Item H4 � H.4
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys � � � ������]�j Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: H.4
Agenda Item Summary #6734
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Emily Schemper(305) 289-2506
N/A
AGENDA ITEM WORDING: Approval of a Resolution Accepting and Approving Supplemental
Amendment No. 1 to the Joint Participation Agreement (JPA) GIA71 with the Florida Department
of Transportation (FDOT), adding $300,000 and a Time Extension to June 30, 2022, for the County's
Transportation Planning Program.
ITEM BACKGROUND:
Since 2012, the County's transportation planning functions have been funded under a Joint
Participation Agreement ("JPA") executed with the Florida Department of Transportation
("FDOT").
The current FDOT agreement, JPA No. GIA71, was executed on June 10, 2019, and totals $300,000
(current County portion: $37,500). The requested Supplemental Agreement No. 1 will extend this
current agreement's deadline to June 30t', 2022, and will increase its total amount by $300,000, to
bring its total amount to $600,000 (amended County portion: $75,000).
JPA No. GIA71 authorizes reimbursement at 87.5% from FDOT for up to two full time
transportation planning positions and for a transportation engineering consultant. The County uses
this agreement for transportation concurrency review, traffic engineering support, the biennial U.S. 1
Arterial Travel Time and Delay Study, and to perform miscellaneous transportation planning studies.
Funding under this agreement is further utilized for consultants to provide assistance for private
development review, maintenance and updates to the long-range transportation plans, and
comprehensive plan, and/or land development code, as necessary.
PREVIOUS RELEVANT BOCC ACTION:
May 16, 2012 - Approval of JPA No. AQN-53 in the amount of$150,000 for the transportation
program.
April 17, 2013 - Approval of Supplemental Agreement No. 1 to increase the JPA to $380,000.
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May 21, 2014 - Approval of Supplemental Agreement No. 2 to increase the JPA to $610,000.
April 15, 2015 - Approval of Supplemental Agreement No. 3 to increase the JPA to $910,000.
March 23, 2016 - Approval of Supplemental Agreement No. 4 to increase the JPA to $1,210,000.
May 17, 2017 - Approval of Supplemental Agreement No. 5 to extend the agreement deadline to
June 30t', 2018.
March 28, 2018 - Approval of Supplemental Agreement No. 6 waiving the local match requirement.
May 16, 2018 - Approval of JPA No. GOW86 in the amount of$300,000 for the transportation
program.
May 22, 2019 - Approval of JPA No. GIA71 in the amount of$300,000 for the transportation
program.
CONTRACT/AGREEMENT CHANGES:
Supplemental Agreement 41 - adding $300K and time extension
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
JPA_GIA71 Supplemental Agreement-1 3.18.2020
Resolution
FINANCIAL IMPACT:
Effective Date: 4/15/2020
Expiration Date: 06/30/2022
Total Dollar Value of Contract: $600,000
Total Cost to County: $75,000
Current Year Portion:
Budgeted: Yes
Source of Funds: 125-50519-530490-GW1901 (G1A71)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: FDOT Financial Project No. 252228-1-14-08
County Match: 12.5 %
Insurance Required: N/A
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Additional Details:
REVIEWED BY:
Emily Schemper Completed 04/29/2020 2:04 PM
Peter Morris Completed 04/30/2020 7:51 AM
Assistant County Administrator Christine Hurley Completed
04/30/2020 2:16 PM
Purchasing Completed 04/30/2020 2:58 PM
Budget and Finance Completed 05/01/2020 3:51 PM
Maria Slavik Completed 05/04/2020 9:22 AM
Kathy Peters Completed 05/04/2020 12:17 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
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H.4.a
AMENDMENT ONE TO JOINT PARTICIPATION AGREEMENT
BETWEEN
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND
MONROE COUNTY
This Amendment One to Joint Participation Agreement G1A71, executed on June 10,2019
(the"Contract")incorporated herein by reference,between Monroe County, a political subdivision
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of the State of Florida("COUNTY"), and the State of Florida Department of Transportation, a
component agency of the State of Florida("DEPARTMENT'),programmed under Financial a
Project Number 252228-1-14-08 ("PROJECT'), is entered into this day of U-
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RECITALS: E
WHEREAS, the Contract was entered into by both parties pursuant to the approval of the
DEPARTMENT and of the COUNTY by Resolution No. 143-2019, adopted on May 22, 2019, in
the total amount of Three Hundred Thousand Dollars ($300,000.00); and
WHEREAS, it is necessary to increase the total Contract amount by Three
Hundred Thousand Dollars ($300,000.00)to provide additional dollars needed to the CL
PROJECT as identified in the attached Exhibit"B", "Amended Financial Summary", which
is herein incorporated zi
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WHEREAS,the COUNTY will invoice the DEPARTMENT on a quarterly basis for N
completed work. The COUNTY must submit the final invoice on this PROJECT to the �
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DEPARTMENT within one hundred twenty (120) days after the expiration of this Agreement.
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NOW,THEREFORE,for the considerations hereinafter set forth:
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The Contract dated June 10, 2019, is hereby amended as follows:
Financial Provisions shall be increased by an amount not to exceed Three Hundred
Thousand Dollars ($300,000.00). The contract shall not exceed Six Hundred Thousand
Dollars ($600,000.00).
Exhibit"A" Scope of Services No change to Scope of Services.
Exhibit"B" shall be supplemented by the increased amount of Three Hundred Thousand "
Dollars ($300,000.00) in the attached Exhibit"B".
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-08
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Exhibit"C" shall be supplemented by incorporating the Resolution approving this
Amendment One to Joint Participation Agreement Between State of Florida Department
of Transportation and Monroe County in the attached Exhibit C. E
Section 2 General Requirements shall be amended to extend the completion date of the
PROJECT to June 30, 2022.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-08
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All other terms and conditions of the Contract are in effect and remain unchanged.
MONROE COUNTY: STATE OF FLORIDA,DEPARTMENT OF m
TRANSPORTATION:
By: By: '
COUNTY MAYOR District Secretary
ATTEST: ATTEST:
(SEAL) (SEAL)
By By
COUNTY CLERK Executive Secretary
LEGAL REVIEW: LEGAL REVIEW:
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By: By:
COUNTY ATTORNEY District Chief Counsel
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EXHIBIT "A"
SCOPE OF SERVICES E
TASK 1: TRANSPORTATION PLANNING CONSULTANT SUPPORT '
The purpose of this task is to provide funding assistance for the transportation planning
consultant to support the Monroe County Transportation Planning program. This support
will provide assistance for general transportation planning and analysis activities. The
activities will include short and long range transportation planning,plan updates,planning
studies, traffic operational analyses, data collection, technical support, and review of
development proposals. The activities may also include bicycle and pedestrian planning and
analysis, scenic highway planning, coordination, and designation activities, and other E
activities necessary to support the transportation planning program of Monroe County.
The Monroe County staff will administer the consultant contract, issue task work orders,
review consultant products and progress reports,prepare invoices for submission to the
Department, and participate in transportation planning, analysis, and data collection
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activities as necessary.
TASK 2: TRANSPORTATION PLANNING STAFF ASSISTANCE
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The purpose of this task is to provide funding assistance for the transportation planning
staff positions to support the Monroe County Transportation Planning program. The co
transportation planning program will include short and long range transportation planning,
plan updates, planning studies, traffic operational analyses, data collection, technical
support, and review of development proposals. The activities may also include bicycle and
pedestrian planning and analysis, scenic highway planning, coordination, and designation
activities, and other activities necessary to support the transportation planning program of
Monroe County. The transportation planning staff responsibilities will include all activities
necessary to carry out the Transportation Planning program of the County, such as
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coordination and meeting with the Department on a quarterly basis and managing the work
activities of the consultant. E
The transportation planning staff will provide a variety of administrative tasks including, but
not limited to the following: administer the consultant contract;participate in the consultant v)
selection process; oversee the transportation planning consultant activities; issue task work
orders; review consultant work products; review consultant progress reports, and prepare
quarterly progress reports for the Department; meet with the Department's project manager
quarterly;prepare invoices for submission to the Department(in a Department approved CL
format); and generally manage the transportation planning program of the County.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-08
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H.4.a
FDOT Financial Project Number: 252228-1-14-08 .�
County: Monroe
FDOT Project Manager: Ken Jeffries, (305)470-5445
COUNTY Project Manager: Emily Schemper, (305)453-8772
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Joint Participation Agreement between the Florida Department of Transportation and Monroe
County Financial Project Number#252228-1-14-08
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H.4.a
EXHIBIT 'B"
FINANCIAL SUMMARY
Estimated PROJECT costs and deliverables for reimbursement are below listed: )
The public agency may distribute funds between Tasks 1 & 2 as needed to effectively complete
the project. All transportation planning activities will be documented in the quarterly progress N
reports to the Department.
The costs of travel and equipment are to be borne by the public agency and are not reimbursable
under this Agreement.
Eligible Tasks Total Cost m
Task 1
Consultant Fees $100,000.00
Unanticipated Cost for Transportation Issues $100,000.00
Task 2—Salary& Fringe Benefits
Transportation Planning Manager $200,000.00
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Growth Management Transportation Planner $200,000.00
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Total PROJECT costs eligible for reimbursement by the DEPARTMENT:
$525,000.00 The COUNTY 's contribution shall be: $75,000.00
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Total PROJECT Cost Estimate: $600,000.00
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Joint Participation Agreement between the Florida Department of Transportation and Monroe �
County Financial Project Number#252228-1-14-08
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EXHMIT "C"
RESOLUTION
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To be herein incorporated once approved by the COUNTY Commission.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe
County Financial Project Number#252228-1-14-08
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H.4.b
RESOLUTION NO. -2020
A RESOLUTION OF THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ACCEPTING AND APPROVING THAT CERTAIN
FLORIDA DEPARTMENT OF TRANSPORTATION ("FDOT")
AMENDMENT ONE ("SUPPLEMENTAL AGREEMEENT NO. 1") TO
EXISTING JOINT PARTICIPATION AGREEMENT ("JPA") NO. GIA71
PREVIOUSLY EXECUTED BETWEEN THE FDOT AND MONROE
COUNTY. '
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WHEREAS, the State of Florida through the FDOT and the Monroe County Board of County
Commissioners ("Monroe County"or the "County"),mutually recognize the need for transportation planning p
functions including but not limited to transportation concurrency review, traffic engineering support, the U-
County's biennial U.S. 1 Arterial Time and Delay Study, the performance of miscellaneous public
transportation planning studies, utilization of consultants to provide for transportation planning assistance
required in connection with review of development applications, and maintenance and updates to long-range
transportation plans, the Monroe County Comprehensive Plan, the Monroe County Code of Ordinances, and
the Monroe County Land Development Code, as necessary; and
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WHEREAS, due to FDOT administrative updates and contract formats, the FDOT previously 0
requested that it and Monroe County enter into a new JPA that shall fund the County's transportation planning
functions; and
WHEREAS, pursuant to that request, FDOT and the County on May 22, 2019, mutually approved CL
and adopted JPA No. G1A71; and
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WHEREAS, proposed Amendment One ("Supplemental Agreement No. 1") to existing JPA No. C
G1A71 (the "agreement") will extend the subject agreement to June 30', 2022, and shall increase its total 2
amount from $300,000, to a total of$600,000, and shall increase the portion required of the County from
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$37,500 to $75,000.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
MONROE COUNTY,FLORIDA:
Section 1. Recitals and Legislative Intent. The foregoing recitals are true and correct, and are
hereby incorporated as if fully stated herein.
Section 2. That certain Supplemental Agreement No. 1 before the Board of Commissioners of
Monroe County, Florida, at its regular May 20', 2020, meeting, an unexecuted copy of which for ease of
reference is attached hereto, is hereby accepted and approved.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at
its regular meeting held on the 20'day of May, 2020.
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H.4.b
Mayor Heather Carruthers
Mayor Pro Tern Michelle Coldiron
Commissioner Craig Cates
Commissioner David P.Rice
Commissioner Sylvia J. Murphy
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
BY:
Mayor Heather Carruthers
(SEAL) d-
ATTEST: KEVIN MADOK, CLERK COUNTY ATTORNEY m
TOfORMa,
Clete.
AS DEPUTY CLERK
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H.4.b
AMENDMENT ONE TO JOINT PARTICIPATION AGREEMENT
BETWEEN
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND
MONROE COUNTY
This Amendment One to Joint Participation Agreement G1A71, executed on June 10,2019
(the"Contract")incorporated herein by reference,between Monroe County, a political subdivision
of the State of Florida("COUNTY"), and the State of Florida Department of Transportation, a
component agency of the State of Florida("DEPARTMENT'),programmed under Financial E
Project Number 252228-1-14-08 ("PROJECT'), is entered into this day of
20
RECITALS:
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WHEREAS, the Contract was entered into by both parties pursuant to the approval of the
DEPARTMENT and of the COUNTY by Resolution No. 143-2019, adopted on May 22, 2019, in a
the total amount of Three Hundred Thousand Dollars ($300,000.00); and U-
WHEREAS, it is necessary to increase the total Contract amount by Three
Hundred Thousand Dollars ($300,000.00)to provide additional dollars needed to the E
PROJECT as identified in the attached Exhibit"B", "Amended Financial Summary", which 2
is herein incorporated
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WHEREAS,the COUNTY will invoice the DEPARTMENT on a quarterly basis for
completed work. The COUNTY must submit the final invoice on this PROJECT to the '2-
DEPARTMENT within one hundred twenty (120) days after the expiration of this Agreement. M
NOW,THEREFORE,for the considerations hereinafter set forth:
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The Contract dated June 10, 2019, is hereby amended as follows:
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Financial Provisions shall be increased by an amount not to exceed Three Hundred
Thousand Dollars ($300,000.00). The contract shall not exceed Six Hundred Thousand
Dollars ($600,000.00). �.
Exhibit"A" Scope of Services No change to Scope of Services.
Exhibit"B" shall be supplemented by the increased amount of Three Hundred Thousand
Dollars ($300,000.00) in the attached Exhibit"B".
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-08
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Exhibit"C" shall be supplemented by incorporating the Resolution approving this
Amendment One to Joint Participation Agreement Between State of Florida Department
of Transportation and Monroe County in the attached Exhibit C.
Section 2 General Requirements shall be amended to extend the completion date of the
PROJECT to June 30, 2022.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-08
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All other terms and conditions of the Contract are in effect and remain unchanged.
MONROE COUNTY: STATE OF FLORIDA,DEPARTMENT OF
TRANSPORTATION:
By: By:
COUNTY MAYOR District Secretary *
ATTEST: ATTEST: m
(SEAL) (SEAL)
By By
COUNTY CLERK Executive Secretary
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LEGAL REVIEW: LEGAL REVIEW: 0
By: By:
COUNTY ATTORNEY District Chief Counsel E
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H.4.b
EXHIBIT "A"
SCOPE OF SERVICES
TASK 1: TRANSPORTATION PLANNING CONSULTANT SUPPORT
The purpose of this task is to provide funding assistance for the transportation planning
consultant to support the Monroe County Transportation Planning program. This support
will provide assistance for general transportation planning and analysis activities. The E
activities will include short and long range transportation planning,plan updates,planning
studies, traffic operational analyses, data collection, technical support, and review of
development proposals. The activities may also include bicycle and pedestrian planning and
analysis, scenic highway planning, coordination, and designation activities, and other
activities necessary to support the transportation planning program of Monroe County.
The Monroe County staff will administer the consultant contract, issue task work orders
review consultant products and progress reports,prepare invoices for submission to the U-
Department, and participate in transportation planning, analysis, and data collection
activities as necessary.
a�
TASK 2: TRANSPORTATION PLANNING STAFF ASSISTANCE
The purpose of this task is to provide funding assistance for the transportation planning c
staff positions to support the Monroe County Transportation Planning program. The
transportation planning program will include short and long range transportation planning,
plan updates, planning studies, traffic operational analyses, data collection, technical M
support, and review of development proposals. The activities may also include bicycle and
pedestrian planning and analysis, scenic highway planning, coordination, and designation 0
activities, and other activities necessary to support the transportation planning program of
Monroe County. The transportation planning staff responsibilities will include all activities 0
necessary to carry out the Transportation Planning program of the County, such as
coordination and meeting with the Department on a quarterly basis and managing the work
activities of the consultant.
The transportation planning staff will provide a variety of administrative tasks including, but
not limited to the following: administer the consultant contract;participate in the consultant
selection process; oversee the transportation planning consultant activities; issue task work
orders; review consultant work products; review consultant progress reports, and prepare
quarterly progress reports for the Department; meet with the Department's project manager
quarterly;prepare invoices for submission to the Department(in a Department approved
format); and generally manage the transportation planning program of the County.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number#252228-1-14-08
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FDOT Financial Project Number: 252228-1-14-08
County: Monroe
FDOT Project Manager: Ken Jeffries, (305)470-5445
COUNTY Project Manager: Emily Schemper, (305)453-8772
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Joint Participation Agreement between the Florida Department of Transportation and Monroe
County Financial Project Number#252228-1-14-08
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EXHIBIT 'B"
FINANCIAL SUMMARY
Estimated PROJECT costs and deliverables for reimbursement are below listed:
The public agency may distribute funds between Tasks 1 & 2 as needed to effectively complete
the project. All transportation planning activities will be documented in the quarterly progress
reports to the Department.
The costs of travel and equipment are to be borne by the public agency and are not reimbursable
under this Agreement.
Eligible Tasks Total Cost
Task 1
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Consultant Fees $100,000.00
Unanticipated Cost for Transportation Issues $100,000.00
Task 2—Salary& Fringe Benefits U-
Transportation Planning Manager $200,000.00
Growth Management Transportation Planner $200,000.00
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Total PROJECT costs eligible for reimbursement by the DEPARTMENT: c
$525,000.00 The COUNTY 's contribution shall be: $75,000.00
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Total PROJECT Cost Estimate: $600,000.00
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Joint Participation Agreement between the Florida Department of Transportation and Monroe
County Financial Project Number#252228-1-14-08
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EXHMIT licit
RESOLUTION
To be herein incorporated once approved by the COUNTY Commission.
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Joint Participation Agreement between the Florida Department of Transportation and Monroe
County Financial Project Number#252228-1-14-08
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