Item C06 C.6
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys � � � ������]�j Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
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David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: C.6
Agenda Item Summary #6833
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Thomas Henry (305) 292-4523
n/a
AGENDA ITEM WORDING: Approval of a Task Order with Bender & Associates Architects,
P.A. for design services for air conditioning and window improvements at the East Martello Fort
within the Stanley Papio Gallery. This Task Order is funded by a TDC grant.
ITEM BACKGROUND: The Stanley Papio Gallery at the East Martello Fort is currently air-
conditioned space. Due to the historic nature of this structure, there are ongoing air quality issues in
the gallery. The design services proposed with this Task Order will analyze and determine best
approaches to correct the air quality issues and provide design documents through construction
administration services.
PREVIOUS RELEVANT BOCC ACTION:
10/16/2019 —BOCC approved report of County projects funded by the TDC including E Martello
HVAC Upgrades project.
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval of Task Order
DOCUMENTATION:
Task Order—Bender—E Martello HVAC_bender signed
COI Bender exp. 2-10-21
FINANCIAL IMPACT:
Effective Date: 5/20/20
Expiration Date: tbd
Total Dollar Value of Contract: $57,100.00
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C.6
Total Cost to County: $0
Current Year Portion: $0
Budgeted: Yes
Source of Funds: 117-77040-530340-T207M87X-530340
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: n/a If yes, amount:
Grant: TDC
County Match: $0
Insurance Required: Yes
Additional Details:
117-77040-530340-T207M87X-530340
05/20/20 117-77040 - TDC BRICKS & MORTAR 117 $57,100.00
REVIEWED BY:
Cary Knight Completed 05/05/2020 9:39 AM
Joseph DiNovo Completed 05/05/2020 10:00 AM
Purchasing Completed 05/05/2020 10:09 AM
Budget and Finance Completed 05/05/2020 12:11 PM
Maria Slavik Completed 05/05/2020 1:35 PM
Kathy Peters Completed 05/05/2020 7:25 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
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C 6.a
TASK ORDER
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND BENDER& ASSOCIATES ARCHITECTS,P.A.
FOR EAST MARTELLO FORT A/C AND WINDOW UPGRADES
In accordance with the Agreement for Professional Architectural and Engineering Services,made
and entered into on December 19, 2018 between MONROE COUNTY, ("County") and
BENDER & ASSOCIATES ARCHITECTS, P.A., ("Consultant"), where professional services
are allowed if construction costs do not exceed $2,000,000.00, or for study activity if the fee for
professional services for each individual study under the contract does not exceed $200,000.00 "U
("Agreement"), the parties enter into this Task Order.
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All terms and conditions of the Agreement apply to this Task Order, unless this Task Order y
amends,adds,or modifies a provision or an Article of the Agreement of which will be specifically
referenced in this Task Order and the amendment, addition, or modification shall be precisely
described. These additions apply only to the project referenced in this Task Order.
This Task Order is effective on the 201" of May, 2020.
WHEREAS,the Stanley Papio Gallery at the East Martello Fort is currently air-conditioned space y
but has air quality issues that need to be resolved, and
WHEREAS, the County has received a grant from the Tourist Development Council to address
and correct the air quality issues in the gallery.
NOW,THEREFORE, in consideration of the mutual promises and covenants set forth below, the i
parties agree as follows: ca
1. In accordance with Article II,SCOPE OF BASIC SERVICES of the Agreement, the
Consultant will provide design services through construction administration services for
the A/C and window upgrades in the Stanley Papio Gallery at the East Martello.
Services provided shall include:
• Prepare base documents/floor plans
• Conduct research and provide draft report on effects of A/C on historic masonry
structures and possible remedies and strategies
• Coordinate Indoor Air Quality (IAQ) study and determine and analyze results and y
strategies and provide draft report. r
• Conduct stakeholder meetings with Key West Art& Historical Society (KWAHS)
and County Project Management to determine program requirements.
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C 6.a
• Provide design of system and locate equipment according to building code, HARC
guidelines and FEMA requirements
• Provide Construction Documents
• Provide Bidding Phase assistance including answering RFIs from prospective bidders
• Provide Construction Administration services during construction including review of
shop drawings, attending meetings and answering RFIs from the contractor
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2. In accordance with Article VII paragraph 7.1.1 of the Agreement, the County shall pay
the Consultant a lump sum total of Fifty-Seven Thousand One Hundred and 00/100
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dollars ($57,100.00)paid on a percent complete basis for the following phases:
a. Schematic design (30% complete construction drawings)-$5,710.00, upon
document review and approval by the Director of Project Management. y
b. Design Development(65%complete construction drawings) -$8,565.00,upon y
document review and approval by the Director of Project Management.
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c. Construction Documents (100% compete construction drawings) -$22,840.00,
upon document review and approval by the Director of Project Management.
d. Bidding Phase-$2,855.00 upon completion of bid process.
e. Construction Administration -$17,130.00, upon completion and closeout of
project.
All other Terms and Conditions of the Agreement remain unchanged and in full force and effect.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW a
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C 6.a
IN WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized
representative.
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(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, Clerk OF MONROE COUNTY,FLORIDA 0
By: By:
Deputy Clerk Mayor/Chairman
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MONROE COUNTY ATTORNE:Y'S OFFICE
Date: APPROVED AS TO FORM
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JUSEPH WO
TANT COOS ATTORNEY
AYN LEWIS
(Seal) ; ` Commission#GG 100177 DATE: 4-22-2020
Expires May 2,2021
Attest: F.:e;?a , BondedThruTroyFainlnsuranruPP01P5 A119:' BENDER 8iC AS CIATES ARCHITECTS,P.A.
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By: By:
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C.6.b
DATE(MMtDDfY I
ACC)R00 CERTIFICATE OF LIABILITY INSURANCE
D2/2 /2020
THIS CERTIFICATE IS ISSUED S E OF IN ATI L O F S N RIGHTS THE CE TIFICAT ODE
R.THIS
CERTIFICATE T AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED Y THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE E CONSTITUTE CONTRACT BETWEENTHE ISSUING INSURER'S), AUTHORIZED
REPRESENTATIVE ,AND THE CERTIFICATE LD .
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, a olicy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsementisi.
PRODUCER CONTA T Erinn E Collinsworth
Collinsworth Ins & Risk Mgmt Services In
P.D. Box 66162 PHONE (786) 930-479 FAx Ng);1786) 930-4794
E MAIL eri col lin orthinaur ce.c vI
MiamiSprings FL 33266 INSURERS APFORDINGCO E N0UC0 '
INSURER Travelers Ind Cc of CT 25692
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INSURED (305) 256-1347 INSURER B!The Phoenix Insur ce C4 25623 0.
Bender & Associates Architects, P.A.
INSURERC:Travelers Pra art Cault of 25674
410 Angola Street INSURER 0:Travelers Can & Surety Cc 19038
Key West FL 33040 INSURER E:Barkley Ina Cc 32603 O
INSURER F W
COVERAGESTIFI :Cart ID 4256 REVISION
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS LU
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, L,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY P
7R TYPE Of INSURANCE omqn won POLICY NUMBER M MM LIMITS
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B X COMMERCIAL GENERAL f CH CURRENCE 5 1,000,000 N
G MS- I OCCUR Y 660-817S 318 02/10/2020 02/10/2021 T S 1,000,000 N
MEO (Anyone an S 5,000 06
PERSONAL INJURY S 1,000,000
GEWL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY I JECOT- ODUCTS-CO PIOPA 3 2,000,000 0)
OTHER: $
AUTOMOBILE LIABILITY MBIN IN L1MIT S 1,000,000
XAMYAUTO Y -8179X155 02/10/2020 02/10/2021 BODILYINJURY(Per person) ;$
OVMED SCHEDULED BODILYINJURY(Persoddent) S
AUTOS ONLY
HID OS ED OPERTY CeE
X OS ONLY X AUTOS ONLY $
S N
C X UMBRELLALIAB I X OCC,n P-4K489840 02/10/2020 02/10/2021 EACH OCCURRENCE $ 2,000,000
EXCESSLIAS CLAIMS-MADS AGGREGATE S 2,000,000
DIED I X I RETENTION 10.000 5 CD
D DEMPLO ERS'LIAILIT YIN -OK19773S 02/10/2020 02/10/2021 PER TFi•
ANp EMPLOYERS'LIABILITY
A ROPRIETOFVP THE .XECUTIVE EL ACCIDENTH $ 1,000,004
OFFICEPJMEMBEREXCLUOEtl7 N NIA
(Mandatory In HH) E.L.DISEASE a EA EMPLOYEE S 1,000,000
der 0)
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SCRIPTIONOFOPERATIONS ballow E.L DISEASE-POLICYLIMIT 5 1,000,000
Professional Lf ility AEC-9034725-OS 02/10/2020 02/10/2021ach Claim
g 2,000,000
Claims Made Basis Policy Aggregate
5 3,000,000
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Addtllonal Remarks Schedule,may be winched I1 more apace Is required)
If required by written contract, Monroe County Board of County Commissioners is an additional
insured, excluding professional services, on the General & Auto Liability.
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CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Monroe County Board of County commissioners ACCORDANCE WITH THE POLICY PROVISIONS,
Attn. Project Manager
1200 Simonton St- AU rHORIZED REPRESENTATIVE
Room 2216
Key West FL 33040
C 1088-201 ACORD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks 0f ACORD
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