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08th Change Order 01/29/2006 MONROE COUNTY FACILITIES DEVELOPMENT CONTRACT CHANGE ORDER PROJECT TITLE: Freeman Justice Center CHANGE ORDER NO: 8 Total Previous Change Orders $ 105,430.05 Current Change Order $ 28,899.41 % of Original Contract Amount .21% % of Contract after Prior C/O's .21% Original Contract Amount $ 13 804 000.00 Revised Contract Amount $ 13,938,329.46 Change in contract time N/A Revised date of Substantial Completion N/A Detailed description of change order and justification: There were unforeseen conditions on site when an existing sanitary sewer near the foundation for the Freeman Justice Center was thought to be abandoned and was rather an active service for the County Courthouse, and the Jefferson B. Brown Courthouse Annex The following costs were incurred: Charley Toppino & Sons, Inc. $22 288 25 EG Braswell (Clear area for Toppino) 2,320.00 Waste Mqmt (Pumping manhole, 37 days) 2,775.00 Angel Rodriquez (plug sanitary outlet) 140.00 5% Management Fee 1,376.16 Total $28 899 41 The sanitary sewer line and connection were omitted from the original Architectural drawings ARCHITECT: N/A Date Y CONTRACTOR: ! E'Y , ., j /CYt-> The Tower Group Date DIR OF FACILITES DEVELOPMENT Larry S. Chalmers, AIA ' Date COUNTY ENGINEER: David S. Koppel, PE Date 4 r COUNTY ADMINISTRATOR Tom Willi Date CMD007-11/03/97 Change r er Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: Unforseen conditions. The sewer line from the manhole to Fleming Street was not indicated on the Freeman Justice Buildings original Architectural drawings. ® Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ❑ No If no, explanation of why: Current Architect was not under contract at time this work was performed. • Change Order is correcting an error or omission in design document. Yes ®No ❑ Should a claim under the applicable professional liability policy be made? Yes ® No ❑ Explain: Jan 17 06 01:03p Anthony Burke 305-296-2587 p.1 COUNTYSO �MONROE �� '�=— BOARDS OF COUNTY COMMISSIONERS �. Mayor Dixie M.spehar, District 1 hErwEsr onion Joao Mayor Pro Tem Charles"Sonny"McCoy,District 3 t3�i 2s�-asa9 George Neugent, District 2 David P. Rice, District 4 Murray E.Nelson, District 5 April 29, 2005 D !'— � E U The Tower Group 405 SW148`h Avenue, Suite 1 APR Z 9 2.5 Davie, FL 33325 RE: Freeman Justice Center The Tower Grain, Inc, Sewer Directive Dear Greg: The purpose of this Ietter is to provide formal notification of the Construction Change Directive issued during a previous weekly meeting,which addressed the failed sewer line and manhole,located on the North side of the Project. I am aware that this condition has required The Tower Group to make arrangements for the daily pumping out the manhole. I apologize for not having a Change Order to you by now;however,several issues including the most recent one dealing with security have delayed making a final decision. I hope that this situation will be brought to a close next week. During this interim period, the County continues to ask you to maintain control of the maintenance of that system. We expect to be billed on a time, materials and expense basis for your services. Again, I thank you for your patience and support in dealing with this situation. Sincerely, Larry S. Chalmers, AIA Director of Planning& Construction LSC/cai cc: Gonzalez Architects 1100 Simonton Street Tel:305-292-4429 Key Nest FI 33040 Fax:305-295-4321 I" Grup, T C. TRANSMITTAL 302 F°lcirdn(y St. Noo 00935 iobsite Trailer) Phone: (305)296-2521 Ke✓West, FL 33040 Fax: (305)296-2587 PROJECT: Freeman Justice Center (FJQ DATE: 11/18/2005 TO: Currie, Sowards, Aguila Architects REF: Change Order Request#5 134 N.E. I st Avenue Sanitary Sewer Relocation Delray Beach, Fl. 33444 ATTN: Hank Goldman WE ARE SENDING: SUBMITTED FOR: ACTION T KEN: ❑ Shop Drawings 9 Approval ❑ Approved as Submitted ❑ Letter ❑ Your Use ❑ Approved as Noted ❑ prints ❑ As Requested ❑ Returned After Loan ❑ Chanve Order ❑ Review and Comment ❑ Resubmit ❑ plans ❑ Submit ❑ Samples SENT VIA ❑ Returned ❑ Specifications Attached ❑ Returned for Corrections C� Other: Chan e Order Request ❑ Separate Cover Via: ❑ Due Date: ITEM NO. COPIES DATE ITEM NUMBER REV.NO.DESCRIPTION STATUS 1 i 11/17/200' COR 00005 Change Order Request No,000,6' Sanitary NEW Sewer Relocation(17 pages) Remarks: MONROE coup` ON IC' NOV A i j CC:TTG/MO(CUR-5), FF(COR-5) Signed: MCCM/A.French John S. Chandler Expedition The Tower Group, Il 'JANGE ORDER REQUEST 302 Fleming St. NO. 00005 (Jobsite Trailer) Phone: (305)296-2521 Key West, FL 33040 Fax: (305)296-2587 TITLE: Sanitary Sewer Relocation DATE: 12/29/2005 PROJECT:Freeman Justice Center (FJC) JOB: 0417 TO: Attn: Alan French CONTRACT NO: 1 Monroe County Construction Mgmt 1100 Simonton Street Key West, FL 33040 Phone: (305) 292-4528 Fax: (305) 295-4321 RE: PCO To: TTG From: TOPPINOS Number: CT002 DESCRIPTION OF PROPOSAL Change Order Request(COR)#5 intends to provide means of payment to The Tower Group(TTG)for the extra work to mitigate and resolve the conflict with an existing sanitary sewer and the foundation for the Freeman Justice Center(FJC). This circumstance is an unforeseen condition. This issue was originally identified November 8,2004 when Monroe County representatives confirmed that the sanitary sewer line in conflict with the FJC foundation was the active service for the existing Monroe County Courthouse and Annex,rather than an abandoned service as originally stated. At Monroe County Construction Management(MCCM)direction, TTG contracted Waste Management to pump out the manhole each weekday to maintain sanitary services for the existing courthouse facilities. On January 26,2005,Gonzalez Architects(GA)provided Revision 3 to Contract Dwg. C-1, revised "to address the new sanitary sewer service. This modification however,posed a conflict with the underground segments of the FJC chilled water piping,and compounded the efforts to reconcile incompatible design grades shown on the Contract Drawings outside the northeast corner of the FJC. On July 12,2005,TTG submitted COR 96 to secure compensation for the sanitary pumping costs to date,which MCCM approved via Contract Change Order#4. Lacking a definitive resolution from GA,on August 18,2005 MCCM directed TTG to proceed with exploratory excavations and relocation of the sanitary sewer on a T&M basis. Charley Toppino& Sons(CTS)performed exploratory excavations, and relocated the sanitary sewer line, as shown on TTG August 29,2005 Fax Memo(copy attached), based on unit prices in their August 29,2005 proposal (copy attached). The area in which the sanitary sewer relocation work was performed was, and continues to be,the staging area for pre-tying reinforcing steel for the beams and columns. As such,this COR includes the costs our shell subcontractor, E.G. Braswell, incurred to partially de-mobilize and re-mobilize this staging area to facilitate the work by CTS. In addition,this COR includes the costs for initially plugging the sanitary manhole to facilitate the daily pumping, inadvertently excluded from our COR#6, and the daily pumping costs from the end of the period addressed by our COR#6,July 12,2005,to completion of the relocation work. COR#5 excludes compensation for impacts to the Critical Path of the Work. TTG reserves our right to such compensation,which we will present in a separate COR. Following is a breakdown of the costs of the components of the extra work. Please provide means of payment in the amount of $28,899.41, 4 Tower Group, Ii 4ANGE ORDER REQUEST The No. 00005 302 Fleming St. (Jobsite Trailer) Phone: (305)296-2521 Key West, FL 33040 Fax: (305)296-2587 Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 00001 Unit Price Work by Charley 1.000 LS $22,288.25 0.00% $0.00 $22,288.25 Toppino&Sons("fTG PCO #CT002) 00002 EG Braswell forces clear area 1.000 LS $2,320.00 0.00% $0.00 $2,320.00 for Toppino and restage area after Toppino finishes 00003 Waste Management fee for 37.000 days $75.00 0.00% $0.00 $2,775.00 pumping out manhole Monday through Friday,from July 13, 2005 to September 3,2005 00004 Plug 6"sanitary outlet at the 1.000 LS $140.00 0.00% $0.00 $140.00 manhole(Angel Rodriguez Plumbing Invoice#544038 (copy attached) Unit Cost: $27,523.25 Unit Tax: $0.00 Unit Total: $27,523.25 Subtotal: $27,523.25 Description Markup Percent Markup Amount Managing the Work 5.000% $1,376.16 Total Cost: $28,899.41 f) By: �_ By: John S. Chandler Date: lkn- ExpeditionDate: (R) c 0 O^ � J� [ L{�' CTCOZ J / �� , �_� ��� ��,_ / l���� � �� )� r n^'�~ ~^ - . ' x � CHARLEY TOPPINO & SONS, INC. , Fax: 2QG'2587 The Tower Group, Inc. FREEMAN JUSTICE CENTER 405 SW 148=Axo. Suite One Project#04O5 Davie, Florida 33325 ATTN: TIMOTHY September 2S. 2UO5 SUBJECT: CHANGE ORDER FOR SANITARY SEWER WORK Dear Timothy; The purpose of this letter is to submit a change order for work performed on the Sanitary Sewer line at the Freeman Justice Center in Key West. The following the costa incurred. � BACKHOEVY/OPERATOR: $75.80/ HR @2HRS $ 150.00 LABORER: $25.00/ HR kD2HRS $ 50.00 4~ PVC $44.00/ LF ------- G^ PVC $54.00/ LF @31GLF $17.064.00 VVYE'S 395.00/ EA @ G EA $ 475.00 CLEANOUTS $570.08 / E/\ @5 EA $ 2.850.00 FITTINGS $250.00 / LG @iLS $ 250.00 BEDDING MATERIAL/FILL $ / {} 97 S 144825 TOTAL: $22,288.25 ��� ������ �� TOTAL CHANGE ORDER AK4DUNT: +^=.�`=~~.=.�~ |f you have any questions please advise. Sincerely; CHARLEY TOP;PI 0 & SONS INC. SEP D Rona�d J. Armstrong "6 2 00,055 Project Manager :'HARLEY TOPPINO & SON' -NC. DAILY INSPECTION REPORT f- 4 17 JOB NAME & LOCATION: �,� < �,e CPnr� PROJECT NUMBER: DATE: Q WEATHER: PRECEP: _TEMP: WIND (mph) OTHER CONDITIONS: CI, ram Capt-rnaf\ 9 5 r , Q WOO M0 122 ,}_ • i, b TYPE: LOCATION: C RESULTS: - A FAILED TESTS/INSPECTIONS: CAUSES: REMEDIAL ACTIONS: RETESTS: boily inspections: Corrective Actions Needed/Taken: MOT PEDESTRIAN SAFETY C\as S EXCAVATIONS n SITE SECURITY OTHER: INJURY (IES): YES NO COMMENTS: ® t _ TYPE: HOURS: TYPE: AMOUNT: g " ARLEY TOPPINO & SONc TNC. TTG 00�- s DAILY INSPECTION REPO-rI 5. 17 JOB NAME & LOCATION: Nlfx L4 s�;C� Pnfi r PROJECT NUMBER: DATE: / fVEATHER: PRECEP: TEMP: WIND (mph) OTHER CONDITIONS: DES on! o o v oz� F r c, U t 1 ne n S . i -f- u o BEST G g' (l' �r � � �-- TYKE: LOCATION: RESULTS: FAILED TESTS/INSPECTIONS: CAUSES: REMEDIAL ACTIONS: RETESTS: Daily inspections: Corrective Actions Needed/Taken: MOT PEDESTRIAN SAFETY EXCAVATIONS n SITE SECURITY n OTHER: INJURY(IES): YESQ N COMMENTS: o COLrS7RU �'70N QZIPIK �? 1 � TEBI4L -W-1—T TYPE: HOURS: TYPE: AMOUNT: Vn lJn a� �� • 7 ins �I HARLEY TOPPINO & SON' :NC. YTG ca---S5 J OI3 NAME & LOCATION: DAILY INSPECTION REPORT PAGE G 17 PROJECT NUMBER: a DATE:_ TYEATHER: PRECEP: TEMP: WIND (mph) OTHER CONDITIONS: --------------- strl ^ ry'\ .lam 1 Y r l �J a.. c �J a c..o r� r c sc�s to -= r� _ sails . 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From: Tim Clarke P46f-- 17 Attn: Leo Mondial Fax: 305-296-5189 Pages: 2 Phone- 305-296-5606 Date: August 29, 2005 Re: Freeman Justice Center(FJC) CC: Alan French-MCCM 0417-01060 File 0 Urgent CJ For Review El Please Comment El Please Reply 0 Please Recycle 0 Comments: Leo Further to your site visit today, please proceed with installation of new sanitary line as indicated an the attached sketch, to be connected to the existing sanitary lateral on Fleming St. This work will be performed on a Time and Material basis. As there is a high degree of urgency, please proceed as soon as possible. Tim Clarke Aug 29 05 01 - 39p The Tower Group Key West 305 293 6295 P• 3 t - f,� .CAS t ✓'fad G�� 1///// .— �571 00 70 r-- 1 �- ?J C) CS1 rn Z Z k o LS�ll ' f ( S m a CIO m s �' C7 cA-� 1 C1) 152 . 4 / o 0 -7 C)Q,© n� z -+ cn cd -O� QCP7c r x 'rn o j!*j lit ZO{ �G�O 1 T 0 Z MEMORANDUM TO: Board of County Commissioners From: Debbie L. Frederick Deputy County Administrator Date: January 25, 2006 RE Change Orders Attached is a proposed change order for The Tower Group, for the Freemen Justice Center . (Change Order #8 is for $28, 899.41 for pumping and plugging an existing sanitary sewer.) According to the ordinance adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator intends to approve this change order on T`hursday-,--January46, 2006. Debbie Frederick Deputy County Administrator ULF:adc HP Fax Series 900 Fax History Report for Plain..Paper Fax/Copier Thomas J `Milli Co A,dmin 305-292-4544 Jan 26-200&8:4-7am Last Fax Date.. Time, Type 0 Duration_ P Result Jan 26 8:37am Sent SPEHAR 1:21 4 OK Jan-26- 9,39a+n Sent- NEUGENT 2:1-9- 4 OK Jan 26 8:42am Sent McCOY 1:21 4 OK Jan-26. 8-4 3afn Sent- NELSON- 1-:4-1- 4 OK Jan 26 8:45am Sent RICE 1:21 4 OK Result: OK _ Mack and white fax-