Item L4 J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: L.4
Agenda Item Summary #6924
REVISED BACKUP DAB' OF MEETING:
Revised resolution; updated options chart to reflect revisions to resolution.
BULK ITEM: No DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Bryan Cook(305) 292-4537
2:30 P.M.
AGENDA ITEM WORDING: Discussion, direction, and approval of a Resolution Repealing
Resolution 146-2013 and Establishing a new Emergency Response Pay Plan.
ITEM BACKGROUND: On April 30, 2020, the Board directed staff to prepare a revised
emergency pay plan policy. Staff researched policies of other jurisdictions and prepared a proposed
new policy.
The proposed resolution would rescind resolution 146-2013 in its entirety and establish a new policy
for emergency response work pay.
Key components of the new policy include:
• Provides administrative leave only for employees with no available work to do.
• Provides time and one half the employee's regular rate of pay for emergency response work
performed during regular working hours.
• Provides two times the employee's regular rate of pay for emergency response work performed
on overtime (in excess of the employee's regular workday or workweek).
• May be activated for a maximum of 3 weeks; with weekly extensions by County Administrator
who notifies Commissioners
• Requires BOCC to review this policy between January and March in odd years following BOCC
member elections
• Ceases administrative leave pay if an employee does not return to work as assigned, along with
the possibility of disciplinary action.
• Provides a standing option for any employee to voluntarily waive his or her claim to emergency
response pay.
• Removes compensatory time as a method of payment of emergency response work and $24.00
minimum hourly rate.
PREVIOUS RELEVANT BOCC ACTION: 5/15/2013, BOCC adopted Resolution 146-2013
setting for the current emergency response work pay policy. 4/15/2020, Board adopted Resolution
105-2020, setting for a specific policy for the COVID19 emergency.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
REVISED Emergency Pay Plan Resolution May 2020 (5/19/20)
REVISED Emergency Response Pay Resolution - Options Chart for BOCC (5/19/20)
FINANCIAL IMPACT:
REVIEWED BY:
Bryan Cook Completed 05/07/2020 1:46 PM
Bob Shillinger Completed 05/07/2020 1:49 PM
Kathy Peters Completed 05/07/2020 1:52 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
RESOLUTION NO. -2020
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
REVISING POLICY FOR COMPENSATION FOR PUBLIC
EMERGENCY RESPONSE WORK AND REPEALING
RESOL UTION NO. 146-2013.
WHEREAS, County policy regarding compensation for County employees working in
response to a public emergency has heretofore been set forth by Resolution of the Board of
County Commissioners; and
WHEREAS, it is important to the welfare of the residents of and visitors to Monroe
County to encourage employees to remain in or return expeditiously to the County to provide
response to a public emergency such as a hurricane, before, during and after the event, as needed;
and
WHEREAS, definition and clarification are required to facilitate the accounting for, and
payment of, emergency response work compensation; and
WHEREAS, the Board of County Commissioners of Monroe County did adopt
Resolution No. 146-2013 on April 26, 2013 setting forth policy governing compensation for
public Emergency Response Work; and
WHEREAS, the Board of County Commissioners now wishes to revise and replace
Resolution 146-2013 in order to revise the policy governing compensation for public Emergency
Response Work;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA:
1. Monroe County Resolution No. 146-2013 is hereby repealed in its entirety and
replaced with the following.
2. This policy shall apply to public emergency response and compensation for such
work, other than for employees covered by union contracts which may govern their
compensation and persons hired as temporary on-call emergency disaster
employees.
A. Definitions. For purposes of this resolution,the following words and phrases shall have the
definitions provided herein.
i. Administrative Leave: Leave with pay at an employee's regular rate of pay for
regular working hours) which the County Administrator or his/her designee has
authorized whenever any emergency or disaster, as those terms are defined in F.S.
Page 1 of 5
252.34, requires the cessation or modification of regular work. Administrative
Leave is used only to provide income to employees with no work available.
ii. Emergency Response Work: Any work performed by an Authorized Employee due
to a disaster or other emergency, when such work is performed in furtherance of
the duties of the County to protect and restore the health, safety and welfare of
the public against the cause of the disaster or other emergency.
iii. Authorized Employee: An employee who is approved as an emergency response
worker by his/her Department Director, the County Administrator or Assistant
County Administrator.
B. Only by authorization of the County Administrator or his/her designee will the County cease
normal operations due to an emergency/disaster. The Administrator's or designee's
declaration of cessation of normal County operations shall set forth the geographic areas
affected by the closure if there is to be a cessation of normal operations in only one part of
the County. Once activated by the County Administrator or his/her designee, the terms of
this resolution may continue for up to a maximum of three weeks. If the duration of the
emergency extends beyond three weeks, the County Administrator may re-activate this
resolution on a week-by-week basis after independently notifying each Commissioner,based
on availability, of the Administrator's intent to re-activate the policy set forth in the
resolution.
C. The Monroe County BOCC Personnel Policies and Procedures Manual and the Monroe
County Disaster Preparedness Employee Plan describe expectations for employees to
maintain contact with their supervisor and report to work during times of public emergency.
Employees questioning their responsibilities during the time of disaster or emergency should
contact their supervisor or Department Director to be sure that they are fulfilling their
responsibilities. In severe emergency/disaster situations where an employee is granted
Administrative Leave and not expected to perform work for a period of time, it is the
responsibility of the employee to establish contact with his/her supervisor if there is any
doubt about when to return to work and/or to report any inability to appear at the worksite.
Employees should stay close to media information, email, and/or telephone/text messaging in
order to obtain information regarding County operations resuming. Employees should not
rely solely on media information.
Administrative Leave pay will be stopped for an employee who fails to report to work as
requested by supervisor, Department Head, Assistant County Administrator, County
Administrator or Emergency Management Director. Employees who fail to report to work
as assigned may also face further disciplinary action. In any case, it is the employee's
responsibility to notify his/her supervisor if unable to report to work (Personnel Policies
and Procedures Manual Section 7.04 -Notification of Absence).
D. Pay Rates:
Administrative Leave Pay:
Page 2 of 5
Employees, both exempt and non-exempt, are granted Administrative Leave if they do not
perform Emergency Response Work. Such employees are compensated at their regular rate
of pay for the hours they were scheduled to work up until 11:59 pm for each day granted.
Administrative Leave shall be granted for those hours not worked in order to make the
employee "whole" for the normal scheduled work day. It is not meant as a means of
awarding overtime to an employee.
Emergency Response Work Compensation Rates:
1) All Authorized Employees, both exempt and non-exempt, other than emergency
temporary employees,who perform Emergency Response Work will be compensated at time
and one half their regular hourly rate for time actually worked doing Emergency Response
Work, up to the length of their normal/regular workday (this may vary depending upon
employees typical hours worked per day or shift).
2) All Authorized Employees, both exempt and non-exempt, other than emergency
temporary employees, who perform Emergency Response Work longer than their regular
workday will be compensated at two times their regular rate for time that exceeds their
regular workday. Time worked on additional shifts and beyond hours of the employee's
regular workweek will be compensated at two times their regular rate of pay.
Regular work performed during an emergency:
1. An employee who performs regular job duties, that could have been postponed until
after the activation of this resolution has ceased ("Regular Duties"), shall only be paid at
his/her normal rate of pay for those hours in which the Regular Duties are performed.
2. Regular duties performed during a time of emergency, that must be performed in
furtherance of the County to meet its responsibility to protect the health, safety, and welfare
of the public, shall be considered Emergency Response Work and paid accordingly: time and
one half of the employee's regular hourly rate for time actually worked, up to the length of
their normal workday; two times the employee's regular rate for time in excess of their
regular workday; two times the employee's regular rate for time worked on additional shifts
in excess of the regular workweek.
E. After the activation of this resolution ends, exempt and non-exempt Authorized Employees
who continue to perform Emergency Response Work will be compensated at their regular
rate of pay for their regular working hours, regardless of whether performing Emergency
Response Work or Regular Work.
F. All employees, other than temporary on-call emergency or disaster employees,who work due
to an emergency/disaster and are otherwise not recognized in this Resolution may be
approved by the County Administrator or his/her designee for emergency response
compensation for the time actually worked during the emergency/disaster. The County
Administrator or his/her designee may approve, on a case by case basis, compensation
Page 3 of 5
at emergency response work compensation rates for additional emergency response/disaster
recovery work performed outside of the period this resolution is activated.
G. This resolution may apply to a worksite or some part of the County, such as in the case of
a localized emergency. In the case of a partial County operation closing, those employees
whose worksite (not residence) is in the area where the closing occurs shall be paid
according to this resolution.
H. Employees on sick leave, personal leave or vacation on a day when emergency closings
occur, are charged with such leave as was scheduled up until the time when this resolution
is activated and Administrative Leave is granted. An employee's accrued leave shall not be
charged during an emergency closure unless the employee fails to report to work as assigned
per Section C above.
I. Any employee who earns emergency response pay under this Resolution,who wishes to waive
their claim to emergency response pay shall be allowed to do so. Employees must fill out a
waiver form indicating their intent to waive payment and provide that form along with their
timesheet each pay period that reflects emergency response work performed while this
resolution is activated. The Human Resources Department shall make available the optional
waiver form to be provided with timesheets.
J. The policies and practices described herein are not intended to, nor shall they, supersede or
conflict with any state or federal laws regarding compensation.
K. Severability. If a Court of competent jurisdiction determines that any portion of this
resolution is unenforceable, the remainder of the resolution shall remain in full force and
effect.
L. Timesheets:
a. Timesheets must reflect ACTUAL hours worked in the "IN" and "OUT" columns.
b. Physical working hours for that day performing regular duties that could have
been postponed until after the emergency must be reflected the "RG" column.
c. Physical working hours for that day spent on Emergency Response Work during
the employee's regular work shift must be recorded in the "ER I" column.
d. Physical working hours for that day spent on Emergency Response Work that
extend beyond the employee's regular work shift must be recorded in the "ER2"
column.
e. For employees who do not perform work, Administrative Leave time granted
until the end of the normally scheduled workday (up to midnight of each day)must
be reflected in the "MI"column in order to make the employee "whole" for that
work day.
Page 4 of 5
f. "Total hours" for that day worked directly relating to the disaster/emergency and
an emergency project identifier (i.e. EMG/HURR, storm name, project
number) must be recorded in the "Comments" column of the timesheet in order
for the County to obtain proper reimbursement from federal funds, etc.; additional
time recording on other paperwork may also be required.
g. The County Administrator or his/her designee, Assistant County Administrator, or
authorized Department Director of an Emergency Response Worker may authorize
timesheets that include compensation described herein. For each emergency, the
Human Resources department will provide, and update as necessary, a list to
payroll of Department Directors authorized to validate timesheets.
M. These instructions may be amended and/or supplemented by further resolution.
N. This Resolution shall be effective upon adoption.
O. This resolution shall continue in effect unless rescinded or modified by subsequent resolution
of the Board. The County Administrator is directed to place an item on the Board's agenda
to review this policy between January and March of every odd numbered year so the newly
elected Board can review and revise this policy, if desired,prior to hurricane season. Nothing
herein shall prevent a Board from reviewing and revising this policy at any time.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting held on the 20th day of May, 2020.
Mayor Heather Carruthers
Mayor Pro Tem Michelle Coldiron
Commissioner Craig Cates
Commissioner David Rice
Commissioner Sylvia Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY:
Mayor Heather Carruthers
(SEAL)
ATTEST: KEVIN MADOK, CLERK
By:
As Deputy Clerk
Page 5 of 5
1 Current Monroe County Policy-Daily Pay
Most like:FKAA,Mosquito Control,Keys Energy and Statewide Respondents:Exempt 22%;Non Exempt 38%
Armin Leave-Non Exempt Non Exempt Emergency Response Rate Admin Leave-Exempt Exempt Emergency Response Rate
1 1.5 1 1.5
Employee#1 Employee#2 Employee#3 Employee#4 Employee#S Employee#6
Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
$20.00 $20.00 $20.00 $35.00 $35.00 $35.00
Non-Exempt/Called into Non-Exempt/Called into
work while others are on work while others are on Exempt/Called into work Exempt/Called into work while
Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while
others were at home others were at home others were at home others were at home
$160.00 $400.00 $520.00 $280.00 $700.00 $91a001 $2,970.00 Sum of these 5 employees
2 CATES OPTION-Admin Leave+1.S for Non Exempts and NO Admin Leave or Pay for Exempts(Salary only)
Admin Leave Non Exempt Emergency Response Rate Admin Leave-Exempt Exempt Emergency Response Rate
1 1.5 1 0
Employee#1 Employee#2 Employee#3 Employee#4 Employee#S Employee#6
Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx Admin Leave Salary only Salary Only
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
$20.00 $20.00 $20.00 $35.00 $35.00 $35.00
Non-Exempt/Called into Non-Exempt/Called into
work while others are on work while others are on Exempt/Called into work Exempt/Called into work while
Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while
others were at home others were at home others were at home others were at home
$160.00 $400.00 $520.00 $280.00 $280.00 $280.00 $1,920.00 Sum of these 5 employees
-35%Change from current policy
3 STAFF RECOMMENDATION-Admin Leave if not working;l.Sx for regular workday;2.Ox for hours greater than regular workday/workweek
Admin Leave Non Exempt Emergency Response Rate Admin Leave-Exempt Exempt Emergency Response Rate
1 1.5 1.5 1 1.5 1.5
2 2
Employee#1 Employee#2 Employee#3 Employee#4 Employee#S Employee#6
Admin Leave 1.Sx for 8 hours 1.Sxfor 8 hrs;2.Oxfor4 hrs Admin Leave 1.Sx for 8 hours 1.Sx for 8 hrs;2.Ox for 4 hrs
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
$20.00 $20.00 $20.00 $35.00 $35.00 $35.00
Non-Exempt/Called into Non-Exempt/Called into
work while others are on work while others are on Exempt/Called into work Exempt/Called into work while
Sent Home/No Work Admin Leave Armin Leave Sent Home/No Work while others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while
others were at home others were at home others were at home others were at home
$160.00 $240.00 $400.00 $280.00 $420.00 $700.00 $2,200.00 Sum of these 5 employees
-26%Change from current policy
Other changes: Maybe activated for a maximum of 3 weeks;with weely extensions by County Administrator who notifies Commissioners
Provision requiring BOCCto review this policy between January and March in odd years following BOCC member elections
Standing option in policy for employees to waive emergency response pay
Stop Administrative Pay if employee does not return to work as assigned
Potential for disciplinary action for employees who do not return
Remove option to earn compensatory time as method of payment for emergency response work
Remove$24.00/hr minimum rate
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� L.4
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys � � � ������]�j Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: L.4
Agenda Item Summary #6924
BULK ITEM: No DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Bryan Cook(305) 292-4537
2:30 P.M.
AGENDA ITEM WORDING: Discussion, direction, and approval of a Resolution Repealing
Resolution 146-2013 and Establishing a new Emergency Response Pay Plan.
ITEM BACKGROUND: On April 30, 2020, the Board directed staff to prepare a revised
emergency pay plan policy. Staff researched policies of other jurisdictions and prepared a proposed
new policy.
The proposed resolution would rescind resolution 146-2013 in its entirety and establish a new policy
for emergency response work pay.
Key components of the new policy include:
• Reduction of the rate of pay for emergency response work from time and one half the
employee's regular rate to straight time (the employee's regular rate of pay).
• Adds a rule requiring reactivation of emergency response pay every week and approval of the
Mayor.
• Ceases administrative leave pay if an employee does not return to work as assigned, along
with the possibility of disciplinary action.
• Provides a standing option for any employee to voluntarily waive his or her claim to
emergency response pay.
• Removes compensatory time as a method of payment of emergency response work.
PREVIOUS RELEVANT BOCC ACTION: 5/15/2013, BOCC adopted Resolution 146-2013
setting for the current emergency response work pay policy. 4/15/2020, Board adopted Resolution
105-2020, setting for a specific policy for the COVID19 emergency.
CONTRACT/AGREEMENT CHANGES:
N/A
Packet Pg. 2570
L.4
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Emergency Pay Plan Resolution May 2020
Emergency Response Pay Resolution - Options Chart for BOCC
FINANCIAL IMPACT:
REVIEWED BY:
Bryan Cook Completed 05/07/2020 1:46 PM
Bob Shillinger Completed 05/07/2020 1:49 PM
Kathy Peters Completed 05/07/2020 1:52 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
Packet Pg. 2571
L.4.a
RESOLUTION NO. -2020
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
REVISING POLICY FOR COMPENSATION FOR PUBLIC y
EMERGENCY RESPONSE WORK AND REPEALING
RESOL UTION NO. 146-2013.
WHEREAS, County policy regarding compensation for County employees working in
response to a public emergency has heretofore been set forth by Resolution 146-2013 of the u
Board of County Commissioners; and
E
WHEREAS, it is important to the welfare of the residents of and visitors to Monroe
County to encourage employees to remain in or return expeditiously to the County to provide
response to a public emergency such as a hurricane, before, during and after the event, as
needed; and
WHEREAS, definition and clarification are required to facilitate the accounting for, and
payment of, emergency response work compensation; and
WHEREAS, the Board of County Commissioners of Monroe County did adopt o
Resolution No. 146-2013 on April 26, 2013 setting forth policy governing compensation
for public Emergency Response Work; and
WHEREAS, the Board of County Commissioners now wishes to revise and replace N
Resolution 146-2013 in order to revise the policy governing compensation for public
Emergency Response Work;
i�
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA:
1. Monroe County Resolution No. 146-2013 is hereby repealed in its entirety
and replaced with the following.
2. This policy shall apply to public emergency response and compensation for
such work, other than for employees covered by union contracts which may
govern their compensation and persons hired as temporary on-call
emergency disaster employees. c.
A. Definitions. For purposes of this resolution, the following words and phrases shall have a�
the definitions provided herein. uJ
i. Administrative Leave: Leave with pay at an employee's regular rate of
pay for regular working hours) which the County Administrator or
his/her designee has authorized wherever any emergency or disaster, as
�t
Page 1 of 5
Packet Pg. 2572
L.4.a
those terms are defined in F.S. 252.34, requires the cessation or
modification of regular work. Administrative Leave is used to provide
income to employees with no available work, and is equitably provided to
other employees in order to allow those employees to perform Emergency e
Response Work. y
0
ii. Emergency Response Work: Any work performed by an Authorized y
Employee—due to a disaster or other emergency, w h e n s u c h work is
performed in furtherance of the duties of the County to protect and
restore the health, safety and welfare of the public against the cause of
the disaster or other emergency.
E
iii. Authorized Employee: An employee who is approved as an emergency LU
response worker by his/her Department Director,the County Administrator
or Assistant County Administrator.
0
B. Only by authorization of the County Administrator or his/her designee will the County cease 2
normal operations due to an emergency/disaster. The Administrator's or designee's
declaration of cessation of normal County operations shall set forth the geographic areas
affected by the closure if there is to be a cessation of operations in only part of the County.
Once activated by the County Administrator or his/her designee, this resolution must be
continued by the County Administrator or his/her designee with the written concurrence of
the Mayor, or Mayor Pro Tem, in the emergency declaration. This action must be taken on
a week-by-week basis.
c
C. The Monroe County BOCC Policies and Procedures Manual and the Monroe County
Disaster Preparedness Employee Plan describe expectations for employees to maintain
contact with their supervisor and report to work during times of public emergency.
Employees questioning their responsibilities during the time of disaster or emergency should
contact their supervisor or Department Director to be sure that they are fulfilling their
responsibilities. In severe emergency/disaster situations where an employee is granted
Administrative Leave, it is the responsibility of the employee to establish contact with
his/her supervisor if there is any doubt about when to return to work and/or to report any
inability to appear at the worksite. Employees should stay close to media information 0
and/or telephone in order to obtain information regarding County operations resuming.
Employees should not rely solely on media information.
Administrative Leave pay will be suspended for an employee who fails to report to work as
assigned; if such an employee later reports to work during the period of authorized
Administrative Leave, Administrative Leave pay will be reinstated as of the employee's
return to work. Employees who fail to report to work as assigned may also face further
disciplinary action. In any case, it is the employee's responsibility to notify his/her
supervisor if unable to report to work (PPP Section 7.04 -Notification of Absence). w
Page 2 of 5
Packet Pg. 2573
L.4.a
D. All Authorized Employees, other than emergency temporary employees, who perform
Emergency Response Work during the period of Administrative Leave will be compensated
at their regular rate of pay for the time actually worked doing Emergency Response Work in
addition to receiving Administrative Leave hours for the normally scheduled workday. An e
employee who is deemed to be an Authorized Employee but who instead performs
regular duties that could have been postponed until after the Administrative Leave has 0
ceased ("Regular Duties") shall only be paid at his/her normal rate of pay for those hours in
which the Regular Duties are performed. Administrative Leave shall be granted for the
remaining hours in order to make the employee "whole" for the normal scheduled work
day.
W
E. After the period of Administrative Leave ends, exempt and non-exempt Authorized
Employees who continue to perform Emergency Response Work will be compensated at
their regular rate of pay for their regular working hours, regardless of whether performing
Emergency Response Work or Regular Work. 0
76
F. All employees, other than temporary on-call emergency or disaster employees,who work due 2
to an emergency/disaster and are otherwise not recognized in this Resolution may be
approved by the County Administrator or his/her designee for compensation at their regular
rate of pay for the time actually worked during the emergency/disaster in addition to
receiving Administrative Leave. The County Administrator or his/her designee may o
approve, on a case by case basis, compensation at the employee's normal rate of pay for
additional emergency response/disaster recovery work performed outside of the granted
Administrative Leave time period.
c
G. In the case of a partial County operation closing, those employees whose worksite (not
residence) is in the area where the closing occurs shall be granted Administrative Leave.
i�
H. When a partial or full-day closing is authorized, the following pay practices apply: N
N
i. Employees, both exempt and non-exempt, are granted Administrative
Leave if they do not perform Emergency Response Work. Such employees
are compensated at their regular rate of pay for the hours they were
scheduled to work up until 11:59 pm for each day granted.
Administrative Leave shall be granted for those hours not worked in
order to make the employee "whole" for the normal scheduled work
day. It is not meant as a means of awarding overtime to an employee.
a.
ii. All exempt and non-exempt authorized employees who perform emergency
response work during the time that Administrative Leave is authorized,
are compensated at their regular rate of pay, for the time actually worked
during the emergency/disaster in addition to receiving Administrative
Leave hours for the normally scheduled workday. w
Page 3 of 5
Packet Pg. 2574
L.4.a
iii. Employees on sick leave, personal leave or vacation on a day when
emergency closings are charged with such leave as was scheduled up
until the time when the Administrative Leave was granted. An employee's
accrued leave shall not be charged during an emergency closure unless the e
employee fails to report to work as assigned per Section C above.
0
I. Any employee who is entitled to emergency response pay under this Resolution and who
wishes to waive his or her claim to emergency response pay shall be allowed to do so.
Employees must fill out a waiver form indicating their intent to waive payment and provide
that form along with their timesheet each pay period that reflects emergency response work
performed while this resolution is activated. The Human Resources Department shall make w
available the optional waiver form to be provided with timesheets.
J. The policies and practices described herein are not intended to, nor shall they, supersede or
conflict with any state or federal laws regarding compensation.
2
K. Severability. If Court of competent jurisdiction determines that any portion of this
resolution is unenforceable, the remainder of the resolution shall remain in full force and
effect.
L. Tmmesheets:
a. Tmmesheets must reflect ACTUAL hours worked in the "IN" and "OUT"
columns.
.2
b. Physical working hours for that day spent working on regular duties must
be reflected in the "RG" column. n
c. Physical working hours for that day spent working on emergency
response duties must be reflected in the "Comments" section of the
timesheet, along with an emergency project identifier (i.e.,
EMG/HURR, storm name, project number) in order for the County to
obtain property reimbursement from federal funds, etc.; additional time o
recording on other paperwork may also be required.
0
d. Administrative leave must be reflected in the "MI"column.
e. The County Administrator or his/her designee, Assistant County 0.
Administrator, or authorized Department Director of an Emergency
Response Worker may authorize timesheets that include compensation
described herein. For each declared emergency, the Human Resources
department will provide, and update as necessary, a list to payroll of
a�
Department Directors authorized to validate timesheets. E
M. These instructions may be amended and/or supplemented by further resolution.
N. That this Resolution shall be effective upon adoption.
Page 4 of 5
Packet Pg. 2575
L.4.a
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
CL
Florida, at a regular meeting held on the 20th day of May, 2020.
CL
w
Mayor Heather Carruthers
Mayor Pro Tem Michelle Coldiron
Commissioner Craig Cates
Commissioner David Rice
Commissioner Sylvia Murphy as
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA c
BY:
Mayor Heather Carruthers
(SEAL)
ATTEST: KEVIN MADOK, CLERK
By: v,
As Deputy Clerk
N
N
Page 5 of 5
Packet Pg. 2576
Current Monroe County Policy-Daily Pay
Most like:FKAA,Mosquito Control,Keys Energy and Statewide Respondents:Exempt 22%,Non Exempt 38%
Admin Leave Non Exempt Emergency Response Rate Exempt Emergency Response Rate
1 1.5 1.5
Employee#1 Employee#2 Employee#3 Employee#4 Employee#5
Admin Leave Admin Leave+S.Sx Admin Leave+S.Sx Admin Leave+S.Sx Admin Leave+S.Sx Qy
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
$20.00 $20.00 $20.00 $35.00 $35.00 LU
Non-Exempt/Called into Non-Exempt/Called into
work while others are on work while others are on Exempt/Called into work while Exempt/Called into work while f8
Sent Home/No Work Admin Leave Admin Leave others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while others Worked 12 hours while others
others were at home others were at home I were at home were at home
$160.001 $400.001 $520.001 $700.001 $2,690.00 Sum of these 5 employees ,
Note:Islamorada pays 2.Ox for exempt and 2.Ox for non-exempt; Layton pays 2.Ox for hours greater than normal workweek,even part time.
STAFF:RECOMMENDED OPTION-Admin Leave+1.0 for Non Exempts and 1.Oxfor Exempts, 0
:Like:Key Nest,Florida Keys Electric Co-op and Statewide Respondents:Exempt 71%Non Exempt 41%
Admin Leave Non Exempt Emergency Response Rate Exempt Emergency Response Rate �
Employee#1 Employee#2 Employee#3 Employee#4 Employee#5
Admin Leave Admin Leave+S.Ox Admin Leave+S.Ox Admin Leave+S.Ox Admin Leave+S.Ox
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate 'N
$20.00 $20.00 $20.00 $35.00 $35.00
Non-Exempt/Called into Non-Exempt/Called into
work while others are on work while others are on Exempt/Called into work while Exempt/Called into work while U7
Sent Home/No Work Admin Leave Admin Leave others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while others Worked 12 hours while others
others were at home others were at home were at home were at home
$160.00 $320.00 $400.00 $560.001 $700.00 $2,140.00 Sum of these 5 employees
-20%Change from current policy
CIO
CATES OPTION-Admin Leave+1.5 for Non Exempts and NO Admin Leave or Pay for Exempts(Salary only) 0
Admin Leavei Non Exempt Emergency Response Rate Exempt Emergency Response Rate
1 1.5 0
Employee#1 Employee#2 Employee#3 Employee#4 Employee#5 1/g
Admin Leave Admin Leave+S.Sx Admin Leave+S.Sx Salary only Salary Only
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
$20.00 $20.00 $20.00 $35.00 $35.00
Non-Exempt/Called into Non-Exempt/Called into
work while others are on work while others are on Exempt/Called into work while Exempt/Called into work while
Sent Home/No Work Admin Leave Admin Leave others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while others Worked 12 hours while others
others were at home others were at home were at home were at home ¢1
$160.00 $400.00 $520.00 $280.001 $280.00 $1,640.00 Sum of these 5 employees
-39%Change from current policy y
Other changes: Rule to require reactivation of Emergency Response Pay every week,plus Mayor approval
Standing option in policy for employees to waive emergency response pay
Stop Administrative Pay if employee does not return to work as assigned CL
Potential for disciplinary action for employees who do not return N
Remove option to earn compensatory time as method of payment for emergency response work
Remove$24.00/hr minimum rate
0.
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