Item D10 D.10
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: D.10
Agenda Item Summary #6731
BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery
TIME APPROXIMATE: STAFF CONTACT: Christine Hurley (305) 292-4441
N/A
AGENDA ITEM WORDING: Approval of amendment to the contract with Helene Wetherington,
Disaster Recover Director, extending her contract, changing to hourly rate employee, and full-time
equivalent FTE until December 31, 2020.
ITEM BACKGROUND:
Approval of the Amendment to the Employment Agreement Between Helene F. Wetherington and
Monroe County, Florida for the position of Local Disaster Recovery Director. The amendment
extends the contract through December 31, 2020. It amends the compensation amount to an hourly
wage of$80 and $1,880 per meeting/per day for attendance at meetings/hearings. Additional
language reflecting that Monroe County will provide Ms. Wetherington with a laptop computer,
docking station and hot spot for remote access.
PREVIOUS RELEVANT BOCC ACTION:
June 12, 2018 —Awarded two-year contract to serve as a department head, Director of Recovery, for
Monroe County, Florida.
CONTRACT/AGREEMENT CHANGES:
First Amendment to extend contract through December 31, 2020.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Wetherington Contract Amendment 2020-04-23
Summary of Hurricane Irma Disaster Recovery Funding Table 5-2020)
FINANCIAL IMPACT:
Effective Date: June 13, 2020
Expiration Date: December 31, 2020
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D.10
Total Dollar Value of Contract: Approximately $71,680 ($40,960 in FY20; $30,720 in FY21)
plus expenses of travel for meetings
Total Cost to County: Approximately$80,000
Current Year Portion: $40,960
Budgeted: No
Source of Funds: 148
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount: Grants writing for Recovery
Grant:
County Match:
Insurance Required:
Additional Details:
None.
REVIEWED BY:
Christine Hurley Completed 05/03/2020 1:06 PM
Helene Wetherington Completed 05/04/2020 9:20 AM
Assistant County Administrator Christine Hurley Completed
05/04/2020 1:03 PM
Steve Williams Completed 05/04/2020 1:06 PM
Purchasing Completed 05/04/2020 1:34 PM
Budget and Finance Completed 05/04/2020 3:56 PM
Maria Slavik Completed 05/04/2020 4:14 PM
Kathy Peters Completed 05/04/2020 7:16 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
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D.10.a
AMENDMENT TO EMPLOYMENT AGREEMENT
BETWEEN MONROE COUNTY,FLORIDA,
AND
HELENE F.WETHERINGTON
FOR POSITION OF LOCAL DISASTER RECOVERY DIRECTOR S
THIS AMENDED AGREEMENT is entered into on May ,2020("Effective Date")by and between Monroe
County, Florida, ("County") acting through its Board of County Commissioners (`Board" or `BOCC"), a political CW
subdivision of the State of Florida, whose main business address is 1100 Simonton Street, Key West, Florida 33040, and s
Helene F. Wetherington ("Employee") (collectively,the "Parties").
WITNESSETH:
WHEREAS,the contract between Helene F.Wetherington and the County was entered into June 20, 2018; and
NOW THEREFORE,in consideration of the mutual promises contained herein between the County and Employee
set forth herein,it is mutually agreed as follows:
Section 1. EMPLOYMENT: Employee is hereby employed as the Local Disaster Recovery Director as a Contract 0.
Employee as that term is defined in Section 2.03 of the County's Personnel Policies &Procedures Manual ("Manual").
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Section 3.COMPENSATION AND BENEFITS: The Parties agree that the position of Local Disaster Recovery Director
is deemed exempt under the Fair Labor Standards Act. The Employee is expected to work 80% of a regular work week
schedule. Work hours performed will be documented on a form or forms to be provided by County.
a. Base Pay: In return for the performance of duties set forth in Exhibit A, including but not limited to specific
duties assigned by Monroe County from time to time, Employee shall receive an hourly salary of$80.00.
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b. The Employee is not eligible for any annual cost of living adjustment or year-end bonuses, including but not
limited to merit pay increases. N
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c. Benefits: The Employee shall be a participant in the Florida Retirement System. Except as stated herein, the
Employee is not entitled to any other benefits listed in the Monroe County Personnel Policies & Procedures E
Manual("Manual"),including but not limited to health insurance, annual leave and sick leave.
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d. Transportation and Business Related Travel: Employee agrees that she will be responsible for providing her
own motor vehicle for transportation. Monroe County agrees to budget and pay a lump sum fee up to $1,880
per meeting/per day for approved travel as may be necessary or appropriate to Employee's duties and F
responsibilities under this Agreement and in accordance with County Policy. Advance written approval is U
required for all travel.
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e. Cell Phone;Laptop Computer;Docking Station,and Hot Spot for Remote Access.The County agrees to provide
a cell phone, a laptop, docking station, and hot spot for remote access. Upon termination of the contract, the
equipment will be returned to the County.
Section 5. TERM OF AGREEMENT; TERMINATION; CANCELLATION; GENERAL RELEASE: m
a. Normal Term. This extension to the original Agreement entered into June 20, 2018,is extended up to and through
December 20, 2020.
AMENDED EMPLOYMENT AGREEMENT/LOCAL DISASTER RECOVERY DIRECTOR Page 1 of 3
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D.10.a
b. Extension of Time. The parties may extend the term of Agreement by written addendum to this Agreement.
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c. Termination of Agreement: C
i. In entering into this Agreement, the Employee understands that she serves at the pleasure of Monroe m
County;and that the Employee can be terminated at any time upon thirty(30)days written notice by County
Administrator without cause.
ii. In entering into this Agreement,the Employee also understands that she can be terminated at any time upon
24 hours written notice by County Administrator for cause. As used in this paragraph,the term"for cause"
will mean (a) dishonesty with respect to the business and operation of the County; (b) confirmed violation
of the County's drug policy;(c)refusal to cooperate in an investigation regarding any aspect of the business C
or operation of the County, including but not limited to an investigation which is conducted by or at the 'E
express direction of the BOCC;(d)conviction of a crime which is classified as a felony or a crime involving
moral turpitude; (e) gross neglect or willful and intentional misconduct; (f) conviction of a crime; (g)
violation of a provision of the Monroe County Code; or(h)breach of any material term or condition of this
Agreement by the Employee.
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iii. The Employee further understands that in the event of termination, the Employee is free to apply to the 0.
County for any other position then currently open and the County is free to consider the Employee for any w
open position,but that County has no obligation to place the Employee in another position, and specifically c
has no obligation to place the Employee in a position of equivalent or comparable salary,grade,or benefits.
In entering into this Agreement,the Employee therefore specifically waives the right to utilize the grievance
procedure set forth in Sections 9 and 10 of the Manual;House Bill No.2658, Chapter 69-1321,the Monroe 0
County Career Service Council; as well as any rights to which a Monroe County employee would otherwise 0)
be entitled under Chapter 447, Florida Statutes. e(
IV. Resignation. In the event the Employee resigns from the position prior to the normal expiration date of this
Agreement, the Employee shall be entitled only to payment for salary through the effective date of the ,
resignation in accordance with Monroe County Personnel Policies and Procedures.
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V. Upon termination of this Agreement, Employee will immediately surrender all documents, information,
property and assets to the County. E
IN WITNESS WHEREOF, the parties hereto have set their hands and seals,in the County of Monroe, Florida,this
day of April 2020. cCD
c
(Seal)
ATTEST: KEVIN MADOK, CPA, CLERK MONROE COUNTY,FLORIDA
By:
Deputy Clerk
By:
AMENDED EMPLOYMENT AGREEMENT/LOCAL DISASTER RECOVERY DIRECTOR Page 2 of 3
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D.10.a
Date: Mayor
Date:
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EMPLOYEE
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By:
Helene F.Wetherington
Date:
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AMENDED EMPLOYMENT AGREEMENT/LOCAL DISASTER RECOVERY DIRECTOR Page 3 of 3
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