Hearing Officer Program in Monroe County.
Enclosed please find three duplicate originals of the above Agreement,
executed on behalf of Monroe County. Please be sure that one fully executed copy is
returned to this office as soon as possible.
If you have any questions regarding the above,please do not hesitate to
contact this office.
Enclosure
cc: County Attorney
F inane
County Administrator (w/o document)
Hie
S
Grant-in-aid Agreement for Establishment of a x =t
Civil Traffic Hearing Officer Program ors—" a rrn
in Monroe County es• m -n
Or• N c
This Agreement is made between the Office of the State Courts Administrator = A
"OSCA") and the Monroe County Board of County Commissioners (the "Grantee"):qIr halLpf n
the Sixteenth Judicial Circuit (the "Grant Manager"). The parties agree that: n m ry a
CO o
A. The OSCA will pay the Grantee $19,474.95 as a 50/50 matching grant-in-aid pursuant to
Specific Appropriation 2217 of the 1998-99 General Appropriations Act for establishment
of a civil traffic infraction hearing officer program in Monroe County. Upon receipt of a
written request for release of funds, the OSCA will make a lump sum payment to the
Grantee.
B. The Grant Manager will oversee the establishment,administration and operation of the civil
traffic infraction hearing officer program.
C. The Grantee will use grant monies provided under this Agreement to establish a civil traffic
infraction hearing officer program in accordance with the requirements of§§318.30-318.38,
Fla. Stat. (1997) and rule 6.630, Florida Rules of Traffic Court.
I. The Grantee will use grant funds to pay up to $50 per hour for services of a full- or
part-time hearing officer appointed by the chief judge, and for other expenses
necessary to implement the program, including hearing officer training, office rental,
furniture, and administrative staff salaries.
2. The Grantee will submit a written requisition to the OSCA for release of grant funds
no later than December 7, 1998.
3. The Grantee will submit a detailed, written plan for use of grant funds and
implementation of the hearing officer program to the OSCA no later than December
7, 1998.
4. The Grantee will comply with hearing officer caseload reporting requirements, to be
implemented by the OSCA on January I, 1999. The Grantee's failure to comply with
the reporting requirements will be grounds for termination of this Agreement.
5. The Grantee will encumber grant funds provided under this Agreement by June 30,
1999. The Grantee will return any unexpended portion of grant funds, along with
interest accrued, to the OSCA for reversion to the General Revenue Fund unallocated
no later than September I, 1999.
Page 1 of 3
•
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6. The Grantee will not use grant funds for lobbying the Florida Legislature, the judicial
branch, or a state agency.
D. This Agreement is subject to the following terms and conditions:
1. The Grantee will maintain proper documentation of all monies spent in a manner
sufficient for proper pre- and post-audit. The Grantee will maintain all expenditure
records for 4 years following the conclusion of this Agreement.
2. The Grantee will maintain all records made or received in conjunction with this
Agreement in accordance with rule 2.051, Florida Rules of Judicial Administration,
and Chapter 119, Fla. Stat. (Supp. 1998), as it may apply.
3. The Grantee will release grant funds in accordance with the requirements of
§215.422, Fla. Stat. (1997).
4. (For amounts up to $25,000) Prior to termination of this Agreement, the Grantee
will submit to the OSCA and the Auditor General a sworn statement attesting to
Grantee's compliance with the requirements of this Agreement.
(For amounts greater than $25,000 up to $100,000) Prior to termination of this
Agreement, the Grantee will submit to the OSCA and the Auditor General an audit
performed in accordance with the rules of the Auditor General promulgated pursuant
to §11.45, Fla. Stat. (1997),or a statement prepared by an independent certified public
accountant attesting to Grantee's compliance with the requirements of this
Agreement.
(For amounts greater than $100,000) Prior to termination of this Agreement, the
Grantee will submit to the OSCA and the Auditor General an audit performed in
accordance with the rules of the Auditor General promulgated pursuant to §1 1.45, Fla.
Stat. (1997)
5. If, in the judgment of the OSCA, the Grantee fails to comply with the terms of this
Agreement, the OSCA may terminate the Agreement on 5 days written notice by
certified mail. In the event of termination, the Grantee will return all grant funds to
the OSCA for reversion into the General Revenue Fund unallocated.
Page 2 of 3
• This Agreement constitutes the entire understanding of the parties. All modifications to the
Agreement must be in writing. This Agreement is effective on the date of execution and will
terminate on June 30, 1999.
FLORIDA,SUPREME COURT, OFFICE OF GRANTEE
THE S E CO ADMINISTRATOR C_``+n
ttiratI
Kenneth R. almer ate The Honors shy Freeman em Date/02/9/98'
State Courts Administrator Mayor Pro Tern
Bo 3., ty Commissioners
onr
st
GRANT MANAGER
SIXTEENTH JUDICIAL CIRCUIT t ,
off norable Sandra Tay r Date _ _-. ✓
Chief Judge ATtesr.CAN/L.KOu1AGECLERK
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DATER so ry
Page 3 of 3
County/Circuit: Monroe- 16th Circuit
Amount of Award: $19,474.95 Grant,$19,474.95 Match
Total Budget: $38,949.90
Source of Funds
Category Grant4n-ald County Cash County In-kind Sub-Totals
PERSONNEL
FULL TIME EQUIVALENT(FT E)
SUB-TOTAL PERSONNEL "trr:,4 LAINEtki<' '., , — bltM' ;0 .00
OTHER PERSONNEL SERVICES
CONTRACTUAL AGREEMENTS
Hearing Offices - ($50/hr for a total of 438) 14.786.45 7 113 55
Clerical Assistance - ($14/hr for a roral of 1 144 00 1 144 nO
197)
judicial Secretary -($15.34/hr for a total of .. 4 764 52-
278 hours)
Bailiff- ($19.12/hr for a total of 278 hrs.) 5 319 16
SUB-TOTAL OPS/CONTRACTUAL SVC 4� . . , 1#M'1,1= E - -- rn' j$g4- 167 AA
EXPENSE
Travel (in-county to branrh courthouse for 24 677 57 677 51
trips)
Supplies 250.00 250.00
Printer 400.00
Software 210.00 210.00
Books 300 00 300 00
tlinttlew'1:275.04
OTHER CAPITAL OUTLAY(OCO)
Laptop computer 1.506.98
'.'SUB-TOTALOCO 2`.:-$ .-1.506 98
MATCH TOTALS 19.474 95 I 9 895.071 9 579 88
GRAND TOTAL 'Fire- ^:r`;; "id) , eS3$949190:
Prepared by crams odmm'su.run C:WMyFdess nbudgedrm2 w3