Item E2 � E.2
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: E.2
Agenda Item Summary #6877
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552
N/A
AGENDA ITEM WORDING: Approval to revise schedule for allocation of funding for FY 2021
Destination and Turnkey Event Funding Applications
ITEM BACKGROUND: Attached.
TDC approved same their meeting of April 28, 2020.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved Request to Advertise FY 2021
Destination and Turkey Event Funding Application at their meeting of February 19, 2020.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Revised Event Schedule
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
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Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Maxine Pacini Completed 05/01/2020 10:41 AM
Christine Limbert Completed 05/01/2020 3:03 PM
Kathy Peters Completed 05/01/2020 4:09 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
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DATE: May 5, 2020
To: Monroe County Board of County Commissioners
RE: Approval of Revised Schedule for Event Funding Applications.
The BOCC at your meeting of February 19, 2020 moved approval to advertise for FY 2021 Event
Funding Applications.
Due to the coronavirus situation, it has become necessary to revise the schedule to move the
funding allocations to the October 2020 DAC Meetings. The funding allocations had originally
been scheduled for the August DAC Meetings. The deadline date will remain as June 9, 2020 as
the Purchasing Department is currently not issuing new opening dates for RFP/RFA's.
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Attached is a revised Event Funding Schedule for approval.
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REVISED
DESTINATION/TURNKEY EVENT SEE
F _ 7 2021
_
TDC APPROVAL TO ADVERTISE: February 4, 2020
BOCC APPROVAL TO ADVERTISE: February 19, 2020
NOTICES SENT TO INTERESTED PERSONS March 2, 2020
ADVERTISE RFP: April 1, 2020
2-
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70 DAYS
DEADLINE- June 9"' 2020
DAC DEADLINE: September 25, 2020 w
DAC APPROVAL: October 61h and 71h 2020
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TDC APPROVAL: October 27, 2020
BOCC APPROVAL AFTER NOVEMBER 2020
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