1st Amendment 10/20/2020.i j Kevin Madok, CPA
ggar•
3'.
� .�: Clerk of the Circuit Court&Comptroller— Monroe County, Florida
DATE: November 10, 2020
TO: Strut Thompson, Budget/Contract Administrator
Project Management
FROM: Pamela G. HancoN.C.
SU$JECr. October 21` BOCC Meeting
Attached is an electronic copy of the following item for your handling:
C5 Isl Amendment to Agreement with Architects Design Group / ADG, Inc., in die
amount of $2,818,325.00, for design drrough construction administration of an Emergency
Operations Center in Maradion. Tlus 1st Amendment defines die scope and details of Phase II.
77re project will be funded with a combination of FDFM Grants; FDOT Airport Grants; and
Federal FFMA Grants.
Should you have any questions please feel free to contact me at (30.5) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 31170verseas Highway 888200verseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
305-294-4641 305-289-6027 305-852-7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305-852-7145
FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL ARCHITECTURAL
AND ENGINEERING SERVICES
FOR THE FL KEYS MARATHON AIRPORT NON -AERONAUTICAL USE BUILDING
BETWEEN
MONROE COUNTY AND ARCHITECTS DESIGN GROUP / ADG, INC.
This First Amendment ("Amendment") to the Agreement for Professional Architecture and
Engineering Services dated August 21, 2020, is made and entered into this 21 r' day of October
2020, by and between Monroe County, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, its successors and assigns, hereinafter
referred to as "County", and Architects Design Group/ ADG, Inc., a Professional Architectural
Company of the State of Florida, whose address is 333 N. Knowles Ave., Winter Park, Florida
32790, its successors and assigns, hereinafter referred to as "Consultant".
WHEREAS, the parties entered into an Agreement for the Consultant to provide professional
architectural and engineering to design the FL Keys Marathon Airport Non -Aeronautical Use
Building ("Project"), located in Monroe County, Florida; and
WHEREAS, the Phase I Conceptual Design services are nearing completion and the County
desires the Consultant continue with Phase lI Detailed Design services, including development of
construction documents; and
WHEREAS, the County desires to amend the Consultant's Agreement to add the scope and costs
for Phase Il Detailed Design services.
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties
hereby agree as follows:
1. Within the Agreement, the following Articles and paragraphs are amended as follows:
a. A new paragraph 7.1.2 shall be added to Article VII — Compensation, to read as
follows:
The County shall pay the Consultant monthly in current funds for the Consultant's
performance relating to the Phase II work of this Agreement as outlined in
Attachment D. The Total Not to Exceed Amount of Two Million Eight Hundred
Eighteen Thousand Three Hundred Twenty -Five Dollars and No Cents
($2,818,325.00) will apply to this Agreement for the Phase II Scope of Work
b. Paragraph 8.3 (D) under Article VIII — Insurance (Commercial General Liability),
is revised and replaced in its entirety and shall read as follows:
1
Commercial general liability, including Personal Injury Liability, covering claims
for injuries to members of the public or damage to property of others arising out of
any covered act or omission of the Consultant or any of its employees, agents, or
subcontractors or subconsultants, including Premises and/or Operations, Products
and Completed Operations, Independent Contractors, Broad Form Property
Damage, and a Blanket Contractual Liability Endorsement with $3,000,000
Combined Single Limit.
c. Paragraph 8.3 (E) under Article VIII — Insurance (Architects Errors and Omissions
insurance), is deleted.
d. Paragraph 8.3 (F) under Article VIII — Insurance (Professional Liability), shall be
revised and replaced in its entirety and shall read as follows:
Recognizing that the work governed by this contract involves the furnishing of
advice or services of a professional nature, the Consultant shall purchase and
maintain, throughout the life of the contract, Professional Liability Insurance which
will respond to damages resulting from any claim arising out of the negligent
performance of professional services or any negligent act, error or omission of the
Consultant arising out of work governed by this contract. Limits of liability shall
be $300,000 per Claim / $500,000 Aggregate. The Professional Liability policy
shall include coverage for Architect's Errors & Omissions. If the policy is a "claims
made" policy, the Consultant shall maintain coverage or purchase a "tail" to cover
claims made after completion of the project up to the statutory time limits in
Chapter 94 of the Florida Statutes. Insurance premiums for Professional Liability
Insurance shall be reimbursed by the County as per a line item fee in Attachment
D.
2. The following Attachments to the Agreement are revised and replaced in their entirety by
the following Revised Attachments:
a. Attachrnent A — Scope of Work — Revised
b. Attachment C — Additional Services - Revised
c. Attachment D — Fee Schedule & Hourly Rates - Revised
d. Attachment F — Project Schedule - Revised
3. All of the above changes are made effective October 21, 2020.
4. All other terms and conditions of the Agreement remain unchanged and in full force and
effect.
ESS WHEREOF, each party has caused this Amendment to be executed by its duly
representative. Execution by the Contractor must be by a person with authority to bind
Kevin Madok, Clerk
rAs p�Deputy Clerk
Date 2-a
CONTRACTOR'S Witnesses Attest:
Contractor must provide two witnesses
signatures
Signature:,`,
Print Name:
Date:
and
Signatuce: 11/I -
Print Neme:k-'r�mCl2i P . LfAo
Date: -
Approved as to form and content:
MONROE COUNTY ATTORNEY' OEEtCE
10-5-2020
go
BOARD OF COUNTY COMMISSIONERS
OF MONRO4CTIFLORIDA
By:
maw j
CONTRACTOR: ARCHITECTS DESIGN
GROUP/ i .
Signature: �A
Print Name:// M CM &YLVer
Title: 1- I • Of ODLrA OK6
Date: l oA j202o
ATTACHMENT A — SCOPE OF SERVICES — Revised
General Description:
The project, and related Scope of Services, is generally described as a Spatial Needs
Assessment, Site Analysis, Master Planning, Conceptual Building Design, Community
Outreach Program Implementation (if requested), Design / Engineering, Construction
Administration and Building Commissioning of the new FL Keys Marathon Airport Non -
Aeronautical Use Building.
As part of the initial planning phase of this project, the Consultant shall assist the County in
conducting a study that considers various potential uses of the Marathon Airport Non -
Aeronautical Use Building. Potential County use of this building shall include, but not be
limited to a facility that will support the federally mandated National Incident Management
System (NIMS) Incident Command System (ICS) by serving as an incident command post and
supporting the County's Emergency Management team. Potential stakeholders that may have
an interest in the new building will include, but not be limited to, the following County and
State entities and other agency stakeholders:
• Florida Department of Transportation
• Monroe County Emergency Services
• Monroe County Sheriff's Office (including Emergency 911 Communications)
+ Monroe County Health Department
• Monroe County Facilities Maintenance Department
• Monroe County Airports (for non -aeronautical uses)
• National Weather Service (space for Liaison Desk only)
The Phases of Services are herein identified as follows:
1. Project Kick -Off:
1.1 The Consultant shall participate in an initial meeting with Monroe County
agencies including with Sheriff's Office, Emergency Management Department,
Facilities Maintenance Department, Airport Staff, County's Project
Management Team, or any other stakeholders identified by the County, to
review the proposed Project and to establish project schedules for specific tasks.
4
21 The Consultant shall conduct an analysis of the routine operations of the
identified entities in order to fully understand their function, operations and the
respective interaction, relationship, adjacency priorities, and potential of joint
use facilities.
22 A Spatial Needs Assessment shall then be conducted, providing documentation
as to current and future needs; future need being defined as those anticipated for
the years 2030 and 2040, and the current need being defined as the year 2020.
The process for obtaining this information shall consist of a two-part effort; a
detailed questionnaire and on -site interviews with the staff of the various
entities, as noted above.
The questionnaire shall relate to such information as:
2.2.1 Historical, Current and Projections for Future Staffing Levels.
2.2.2 A Detailed Mission Statement,
2.2.3 Departmental Organizational Charts.
2.2.4 An Assessment of Requested Spaces.
2.2.5 A Definition of Functional Inter -Relationships.
2.2.6 Documentation of Specialized Equipment.
2.2.7 Documentation as to relationship to other Departments.
23 The Consultant, as a part of this phase, shall consider and provide
documentation to the extent possible, current and future staffing level
projections and their spatial need impact upon future needs of facilities.
2.4 Based upon the recommendations related to facility size(s), the Consultant shall
identify the land area needed for the building, associated parking and related
site requirements, such as stormwater retention, parking areas, landscape
requirements, infrastructure improvements, secure storage for County vehicles,
equipment and apparatus, and building setback requirements. Some elevated
parking may be required.
25 The Consultant shall research and provide information relative to identifying
potential supplemental grant funding sources, noting entities which provide
funds for projects of the type envisioned for the FL Keys Marathon Airport Non -
Aeronautical Use Building.
2.6 This phase shall result in a detailed report, which shall contain the following
components:
2.6.1 Program Requirements for the Building
2.6.2 Exterior Facilities
2.6.3 Joint -use / Shared Facility Opportunities.
2.6.4 Development Options.
2.6.5 Estimates of Probable Development Costs.
2.6.6 Construction Phasing Plan(s).
2.6.7 Analysis and Identification of all pertinent regulatory requirements;
including design standards and requirements stipulated by grant
agreements, including FDEM, FDOT Aviation, and FEMA.
2.6.8 Analysis and Identification of recommended green building elements.
2.7 The final report shall contain recommendations relative to potential solutions,
and shall include multiple alternatives. A minimum of three (3) alternative
development options will be evaluated and documented as to the size and
associated potential costs of each such alternative. This report shall be issued to
the County's Project Management Team for review and consideration, and
subsequently, upon the County's direction, to the Monroe County Board of
County Commissioners at a public meeting and/or Commission Workshop.
MINEFUTIM MITTITITUTMIT113 EMT -maw
3.1 The County shall submit to the Consultant, any existing documentation relative
to up to three (3) proposed sites that have been previously identified and
investigated. Based upon the site size determined to be necessary, as identified
within the Spatial Needs Assessment, and with the direct input of the County,
the Consultant shall summarize the site characteristics of each site.
32 The Consultant shall then conduct an evaluation of the County's parcel(s)
utilizing nationally recognized criteria. It is our understanding that there are
currently three (3) potential sites that are under consideration. The Consultant
shall prepare, and distribute to the appropriate County personnel, a detailed list
of site selection criteria for evaluation by the County as well as the Consultant's
team members.
33 The evaluation of potential sites will include an assessment or scoring of how
well each site meets a list of selection criteria. The sites will be ranked, based on
the total score for each site. Items to be considered as site selection criteria will
include:
N.
3.3.1 Ability of the site to accommodate appropriate public and staff parking.
3.3.2 Evaluation of property relative to a 100-year storm.
3.3.3 Identification of potential hazards.
3.3.4 Ability and estimated cost to acquire adjacent parcels (or space) if
deemed necessary and/or appropriate.
3.3.5 Guidelines for the abandonment of right-of-way, easements and/or
roadways, which may become internal to the site, or the establishment
of an emergency vehicle ingress/egress easement through the adjacent
properties to allow for a second means of access to a larger, more
substantially constructed roadway.
3.3.6 Appropriateness (capacity) of existing utilities, such as power, gas,
water, sewer, fiber optics, etc.
3.3.7 The ability of the site to accommodate the space needs that will support
the federally mandated National Incident Management System (NIMS)
Incident Command System (ICS) by serving as an incident command
post and supporting the County's Emergency Management team, both
in terms of current needs (year 2020) and fixture needs (years 2030 and
2040).
3.4 Obtain, to the extent possible, historical and current aerial photographs of the
properties, the purpose being to illustrate previous site utilization.
35 Based upon the information assembled and documented, the Consultant shall
prepare a written report noting the information herein contained, and make a
specific recommendation as to the appropriateness of each site evaluated. Eight
(8) copies (one of which shall be electronic in PDF format) of this report shall
be provided to the County. The Consultant shall make one (1) in -person
presentation of this report to the Board of County Commissioners or County
Administrator.
3.6 Based upon the information obtained during development of the Spatial Needs
Assessment, the Consultant shall participate in a meeting(s) with representatives
of Monroe County to initiate the Master Planning effort. The premise of this
meeting shall be to obtain consensus as to the appropriate land utilization of the
designated property and the proposed facility, as well as future expansion
requirements.
3.7 Based upon the adopted Development Alternative, the Consultant shall prepare
a Master Plan Document of the selected site, illustrating:
3.7.1 Proposed land utilization of the selected site.
3.7.2 Location and general configuration of "current need" facilities.
3.7.3 Areas of potential expansion for future need.
3.7.4 Location of vehicles access and egress, both staff and public.
3.7.5 Pedestrian areas and site circulation.
3.7.6 Vehicle Parking Areas (Staff, Public).
3.7.7 Area(s) designated for stormwater retention.
3.7.8 Required Standoff Distances.
3S The Consultant shall then prepare a final Master Planning Drawing illustrative
of the proposed recommended solution and present same to the staff of the
County. These documents shall then, upon direction by the County
Administration, be the focal point of a public outreach program with the purpose
of explaining the importance of the project to the local land owners and the
community at large. The Consultant will include the City of Marathon in this
outreach program, allowing the City to review and comment on the Master Plan.
The County will work with the Consultant to develop responses to review
comments.
39 The design team will procure, on behalf of the County, a boundary and
topographic survey of the County -owned property(s) for the use of site
engineering for the proposed building.
4. Phase I-C: Conceutual Building Des*
The Consultant will prepare conceptual design documents consisting of preliminary
elevations and illustrating the following items:
4.1 Confirm the site development layout illustrating parking areas,
vehicular/pedestrian circulation, public/private zones, site utility
considerations, future expansion, etc.
42 Provide block diagram of major programmed spaces showing functional
relationship.
43 Provide building size/shape configuration showing major entry points.
4.4 Provide graphic representation of proposed exterior building envelope
components.
45 Provide list of proposed energy efficient systems/building components.
4.6 Provide optional solutions if necessary, to address identified constraints.
4.7 Design concepts / components driven by required design criteria (FEMA 361,
wind speed, wave height / impact, etc.).
5. Phase I-D: Community Outreach Program
0
5.1 If requested, the design team, in association with the County, shall participate
in up to three (3) community outreach meetings or workshops, in an effort to
present the proposed project to the citizens of Monroe County. At least one of
these outreach meetings will specifically target citizens and community leaders
within the City of Marathon. The meetings/presentations shall be conducted by
a minimum of two (2) design team members.
6. Phase I , Estimate of Probable Develonrnent Costs:
6.1 The Consultant shall prepare an Estimate of Probable Development Costs that
will identify site development costs, building construction costs, preliminary
technology needs costs, and project -specific "soft costs" for the County's
budgetary considerations.
1 1 i e �_.s O
7.1 The Consultant shall serve as a technical advisor to the County in the selection of
a qualified CMAR for the construction phase of the project. The County will
prepare and advertise a Request for Proposals (RFP). The Consultant will provide
input on desirable qualifications and required experience and capabilities of the
CMAR to be selected for construction of this project. The Consultant will serve
as a technical advisor only and shall have no vote nor any say in the final selection
process. The CMAR Selection Committee, comprised only of County employees,
will conduct the evaluation and scoring of proposals and make the final
recommendations for selection to Monroe County BOCC.
8. Phase U: Basic Architectural and Engineering Services:
81 The Consultant shall provide services for the standard Phase II design phases, as
defined in this scope of work, for the proposed facility. These shall include
schematic design at 20% of the basic services fee, design development at 30%,
construction documents at 25%, bidding or GMP coordination at 5%, and
construction administration at 20%, respectively. A detailed scope of work for
Phase II is included in Attachment C of this Agreement. A schedule of fees for
each element of this scope of work is provided in Attachment D of this Agreement.
To the extent that there are any inconsistencies between Attachment A, on the one
hand, and the scope of work shown in Attachment C or the fees shown in
Attachment D, on the other hand, Attachments C and D shall control.
N
82 During the Phase lI design phase, the Consultant will communicate the basis of
design decisions with the County's CMAR. Periodic design reviews between
the County, the Consultant, and the CMAR will be held to facilitate these
communications. The County's CMAR will be required to participate in these
reviews and provide design alternatives and other recommendations which will
contain costs within the project budget. The Consultant shall consider possible
design alternatives for possible inclusion in the project design. The goal of this
coordination is a set of final construction documents that the CMAR can use to
prepare their GMP.
83 Commissioning of the building and post acceptance warranty inspections, if
requested by the County, will continue services beyond the construction phase.
8.4 All code -required services relating to permitting this project, including a
Facility Energy Analysis, shall be considered part of the Basic Services of this
contract. Any services that are not code -required, shall be considered additional
services, as outlined in Attachment C.
83 The Consultant and the County recognize that the requested services are of
significant magnitude, scheduling and complexity, which include the facility
being developed in terms of "survivability" as may be required by the County
in accordance with FEMA 361 guidelines. Likewise, there are multiple grants
the County has been successful in securing, which will also have their own
stipulations, regarding design criteria and usage requirements. The Consultant
will coordinate these external requirements with the County's requirements and
budget to determine an optimum design.
END OF ATTACHMENT A
IN
ATTACHMENT C — ADDITIONAL SERVICES - Revised
1. Additional Services:
The Consultant shall provide the following additional services if requested:
1.1 Interior Design:
1.1.1 Interior design services related to the programming, conceptual design,
bidding and supervision of installation of furnishings. The Fee for this
service is identified in Attachment D.
1.1.2 Services related to the inventory of existing furnishings and equipment shall
be provided billable on an hourly basis, utilizing the rate schedule identified
in Attachment D, or at an agreed upon fixed fee amount. Said services are
to be provided only when specifically requested by the Client in writing.
1.2 Off -Site Civil Engineerin :
Upon acceptance of the Conceptual Site Plan, if off -site services engineering are
required, a scope of work shall be established. Work typically identified as the
Scope of Services for Civil Engineering is construction falling outside the property
lines or within on -site easements and/or the relocation of existing utilities. The
Professional fee shall be agreed upon by the Client, the Consultant and Civil
Engineer based upon a defined Scope of Services.
1.3 Landscape Architectural Services:
Landscape Architectural Services shall be provided by a registered Landscape
Consultant, selected by the Consultant, to provide the Scope of Services to be
defined by the accepted Master Site Plan. The Professional Compensation Fees for
these services shall be as noted in Attachment D.
1.4 Site and Building Identification/Graphic Design,
Provide graphic design services associated with the design and construction
administration of building identification, graphics and signage.
11
1.5 Professional Liability Insurance — Additional Rec uired:
The Consultant shall maintain, during the term of this agreement, the insurance
coverage required by Article 8 of this Agreement. The Consultant shall provide the
Client with a certificate showing such coverage and providing that the insurance
will not lapse or be canceled except upon thirty (30) days written notice to the
Client. As compensation for the cost of such insurance, the Client shall reimburse
the Consultant for premiums for the insurance in a value equating to 4% of the total
Architectural and Engineering fee, excluding fees for the Building Program
Verification, Master Planning, Preliminary Site Analysis, and Reimbursable
Expense Allowance. The maximum amount to be reimbursed for the professional
liability insurance shall be as noted in Attachment D.
1.6 Permitting Coordination Services:
The Consultant shall provide permitting coordination services as follows:
1.6.1 Define all permits and/or review agency requirements and provide a graphic
chronological assessment.
1.6.2 Prepare and/or coordinate the permitting applications and make the
submittals in a timely manner and in accordance with the schedule to be
submitted by the Consultant upon execution of this agreement by the Client.
1.6.3 Monitor the permitting process and provide written progress reports to the
Client.
1.6.4 The Professional Fee for permitting associated with site and facilities shall
be as noted in Attachment D.
1.7 Facili_q Ener I Analysis:
The Consultant shall so prepare Supplementary Design Documents as to permit the
accomplishment of a detailed energy analysis, to be conducted by an appropriate
entity with expertise in providing this service. The purpose of the analysis shall be
to maximize energy efficient systems, including insulation, fenestration and similar
passive energy applications, to the extent allowable by the project construction
budget. This service will be required if the Client elects to pursue FGBC
certification for the proposed project. Services Fee shall be as noted in Attachment
D. This is also a newly required service to meet the updated State of Florida Energy
Code Permitting Requirements.
1.8 Facility or Site Model Computer Renderin s:
The Consultant shall develop up to 3 computer rendering(s) of the facilities or the
overall Master Plan, illustrating site utilization, building massing, access and egress
roadways, parking areas, pedestrian walkways and stormwater retention areas. The
Professional Services Fee shall be as noted in Attachment D.
1.9 Special Engineering:
Special Structural Engineering services will be provided by the Consultant, when
authorized by the Client, if unusual site soil or geographical conditions are found
to exist. An additional fee in an amount to be determined shall be established based
upon the conditions discovered and the complexity of services necessary to correct
said conditions.
1.10 Extended Construction Observation:
The Consultant shall provide standard construction observation services during the
construction phase. As also noted in this agreement, these services constitute
twenty percent (20%) of the value of Basic Services. The Construction Documents
will stipulate the period allowed the Construction Manager (CM) for construction,
which is anticipated to be fourteen (14) months. The Consultant shall be entitled
to Additional Fees if the CM exceeds this stipulated period which shall be
negotiated with the input of the Client, said fees being a pro-rata monthly fee of the
fee allocated for this phase. These fees shall be documented in the contract
specifications as the responsibility of the Construction Manager and shall be
payable to the Client to reimburse the Client for payments to the Consultant.
1.11 Post Occupancy/Warrantv Inspection:
Eleven months after occupancy of the building the Consultant and M/E/P Engineers
shall conduct a warranty inspection of the building and shall document all systems
and elements that are in need of corrective action on the part of the CM. The
Consultant shall subsequently re -inspect the facility(s) to establish that noted items
have been satisfactorily resolved or if additional work is required on the part of the
CM. The Professional Services Fee shall be as noted in Attachment D. Note that
the fee for this service shall be due at the time such services are rendered.
1.12 Community Outreach Program:
13
If desired, the Consultant and its team shall participate in up to 3 public
presentations in a collective effort of engaging the local community at large. The
Consultant will assist with the development of the necessary presentation materials
and format and will provide one copy, both digital and hard copy version, to the
Client for its records. A minimum of two (2) representatives of the Consultant's
team shall participate in each of the requested presentations. The professional fee
is as noted in Attachment D.
This service will be included as a part of Phase II services.
1.13 Site Surveying Allowance:
The Consultant shall obtain the services of a Registered Land Surveyor, acceptable
to the Client, for a site boundary and topographic survey for the subject property.
This service is provided to the Client with the understanding and agreement that
the Consultant shall have no liability for said services. The professional fee shall
be established based upon a defined Scope of Services. This survey will be
completed upon final determination / acceptance of the site by the County.
1.14 Geotechnical Engineering Allowance:
The Consultant shall obtain the services of a Professional Geotechnical Engineering
firm for purposes of sub -surface soils investigation, percolation testing, and
foundation recommendations. This service is provided to the Client with the
understanding and agreement that the Consultant shall have no liability for said
services. The professional fee shall be established based upon a defined Scope of
Services. These services will be completed upon final determination / acceptance
of the site by the County.
1.15 Building Commissioning:
The Consultant and its Engineers, if so desired by the Client, shall provide complete
building commissioning services of the Mechanical, Electrical, and low -voltage
systems facility wide including creating a commissioning plan, integrating the
commission requirements into project specifications, creating functional test
procedures, perform a test and balance verification, and create a training plan. The
professional fee shall be as noted in Attachment D. This service is provided, upon
the Client's request, at the conclusion of the construction period, and shall include
integration testing of building information & communications (ICT) systems with
14
external systems (e.g. commercial telecomm services and/or agency owned
services).
1.16 Grants Coordination Assistance:
The Consultant understands that the Client has secured three project -specific grants
to date. Coordination of the grant stipulations and documentation will be required
throughout the design, construction, and building commissioning phases. The
Consultant and it subconsultants will work directly with the County's designated
Grant Coordinator to assist with this documentation. The professional fee shall be
as noted in Attachment D.
1.17 Grants Application:
The Consultant, if so desired by the Client, shall provide grant preparation services.
The professional fee(s) shall be established after identification of a potential grant
and/or grants, and is noted in Attachment D.
1.18 Additional Construction Observation Services:
The Client has elected to have the Consultant provide additional on -site
construction observation services beyond the bi-weekly standard services noted in
this Agreement for a duration of 3 months. During this period, ADG's CA staff
shall attend weekly meetings instead of bi-weekly meeting. This duration increases
the number of meetings by 7 — the additional cost of these meeting is outlined in
Attachment D.
1.19 Record/Conformance Drawings:
This service will be provided by the GC/CM.
1.20 Sustainable Desi n Conce t Implementation / FGBC Desi n,
In the event the Client desires to pursue either FGBC certification or Sustainable
Design Concept Implementation of the project; the Design Team will be
responsible for identifying, documenting, and implementing a variety of
sustainable design components for the Client that can be accomplished within the
defined project budget. The Client will need to contract with an independent
Certifying Agent in the event that FGBC certification is desired by the Client. The
professional fee shall be negotiated based upon the level of FGBC certification, or
15
the magnitude of the sustainable design concepts that are requested, and shall be as
noted in Attachment D.
1.21 Communications Consultant:
The Consultant shall be responsible for all services related to the coordination of
the communications system(s) for this facility including, but not limited to, transfer
of existing equipment, selection and bidding of new equipment, itemization of
facility services required (such as electrical, mechanical equipment, etc.) and any
other criteria relative to the communications systems of this facility. The
professional fee for this service is as noted in Attachment D.
1.22 Audio -Visual Consultant:
The Consultant shall obtain the services of an individual/Finn with expertise in
audio-visual systems and, based upon a defined Scope, shall provide the Client with
a proposed professional fee, as noted in Attachment D.
1.23 Information & Communication Teehg212g1___J1CTl System Design
Coordination:
The Consultant shall meet with the Client's Project Manager and the Office of
Information Technology staff and establish the basic guide lines for an integrated
ICT, including wireline and wireless communications for data, voice and video
system for the facility and shall subsequently prepare a cable plan with appropriate
distribution spaces in the facility. The professional fee shall be as noted in
Attachment D.
1.24 SecuritN, Consultant:.
The Consultant shall obtain the services of a qualified Security Consultant for
services related to site and building security systems, including C.C.T.V.,
access/egress controls, locking devices, and site security systems. The professional
fee shall be established based upon a defined Scope of Services as noted in
Attachment D.
1.25 Acoustical Enineerin:
The Consultant shall obtain the services of a qualified Acoustical Engineer for
enhancing performance in acoustically demanding environments related to the
16
primary large-scale operational spaces. These services include controlling,
isolating, and mitigating structure -borne, equipment -generated, and environmental
noise and vibration, if required. The professional fee shall be established based
upon a defined Scope of Services as noted in Attachment D.
1.26 Threshold Inspeetions:
The Consultant shall obtain the services of a qualified Structural Engineer to
perform Threshold Inspections during the construction phase of the project — these
services are required. The professional fee shall be established based upon a
defined Scope of Services as noted in Attachment D.
END ATTACHMENT C
17
ATTACHMENT D - FEE SCHEDULE - Revised
Fee Allocation:
The following is the professional fee allocation for the various services defined in Attachment A
and Attachment C of this Agreement.
1. Phase I Summarv:
1.1
Phase I -A: Detailed Spatial Needs Assessment Update: ...................
$ 24,280.00
1.2
Phase I-B: Site Analysis (3) & Master Planning (1):.........................$
26,440.00
1.3
Phase 1-B: Site Surveying Allowance: ..............................................
$ 24,000.00
1.4
Phase I-B: Site Geotechnical Engineering Allowance .......................$
18,000.00
1.5
Phase I-B: Preliminary Site Environmental Assessment Allowance.$
14,000.00
1.6
Phase I-C: Conceptual Building Design: ...........................................
$ 16,080.00
1.7
Phase I-D: Community Outreach Program (3 Presentations): ...........
$ 2,000.00
1.8
Phase I-E: Estimate of Probable Development Costs: .......................
$ 6,000.00
1.9
Phase I-F: Assistance with CMAR procurement: .............................
$ 5,000.00
1.10
Phase I Subtotal: ..............................................................................
$ 128.800.00
1.11
Phase I Reimbursable Expenses: .......................................................
$ 8,�000.00
1.12
Phase I: Total: ..................................................................................
$ 143,800.00
Phase II Summarv:
1.13 Phase II: Basic A/E Services: ............................................................ $ 2,248,847.00
1.14 Phase 11: Required Additional Services: ............................................ $ 450,178.00
1.15 Phase 11: Optional Additional Services: ............................................. S 77,300.00
1.16 Phase II Subtotal: ............................................................................. $ 2,776,325.00
1.17 Phase II: Reimbursable Expenses: ....... ............................................. $ 42.000.00
1.18 Total Phase 11: .................................................................................. $ 2,818,325.00
2. Phase II -A: Basic Architectural and Enineerin_Services:
The Architectural and Engineering services for the referenced project are based upon an
estimated construction budget as outlined below:
18
2.1 Basis of Fee:
Building Construction: 24,445 SF @$1,030/SF.........................$ 25,178,350.00
Technology and Security Allowance: .......................................... $ 1,000,000.00
Fixtures, Furnishings and Equipment (FF&E) Allowance:
24,445 SF @$32/SF...........................................................$ 782,240.00
Site Development Allowance: 3.5 Acres a) $180,000/Acre .......$ 630,000.00
Central Utility Plant Allowance: .................................................. $ 520,000.00
Total Projected Project "Hard Costs" ..........................................$ 28,110,590.00
Professional A/E "Basic Services" Fees:
$ 28,110,590 @ 8.00%....................................................................$ 2,248,847.00
3. Phase II-B: Additional Services:
Additional Services, consisting of a variety of tasks, are itemized and described in
Attachment C of this Agreement. The following is a summary of these services and their
related professional fee allocation. Please note that service line items in bold text are
required additional services for this project, but fall outside of the "standard A/E services"
above. Note that each line item fee has a reference to the corresponding scope of services
paragraph in Attachment C.
TASK: TOTAL FEE:
Required Additional Services:
3.1. Interior Design Services (FF&E Coordination):
Est. 24,445 SF @ $32/SF = $782,240 @ 6%
3.2. On -Site Civil Engineering .....................................
3.3. Landscape Architectural Services
...... I .............................
3.4. Site and Building Identifications
19
Paragraph in
Attachment
C
$ 46,934.00 1.1
$ 122,940.00 1.2
$ 6,000.00 1.3
$ 10,200.00 1 A
3.5. Professional Liability Insurance
.....................................
$
89,954.00
1.5
3.6.
Permitting Coordination Services
........................................
$
22,200.00
1.6
3.7.
Building Commissioning Allowance, if required
..............
TBD
1.15
3.8.
Audio -Visual Consultant ...........................................
$
38,480.00
1.22
3.9.
ICT Cable System Coordination
.......................................
$
34,820.00
1.23
3.10.
Security Consultant
.............................................................
$
30,400.00
1.24
3.11.
Acoustical Engineering:
......................................................
$
28,750.00
1.25
3.12.
Threshold Inspections
........................................................
$
19,500.00
1.26
3.13.
Subtotal:
..............................................................................
$
450,178.00
Optional Additional Services:
3.14 Off -Site Civil Engineering
....................................
TBD
1.2
3.15
Facility or Site Model / Renderings
$
.....................
7,500.00
1.8
Reimbursable Expenses (printing costs)
$
.........
600.00
1.8
3.16
Special Engineering, if
required ..............................
TBD
1.9
3.17
Extended Construction Observation, if needed
............
TBD
1.10
3.18
Post Occupancy/Warranty Inspection
$
.....I .................
8,800.00
1.11
wo
Reimbursable Expenses
3.19 Community Outreach Program, if required
3.20 Grants Application Assistance Allowance, if
required .....
3.21 Additional Construction Observation Services, see
below..
3.22 Record/Conformance As -Designed
Drawings .................
Sustainable Design Services:
3.23 FGBC Project Registration, Allowance (1.20)
3.24 FGBC / Sustainable Design Implementation (1.20)
3.25 Facility Energy Analysis for FGBC (1.20)
Subtotal - Optional Services:
2,000.00
TBD
TBD
18,480.00
TBD
5,000.00
$
29,020.00
5,900.00
77,300.00
1.20
1.20
1.20
4. Additional Construction Observation Services: 'Attachment C. Para -rah 1.18
The County has requested that for 3-months of the construction period, ADG provide
construction administration services on a weekly basis, thereby adding an additional (7)
seven site visits to the scope of work. These are hours in addition to those included under
"Basic A/E Services", Section 2 above:
4.1.1 20 hrs @ $102.00/hr per add. visit .................$ 2,040.00
4.1.2 Reimbursable Expenses .................................$ 600.00
4.1.3 Subtotal..........................................................$ 2,640.00
4.1.4 Total: $2,640.00 @ 7 additional meetings .....................................$ 18,480.00
21
ARCHITECTS DESIGN GROUP / ADG, INC.
ADDITIONAL SERVICES HOURLY RATES
Effective 08/20 through 07/21
Per hour rates of the Architects, Interior Designers and other personnel are established as follows:
Principals...........................................................................................................................
205.00/hr.
Studio Department Principals/Project Architects.............................................................182.00/hr.
Associates.........................................................................................................................
152.00/hr.
ProjectManagers ................................................... ...........................................................
145.00/hr.
Designers.............................................................................................................................
87.00/hr.
Computer Draftsperson I.....................................................................................................
65.00/hr.
Computer Draftsperson II...................................................................................................
65.00/hr.
ComputerSupervisor..........................................................................................................
95.00/hr.
Threshold Inspector (Certified)...........................................................................................
83.00/hr.
Construction Administrators.............................................................................................102.00/hr.
SpecificationWriter............................................................................................................98.00/hr.
SeniorDraftsperson............................................................................................................
87.00/hr.
Draftsperson I.....................,.....................................................
73.00/hr.
DraftspersonII....................................................................................................................
65.00/hr.
AccountingServices...........................................................................................................
83.00/hr.
Staff (Word Processor 1).....................................................................................................
50.00/hr.
GraphicDesigner................................................................................................................
72.00/hr.
Interior Design Principal ............................................
Interior Design Designer ............................... ...........
77.00/hr.
Interior Design Specification Writer...................................................................................
76.00/hr.
Interior Design Draftsperson I............................................................................................
66.00/hr.
W
Note: Any changes in the above noted hourly rates, after July 31, 2021 shall be provided to the
Owner thirty (30) days prior to said date.
23
ATTACHMENT F — PROJECT SCHEDULE - Revised
Schedule:
I Standard Architectural and Engineering .......................................................... 12.5 Months
a. Schematic Design:
• Owner Review & Comment ................. 4 months
b. Design Development:
• Owner Review & Comment ................. 3 months
c. 90% Construction Documents:
0 Owner Review & Comment ................. 4 months
d. Final 100% Construction Documents:
a Owner Review & Comment .............. 1.5 months
2. Contract GMP and Permitting Services .............................................................. 2-3 Months
3. Construction Services (assume) ........................................................................... 16 Months
4. Facility Switch -over .............................. .................. ......................... 2 months
5. Total ............................................................................................................... 33.5 Months
6. Post Occupancy Punchlist .....................1 year and 11 months Following Facility Turnover
24