Item C23 C.23'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe r�l Mayor Heather Carruthers,District 3
Keys Mayor
The Florida � - Mayor Pro Tem Michelle Coldiron,District 2
'` �ql
l €d� Craig Cates,District 1
\J? V,
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: C.23
Agenda Item Summary #6899
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
No
AGENDA ITEM WORDING: Approval to waive purchasing policies and procedures and declare
an emergency for the purpose of purchasing twenty (20) Flyaway 6-Seats Cluster Series seating pods
and required accessories from Arconas Corporation in the amount of $153,470.00 for emergency
replacement of linear seating in the secured passenger Departure Hall at the Key West International
Airport to meet social distancing requirements due to the COVID-19 public health emergency. The
seating will be paid 50% from FAA Airport CARES grant 37-62 and 50% from State FDOT Grant
GOE47. Staff recommends the purchase of the seating from Arconas to match the same seating that
is on order for the Departure Hall Renovation project currently underway at the Airport and to
provide continuity for maintenance and warranty purposes.
ITEM BACKGROUND: Due to a long production and delivery schedule, and to be ready when
passenger travel starts returning, staff recommends the emergency purchase of the new cluster or
pod seating sets from Arconas to allow passengers and visitors the ability to practice social
distancing while waiting for their flights.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Arconas Seating
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Packet Pg. 570
C.23'
Total Dollar Value of Contract: $153,470.00
Total Cost to County: $0
Current Year Portion:
Budgeted: Yes
Source of Funds: FAA CARES grant and FDOT Grant GOE47.
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 05/04/2020 2:34 PM
Richard Strickland Completed 05/04/2020 3:23 PM
Pedro Mercado Completed 05/04/2020 3:52 PM
Purchasing Completed 05/04/2020 4:30 PM
Budget and Finance Completed 05/04/2020 4:57 PM
Maria Slavik Completed 05/04/2020 5:24 PM
Kathy Peters Completed 05/04/2020 7:28 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
Packet Pg. 571
C.23.a
ARCONAS
PRICE QUOTE
Number E000005934
Price List US Price List
Date 01-May-2020
To Key West International Airport Expiry Date 30-Jun-2020
Project EYW-Flyaway Prepared By Scott Jelliman
Attn Tyler Bethel Terms 1/3 Order, 1/3 Ship, 1/3 N30
(OAC)
Qty Item Description List Price Discount Net Price Extended Price
Project:EYW—Key West Airport
FLYAWAY 6 SEATS CLUSTER SERIES y
Upholstery:Grade A,Nassimi Esprit Vinyl,CAL 117 Color-TBC
Legs,seat sides and arms finish:Satin Aluminum
Frame&Back pan finish:Powder coat,color-Cloud Silver
Center Table top Finish:Corlan,Color-TBC
20 FLYCLUSTE Flyaway Six Seat Cluster Unit 6,508.00 130,160.00
R
12 Regular Arm Per Unit @ 34 408.00 I
Base Price 4,900.00
GENRAL Table Price: 1,200.00
Seats Per Unit:6
Tables Per Unit:1 W
Total 6,508.00
INPOWER FLEX 2 SERIES y
(2)Power outlets
(2)USB Ports
Includes:6'power cord or jumper&table mounting bracket
(20)with 6'power cords
(40)with 6'jumper cords
20 IP2500 InPower Flex North American Kit 299.00 5,980.00
NA Power Cord 6 Ft Cable
Price:
Base Price 299.00
Table Bracket Bracket Price
Total 299.00
40 IP2500 InPower Flex North American Kit 299.00 11,960.00
Jumper Cord 6 Ft Cable Price:
Base Price 299.00
Table Bracket Bracket Price
Total 299.00
Arconas Corporation T+1-905-272-0727 Page 2 of 4 t1 `f.`111"1I'l S, ° :III
5700 Keaton Crescent Tall Free+1--800-387-9496
Mississauga, ON Canada L5R 3I-15 info arconas.corn
Packet Pg. 572
C.23.a
ARCONAS PRIDE QUOTE
Number E000005934
Price List US Price List
Date 01-May-2020
To Key West International Airport Expiry Date 30-Jun-2020
Project EYW-Flyaway Prepared By Scott Jelliman
Attn Tyler Bethel Terms 1/3 Order, 1/3 Ship, 1/3 N30
(OAC)
Qty Item Description List Price Discount Net Price Extended Price
Shipping to Key West,FL 33040(Based on dock to dock delivery)
1 Freight Freight 5,370.00 5,370.00 y
0
NOTES:
ASSEMBLY&INSTALLATION NOT INCLUDED
Products ship knock down for local assembly
Freight charge Is based on dock-to-dock delivery,during regular business hours. CL
Freight quoted is valid until July 2020.If order placed after this date,freight needs to be reassessed.
Lead Time:10-12 weeks upon receipt of PO,plus shipping, l
Credit Card payment terms:If total order amount Is over$10,000.00,an additional 2.5%surcharge will
apply.
Product 148,100.00 W
Total Seats 120 Installation 0.00
Total Tables 20 Freight 5,370.00
Sub Total 153,470.00
*Freight charges subject to revision at time of shipping GST 0.00
*Discounts do not apply to shipping, installation&assembly o
*Unless specified,any form of Sales/Value Added Tax is excluded Tax"74% "4,5
Total Amount ',
USD
Arconas Corporation T+1-905-272-0727 Page 3 of 4 di 1!C011�l S.CO III
5700 Keaton Crescent Toll Free+1-800-387-9496
Mississauga, ON Canada L5R 31-15 info0arconas.com
Packet Pg. 573