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Item H6
� H.6 � � �, BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting May 20, 2020 Agenda Item Number: H.6 Agenda Item Summary #6736 BULK ITEM: No DEPARTMENT: Planning/Environmental Resources TIME APPROXIMATE: STAFF CONTACT: Michael Roberts (305) 289-2502 REQ 10:00 AM AGENDA ITEM WORDING: Presentation of update on Comprehensive Plan policies requiring Monroe County to adopt Adaptation Action Areas (AAAs) considering Sea Level Rise, Shifting Habitat, Storm Surge Rise, and Flood Risk, and Approval to Advertise a Request for Proposals for a consultant to update data and develop policy approaches for Adaptation Action Areas (AAAs), Pending a final contract with the Florida Department of Environmental Protection Resilient Coastlines Program. ITEM BACKGROUND: The Monroe County Planning and Environmental Resources Department has applied for a Florida Department of Environmental Protection ("FDEP" or "DEP") Resilient Coastlines Program grant ("Grant") to update data and develop policy approaches for Adaptation Action Areas ("AAAs"). As outlined in the Grant application, in 2016 the County adopted an Energy and Climate Element that included Sea Level Rise ("SLR") projections of 3" to 71 by the year 2030, and policies directing the use of the SLR projections to develop Adaptation Action Areas. The determination of these Adaptation Action Areas will include the development of mapping that demonstrates geographically where impacts from SLR are expected to occur first. Once the mapping is done, staff will continue with the identification of criteria to define AAAs (see attached Comprehensive Plan Policy 1502.1.4) and the update of Comprehensive Planning policies and Land Development Regulations to address potential impacts of sea-level rise on infrastructure, as well as private property. These AAAs will be included for consideration in long-term planning decisions (see Comprehensive Plan Policy 1502.1.5). In addition to the development of AAA boundaries and policies, the Monroe County Comprehensive Plan also requires updates to sea level rise projections (see Comprehensive Plan Policy 1502.1.6) when they occur. This Comprehensive Plan Policy requires the County to review and update sea level rise projections when new and pertinent data is available. The Monroe County Board of County Commissioners ("BOCC) adopted updated Sea Level Rise projections on December 9tn 2015 and on April 15th 2020. 'The 3"-7"by 2030 is based upon a 2010 baseline—if adjusted to a 1992 baseline it would result in 6"to 10"by 2030 above the 1992 mean sea level. Packet Pg. 2133 H.6 Those 2015 update(s) presented several adjustments to the previous (2011) Regional SLR Projection, as follows: • The baseline year was, consistent with U.S. Army Corps of Engineers methodology, adjusted to 1992 from 2010; • The timeline was extended from 2060 to 2100; • The local rate of rise was adjusted to reflect the influence of a slowing Gulf Stream and Florida Current on local sea level rise; • An upper curve (NOAA high) was added for planning guidance for those projects that have a low tolerance for risk; and • The County Comprehensive Plan adopted following Board adoption of the December 9, 2015 SLR projections were: 6" to 10"by 2030. The 2019 Projection, adopted by the Board on April 15th, 2020, featured the following adjustments: Mean sea level rise (above the 2000 mean sea level in Key West) is projected to be the following: • 8 to 12 inches by 2030, 2" different than the 2015 projections; • 10 to 17 inches by 2040 ; • 21 to 54 inches by 2070; and • 40 to 136 inches by 2120. The County's next priority is developing AAA maps and associated Goals, Objectives, and Policies within the Comprehensive Plan's Coastal Management Element as described in a specific recommendation in the GreenKeys Climate and Sustainability Plan. Monroe County will develop AAAs using existing policy guidance, best practices, case studies, updated data, the adopted 2019 Climate Compact Sea Level Rise projections, and most current approaches as a foundation for this effort. This project will build upon previous sea level rise and data collection efforts to identify vulnerabilities. The Scope of the Grant includes assessments of latest data and case studies for AAAs; updating vulnerability modeling; developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data needs and options. The deliverables from this AAA project will inform decision-making for long-term sea level rise planning and rebuilding and recovery efforts. This work will build on previous vulnerability analyses, including the 2011 Climate Compact Sea Level Rise Vulnerability Analysis that mapped potential impacts associated with 1' (expected to occur around the year 2030), 2' (expected to occur around the year 2070) and 3' (expected to occur around the year 2120) of sea level rise. The 1' SLR map for Big Pine Key is attached for reference. Because the Comprehensive Plan is a long term planning document that plans through the year 2030, the 1' rise will be used for regulatory purposes, but the analysis conducted will demonstrate longer term impacts. This will provide the County with the ability to monitor SLR projections and to develop policies over time to address these projections. The specific Tasks proposed in the Grant Application are: Packet Pg. 2134 H.6 Task 41: Annotated Analysis of Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs. Task 42: Updated Vulnerability Assessment. Task 43: Memorandum of Recommended Policy Alternatives for the Establishment of AAAs. Task 44: Maps, Goals, Objectives, and Policies for Preliminary AAAs. Task 45: Public Engagement Meetings. Task 46: Final Report with Final Work Products. DEP's Resilient Coastlines Program has advised the Planning and Environmental Resources Department of an anticipated award in the upcoming fiscal year 2020-2021. A final announcement of awardees and grant agreements will not be sent out until the state budget is officially signed, and funds are made available to DEP for the grant agreements to move forward. No work can begin until the contract/agreement for the project has been fully executed and all projects must be completed by April 30th, 2021. In order to meet these tight time-frames, Staff is requesting approval to advertise a Request for Proposals for a Consultant to provide the services outlined in the Tasks above. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATION: Approval to advertise RFP. DOCUMENTATION: AAA resiliency grant RFP BOCC 4_15_20 Signed Grant Application GOAL 1502 Sands Subdivision 1 ft SLR FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2135 H.6 Grant: County Match: Insurance Required: N/A Additional Details: $92,000 ($75,000 grant funded) 05/20/20 001-05008 - SUSTAINABILITY $17,000.00 Supplemental funds from 001-05008-530-340 REVIEWED BY: Emily Schemper Completed 04/28/2020 11:36 PM Assistant County Administrator Christine Hurley Completed 05/04/2020 1:08 PM Peter Morris Completed 05/04/2020 7:26 PM Purchasing Completed 05/04/2020 8:25 PM Budget and Finance Completed 05/05/2020 7:32 AM Maria Slavik Completed 05/05/2020 1:45 PM Kathy Peters Completed 05/05/2020 2:39 PM Board of County Commissioners Pending 05/20/2020 9:00 AM Packet Pg. 2136 H.6.a MONROE COUNTY REQUEST FOR PROPOSALS FOR MONROE COUNTY'S RESILIENT COASTLINES PROGRAM TO DEVELOP ADAPTATION ACTION AREAS (AAA'S) r d k 2 =@t na 4 :F'+ - 4 •2 N LO BOARD OF COUNTY COMMISSIONERS MAYOR HEATHER CARRUTHERS, DISTRICT 3 MAYOR PRO TEM MICHELLE COLDIRON, DISTRICT 2 u- CRAIG CATES, DISTRICT I DAVID RICE, DISTRICT 4 SYLVIA J. MURPHY, DISTRICT 5 COUNTY ADMINISTRATOR Roman Gastesi " CLERK OF THE CIRCUIT COURT PLANNING AND ENVIROMENTAL RESOURCES m KEVIN MADOK, CPA MICHAEL ROBERTS APRIL 2020 1 of 46 Packet Pg. 2137 H.6.a NOTICE OF REQUEST FOR PROPOSALS NOTICE IS HEREBY GIVEN TO INTERESTED PERSONS that the Procurement Office of Monroe County, Florida, will receive formal proposals for the following: RESILIENT COASTLINES PROGRAM; DEVELOP ASSESSMENT OF ADAPTATION ACTION AREAS (AAA'S) Monroe County is seeking services from experienced firms to prepare an assessment of the latest data and case studies for Adaptation Action Areas (AAA's) (including existing policy guidance, best practices, case studies, updated data, and most current approaches); update existing vulnerability modeling (including, but not limited to, incorporating mobile LiDAR elevation data, updated sea level rise projections of the Southeast Florida Regional Climate Compact and stormwater management systems); develop policy recommendations for AAAs (draft AAA maps series and Comprehensive Plan Goals, Objectives and Policies); conduct GIS analysis of potential AAAs; and identify potential future 2 data needs and options for implementing model amendments to establish AAAs. C c All inquiries or requests should be directed, in writing, to Michael Roberts, Assistant Director of Environmental Resources, via email to rob erts-mi chael(a monroecounty-fl.gov. All answers will be by Addenda. Inquiries may also be sent to: Michael Roberts, 2798 Overseas Highway Suite 400, Marathon, FL 33050. N c Interested firms are requested to indicate their interest by submitting Five (5) complete packages of their T Statement of Proposals to: Monroe County Procurement Office, 1100 Simonton Street, Ste.213, Key West, FL 33040LO i Proposals shall be delivered in person or U.S. Mail with the header "RFP— Resilient Coastlines Program (Adaptation Action Areas)". All Responses must be received by the Procurement Office before 3:00 P.M. on q2020 . Any Responses received after this date and time will be ca automatically rejected. Proposals may be delivered by Certified Mail, Return Receipt Requested, hand- U_ delivered, or couriered. Hand delivered Responses may request a receipt. If sent by mail or by courier, the above-mentioned envelope shall be enclosed in another envelope addressed to the entity and address stated above. Responders should be aware that certain "express mail" services will not guarantee specific time delivery to Key West, Florida. It is the sole responsibility of each Responder to ensure its quote is received in a timely fashion. _ All submissions must remain valid for a period of ninety (90) days from the date of the deadline for submission stated above. The County will automatically reject the Response of any person or affiliate who appears on the convicted vendor list prepared by the Department of Management Services, State of Florida, under Sec. 287.133(3) (d), Florida Statutes. Monroe County declares that all or portions of the E documents and work papers and other forms of deliverables pursuant to this request shall be subject to reuse by the County. When staff has agreed with the person/firm upon a mutually satisfactory contract, the contract will be brought before the County Commission for final approval. No binding contract is created between any person/firm and the County until such time as a contract is approved by the County Commission. Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners. 2 of 46 Packet Pg. 2138 H.6.a The Board reserves the right to reject any or all Responses,to waive informalities in any or all Responses, to reissue the Request for Proposals; and to separately accept or reject any item or items and to award and/or negotiate a contract in the best interest of the County. a. c c cv c N cv LO CO CL i i 3 of 46 Packet Pg. 2139 H.6.a TABLE OF CONTENTS SECTION 1 INSTRUCTIONS TO PROPOSERS 1.1 Purpose 1.2 Background Information on the Project 1.3 Requirements 1.4 Evaluation Criteria 1.5 Requests for Additional Information 1.6 Content of Submission 1.7 Format: Cover Letter , Tabbed Sections 1.8 Copies of RFP Documents C 1.9 Statement of Proposal Requirements 1.10 Disqualification of Proposers 1.11 Examination of RFP Documents 1.12 Governing Laws and Requirements e 1.13 Preparation of Responses 1.14 Modification of Responses 1.15 Responsibility of Respondent 1.16 Receipt and Opening of Responses 1.17 Award of Contract N 1.18 Certificate of Insurance and Insurance Requirements 1.19 Indemnification 1.10 Execution of Contract LO SECTION 2 SAMPLE AGREEMENT SECTION 3 COUNTY FORMS 3.1 Submission Response Form 3.2 Lobbying and Conflict of Interest Ethics Clause 3.3 Non-Collusion Affidavit 3.4 Drug Free Workplace Form 3.5 Public Entity Crime Statement 3.6 Local Preference Form :N SECTION 4— SCOPE OF SERVICES SECTION 5—REFERENCED DOCUMENTS 1. Monroe County GreenKeys Climate and Sustainability Action Plan 2. Monroe County 2030 Comprehensive Plan - Climate and Energy Element The following links contain copies of the above referenced documents: http://www.monroecounty-fl.!2�ov/DocumentCenter/View/17725/5-Year-Projects-Plan apv/Jibrarj_ zv i:) an",n) eid :n,OGo OB� m _ m m _ Page 4 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2140 H.6.a SECTION ONE: INSTRUCTIONS TO PROPOSERS 1.1 Purpose This Request for Proposals (RFP) is issued to request Proposals from experienced firms interested in updating existing vulnerability modeling and developing policy recommendations for Adaptation Action Areas (AAA's) for Monroe County, located in the Florida Keys. This RFP is issued by the County to provide potential firms with information, guidelines and rules to prepare and submit a proposal. The submittal must satisfy all criteria established in this RFP to qualify for evaluation. Any written proposals, other submissions, correspondence and all records made thereof, shall be opened in public in compliance with Florida law governing public records and a meetings. c Monroe County ("County") is soliciting technical and cost proposals from highly qualified and experienced firms to update existing vulnerability modeling and to develop policy recommendations for Adaptation Action Areas(AAA's). Specifically,the Scope of Work includes assessments of latest data and case studies for AAAs;updating vulnerability modeling; developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data needs and options. The deliverables from this AAA project will inform decision-making for long- term sea level rise planning and rebuilding/recovery efforts. c .N AI.,I., PRO,JECTS MUST BE COMPI.XTED BY APRII, 30, 2021. > The specific Scope of Services is summarized as: LO T_ Task 41 Annotated Analysis of Existing Data Resources, Best Practices and Case Studies i for the Establishment of AAAs. c, Task 42 Updated Vulnerability Assessment. Task 43 Recommended Policy Alternatives for the Establishment of AAAs. CL Task 44 Maps, Goals, Objectives, and Policies for Preliminary AAAs Task 45 Public Engagement Meetings Task 46 Final Report with Final Work Products (model ordinance) The County has a budget of $ 92,000 for the requested services. The funding for this project is subject to grant award through the Florida Department of Environmental Protection Resilient Coastline Program. The County anticipates the grant agreement to be executed by June/July 2020. 2 Note, the selected consultant will need to meet grant timelines, deliverables and requirements. 1.2 Background Information about the Project 1.2.1 Monroe County: Monroe County ("County") is a non-chartered county established under the Constitution and the laws of the State of Florida. The population of the County is approximately 73,000 as of the 2010 census. Monroe County is the southernmost county in the United States. It is comprised of the Florida Keys and a portion of the Florida Everglades. The Florida Keys are an archipelago of islands stretching from Key West, only 90 miles from Cuba, up to the mainland— Page 5 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2141 H.6.a an island chain over 100 miles long with elevations below sea level and a designated Area of Critical State Concern. In addition to the unincorporated county, there are five municipalities in the Florida Keys: Key West,Marathon,Key Colony Beach,Layton, and Islamorada. (This project is for the unincorporated county.) 1.2.2 Undated Vulnerability Assessment: The Consultant will update the County's vulnerability assessment utilizing new elevation data, updated sea level rise projections, shoreline information, capital project data, social vulnerability index, and stormwater management data. The updated vulnerability modeling with new elevation data will be used to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea level rise assumption horizon. The Consultant's analysis will also incorporate an analysis of stormwater a management and social vulnerability using best practices such as the Center for Disease Control's Social Vulnerability Index or other evaluation strategy (identifying vulnerable populations and 2 potential public health risks). In addition, the Consultant will update the County's Vulnerability Assessment to aid the County in developing a policy framework for addressing multiple priorities: infrastructure/services, habitat and recovery. Based on this updated data-assessment, the County will develop policy recommendations for the designation of AAAs. 1.2.3 Adaptation Action Areas: The updates to the model accomplished in Section 1.2.2 will be utilized to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea-level rise assumption horizon. The County's planning process will also incorporate stormwater management and social vulnerability analyses using best practices identified by the Center for Disease Control's (CDC)Social Vulnerability Index or other evaluation strategies identifying vulnerable populations and potential public health risks. Further,the County will consider approaches incorporating infrastructure and public facilities; habitat and land LO acquisition, management or protections that restore natural shoreline features; and development Sri and recovery considerations. Lastly, the County is in the process of updating its Local Mitigation Strategy and developing a Post Disaster Recovery Strategy to position itself for long-term recovery. These updated strategies will further inform the County's AAA policy framework. 0. Due to data limitations at the time of the 2015 vulnerability assessment,the County did not address social vulnerability or stormwater management systems. The County can now utilize the Center for Disease Control's Social Vulnerability Index to ensure that the needs of vulnerable populations are considered. The Monroe County Climate Change Advisory Committee previously proposed criteria to be used to designate AAAs, recommending the consideration of populations affected including the number and vulnerability of the population. Further, the County recently completed 2 its Watershed Management Plan and with this information, the County can review stormwater management systems within its vulnerability assessment. Work being undertaken in a Countywide Roads and Stormwater analysis can also be incorporated in the modelling updates. The proposed AAAs will incorporate the updated information to develop holistic and comprehensive goals, objectives,and policies to improve resilience to coastal flooding and address vulnerable population and stormwater management. Page 6 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2142 H.6.a 1.3 Requirements The qualified firm will offer qualifications and experience in the realms of technical analysis, vulnerability analysis, Adaptation Action Area policy development, integrated land use and transportation planning, land development regulation and public engagement. The firm will work collectively with the Planning & Environmental Resources Department and other representatives of County departments to complete the scope of work. CL - 1.4 Evaluation Criteria Areas of consideration include but are not limited to: a� Maximum Tab Criteria Points 1 Letter and Executive Summary 5 2 Relevant Experience 20 3 Quality of Past Performance on Similar Projects 20 c 4A Project Approach -Adaptation Action Area Policy recommendations 30 4B Project Approach -Vulnerability Modeling 30 5 Qualifications of Consultant, Sub consultants, and project manager 40 6 Other: Familiarity with Monroe County; clients in USA, FL, SE FL, 20 N and Monroe County; value added options; other information 7 Local Preference 5 2 .N 8 Cost 30 9 Litigation 0 W 10 County Forms 0 CD N LO TOTAL Points 200 �i er 1.5 Requests for Additional Information or Clarification ca CL Requests for additional information or clarification relating to the specifications of this Request for Proposals shall be submitted in writing directly to: Michael Roberts, Assistant Director of Environmental Resources Monroe County Government and Cultural Center v, 2798 Overseas Highway, Ste. 400 ' Marathon, FL 33050 All requests for additional information must be received no later than 3a00 PXI 2020. Any requests received after that date and time will not be answered. If an answer is issued, an addendum to the RFP will be issued shortly thereafter and distributed to all interested proposers responding with the County's best ability to answer all questions. Verbal requests will not be C answered. All addenda are a part of the contract documents and each Proposer will be bound by such addenda, whether or not received by him/her. It is the responsibility of each Proposer to verify that he/she Page 7 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2143 H.6.a has received all addenda issued before responses are opened. 1.6 Content of Submission The proposal submitted in response to this Request for Proposals (RFP) shall be printed on 8-1/2" x I white paper and bound; shall be clear and concise, tabulated, and provide the information requested herein. Five 5) proposals shall be provided (which includes two (2) originals.) Statements submitted without the required information will not be considered. Responses shall be organized as indicated below. The Proposer should not withhold any information from the written response in anticipation of presenting the information orally or in a demonstration, since oral a presentations or demonstrations may not be solicited. Each Proposer must submit adequate documentation to certify the Proposer's compliance with the County's requirements. Proposer should focus specifically on the information requested. c 1.7 Format The response, at a minimum, shall include the following: 7A. Cover Letter. c N The cover letter shall contain the Proposer's name, address, telephone number, and the name of the Proposer's contact person(s). It shall introduce the company including a brief overview of the firm's history, the corporate name, address and telephone number of corporate headquarters and the local office, number of years in business, names of LO principals and number of employees. eri Indicate the State in which Proposer is incorporated or organized. If other than Florida include evidence of authorization to do business in Florida. Include a reproduction of CL Corporate Charter Registration, if applicable. Identify the primary person responsible for this proposal. Briefly state the Proposer's understanding of the work to be done, and make a positive commitment to perform and complete the services. This letter must be signed by an individual authorized to bind the 2 firm. Failure to meet this requirement may result in disqualification. 7B. Tabbed Sections Tab 1. Letter and Executive Summary The Proposer shall provide a narrative of the firm's qualities and capabilities that demonstrates how the firm will work with the County to fulfill the requirements of this Service. Tab 2. Page 8 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2144 H 6.a Relevant Experience The Proposer shall provide a project history of the firm or organization demonstrating experience with services that are similar in scope and size to the requested services. The proposal shall include information regarding combined team experience and past performance. Identify members of the project team and their anticipated roles for this project,and provide a summary of their previous experience. Include staff, as well as sub-consultants that will have key roles in the team organization chart. Provide concise, yet detailed, resumes for key team members. Make a statement of commitment that the team will remain committed a to the project until completion. c Proposer shall provide references for projects completed which collectively are sufficient to evidence that combined team experience meets the minimum requirements stated. c Provide information regarding areas of specialization, and any other pertinent information in such a way to reasonably evaluate the firm's stability, strengths, and experience level. Reference information must describe the projects and include project budget(limit to one (1) page per project). Provide also the name, address, position, e-mail address and telephone number of the project coordinator. A reference contact person must be someone who has personal knowledge of the Proposer's performance for the specific requirement CD listed. The contact person must have been informed that they are being used as a reference NI and that the County may check references. LO i Tab 3. Quality of Past Performance on Similar Projects CO The Proposer shall provide a list of past projects indicating the following: CL Name and full address of the referenced project client Name and telephone number of client contact for referenced project Date of initiation and completion of contract Summary of the project and services In this section,please include at least two (copied) letters of reference from a former client which describes the services performed and the client's satisfaction with the services provided. Letters of reference are preferred, however, if the client desires to include firm surveys completed by clients, they will be considered. Letter of reference from a government(public entity) client are preferred. Tab 4. Project Approach 4A Project Approach—Vulnerability Analysis Update. Describe the firm's capabilities and approach toward this Project, including your proposed work program, schedule, and any other activities that will be necessary to complete the scope of work, Page 9 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2145 H.6.a Include a proposed activity schedule and any innovative methods or concepts that might be particularly helpful to accomplish this Project. Provide a statement of acknowledgement that the consultant understands this Project and its scope of work and goals. Affirm that you can meet the stated project schedule (TOTAL, PROJECT JEC T C: . PI..., TED BY A tli..., 30, 2021) for the Services included in this document. 4B Project Approach—Adaptation Action Areas. Describe the firm's capabilities and approach toward this Project, including your proposed work program, schedule, and any a other activities that will be necessary to complete the scope of work, c Include a proposed activity schedule and any innovative methods or concepts that might be particularly helpful to accomplish this Project. Provide a statement of acknowledgement that the consultant understands this Project and its scope of work and goals. Affirm that you can meet the stated project schedule J TAI, PROJECT JEC T C: . PI...XTED BY A AIL, 30, 2021) for the Services included in this document. c .N 4C Project Approach — Public Engagement. Describe the firm's capabilities and approach toward this Project, including your proposed work program, schedule, and any other activities that will be necessary to complete the scope of work, Describe the firm's capabilities and approach toward this Project, including your proposed work program, LO schedule, and any other activities that will be necessary to complete the scope of work, Sri c, Include a proposed activity schedule and any innovative methods or concepts that might CO be particularly helpful to accomplish this Project. CL Provide a statement of acknowledgement that the consultant understands this Project and its scope of work and goals. Affirm that you can meet the stated project schedule J TAI, PROJECT JEC T C: . PI...XTED BY Ali AIL, 30, 2021) for the Services included in this document. Tab 5. Qualifications and Accomplishments of Consultant, Sub consultants, and Project Manager The Proposer shall describe the composition and structure of the firm (sole proprietorship, corporation, partnership, joint venture) and include names of persons with an interest in the firm. If the Proposer is anything other than an individual or sole proprietorship, the Proposer shall include a list of the proposed staff that will perform the work required and identify all sub-Consultants that will be used, if awarded this contract. The Proposer shall also describe the qualifications for each employee on the project team and identify his/her role Page 10 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2146 H.6.a on the team. Tab 6. Other Information a) Describe your firm's familiarity with Monroe County and the community's constraints and opportunities. a. b) Provide a description of your firm's understanding of adaptation action areas and creation of goals, objectives, and policies as relates to AAA's. c) Describe the firm's completed projects for clients in the United States, Florida, in the a Southeast region of the United States and for state and local government clients, particularly in Monroe County. d) Describe any additional value added benefits your firm/ organization can offer the County of Monroe County not enumerated in the scope of work, submittal requirement responses or evaluation criteria. e) Proposer shall provide any additional project experience that will give an indication of the Proposer's overall abilities. c .N f) If the Proposer will require any other information from the County not included in this Request for Proposal or require from the County any information in a particular W CD computerized format in order to carry out the Scope of Services in Exhibit A, the Proposer Ni shall also include such request in this section, i.e. Tab 6. LO i g) If the Proposer cannot fully comply with any of the terms contained in the draft contract, shown in Section Two, all deviations to the terms must be spelled out in this section, i.e. Tab 6. Tab 7—Project Location and Local Preference Include in this section the location of the main office, the location of the office proposed to work on this project, and a discussion of the following as it pertains to your proposal: The evaluation criteria includes evaluation points which recognize a preference for "local businesses" including, but not limited to, response time, experience in complying with or applying local regulations, local references, employment of local residents, and familiarity with the local market. A local preference may be assigned as follows: Individuals or firms which meet all of the criteria for a local business as set forth in this section, may be given a preference by awarding additional points in the overall scoring system as part of the overall evaluation factors of the selection committee. Page 11 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2147 H 6.a Any proposer claiming a local preference as defined in Monroe County Ordinance 023-2009 must complete the Local Preference Form and attach to the Proposal. Tab 8 Cost Proposal Provide a detailed budget & cost proposal, inclusive of reimbursable expenses. The Proposer shall set forth a schedule for project completion which includes a work plan and scope of work for each phase of the project, clearly identifying the tasks to be completed, the amount of time to complete, and approach to work. The work plan should also include any necessary meetings with employees, commissioners, and the public. The Quote Sheet shall include a total, which shall be an all-inclusive fee to be paid to the proposer. a �t All costs to be paid to the Proposer shall be included. No additional costs or fees will be c paid, including but not limited to travel costs, per diems, telephone charges, facsimile charges, and postage charges. In addition to the quote submitted for the Scope of Services r_ outlined in this RFP, the Proposer may choose to suggest additional services and submit a quote for those services. Such additional services can be explained in the Quote Sheet. The County may or may not choose to hire the Proposer for the additional services. W N Tab 9 Litigation N In accordance with Section 2-347(h) of the Monroe County Code, please provide the following information: (1) A list of the person's or entity's shareholders with five (5)percent or more of the stock or, LO if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s); (2) A list of the officers and directors of the entity; c, (3) The number of years the person or entity has been operating and, if different, the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects); (4) The number of years the person or entity has operated under its present name and any prior names; (5) Answers to the following questions regarding claims and suits: a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? If yes, provide details; b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity E previously owned, operated or directed by any of its officers, directors, or general partners? If yes,provide details; c. Has the person, principal of the entity, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, within the last five (5) years, been a party to any lawsuit, arbitration, or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? If yes, provide Page 12 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2148 H 6.a details; d. Has the person,principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? If yes,provide details; e. Whether, within the last five (5) years, the owner, an officer, general partner, principal, controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation; a f. Customer references (minimum of three), including name, current address and current telephone number; g. Credit References (minimum of three), including name, current address and current telephone number; and h. Financial statements for the prior three years for the responding entity or for any entity that is a subsidiary to the responding entity. Tab 10. County Forms '✓ cv Proposer shall complete and execute the forms specified below and located in Section 2T) in this RFP, as well as copies of all business licenses and receipts for business tax and shall include them in this section: cv i Forms LO • Submission Response Form i • Lobbying and Conflict of Interest Ethics Clause • Non-Collusion Affidavit • Drug Free Workplace Form 0. • Public Entity Crime Statement 1.8 COPIES OF RFP DOCUMENTS A. Only complete sets of RFP Documents will be issued and shall be used in preparing responses. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets. B. Complete sets of RFP Documents may be obtained in the manner and at the locations stated in the Notice of Request for Proposals. E 1.9 STATEMENT OF PROPOSAL REQUIREMENTS See also Notice of Request for Competitive Solicitation. Interested firms or individuals are requested to indicate their interest by submitting a total of five (5), [two (2) signed original and three (3) complete copies], of the proposal, in a sealed envelope Page 13 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2149 H.6.a clearly marked on the outside, with the Proposer's name and "PROPOSAL FOR MONROE COUNTY RESILIENT COASTLINES PROGRAM ADAPTATION ACTION AREAS (AAA'S)," addressed to Monroe County Purchasing Department, 1100 Simonton Street, Room 2- 213, Key West, FL 33040, which must be received on or before 3:00 P.M. local time on Hand delivered Proposals may request a receipt. No proposals will be accepted after 3:00 P.M. Faxed or e-mailed proposals shall be automatically rejected. It is the sole responsibility of each Proposer to ensure its proposal is received in a timely fashion. 1.10 DISQUALIFICATION OF PROPOSER A. NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the Proposers, the proposals of all participants in such collusion shall be rejected, and no participants in such collusion will be considered in future proposals for the same work. B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not �t submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Proposals on leases or .2 perform work as a Consultant, supplier, subConsultant, or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for C44 CATEGORY TWO for a period of 36 months from the date of being placed on the LO convicted vendor list. Category Two: $25,000.00 Sri C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in response to this invitation must execute the enclosed DRUG-FREE WORKPLACE FORM and submit it with his/her proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal. D. LOBBYING AND CONFLICT OF INTEREST ETHICS CLAUSE: Any person submitting a bid or proposal in response to this invitation must execute the enclosed LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with his/her bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal. 1.11 EXAMINATION OF RFP DOCUMENTS A. Each Proposer shall carefully examine the RFP and other contract documents, and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the contract. Ignorance on the part of the Proposer shall Page 14 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2150 H.6.a in no way relieve him/her of the obligations and responsibilities assumed under the contract. B. Should a Proposer find discrepancies or ambiguities in, or omissions from, the specifications, or should he be in doubt as to their meaning, he shall at once notify the County. 1.12 GOVERNING LAWS AND REGULATIONS The Proposer is required to be familiar with and shall be responsible for complying with all federal, state, and local laws, ordinances, rules, professional license requirements and regulations that in a any manner affect the work. Knowledge of business tax requirements for Monroe County and municipalities within Monroe County are the responsibility of the Proposer. 1.13 PREPARATION OF RESPONSES Signature of the Proposer: The Proposer must sign the response forms in the space provided for the signature. If the Proposer is an individual, the words "doing business as or "Sole Owner" must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words "Member of the Firm" should be written beneath such signature. If the Proposer is a corporation, the title of the officer signing the .2 Response on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the Response must be submitted. The Proposer shall state in the W CD response the name and address of each person having an interest in the submitting entity. Ni 1.14 MODIFICATION OF RESPONSES i Written modifications will be accepted from Proposers if addressed to the entity and address indicated in the Notice of Request for Competitive Solicitation and received prior to Proposal due CL date and time.Modifications must be submitted in a sealed envelope clearly marked on the outside, with the Proposers name and "Modification to Proposal-Monroe County Resilient Coastlines Program Adaptation Action Areas (AAA's)." If sent by mail or by courier, the above- mentioned envelope shall be enclosed in another envelope addressed to the entity and address stated in the Notice of Request for Proposals. Faxed or e-mailed modifications shall be 2 automatically rejected. 1.15 RESPONSIBILITY FOR RESPONSE The Proposer is solely responsible for all costs of preparing and submitting the response,regardless of whether a contract award is made by the County. 1.16 RECEIPT AND OPENING OF RESPONSES Responses will be received until the designated time and will be publicly opened.Proposers names shall be read aloud at the appointed time and place stated in Section 1.9. Monroe County's Page 15 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2151 H 6.a representative authorized to open the responses will decide when the specified time has arrived and no responses received thereafter will be considered. No responsibility will be attached to anyone for the premature opening of a response not properly addressed and identified. Proposers or their authorized agents are invited to be present. The County reserves the right to reject any and all responses and to waive technical error and irregularities as may be deemed best for the interests of the County. Responses that contain modifications that are incomplete, unbalanced, conditional, obscure, or that contain additions not requested or irregularities of any kind, or that do not comply in every respect with the Instruction to Proposer, may be rejected at the option of the County. 1.17 AWARD OF CONTRACT c A. The County reserves the right to award separate contracts for the services based on geographic area or other criteria, and to waive any informality in any response, or to re-advertise for all or part of the work contemplated. B. The County also reserves the right to reject the response of a Proposer who has previously failed to perform properly or to complete contracts of a similar nature on time. c C. The recommendation of staff shall be presented to the Board of County T Commissioners of Monroe County, Florida, for final selection and award of contract. N i 1.18 CERTIFICATE OF INSURANCE AND INSURANCE REQUIREMENTS LOi The Proposer shall be responsible for all necessary insurance coverage as indicated below. Certificates of Insurance must be provided to Monroe County within fifteen (15) days after award as of contract, with Monroe County BOCC listed as additional insured as indicated. If the proper U- insurance forms are not received within the fifteen (15) day period, the contract may be awarded to the next selected Proposer. Policies shall be written by companies licensed to do business in the State of Florida and having an agent for service of process in the State of Florida. Companies shall have an A.M. Best rating of VI or better, The required insurance shall be maintained at all times while Proposer is providing service to County. Worker's Compensation Statutory Limits Employers' Liability Insurance Bodily Injury by Accident $500,000 E Bodily Injury by Disease,policy limits $500,000 Bodily Injury by Disease, each employee $500,000 General Liability,including Premises Operation Page 16 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2152 H 6.a Products and Completed Operations Blanket Contractual Liability Personal Injury Liability Expanded Definition of Property Damage $500,000 Combined Single Limit If split limits are provided, the minimum limits acceptable shall be: $250,000 per person e� $500,000 per occurrence $50,000 property damage Vehicle Liability (Owned, non-owned and hired vehicles) $300,000 Combined Single Limit If split limits are provided, the minimum limits acceptable shall be: $100,000 per person $300,000 per occurrence $50,000 property damage Professional Liability $500,000 per Occurrence $1,000,000 Aggregate T Monroe County shall be named as an Additional Insured on the General Liability and Vehicle Liability policies. LO T_ 1.19. INDEMNIFICATION i c, The Proposer to whom a contract is awarded shall defend, indemnify and hold harmless ca the County as outlined below. 0. The Proposer covenants and agrees to indemnify, hold harmless and defend Monroe County, its commissioners, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including damage to property owned by Monroe County, and any other losses, damages, and expenses of any kind, including attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by the Proposer or any of its SubConsultant(s), occasioned by the negligence, errors, or other wrongful act or omission of the Proposer, its SubConsultant(s), their officers, employees, servants or agents. a� In the event that the service is delayed or suspended as a result of the Proposer/Vendor's failure to purchase or maintain the required insurance, the Vendor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Proposer is consideration for the indemnification provided for above. The extent of liability is in no way limited to,reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Page 17 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2153 H.6.a 1.20 EXECUTION OF CONTRACT The Proposer will be required to execute a contract with the County for the services provided for in this RFP. The Proposer with whom a contract is negotiated shall be required to return to the County one (1) executed original of the prescribed Contract together with the required certificates of insurance. If the Proposer cannot fully comply with any of the terms contained in the draft contract, shown in Section Two, all deviations to the terms must be spelled out in Tab 6, Other Information. e� SECTION TWO: SAMPLE AGREEMENT 2 MONROE COUNTY CONTRACT FOR c THE UPDATE OF EXISTING VULNERABILITY MODELING AND DEVELOPMENT OF POLICY RECOMMENDATIONS FOR ADAPTATION ACTION AREAS (AAA'S) THIS AGREEMENT is made and entered into this day of 2020 by MONROE COUNTY("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and ("CONSULTANT"), whose address is c N WITNESSETH WHEREAS, the COUNTY issued its Request for Proposals RFP ("RFP") pursuant to state and local law to solicit proposals to develop recommendations for Adaptation Action Areas (Aaa's) LO and related services; and Sri t� WHEREAS, Consultant is a professional qualified to render said services and has responded to ca the RFP by submitting its proposal in response to the RFP ("Proposal"); and CL WHEREAS,the COUNTY desires to engage Consultant to provide such services to the COUNTY according to the terms and subject to the conditions set forth herein. NOW, THEREFORE, for and in consideration of the mutual covenants and promises as hereinafter set forth and of the faithful performance of such covenants and conditions, the COUNTY and CONSULTANT do hereby agree as follows: 2 Section 1. SCOPE OF SERVICES CONSULTANT shall perform and carry out in a professional and proper manner certain duties as described in the Scope of Services —Exhibit A —which is attached hereto and made a part of this agreement. CONSULTANT shall provide the scope of services in Exhibit A for the COUNTY. CONSULTANT warrants that it is authorized by law to engage in the performance of the activities Page 18 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2154 H 6.a herein described, subject to the terms and conditions set forth in these Agreement documents. The CONSULTANT shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Consultant shall provide services using the following standards, as a minimum requirement: A. The CONSULTANT shall maintain adequate staffing levels to provide the services required under the Agreement resulting from this RFP process. �. B. The personnel shall not be employees of or have any contractual relationship with the County. To the extent that Consultant uses subConsultants or independent Consultants, this Agreement specifically requires that subConsultants and independent Consultants shall not be an employee of or have any contractual relationship with County. C. All personnel engaged in performing services under this Agreement shall be fully qualified, and, if required, to be authorized or permitted under State and local law to perform such services. Section 2. COUNTY'S RESPONSIBILITIES 2.1 The County will provide such data as is required by the Consultant and is mutually agreed upon. 2.2 The County will make payments as outlined in Section 4 of this Agreement. N Section 3. TERM OF AGREEMENT cv 3.1 Except as noted below, this Agreement shall begin on the day of L01 2020 and will conclude with delivery of the deliverables outlined in Section 1 of this Sri Agreement, which shall not be later than April , 2021. c, Section 4. PAYMENT TO CONSULTANT 4.1 Payment will be made according to the Deliverable Schedule attached as Exhibit B, and according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida Statutes. The Provider shall submit to the County an invoice with supporting documentation in a form acceptable to the Clerk. Acceptability to the Clerk is based on a generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Project Manager will review the request, note his or her approval on the request and forward it to the Clerk for payment. 4.2 Any extension of this Agreement beyond the term noted in Section 3 is contingent upon a annual appropriation by Monroe County. Section 5. CONTRACT TERMINATION Either party may terminate this Agreement because of the failure of the other party to perform its obligations under the Agreement. COUNTY may terminate this Agreement with or without cause upon thirty (30) days' notice to the CONSULTANT. COUNTY shall pay CONSULTANT for Page 19 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2155 H.6.a work performed through the date of termination. Section 6. CONSULTANT'S ACCEPTANCE OF CONDITIONS A. CONSULTANT hereby agrees that he has carefully examined the RFP, his response, and this Agreement and has made a determination that he/she has the personnel, equipment, and other requirements suitable to perform this work and assumes full responsibility U- therefore. The provisions of the Agreement shall control any inconsistent provisions contained in the specifications. All specifications have been read and carefully considered by CONSULTANT,who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances,conditions,or situations shall this Agreement be more strongly construed against COUNTY than against CONSULTANT. B. Any ambiguity or uncertainty in the specifications shall not be construed against the drafter. C. The passing, approval, and/or acceptance by COUNTY of any of the services furnished by c CONSULTANT shall not operate as a waiver by COUNTY of strict compliance with the terms of this Agreement, and specifications covering the services. D. CONSULTANT agrees that County Administrator or his designated representatives may visit CONSULTANT'S facility (ies) periodically to conduct random evaluations of R services during CONSULTANT'S normal business hours. E. CONSULTANT has, and shall maintain throughout the term of this Agreement, T appropriate licenses and approvals required to conduct its business, and will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to COUNTY upon request. C44 LO F. Section 7. NOTICES ca Any notice required or permitted under this agreement shall be in writing and hand delivered or CL mailed,postage prepaid, to the other party by certified mail, returned receipt requested, to the following: To the COUNTY: County Administrator, Mr. Roman Gastesi 1100 Simonton Street, Suite 205 Key West, Florida 33040 � To the CONSULTANT: Section 8. RECORDS CONSULTANT shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have Page 20 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2156 H.6.a reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the agreement and for five (5)years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONSULTANT shall repay the monies together with interest calculated pursuant to Section 55.03 of the F.S., running from the date the monies were paid to Consultant. a. Section 9. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020- 1990 The CONSULTANT warrants that it has not employed, retained or otherwise had act on its behalf a any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. c For breach or violation of this provision the COUNTY may, in its discretion, terminate this agreement without liability and may also, in its discretion, deduct from the agreement or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. Section 10. CONVICTED VENDOR '✓ cv By signing this agreement, CONSULTANT represents that the execution of this Agreement will not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this > section shall result in termination of this Agreement and recovery of all monies paid hereto, and 9 may result in debarment from County's competitive procurement activities. LO A person or affiliate who has been placed on the convicted vendor list following a conviction for i public entity crime may not submit a bid on a Agreement with a public entity for the construction or repair of a public building or public work,may not perform work as a CONSULTANT, supplier, subConsultant, or CONSULTANT under Agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes,for the Category Two for a period of 36 months from the date of being placed on the convicted vendor list. Section 11. GOVERNING LAW,VENUE, INTERPRETATION, COSTS AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONSULTANT agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. Section 12. SEVERABILITY If any term, covenant, condition or provision of this Agreement(or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of Page 21 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2157 H.6.a competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Section 13. ATTORNEY'S FEES AND COSTS The COUNTY and CONSULTANT agree that in the event any cause of action or administrative a proceeding is initiated or defended by any parry relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, and court costs, as an award against the non-prevailing parry. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of Monroe County. Section 14. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONSULTANT and their respective legal representatives, .2 successors, and assigns. Section 15. AUTHORITY LO T_ Each party represents and warrants to the other that the execution, delivery and performance of i this Agreement have been duly authorized by all necessary County and corporate action, as U required by law. 0 Section 16. ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If no resolution can be agreed upon within 30 days after the first meet and confer session,then any parry shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement shall not be subject to arbitration. Section 17. COOPERATION In the event any administrative or legal proceeding is instituted against either parry relating to the formation, execution,performance, or breach of this Agreement, COUNTY and CONSULTANT agree to participate, to the extent required by the other parry, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONSULTANT specifically agree that no parry to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. Page 22 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2158 H.6.a Section 18. NONDISCRIMINATION COUNTY and CONSULTANT agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. COUNTY or CONSULTANT agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: Title VII of the Civil Rights Act of 1964 (PL 88-352)which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendment of 1972, as amended(20 USC ss. 1681-1683,and 1685-1686),which a prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; The Age 2 Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; Title VHI of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of .2 housing; The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; Any other W CD nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or N1 the subject matter of, this Agreement. LO i Section 19. COVENANT OF NO INTEREST COUNTY and CONSULTANT covenant that neither presently has any interest, and shall not 0. acquire any interest,which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. Section 20. CODE OF ETHICS The parties understand that officers and employees of the COUNTY are required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency;unauthorized compensation;misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Section 21. NO SOLICITATION/PAYMENT The COUNTY and CONSULTANT warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit Page 23 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2159 H.6.a or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission,percentage, gift, or consideration. Section 22. PUBLIC ACCESS The COUNTY and CONSULTANT shall allow and permit reasonable access to, and inspection a of, all documents,papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONSULTANT in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONSULTANT. Section 23. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28,Florida Statutes,the participation of the COUNTY and the CONSULTANT in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage,or local government liability insurance pool coverage .2 shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be required to contain any provision for waiver. W N i Section 24. PRIVILEGES AND IMMUNITIES LO i All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY when performing their respective functions under this Agreement within the territorial limits of e� the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Section 25. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to,nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. Page 24 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2160 H.6.a Section 26. NON-RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONSULTANT agree that neither the COUNTY nor the CONSULTANT or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. Section 27. ATTESTATIONS c CONSULTANT agrees to execute such documents as the COUNTY may reasonably require, including, but not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement, Lobbying and Conflict of Interest Clause, and Non-Collusion Agreement. � Section 28. NO PERSONAL LIABILITY cv No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this 9 CD Agreement or be subject to any personal liability or accountability by reason of the execution of N1 this Agreement. LO i Section 29. EXECUTION IN COUNTERPARTS ca This Agreement may be executed in any number of counterparts, each of which shall be regarded CL as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. Section 30. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. Section 31. INSURANCE POLICIES 31.1 General Insurance Requirements for Other Consultants and SubConsultants. e( As a pre-requisite of the work governed,the CONSULTANT shall obtain, at his/her own expense, insurance as specified in any attached schedules, which are made part of this contract. The CONSULTANT will ensure that the insurance obtained will extend protection to all SubConsultants engaged by the CONSULTANT. As an alternative, the CONSULTANT may Page 25 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2161 H 6.a require all SubConsultants to obtain insurance consistent with the attached schedules; however CONSULTANT is solely responsible to ensure that said insurance is obtained and shall submit proof of insurance to COUNTY. Failure to provide proof of insurance shall be grounds for termination of this Agreement. The CONSULTANT will not be permitted to commence work governed by this contract until satisfactory evidence of the required insurance has been furnished to the COUNTY as specified below. Delays in the commencement of work, resulting from the failure of the CONSULTANT to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date and time, except for the CONSULTANT's failure to provide a satisfactory evidence. c The CONSULTANT shall maintain the required insurance throughout the entire term of this contract and any extensions specified herein. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced and/or termination of this Agreement and for damages to the COUNTY. Delays in the completion of work resulting from the failure of the CONSULTANT to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for the CONSULTANT's failure to maintain the required insurance. .2 T The CONSULTANT shall provide, to the COUNTY, as satisfactory evidence of the required insurance, either: • Certificate of Insurance, or L� • A Certified copy of the actual insurance policy. i t� The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to ca cancellation, non-renewal, material change, or reduction in coverage unless a minimum of thirty CL (30) days prior notification is given to the County by the insurer. The acceptance and/or approval of the Consultant's insurance shall not be construed as relieving the Consultant from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be — included as "Additional Insured" on all policies, except for Workers' Compensation. 31.2 Insurance Requirements (Note: amounts of coverage are subject to change in final contract) Prior to the commencement of work governed by this contract, the CONSULTANT shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: • Premises Operations • Bodily Injury Liability • Expanded Definition of Property Damage Page 26 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2162 H 6.a The minimum limits acceptable shall be $500,000 Combined Single Limit(CSL) If split limits are provided, the minimum limits acceptable shall be: $250,000 per Person $500,000 per Occurrence $ 50,000 Property Damage a. An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12)months following the acceptance of work by the County. a e( The Monroe County Board of County Commissioners shall be named as Additional Insured on all 2 policies issued to satisfy the above requirements. c 31.3 Vehicle Liability Insurance requirements Recognizing that the work governed by this contract requires the use of vehicles, the CONSULTANT, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for: .2 T • Owned, Non-Owned, and Hired Vehicles N i The minimum limits acceptable shall be: T_ $300,000 Combined Single Limit(CSL) eri If split limits are provided, the minimum limits acceptable shall be: $100,000 per Person 0 $300,000 per Occurrence $ 50,000 Property Damage The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. a� 31.4 Workers' Compensation Insurance Requirements Prior to commencement of work governed by this contract, the CONSULTANT shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes. a� In addition,the CONSULTANT shall obtain Employers' Liability Insurance with limits of not less than: $500,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease,policy limits $500,000 Bodily Injury by Disease, each employee Coverage shall be maintained throughout the entire term of the contract. Coverage shall be Page 27 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2163 H 6.a provided by a company or companies authorized to transact business in the state of Florida. 31.5 Professional Liability Requirements Recognizing that the work governed by this contract involves the furnishing of advice or services of a professional nature, the Consultant shall purchase and maintain, throughout the life of the contract,Professional Liability Insurance which will respond to damages resulting from any claim arising out of the performance of professional services or any error or omission of the Consultant arising out of work governed by this contract. The minimum limits of liability shall be$500,000 per occurrence/$1,000,000 Aggregate a e( Section 32. INDEMNIFICATION The CONSULTANT does hereby consent and agree to indemnify and hold harmless the COUNTY, its Mayor, the Board of County Commissioners, appointed Boards and Commissions, Officers, and the Employees, and any other agents, individually and collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorney's fees, or liability of any kind arising out of the sole negligent actions of the CONSULTANT or substantial and unnecessary delay caused by the willful nonperformance of the CONSULTANT and shall be solely responsible and answerable for any and all accidents or injuries to persons or property arising out of its performance .2 of this contract. The amount and type of insurance coverage requirements set forth hereunder shall in no way be construed as limiting the scope of indemnity set forth in this paragraph. Further the W CD CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable to the sole N1 negligent act of the CONSULTANT. LO i Section 34 INDEPENDENT CONSULTANT. At all times and for all purposes hereunder, the CONSULTANT is an independent Consultant and not an employee of the Board of County Commissioners. No statement contained in this agreement shall be construed so as to find the 0. CONSULTANT or any of his/her employees, Consultants, servants or agents to be employees of the Board of County Commissioners for Monroe County. As an independent Consultant the CONSULTANT shall provide independent, professional judgment and comply with all federal, state, and local statutes, ordinances, rules and regulations applicable to the services to be provided. a� Section 35 COMPLETENESS OF WORK. The CONSULTANT shall be responsible for the completeness and accuracy of its work, plan, supporting data, and other documents prepared or compiled under its obligation for this project, and shall correct at its expense all significant errors or omissions therein which may be disclosed. The cost of the work necessary to correct those errors attributable to the CONSULTANT and any damage incurred by the COUNTY as a result of additional costs caused by such errors shall be chargeable to the CONSULTANT. This provision shall not apply to any maps, official records, contracts, or other data that may be provided by the COUNTY or other public or semi-public agencies. The CONSULTANT agrees that no charges or claims for damages shall be made by it for any delays or hindrances attributable to the COUNTY during the progress of any portion of the services specified in this contract. Such delays or hindrances, if any, shall be compensated for by the Page 28 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2164 H 6.a COUNTY by an extension of time for a reasonable period for the CONSULTANT to complete the work schedule. Such an agreement shall be made between the parties. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day of 2020. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: Kevin Madok, CLERK OF MONROE COUNTY, FLORIDA By By: Deputy Clerk Mayor c c (CORPORATE SEAL) CONSULTANT ATTEST: N By By: N Title: > N i T- SECTION THREE: COUNTY FORMS AND INSURANCE FORMS i [This page intentionally left blank,with forms to follow.] t� Page 29 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2165 H.6.a RESPONSE FORM RESPOND TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Purchasing Department GATO BUILDING, ROOM 2-213 1100 SIMONTON STREET KEY WEST, FLORIDA 33040 ❑I acknowledge receipt of Addenda No.(s) I have included: 2 • Response Form ❑ < • Lobbying and Conflict of Interest Clause ❑ c • Non-Collusion Affidavit ❑ • Drug Free Workplace Form ❑ c • Public Entity Crime Statement ❑ • Monroe County occupational license and relevant County occupational licenses are required to be obtained within ten days of award of the contract ❑ • Local Preference Form(if applicable) ❑ ci c ❑I have included a current copy of the following professional and occupational licenses: N If the applicant is not an individual(sole proprietor),please supply the following information: LO T_ APPLICANT ORGANIZATION: i (Registered business name must appear exactly as it appears on www.sunbiz.org). U And appilicant other than an individual(Sole propli tor)merit submit sa inintout of the"Dcl ail by Entity ca CL Name"screen front Sunbiz,sand as cop, of the most secant aanntual repori tiled a�'ilh theFloHda C partrimit or u_ States lip isimi or Corploratiom. C1' Mailing Address: Telephone: Fax: Date Signed: Witness: 2 (Print Name) (Print Name) F (Title) STATE OF: COUNTY OF: Subscribed and sworn to(or affirmed)before me on (date)by (name of affiant). He/She is personally known to me or has produced (type of identification)as identification. Page 30 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2166 H 6.a NOTARY PUBLIC My Commission Expires: LOBBYING AND CONFLICT OF INTEREST CLAUSE SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE (Company) ...warrants that he/it has not employed,retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation 0 of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover,the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." N N i T- (Signature) i c, Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed)before me on a (date)by (name of affiant). He/She is personally known to me or has produced e of P Y P (type identification) as identification NOTARY PUBLIC My Commission Expires: Page 31 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2167 H 6.a NON-COLLUSION AFFIDAVIT I, of the County of according to law on my oath, and under penalty of perjury, depose and say that 1. I am of the firm of the bidder making the Proposal for the project described in the Request for Proposals for and that I executed the said proposal with full authority to do so; 2. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other bidder or with any competitor; r- 3. Unless otherwise required by law,the prices which have been quoted in this bid have < not been knowingly disclosed by the bidder and will not knowingly be disclosed by r- the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and 4. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; N 5. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. LO i (Signature) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed)before me on (date)by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. a� NOTARY PUBLIC My Commission Expires: Page 32 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2168 H.6.a DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing,possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business' policy 2 of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for c drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenderre to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in v, the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or anyLO employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of this section. ca As the person authorized to sign the statement, I certify that this firm complies fully with the above CL requirements. (Signature) Date: STATE OF: y COUNTY OF: Subscribed and sworn to(or affirmed)before me on (date)by (name of affiant). He/She is personally known to me or has produced m (type of identification)as identification. NOTARY PUBLIC My Commission Expires: Page 33 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2169 H.6.a PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a Consultant, supplier, subConsultant, or CONSULTANT under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." I have read the above and state that neither (Proposer's name)nor any Affiliate has been placed on the convicted vendor list within the last 36 months. c (Signature) N Date: STATE OF: N T COUNTY OF: cv Subscribed and sworn to (or affirmed)before me on L� i (date)by (name of affiant). He/She is personally known to me ca or has produced (type of identification) 0. as identification. NOTARY PUBLIC My Commission Expires: Page 34 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2170 H 6.a LOCAL PREFERENCE FORM A. Vendors claiming a local preference according to Ordinance 023-2009 must complete this form. Name of Bidder/Responder Date: 1.Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector dated CL at least one year prior to the notice or request for bid or proposal? (Please furnish copy.) U- 2.Does the vendor have a physical business address located within Monroe County from which the vendor M operates or performs business on a day to day basis that is a substantial component of the goods or services being offered to Monroe County? List Address: Telephone Number: c B. Does the vendor/prime Consultant intend to subcontract 50% or more of the goods, services or construction to local businesses meeting the criteria above as to licensing and location? e( If yes,please provide: c 1. Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the subConsultant dated at least one year prior to the notice or request for bid or proposal. 2. SubConsultant Address within Monroe County from which the subConsultant operates: C44 LO i Telephone Number ca CL By: Print Name: Signature and Title of Authorized Signatory for Bidder/Responder STATE OF COUNTY OF On this day of 20 , before me, the undersigned notary public, personally appeared known to me to be the person whose name is subscribed above or who produced as identification, and acknowledged that he/she is the person who executed the above Local Preference Form for the purposes therein contained. Notary Public Print Name My commission expires: Seal Page 35 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2171 H 6.a MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL Indemnification and Hold Harmless For e% Other Consultants and SubConsultants The Consultant covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal a injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by the Consultant or any of its SubConsultant(s)in any tier,occasioned by negligence, errors, or other wrongful act of omission of the Consultant or its SubConsultants in any tier, their employees, or agents. In the event the completion of the project(to include the work of others) is delayed or suspended as a result of the Consultant's failure to purchase or maintain the required insurance,the Consultant shall indemnify the County from any and all increased expenses resulting from such delay. r- c .N The first ten dollars ($10.00) of remuneration paid to the Consultant is for the indemnification provided for above. N The extent of liability is in no way limited to reduced or lessened by the insurance requirements T. 1 contained elsewhere within this agreement. Sri c, ca CL Page 36 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2172 H 6.a MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL WAIVER OF INSURANCE REQUIREMENTS There will be times when it will be necessary, or in the best interest of the County,to deviate from the standard insurance requirements specified within this manual. Recognizing this potential and acting on the advice of the County Attorney, the Board of County Commissioners has granted authorization to Risk Management to waive and modify various insurance provisions. Specifically excluded from this authorization is the right to waive: c • The County as being named as an Additional Insured — If a letter from the Insurance Company (not the Agent) is presented, stating that they are unable or unwilling to name the County as an Additional Insured, Risk Management has not been granted the authority to waive this provision. and '✓ N • The Indemnification and Hold Harmless provisions y Waiving of insurance provisions could expose the County to economic loss. For this reason, every attempt should be made to obtain the standard insurance requirements. If a waiver or aLO modification is desired, a Request for Waiver of Insurance Requirement form should be completed and submitted for consideration with the proposal. t� After consideration by Risk Management and if approved,the form will be returned,to the County ca Attorney who will submit the Waiver with the other contract documents for execution by the Clerk CL of the Courts. Should Risk Management deny this Waiver Request, the other party may file an appeal with the County Administrator or the Board of County Commissioners, who retains the final decision- making authority. Page 37 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2173 H.6.a Exhibit A SECTION FOUR- SCOPE OF SERVICES Monroe County Resilient Coastlines Program Adaptation Action Areas (AAA's) 4.1 Purpose: The Consultant will update existing data and develop recommended policy approaches for Adaptation Action Areas (AAAs). This project builds upon numerous sea level rise/data collection efforts to identify vulnerabilities and supports a critical time in the County's long-term recovery process following the devastation of Category 4, Hurricane Irma. The effort includes assessments of latest data and case studies for AAAs; updating vulnerability modeling; a developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data needs and options. The deliverables from this AAA project will inform decision- making for long-term sea level rise planning and rebuilding/recovery efforts. c 4.2. Project Description: The County's GreenKeys Climate and Sustainability Plan includes Recommendation 1-31, "Develop criteria for Adaptation Action Areas and adoption in Comprehensive Plan." The County adopted an Energy and Climate Element policy into its 2030 Comprehensive Plan directing the identification of criteria to define AAAs and the update of existing maps or creation of new maps that display potential impacts of sea-level rise for consideration in long-term planning decisions (see Policy 1502.1.4). The County has also .2 collected extensive data; completed vulnerability analyses; completed the 5-year GreenKeys Climate and Sustainability Action Plan; acquired countywide mobile LiDAR elevation data; and is currently completing Peril of Flood comprehensive plan amendments. Ni LO T_ The County's next priority is developing AAAs and associated Goals, Objectives, and Policies i within the Coastal Management Element. Monroe County expects the consultant will develop draft AAAs (preliminary AAAs with associated goals, objectives, and policies) using existing policy guidance, best practices, case studies, updated data, and most current approaches as a 0. foundation for this effort. While the county has already undertaken initial vulnerability modeling assessments, other more recent initiatives warrant updating this model to serve as the basis for AAAs. The updates to the model will add the County's current mobile LiDAR elevation data; evaluate updated sea level rise projections of the Southeast Florida Regional Climate Compact ; and include outputs from the County's two-year Countywide Roads and Stormwater Analysis with implementation plans 2 for actual road and stormwater projects. The consultant will also review data from the County's FEMA Community Rating System-compliant Watershed Management Plan which identified initial areas of stormwater and County facilities' future flood risk. The updated vulnerability model will be utilized to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea-level rise assumption horizon. The planning process will also incorporate stormwater management and social vulnerability analyses using best practices identified by the Center for Disease Control's (CDC) Social Vulnerability Index or other evaluation strategies identifying vulnerable populations and potential public health risks. Further, the County will consider approaches incorporating infrastructure and public facilities; habitat and land acquisition, management or protections that restore natural shoreline Page 38 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2174 H.6.a features; and development and recovery considerations. Lastly, the County is in the process of updating its Local Mitigation Strategy and developing a Post Disaster Recovery Strategy to position itself for long-term recovery. These updated strategies will further inform the County's AAA policy framework. The County anticipates the consultant review these data sources for the vulnerability modeling updates. 4.3 Project Tasks & Deliverables: Task 1 A. Title: Annotated Analysis of Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs. a B. Goal: Document numerous approaches to developing AAAs in Florida and other states to c determine best practices for AAA development. c C. Description: Several local governments have already undertaken efforts to designate AAAs to fit localized priorities. Some local governments have designated wholesale geographic areas within their community broadly as an AAA, while others have created independent project-oriented approaches. As an Area of Critical State Concern, Monroe County is likely to have unique issues in addressing its AAAs that will include consideration of elements related to the built and natural environment, as well as recovery, efforts due to Hurricane Irma. The Consultant will review the AAAs establishment work done by other County and municipal jurisdictions across the state. The Consultant may also look outside of Florida at best practices and approaches like AAAs, such as ResiliencyLO Districts, that garner policy and financial prioritization in local government decision- making as an adaptation strategy. t� D. Deliverables: ca a. 1) Final Memorandum Outlining Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs Task 2 A. Title: Updated Vulnerability Assessment B. Goal: Update the County's GreenKeys Climate and Sustainability Vulnerability Assessment which will provide the modeling and data to support policy development for the establishment of AAAs. E C. Description: The Consultant will update the County's vulnerability assessment utilizing new elevation data (provided by County), updated sea level rise projections, shoreline information, capital project data, social vulnerability index, and stormwater management data. The updated vulnerability modeling with new elevation data will be used to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea level rise assumption horizon. The analysis will also incorporate an Page 39 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2175 H.6.a analysis stormwater management and social vulnerability using best practices such as the Center for Disease Control's Social Vulnerability Index or other evaluation strategy (identifying vulnerable populations and potential public health risks). Monroe County has made a long-term commitment to the development of its GreenKeys Climate and Sustainability Plan, recognizing data gaps and developing more refined data for decision-making. The County has built datasets related to stormwater structures,roads, CL habitat and habitat transitions, County, and critical facilities. The consultant will update the County Vulnerability Assessment to develop a policy framework for addressing multiple priorities: infrastructure/services, habitat and recovery. Examples of how AAAs could be developed include potentially "categorizing" the types of AAAs and developing a specific Objectives and Policies related to the vulnerabilities within those geographic areas. As such, the County anticipates developing multiple AAAs. Concepts for different 2 planning challenges will be parsed out;pre-mitigation planning will be focused; and a tool to target grants, recovery assistance, and prioritize capital planning and land policy will also be created. Updating the vulnerability analysis related to habitat transitions or impacts could assist the County in aligning land acquisition, management and restoration policies to utilize critical landscapes, such as mangroves, as a natural resiliency strategy. Updated analysis using the County's new elevation data could also serve as the basis for AAAs that align with capital planning to ensure the continuity of social and governmental services after storms as well as longer-term with the impact of sea level rise and/or other social- .2 related impacts. Based on this updated data-assessment, the Consultant will develop recommendations for policy approaches for the designation of AAAs. LO i D. Deliverable(s): c, ca 1) Assessment of available County data and analysis of existing data resources. CL 2) Memorandum describing modeling strategy approach including elevation data, social vulnerability, stormwater, natural systems, and recovery elements. 3) Present County and stakeholder engagement elements and results, including meeting materials (agendas and meeting minutes), draft findings, refined analysis results, and intermediate vulnerability assessment results. 4) Finalized Vulnerability Assessment Task 3 A. Title: Memorandum of Recommended Policy Alternatives for the Establishment of AAAs B. Goal: This Task seeks to develop policy alternatives for consideration by, and input from, the Board of County Commissioners to establish AAAs. C. Description: Understanding that the County has a unique geography with an equally unique system of growth management regulations, the County views AAAs as a critical Page 40 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2176 H.6.a policy tool to address vulnerable areas through policy and financial investments that will strengthen its natural resources,housing,regional economy,and overall tax base as impacts from climate change increase over time. It will be necessary to contemplate different types of AAAs or policies to implement different sets of goals. This deliverable will explore those options, informed by the deliverables from Tasks 1 and 2, and include options for the County to consider in establishing AAAs. D. Deliverables: 1) Draft Memorandum of Recommended Policy Alternatives for the Establishment of AAAs 2) Present draft findings to County staff and refine analysis results and finalize vulnerability results including Agenda and Minutes from meeting with County staff. 3) Final Memorandum of Recommended Policy Alternatives for the Establishment of AAAs Task 4 cv A. Title: Maps, Goals, Objectives and Policies for Preliminary AAAs B. Goal: This task will use the recommended policy alternatives for the establishment of AAAs and graphically depict these areas for public review and comment. LO T_ C. Description: The Consultant will visually depict Maps of the AAAs informed by the policy i direction developed and provided in Task 3. As a companion to the Map series, the Goals, Objectives and Policies will be developed to support the designation of AAAs for internalca review and consideration by the Board of County Commissioners in Task 6. The scope of � the Map series will be defined by the best practices research from Task 1,the Vulnerability Assessment in Task 2 and Policy direction from the Board of County Commissioners in Task 3. The AAAs maps may include substantial parts of the County or be more narrowly tailored to address location-specific issues. Goals, Objectives and Policies will clearly be tailored to address the unique priorities within those designations. D. Deliverable(s): 1) Develop Draft AAA Maps Series and Goals, Objectives and Policies 2) Present draft AAA Map Series and Goals, Objectives and Policies to County staff and E refine analysis results including Agenda and Minutes from meeting with County staff. Minutes from meeting with County staff. e( Page 41 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2177 H.6.a Task 5 A. Title: Public Engagement Meetings B. Goal: This task ensures there is public participation in the review and development of AAAs. C. Description: The Consultant will make all documents, reports, studies, and agendas readily available for public viewing (at County offices and County website) and provide presentations at public workshops,public work sessions, and public meetings on the work completed to develop policy alternatives to establish AAAs and associated maps. The County's geography being over 100 miles in length requires public meetings in multiple locations to ensure all public participants have the ability to attend and participate in a c location relatively close to their property. c D. Deliverables: 1) Series of 3 Public Workshops 41 in the Upper, Middle and Lower Keys with public < engagement materials to present modeling results to County and the public after Deliverable 2. Minutes, sign-in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. .2 2) Series of 3 Public Workshops 42 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Deliverable 4. Minutes, sign-in sheets, agenda and presentation materials will beLO included. All municipalities will be invited to attend. 3) Board of County Commissioners Presentation 41 to seek policy direction with Agenda �� and presentation materials after Deliverable 3. Minutes, agenda and presentation U materials will be included. ca 4) Board of County Commissioners Presentation 42 to seek policy direction with Agenda 0. and presentation materials after Deliverable 4. Minutes, agenda and presentation materials will be included. 5) Website content will be developed. 6) Coordination will occur with the County's Public Information Officer to distribute at least 4 press releases prior to public and County Commission Presentations. Task 6 A. Title: Final Report with Model Ordinance language for AAAs a� B. Goal: This task will develop the final recommended Goals, Objectives, and Policies for the Coastal Management Element of the Monroe County Comprehensive Plan and AAAs map series. C. Description: The Consultant will review all work deliverables and public comment as well as BOCC direction to finalize comprehensive plan amendment language for AAAs. Page 42 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2178 H 6.a D. Deliverables: 1) Draft Report with Model Ordinance Language for AAAs. 2) Present draft report with Model Ordinance Language for AAAs to County staff and refine analysis results. Agenda and Minutes from meeting with County staff. 3) Final Report with Model Ordinance Language for AAAs. a. c c cv c N cv LO i i U Page 43 of 43 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2179 H.6.b IFLY - 21 GRANT APPLICATION Application documents are not to exceed pages,including all supplemental and required documents. MUST USE THIS APPLICATION I. TITLE PAGE 1. PROJECT TITLE: Monroe County Resilient Coastlines Program(Adaptation Action Areas) 2. GRANTEE Contact Information: Organization Name: Monroe County-Board of County Commissioners Name of Authorized Signer: Roman Gastesi Title: County_Administrator Address: 1100 Simonton Street City: Key West Zip Code: 33040-57 l4 Area Code and Telephone Number: (305) 292-46 0 -mail Address: Gastesi-Roman@ onroeCounty-FI. ov GRANT3. MANAGER Contact Information: Organization Name: Monroe County Board of County Commissioners Name: Michael Roberts 0 Title: Assistant Director/Environmental Resources Address: 2798 Overseas Highway City: Marathon Zip Code: 33050 2 Area Code and Telephone Number: (305)289-2502 E-mail Address: Roberts- ichael onroeCounty-F1. ov . FISCAL AGENT Contact Information: Organization Name: Monroe County_Board of County Commissioners Name: Tina Boan Title: Senior Director of Budget& Finance Address: 500 WhiteheadStreet City: Key West Zip Code: 33 0-5714 Area Code and Telephone Number: 305 292 72 -mail Address: oan-Tina@ oroeount - l. ov Page 1 of 12 FRCP Grant application Packet Pg. 2180 H.6.b S. FEID No. (a.k.a.Tax ID#): 596000749 MFMP Contact Name listed under if more than one listing for the FEID No.: 6. WORK PERFORMED BY: Grantee ONLY Subcontractor ONLY X BOTH the Grantee&Sub-Contractor �.............®: To Be Determined 7. SUBCONTRACTORS CONTACT INFORMATION: (if applicable &known) Organization Name: NIA Name: Title: Address: City 2 Zip Code:...____ ._ Area Code and Telephone Number: E-mail Address: 8. PROJECT LOCATION: A. List of County(ies): Monroe County,FL _ _ ... B. List of City(ies)/Town(s)Nillage(s): _ C. State Lands Lease Agreement Number(s): NIA Remainder of this page intentionally left blank. Page 2 of 12 FRCP Grant Application Packet Pg. 2181 H.6.b II. WORK PLAN 9. PROJECT SUMMARY: Monroe County will update data and develop policy approaches for Adaptation Action Areas (AAAs). This project builds upon numerous sea level rise/data collection efforts to identify vulnerabilities and supports a critical time in the County's Iong-term recovery process following the devastation of Category 4, hurricane Irma. The effort includes assessments of latest data and case studies for AAAs; updating vulnerability modeling; developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data needs and options.The deliverables from this AAA project will inform decision-making for long- term sea level rise planning and rebuildingtrecovery efforts. 10. PROJECT DESCRIPTION: Monroe County has complex challenges and vulnerabilities within the State of Florida. As an island chain over 100 miles long with elevations below sea level and a designated Area of Critical State Concern, the county must develop unique solutions to adapt to coastal flooding resulting from high-tide events, storm surge, and sea level rise. The recent significant storm surge from Hurricane Irma and recurrent coastal flooding make the timing of this project critical as the County's future environmental and economic health are inextricably linked to resiliency from both storm events and sea level rise. The County is a leader in vulnerability planning and has been a member of the Southeast Florida Regional Climate Compact since its inception in 2009. In 2016, the County adopted an Energy and Climate Element policy directing the identification of criteria to define AAAs and the update of existing maps or creation of new maps that display potential impacts of sea-level rise for consideration in long-term planning decisions. The County has also collected extensive data; completed vulnerability analyses; completed the 5-year GreenKeys Climate and Sustainability Action Plan; acquired countywide mobile LiDAR elevation data; and is currently completing Peril of Flood comprehensive plan amendments. The County's next priority is developing AAAs and associated Goals, Objectives, and Policies within the Coastal Management Element as described in a specific recommendation in the GreenKeys Climate and Sustainability Plan. Monroe County will develop AAAs using existing policy guidance, best practices, case studies,updated data,and most current approaches as a foundation for this effort. While the county has already undertaken initial vulnerability modeling assessments, other more recent initiatives warrant updating this model to serve as the basis for AAAs. The updates to the model will add the — County's current mobile LiDAR elevation data; evaluate updated sea level rise projections of the Southeast Florida Regional Climate Compact (to be released late 2019); and include outputs from the County's two- year Countywide Roads and Stormwater Analysis with implementation plans for actual road and stormwater projects. Data will also be reviewed from the County's FEMA Community Rating System-compliant Watershed Management Plan which identified initial areas of stormwater and County facilities' future flood risk. The updated vulnerability model will be utilized to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea-level rise assumption horizon. The County's planning process will also incorporate stormwater management and social vulnerability analyses using best practices identified by the Center for Disease Control's (CDC) Social Vulnerability Index or other evaluation strategies identifying vulnerable populations and potential public health risks. Further, the County will consider approaches incorporating infrastructure and public facilities; habitat and land acquisition, management or protections that restore natural shoreline features; and development and recovery considerations. Lastly, the County is in the process of updating its Local Mitigation Strategy and developing a Post Disaster Recovery Strategy to position itself for long-term recovery. These updated strategies will further inform the County's AAA policy framework. Page 3 of 12 FRCP Grant Application Packet Pg. 2182 H.6.b The confluence of all these initiatives provides an immediate critical opportunity to update the County's GreenKeys Climate and Sustainability Plan vulnerability assessment for inundation risk which can serve as a technical basis to improve resilience to coastal flooding. This comprehensive dataset is key to addressing various policy solutions within potential AAAs such as land acquisition or management, infrastructure upgrades, buyouts or resilient reconstruction and/or transportation improvements. The development of AAAs is particularly important for the county as it implements redevelopment efforts following the catastrophic Hurricane Irma as well as the numerous flood events from extreme fall and spring tides that have become a common occurrence in the community. The AAA project will provide local decisionmakers additional tools to help reduce vulnerability as well as guide major public investments to be targeted for post-disaster funding. 11. PROJECT NEED AND BENEFIT: A. Explain the demonstrated need,which the project addresses. The recent devastation brought to Monroe County from Hurricane Irma, in addition to regular storm surge events, highlight the County's vulnerability to both flood and storm surge. The County is committed to building back stronger and more resilient and sees the adoption of AAAs as a key tool to further guide decision-making and recovery funding in the wake of this storm. With this disaster, comes the opportunity to use AAAs as part of its rebuilding strategy and address the different vulnerability challenges across various geographic areas of the County. AAAs will include resiliency policy, such as incentivizing more resilient building standards, facilitating workforce housing or other important funding strategies based on the social vulnerability index results to determine priorities for pre-disaster planning or post-disaster assistance. In a community as unique and diverse as Monroe County, AAAs and their implementation may need to be as equally diverse either through different types of AAAs or implementation policies and multiple designations. Monroe County understands the importance of incorporating measures to adapt to sea level rise risk and has made commitments to adopt AAAs through several plans (Comprehensive Plan & Green Keys Sustainability Plan), and multiple Iocal financial commitments in obtaining data, including this project. Specifically, Policy 1502.1.4 in the Energy and Climate EIement of the Monroe County Comprehensive Plan states, "Within five years after the adoption of the 2030 Comprehensive Plan, Monroe County shall identify proposed adaptation action areas(AAA)or similar concept to be defined by the county...In AAAs, strategies will be developed to address vulnerabilities from these effects as well as the rate of impact and available adaptation options. In conjunction with later updates to the 2030 Comprehensive Plan, Monroe County shall update existing, or map new, potential impacts of sea level rise for consideration in long-term planning decisions." The County's GreenKeys Climate and Sustainability Plan includes Recommendation 1-31, "Develop criteria for — Adaptation Action Areas and adoption in Comprehensive Plan." The County's Climate Change Advisory Committee has also provided preliminary criteria suggestions for the development of AAAs. This scope of work precisely implements these policies as it will update existing/map new potential impacts of sea level rise for consideration in long-term planning decisions, make policy recommendations for the establishment of AAAs in the Comprehensive Plan, and create preliminary AAAs with associated goals, objectives, and policies.Without understanding specific locations of vulnerabilities,there is no basis to consider policies that improve resilience to coastal flooding resulting from high-tide events, storm surge, flash floods, stonmwater runoff, and related impacts of sea level rise. Examples of how AAAs could be utilized include potentially "categorizing" the types of AAAs and developing specific Objectives and Policies related to the vulnerabilities within those geographic areas. As such, the County anticipates developing multiple AAAs. Concepts for different planning challenges will be parsed out; pre-mitigation planning will be focused; and a tool to target grants, recovery assistance, and prioritize capital planning and land policy will also be created. Updating the vulnerability analysis related to habitat transitions or impacts could assist the County in aligning land acquisition, management and restoration policies to utilize critical landscapes, such as mangroves, as a natural resiliency strategy. This has Page 4 of 12 FRCP Grant Appliration Packet Pg. 2183 H.6.b a dual benefit of supporting natural resource-based resilience as well as conservation and preservation. Such modeling could help establish AAAs policies that focus on habitat as a component of the County's "green infrastructure." Updated analysis using the County's new elevation data could also serve as the basis for AAAs that align with capital planning to ensure the continuity of social and governmental services after storms as well as longer-term with the impact of sea level rise and/or other social-related impacts. The strong need to take this policy step, combined with the benefit of capital and recovery planning and funding to implement projects soon, creates an opportunity to align these initiatives that can translate as a true case study for other communities. B. Explain how the proposed project meets the purpose of one or more of the Goals and Priorities for FRCP. The scope of work has been designed specifically to meet multiple Grant Goals and Priorities. Priority Area 2. This proposed project will meet Priority Area 2 of the Florida Resilient Coastlines Program by developing recommended AAAs with associated goals, objectives, and policies for the Conservation and Coastal Management Element of the Monroe County Comprehensive Plan and preliminary maps for AAAs. The County will utilize work products and analysis from an updated vulnerability analysis to form the basis of the AAAs. Other tools and resources to be analyzed include best practices, case studies and other locally specific data such as the County's Watershed Management Plan,developed pursuant to FEMA's Community Rating System program. Through this effort, the likely result is tailored AAAs to address the multi-faceted aspects of future County sea level rise decision-making including those related to infrastructure, natural systems and Hurricane Irma recovery. Priority Area 3. Another primary outcome of this scope of work will be to update the County's vulnerability assessment which will provide the modeling and data to support policy development for the establishment of AAAs. The existing vulnerability assessment used previous 2008 elevation data available statewide. The County has since collected locally specific mobile LiDAR which will greatly enhance an updated vulnerability assessment making it more accurate for decision-making. Tools that will likely be utilized to update the County's vulnerability assessment include GIS, SLAMM and other resources, such as HAZUS, that have already produced vulnerability outputs or can produce them within this modeling update. The vulnerability assessments can measure the impacts of sea level rise and identifying the infrastructure, habitat, and land uses that may be affected. The deliverables from this assessment will guide the County's policy recommendations. The County will also include a social vulnerability review into the County's vulnerability assessment as well as address stormwater management systems. — Priority Area 4. With this scope of work, the County will inform and engage the public, the municipalities within Monroe County, the local Climate Committee, and the other members of the Southeast Florida Regional Climate Compact on the outcomes to support future regional collaboration efforts. This will enhance regional collaboration both within Monroe County as well as facilitate extra jurisdictional information exchange. C. Discuss how the project is feasible and can be completed by the grant period deadline. Monroe County has taken some very important steps that make this project feasible within the time period established by the grant. County leadership has expressed its commitment through the adoption of various plans that include the development of AAAs including its GreenKeys Climate and Sustainability Plan. In 2015, the County completed an initial vulnerability analysis based on best available data at that time, which provided valuable staff experience on the type of work to be completed.The County has already updated its LiDAR elevation data and has completed other incremental analyses which can update previous modeling work rather than generating a new wholesale modeling approach.The County has also worked to refine other Page 5 of 12 FRCP Grant Application Packet Pg. 2184 H.6.b various datasets since its previous vulnerability work that will also assist in fast-tracking the scope of work.. In addition, the County will have completed a Post-Disaster Recovery Strategy which can help identify recovery-specific issues for incorporation. By taking these important steps, the County can hit the ground running to develop preliminary designations for AAAs. D. Explain how this project is addressing social vulnerability or vulnerability of historic resources or stormwater management systems. Due to data limitations at the time of the 2015 vulnerability assessment, the County did not address social vulnerability or stormwater management systems. The County can now utilize the Center for Disease Control's Social Vulnerability Index to ensure that the needs of vulnerable populations are considered. It is noted, the Monroe County Climate Change Advisory Committee previously proposed criteria to be used to designate AAAs, recommending the consideration of populations affected including the number and vulnerability of the population. Further, the County recently completed its Watershed Management Plan and with this information, the County can review stormwater management systems within its vulnerability assessment. Work being undertaken in a Countywide Roads and Stormwater analysis can also be incorporated in the modelling updates. The proposed AAAs will incorporate the updated information to develop holistic and comprehensive goals, objectives, and policies to improve resilience to coastal flooding and address vulnerable population and stormwater management. 12. DESCRIPTION OF PROJECT OUTCOMES: Outcome/Task#1: Annotated Analysis of Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs. 1) Final Memorandum outlining existing data resources,best practices and case studies for the establishment of AAAs Outcome/Task 2: Updated Vulnerability Assessment. 1) Assessment of available County data and analysis of existing data resources. 2) Memorandum describing modeling strategy approach including elevation data,social vulnerability, stormwater natural systems and recovery elements. 3) Present draft findings to County staff and refine analysis results and finalize vulnerability results including Agenda and Minutes from meeting with County staff. 4) Final Monroe County Vulnerability Assessment Outcome/Task 3: Memorandum of Recommended Policy Alternatives for the Establishment of AAAs. — 1) Draft Memorandum recommending policy alternatives for the establishment of AAAs ¢; 2) Present draft findings to County staff and refine analysis results and finalize vulnerability results including Agenda and Minutes from meeting with County staff. 3) Final Memorandum recommending policy alternatives for the establishment of AAAs Outcome/Task#4s Maps,Goals, Objectives, and Policies for Preliminary AAAs 1) Develop Draft AAA maps series and Comprehensive Plan Goals, Objectives and Policies 2) Present draft AAA map series and goals,objectives and policies to County staff and rune analysis results including agenda and minutes from meeting with County staff. Outcome/Task 5: Public Engagement Meetings 1) Series of three (3) Public Workshops #1 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Outcome 2 or 3. Minutes, sign-in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. Page 6of12 FRCP Grant Application Packet Pg. 2185 H.6.b 2) Series of three (3) Public Workshops #2 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Outcome 4. Minutes, sign-in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. 3) Board of County Commissioners Workshop #1 to seek policy direction with Agenda and presentation materials after Outcome 3. Minutes, agenda and presentation materials will be included. 4) Board of County Commissioners Workshop #2 to seek policy direction with Agenda and presentation materials after Outcome4. Minutes, agenda and presentation materials will be included. 5) Website content will be developed. 6) Coordination will occur with the County's Public Information Officer to distribute at least 4 press releases prior to public and County Commission workshops. OutcomefTask 6: Final Report with Final Work Products 1) Draft Report with model ordinance language for AAAs. 2) Present draft report with Model Ordinance Language for AAAs to County staff and refine analysis results. Agenda and Minutes from meeting with County staff. 3) Final Report with model ordinance language for AAAs. 2 13. BUDGET SUMMARY: FIXED PRICE Grant Amount Requested AGREEMENT TOTAL $75,000 A. Describe how the project costs was determined: Project costs were determined by evaluating past efforts to assess vulnerability, develop policy, and review data within Monroe County to ensure that costs are reasonable and sufficient, B. Other Project Funding Sources: $17,000 County Match OTHER PROJECT FUNDING SOURCES Source Name Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 TOTAL County Local March $0 0 $3,000 $4,000 $10, $0 $17,000 Total $17,000 14. PROJECT TIMELINE: PROJECT TIMELINE Task Task Title Deliverable Task No. Due Date Amount Arara;.aur.led Ariaalysis jai`EK illg DataRe'ourLOn,, l 13e�,L Prac ice and CdSU StUdies for the 081312020 ,(Y0: slrriaEisl-rsr en of JI'AA,; 2 Updated VU111 Fabili y ; °s�&,,srn rat. E 21r I0f202 ";6,0( ) 3 Nh- � i�" i /% 2�� ,�riyt i"or the E,,Ia:�ii�,hmen off AAA 4 Maps, Goals. 1Jec i%e,,, and Policies for i 2,�I 5 2i °� 2� , i i"rejimtnarr` AAA,,, 5 Public n-ar.Lm n {i� nun 03 l 9/ �a I I 6 0(Y0 Page 7 of 12 `RCP Grant application Packet Pg. 2186 H.6.b epoil with �=indel Ordinarice, lang uag for 6 � f�. s" �i'�:1 :E8.000 AAs 15. FUTURE RECOMMENDATIONS & ESTIMATED COSTS FOR THEM: This Section will be completed in the Final Report Exhibit F at the end of the project. III. TAsKs&DELIVERABLES Task 1 A. Title: Annotated Analysis of Existing Data Resources,Best Practices and Case Studies for the Establishment of AAAs. B. Goal: Document numerous approaches to developing AAAs in Florida and other states to determine best practices for AAA development. C. Description: Several local governments have already undertaken efforts to designate AAAs to fit localized priorities. Some local governments have designated wholesale geographic areas within their community broadly as an AAA, while others have created independent project-oriented approaches. As an Area of Critical State Concern, Monroe County is likely to have unique issues in addressing its AAAs that will include consideration of elements related to the built and natural environment, as well as recovery efforts due to Hurricane Irma. The County can learn from the AAAs establishment work done by other County and municipal jurisdictions across the state. The County can also look outside of Florida at best practices and approaches like AAAs, such as Resiliency Districts, that garner policy and financial prioritization in local government decision- W making as an adaptation strategy. 0 D. Deliverables: 1) Final Memorandum Outlining Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs E. Task Total Requested: 000 Other Source Funds Applied:L Task 2 A. Title: Updated Vulnerability Assessment e B. Goal: Update the County's GreenKeys CIimate and Sustainability Vulnerability Assessment which will provide the modeling and data to support policy development for the establishment of AAAs. C. Description: The County will update its vulnerability assessment utilizing new elevation data, updated sea level rise projections, shoreline information, capital project data, social vulnerability index, and stormwater management data. The updated vulnerability modeling with new elevation data will be used to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea level rise assumption horizon. The County's analysis will also incorporate an analysis stormwater management and social vulnerability using best practices such as the Center for Disease Control's Social Vulnerability Index or other evaluation strategy(identifying vulnerable populations and potential public health risks). Page 8 of 12 FRCP Grant Applicatiarr Packet Pg. 2187 H.6.b Monroe County has made a long-term commitment to the development of its GreenKeys Climate and Sustainability Plan, recognizing data gaps and developing more refined data for decision- making. The County has built datasets related to stormwater structures, roads, habitat and habitat transitions„ County, and critical facilities. Having secured more accurate elevation data, the County will update its Vulnerability Assessment to develop a policy framework for addressing multiple priorities: infrastructure/services, habitat and recovery. Based on this updated data-assessment, the County will develop policy approaches for the designation of AAAs. D. Deliverable(s): 1) Assessment of available County data and analysis of existing data resources. 2) Memorandum describing modeling strategy approach including elevation data, social vulnerability, stormwater,natural systems,and recovery elements. 3) Present County and stakeholder engagement elements and results, including meeting materials (agendas and meeting minutes), draft findings, refined analysis results, and intermediate vulnerability assessment results. 4) Finalized Vulnerability Assessment E. Task Total Requested: $36,000 Other Source Funds Applied:L Task 3 A. Title: Memorandum of Recommended Policy Alternatives for the Establishment of AAAs B. Goal: This Task seeks to develop policy alternatives for consideration by, and input from, the Board < of County Commissioners to establish AAAs. C. Description: Understanding that the County has a unique geography with an equally unique system of growth management regulations, the County views AAAs as a critical policy tool to address vulnerable areas through policy and financial investments that will strengthen its natural resources, housing, regional economy, and overall tax base as impacts from climate change increase over time. It is critical natural resources and development regulations contemplate different types of AAAs or policies to implement different sets of goals.This deliverable will explore those options, informed by the deliverables from Tasks 1 and 2, and include options for the County to consider in establishing — AAAs. One approach may be to create different types of designations such as those geared towards natural resource protections as a resiliency strategy. Another category may include infrastructure and services for infrastructure planning as well as the vulnerability assessment regarding at risk County facilities or critical infrastructure, such as hospitals or other human services. This aspect could also be supported by the social vulnerability index tool contemplated to be utilized in this scope of work. Finally, this effort could support funding sources, rebuilding policies, and acquisition that implements post-Irma recovery. D. Deliverables; 1) Draft Memorandum of Recommended Policy Alternatives for the Establishment of AAAs 2) Present draft findings to County staff and refine analysis results and finalize vulnerability results including Agenda and Minutes from meeting with County staff. 3) FinaI Memorandum of Recommended Policy Alternatives for the Establishment of AAAs E. Task Total Requested: jj,000 Page 9 of 12 FRCP Grant Application Packet Pg. 2188 H.6.b Other Source Funds Applied:J2,000 Task 4 A. Title: Maps, Goals,Objectives and Policies for Preliminary AAAs B. Goal: This task will use the recommended policy alternatives for the establishment of AAAs and graphically depict these areas for public review and comment. C. Descriptions The County will first work to visually depict Maps of the AAAs informed by the policy direction developed and provided in Task 3. As a companion to the Map series, the Goals, Objectives and Policies will be developed to support the designation of AAAs for internal review and consideration by the Board of County Commissioners in Task 6. The scope of the Map series will be defined by the best practices research from Task 1, the Vulnerability Assessment in Task 2 and Policy direction from the Board of County Commissioners in Task 3. The AAAs maps may include substantial parts of the County or be more narrowly tailored to address location-specific issues. Goals, Objectives and Policies will clearly be tailored to address the unique priorities within those designations. D. Deliverable(s)s 0 0 1) Develop Draft AAA Maps Series and Goals, Objectives and Policies 2) Present draft AAA Map Series and Goals,Objectives and Policies to County staff and refine analysis results including Agenda and Minutes from meeting with County staff.Minutes from meeting with County staff. E. Task Total Requested: 16 0,00 Other Source Funds Applied:14,000 0 0 Task 5 A. Titles Public Engagement Meetings B. Goal: This task ensures there is public participation in the review and development of AAAs. C. Descriptions The County is committed to making documents, reports, studies, and agendas readily available for public viewing(at County offices and County website) and to providing presentation at public workshops, public work sessions, and public meetings on the work completed to develop policy alternatives to establish AAAs and associated maps. The County's geography being over 100 miles in length requires public meetings in multiple locations to ensure all public participants have the ability to attend and participate in a location relatively close to their property. D. Deliverables: l) Series of 3 Public Workshops #1 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Deliverable 2. Minutes, sign- in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. 2) Series of 3 Public Workshops #2 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Deliverable 4. Minutes, sign- in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. Page 10of12 FRCP Gram Application Packet Pg. 2189 H.6.b 3) Board of County Commissioners Workshop #1 to seek policy direction with Agenda and presentation materials after Deliverable 3. Minutes, agenda and presentation materials will be included. 4) Board of County Commissioners Workshop #2 to seek policy direction with Agenda and presentation materials after Deliverable 4. Minutes, agenda and presentation materials will be included. 5) Website content will be developed. 6) Coordination will occur with the County's Public Information Officer to distribute at least 4 press releases prior to public and County Commission Workshops. E. Task Total Requested: ik,000 Other Source Funds Applied:$10,000 Task 6 A. Title: Final Report with Model Ordinance language for AAAs B. Goal: This task will develop the final recommended Goals, Objectives,and Policies for the Coastal Management Element of the Monroe County Comprehensive Plan and AAAs map series. 0 C. Description: The County will review all work deliverables and public comment as well as BOCC direction to finalize comprehensive plan amendment language for AAAs. The goal is to process the final amendment package through the County's comprehensive plan amendment process for BOCC transmittal and adoption after the grant scope of work is completed. D. Deliverables: 1) Draft Report with Model Ordinance Language for AAAs. o 2) Present draft report with Model Ordinance Language for AAAs to County staff and refine analysis results. Agenda and Minutes from meeting with County staff. 3) Final Report with Model Ordinance Language for AAAs. E. Task Total Requested: Ja,000 Other Source Funds Applied:L0 Page 11 of 12 FRCP Grant Application Packet Pg. 2190 H.6.b IV. CERTIFICATION STATEMENT Grantee's Certification Statement Grantee's Organizations Name: Monroe County Board of County Commissioners "By signing this title page,the undersigned certifies that: a. This application is in all respects fair and submitted in good faith without collusion or fraud; b. If selected through this application process, the recipient will work in good faith and in partnership with the Florida Resilient Coastlines Program to manage its subcontractors in a timely and accurate manner; c. Any funds awarded as a result of this application process will not be used to supplant or replace any state or local funds; d. Any funds awarded as a result of this application process will not be used as matching funds to apply for or receive other state or federal funds; e. The applicant local government's adopted comprehensive plan has been found to be in compliance with Chapter 163,Part II, F.S.; f. The u d has full authority to bind the applicant." 47 ftrl Signal re Printed Name Title Date If applicant is partnering with a Florida college, community college, state university,regional planning council, or national estuary program this section must be completed. Enter the name of the partner,the authorized signature, name,title of contact for partnering entity, and the date signed. Partners are to provide written communication on their letterhead,explaining their involvement with the project,as a one-page attachment to this application. Partner Entity Name Signature of Partner _.,.,. •— Printed Name Title .... Date e For further information,contact: Florida Department of Environmental Protection (FDEP) ATTN: FRCP Grants Manager 3900 Commonwealth Blvd.,MS 235 Tallahassee,FL 32399 (850) 245-2094 Resilience@FloridaDEP.gov Page 12of12 FRCP Grant Application Packet Pg. 2191 (d-A ;uea6 eaay uoi;oy uoi;e;depy) [6 uOisinaa] Z056-IVO'E) :juaWyOe;jy CN u C o> T CSC O N r. ,�"+ N cz O O O CJ MO �^. 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