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Item L1 � L.1 � � �, BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting May 20, 2020 Agenda Item Number: L.1 Agenda Item Summary #6712 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for May 2020. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2419 L.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 04/22/2020 9:47 AM Board of County Commissioners Pending 05/20/2020 9:00 AM Packet Pg. 2420 L.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: May 4, 2020 SUBJECT: County Divisions' Monthly Activity Report for May 2020 MONTHLY ACTIVITY REPORT-MAY 2020 CD Airports: N Key West International Airport April 1 COVID-19 Airport/Airlines activities. April 6 Mock BOCC zoom meeting. April 7 FDOT FY21-FY25 grants status and CIP planning and programming conference call. Weekly FDOT/Ai orts COVID-19 conference call. < April 8 COVID-19 Financial impacts staff meeting. W April 9 MTH EOC height restrictions conference call and EYW Financial team 0 conference call. April 13 COVID-19 Airport/Airline flights review. April 14 FAA nationwide COVID-19/CARES Act conference call, mock BOCC zoom meeting, and conference call with Airport consultants on Concourse A. c Weekly FDOT/Ai orts COVID-19 conference call. April 15 BOCC virtual meeting. April 16 Meeting regarding LDR & comp. plan amendments and Customs bid review. April 21 FY21 Airports budget review and weekly FDOT/Airports COVID-19 conference call. E April 24 FY21 Airports budget and grant match review. April 27 Conference call with Signature Flight Support corporate reps. and Airport/Airline corporate reps. conference call. April 28 Weekly FDOT/Ai orts COVID-19 conference call. 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For anYfurther information regarding this report,please contact `.. Cathy Crane, Director of Veterans Affairs @ ext. 5156 0 Extension Services: • Number of services provided: 73 phone calls, 200 emails, 0 office visits, 0 visits to c clients, 48 learning events with 736 participants, 17 media submissions, and 162 publications distributed. Total Budget for FY 19/20: $251,227.00; Year to Date �t Expenditures and Encumbrances: $144,576.96; Remaining Balance: $106,650.04; Percentage of budget spent and/or encumbered year-to-date: 57.5% E The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia held a training on the Climate Smart Floridians Program for 16 Extension professionals. The training included 9 learning modules. 100% of participants reported learning new ideas and they were provided with material to hold the program in their community. • Alicia held (3)weekly training and sharing meetings for 60 Extension Professionals called Chew on This. Topics included; Working from Home, Your Money and You and Finding Your Tribe • Alicia met with the National Extension Climate Initiative and heard from 4 Extension professionals about collaborative efforts that are ongoing across the nation. The team developed a member map which can be found here Member Main. The Environmental Horticulture Agent accomplished the following activities: 2 Packet Pg. 2424 L.1.a • Michelle and the Key West Botanical Society hosted an Earth Day event, Sustainable Landscaping for the Keys, via Zoom. The public can still view the recording by visiting our Facebook page hgps://www.facebook.com/MonroeCounlyExtension/ • Every Tuesday Michelle and the Master Gardener volunteers are available to answer any questions about growing plants in the Keys via online plant clinics. • Starting in May, Michelle is adding Saturday plant clinics. These will be held on the second Saturday of each month. The first one will be Saturday, May 9t' IOAM to 1 IAM. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly is on the planning team for the Florida Coral Reef Disease Outbreak Response Technical (Virtual) Workshop in May. Agenda setting, determine meeting priorities, strategic planning, and outcomes for the communication and outreach team presentations. Planning notetaking for all sessions. • Shelly held a call with Net Your Problem, Florida Keys National Marine Sanctuary staff, and commercial fishing industry leaders to develop recycling fishing gear post-season opportunities. Shelly is vice-chair of the South Atlantic Fishery Management Council Information and 0 Education Advisory Panel. This 2-day virtual meeting focuses on how we can educate stakeholders in the S. Atlantic. Specifically, addressing the new descending gear that will be required in federal waters soon, and sargassum, which is managed by the SAFMC as essential fish habitat. Shelly was asked to send the new Florida Sea Grant barotrauma and descending gear videos and brochures to be uploaded to the Gulf of Mexico Fishery Management Council 0 website Fishing for Your Future hgps://!,2�ulfcouncil.or!,2�/eastern-gulf-barotrauma/ Emmency Services: FIRE RESCUE/ADMISTRATION • Preparation of FY2021 Budget • Provided personnel resources to support the EOC mission in Planning, Finance, and Logistics Sections in response to COVID-19 pandemic • Continue process of moving to new records management system for patient care reporting E and fire inspection software • Logistics division provided support of Fire Rescue operations in response to additional protective equipment/supplies needed for response to COVID-19 pandemic. EMS/TRAUMA STAR • Trauma Star flew a total of 36 flights, 3 Trauma, 4 Stroke, 3 Cardiac, and 26 Inter-facility • EMT class continued online instruction through Zoom Meeting in response to COVID-19 outbreak • Trauma Star to begin trialing new infusion pumps • Research of new onboard refrigeration units for(3) Trauma Star aircraft for OneBlood program • Painting complete for Trauma Star North Base dayroom • Two training officers allocated by EOC as EMS Branch Director and Resource Unit Leader 3 Packet Pg. 2425 L.1.a o Operations objectives include but are not limited to: Assisting Department of Health in Medical Surge Plan Creating priority list for critical PPE distribution to responding agencies Working with Medical Unit Leader on creating an Exposure Control Plan for testing COVID-19 Symptomatic First Responders Maintaining (2) Airport Passenger Screening details at the Key West International Airport and Florida Keys International Marathon Airport Conducting daily health screening for personnel at the Marathon Government Center and EOC Collecting daily health screening information from Monroe County Public Works personnel who are high risk through possible COVID-19 exposure in the field Assisting Human Services Branch with ALS transportation through ambulance contacts C44 CD FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online. Also worked on updating assignments for continuous monthly training and ISO reporting • Took lead on Infectious control beginning of COVID-19 pandemic • Trained 4 new hires including live fire training evolutions and vehicle extrication �? • Assisted in the documentation training for ICS-214's 0 • Assisted with proofing timesheets against ICS-214's • Attended ZOOM meetings with all fire stations, multiple times each week • Attended"go to conference" (virtual) meetings with state fire college and training directors from across the state to stay within guidelines of Bureau of Fire Standards and Training • Making and reviewing assignments related to COVID-19, in Target Solutions. c, KWIA • Participated in multiple COVID-19 planning meetings, training sessions and teleconferences E • Staffed COVID-19 Monroe EOC as the Operations Branch Chief for the entire month of April �t • Coordinated and launched 100% (24/7)passenger medical screening at Key West International Airport • Coordinated and launched 100% (24/7)passenger medical screening at Florida Keys Marathon International Airport • Conducted quarterly/periodic airfield inspection; which includes ARFF response drills, suppression product maintenance, foam testing and airport fueling inspections FIRE MARSHAL ■ Completed 49 Plan Reviews for New Construction or Renovation Permits (2 Plan Reviews in Ocean Reef) ■ Completed 54 Life and Fire Safety Inspections for New Construction or Renovation Permits (1 Inspection in Ocean Reef) 4 Packet Pg. 2426 L.1.a ■ Attended 6 Pre-Construction/Construction Meetings (1 Meeting in Ocean Reef) ■ Conducted 4 Vacation Rental inspections ■ Responded to 2 Fire Safety Code Complaints ■ Conducted 2 Fire Investigations including coordination with the State's Division of Forestry ■ Conducted 2 Public School Life and Fire Safety Inspections (1 Inspection in Ocean Reef) ■ Conducted 1 internal Training Presentation about the responsibilities of the Fire Marshal, Fire Investigations, Pre-Fire/Pre-Incident Planning and Life and Fire Safety Inspections ■ Conducted 2 Staff Meetings (Zoom)for members of the Fire Marshal's Office ■ Issued 3 Letters with False Alarm Notices to Commercial Property Owners ■ Mailed 9 Customer Service, Inspection Follow-up Letters ■ Compiling Standards for Contractors Reference Manual (Redbook) for Life and Fire Safety Inspections ■ Created Initial Base Data File for Commercial Properties/Owners ■ Continue Daily COVID-19 Reviews and Awareness Updates N Libraries: 300 virtual library cards have been issued 3,407 cardholders have been using our online sources over the past 30 days: OverDrive (e-Book) statistics for the past 30 days were an all-time high of 5,705 circulations of electronic materials, 64% higher than the same period last year Kanopy (streaming film)had 7,246 visits and 1,449 plays over the past 30 days, an 0. increase of 190% and 200% compared to the same time period last year,respectively Lynda.com (online learning) more than 30 hours of videos by 27 learners over the past >, 30 days, over double the usage of the same period last year 0 Views of online historical archives (Flickr)went over the million mark, at 1,012,141! Online Story Times for babies through school-age children. A live video streamed on Facebook twice a week over the past eight weeks, with an average per livestream video logging in at 285 views. E Virtual programs for adults were highly successful, with presentations by Michael Nelson and Tom Hambright drawing views ranging from 1.1 thousand to 5.4 thousand, with Key West history being a leading attraction. More virtual programs for a range of ages are in the works by all the branches, with high expectations of increasing our patron appreciation. Employee Services: HR Monthly Statistical Report • ***We had a total of 2 resignations/retirements/terminations and 0 Deceased for the month of April 2020: • Resignations average year to date 2.72% • Retirements average year to date 1.45% See attached Countywide Turnover Report by Month and 2019 Applicant Report 5 Packet Pg. 2427 L.1.a Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551 2020 6 7 6 2 21 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 3.81% Resignations and Terminations by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual �^ 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 (14 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 C N 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 fSS 526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 551 2020 4 6 4 1 15 Q. Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 0 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% V 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% r- 2020 0.73% 1.09% 0.73% 0.00% 2.72% C Retirements(and Deaths)By Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 C 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 C 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 r 526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12 ♦,� 551 2020 2 1 4 1 8 a U Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual +' C 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% dc 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% C 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% V 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% (� r 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% a 2020 0.36% 0.18% 0.73% 0.18% 1.45% Packet Pg. 2428 (OZOZ AeW :podou avo) :podoU A14;uoW 6 ado : ewLioeuv N R v r N a o r ' o u� V�■ L � a Q Q N Tt oaj O (AO_ 4 O K N �o E Q v N O aj CC, � co r-4 a rn i O aj aj N Y v Q O m CL o O N o 0 rn O •C Q Ln o Ln o Q O f6 s CY) 0 C � � _ 0 O Q z +, Q o o • o _N u O o • (� O Nf n • O 0 0 0 0 0 0 0 0 O1 Il to Ln M N c-I N Ln• O O N • �� (AQ 'co v • E Ln_ •F c • V o O 20 3 a 0 0- z CY, v a v N U owe N '4 Q o a o n V J N a N "' Y O Gl N p Q o m N m v E O Ll O O V O y °� CL o O o Q 2mLn a N v Q v a c0 2 .Q O Ln o Ln o E O r QN � O c4 J c 00 i L.1.a Human Resources Department Monthly Report: • Worked on 1 salary increase with the department on a new hire. • On-going training on NEOGOV • Met with several Department Heads on different employee issues/questions regarding Furloughs, FFCRA and Unemployment for their employees • Processed one year merit PAFs Recruiting: • In April 2020, the County had 26 open positions for which we received 43 total applicants; 1 internal and 42 external. Of the 43 total applicants, 36 were deemed to have met the minimum requirements for the positions to which they applied, and 7 did not qualify. • Total 26 current openings 0 re-posting from a previous posting 0 were new postings during the month of April 2020. We had 9 new hires (0 Temporary) and 1 promotions. N N En2ineerin2/Proiect Management/Public Works: ENGINEERING SERVICES/ROADS Stock Island II(Maloney& McDonald Ave) Roadway Improvement Project: • Project is complete. • Final reconciliation change order has been approved and is being processed in the final t� pay application. • Staff is preparing project closeout documents. 0 No Name Key Culvert Replacement Project: • Repeated attempts by staff to secure an easement agreement for culvert maintenance and replacement with an adjacent property owner has been unsuccessful • County Attorney is evaluating whether the county could obtain access through an easement by prescription, which would be viewed as needed to maintain the roadway (under which the culvert is placed). Pigeon Key Ramp Repair Project: • Project 100% complete; a • Staff submitted closeout request for final acceptance to FDOT on February 20t' and received FDOT final acceptance on April 22nd • Contractor final retainage payment approved and being processed by MC. • Final FDOT LAP grant reimbursement of$207,500 to be submitted after MC payment of contractor final retainage. Bimini Drive (Duck Key) Bridge Replacement: • Engineering design work is ongoing; 90%Plans, Cost Estimate and Design Documentation have been submitted for staff review. • Utility relocation coordination is ongoing. • USCG and USACE permitting packages submitted by consultant. • Request for additional information for SFWMD permit submitted. Harbor Drive(Duck Key) Bridge Replacement: • 30% engineering design phase plans submitted by consultant on 1/3/2020; staff reviewing • Utility relocation coordination is ongoing 6 Packet Pg. 2430 L.1.a • Public meeting took place on 1/23/2020. Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 4th Ave. W. and a storm drainpipe replacement project located on 5t' Ave. W. is 100% complete. • Design submitted to SFWMD and US Army Corps of Engineers for permitting. • County staff preparing construction project manual/contract documents for bidding 1st Street/Bertha Street Drainage Improvement Project: • SFWMD permit received April 9tn • FDOT ERC review complete. • Pending underground pipe analysis by consultant subcontractor. Analysis will determine whether existing drainage system on Pt Street can be rehabilitated or if it will need to be replaced. • City finalizing landscape bump outs design. • Anticipate 100% design complete end of May and out to bid June. • FDOT execution of SCOP grant agreement pending. Twin Lakes/Key Largo and Sands/Big Pine Key Roadway Pilot Project: • FDEM HMGP and DEO CDBG-DR grant applications in process. Sands 90% engineer's estimate at $8.1 million and Twin Lakes 90% engineer's estimate at $6.8 million. 0 • New FEMA flood maps provided to consultant on March 2. This information is required to determine elevation of above ground equipment. • SFWMD permit for Twin Lakes received April 7th and for Sands received on April 27 th . • FDEP permits pending. • KLWTD sewer system conflicts reviewed and comments provided back to KLWTD on April 17t'. e� • FKAA 30 day comment period expired end of March. Request to relocate water meters pending. 0 Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Light poles and fixtures have been procured by the contractor. • Construction to begin 5/8/2020. • FDOT Local Agency Program (LAP)processing and documentation submittals is ongoing. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • SFWMD requires wetland mitigation for permitting which also involves USACE permitting. Consultant submitted proposal to document wetland functions and values for mitigation bank credit purchase through Florida Keys mitigation bank(required by USACE) and FPL Everglades mitigation bank(required by SFWMD ) • FDOT 90% ERC review completed March 13t'. • Due to SFWMD/USACE permitting issues, staff requested and received extension on LAP grant agreement from FDOT to September 30, 2020. • Consultant coordination with FDOT Resurfacing project FM 443898 on US in design and to be in construction in 2021. 7 Packet Pg. 2431 L.1.a GIS Based Roadway Asset Management and Work Order System: • Staff provided comments to IT regarding attributes to use for scorecard to rank potential system providers • IT is scheduling demonstrations of four products that were identified as best for county needs. Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project. • Staff reviewing and providing comments on technical memoranda and draft presentation on Stillwright Point adaptation. Sugarloaf Boulevard Bridge Replacement Project: • Engineering design 90% submittals received on February 20, 2020. • Utilities coordination is ongoing. Consultant requires action from FKAA. • Staff is preparing a Request for Qualification (RFQ) for construction engineering and inspection (CEI) services. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage N Improvement Project: • Consultant provided 90% design and engineer's estimate on April 24th. Staff requested additional information; staff performing value engineering of proposed design. 0 • Further geotechnical analysis on Burton Drive approved by Amendment 1 to task order at April BOCC meeting. �t • SFWMD permit pending. �? • Anticipate design to be 100% complete by Summer 2020. Koehn Subdivision Roadway and Drainage Project: • Consultant and staff held meeting with SFWMD on March 12 to discuss drainage strategy of using swales and two culverts to manage stormwater in County ROW. SFWMD recommended general permit with net improvement in water quality. SFWMD 0 permit pending. • 60% design received on April 8t' and comments provided back to Consultant by staff on April 21 st to • Staff has drafted and FDOT has approved FDOT SCOP grant agreement for future BOCC execution. Needs to be executed by MC then FDOT. E • Anticipate bid for construction end of 2020 or early 2021. Boca Chica Road Hurricane Irma Repairs Project: • FEMA approved staff recommendation for sheet pile installation to mitigate future damages. • Staff received revised scope and costs from consultant for sheet pile mitigation design. • Permitting for additional sheet pile design work is ongoing. County Roads Asphalt Preservation Program • Staff is implementing a pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within first three years. • Contract to treat lower keys roads paved in 2014/2015 (Lower Sugarloaf through Ramrod Keys paved as part of Cudjoe Regional WW project) with Reclamite pavement rejuvenator to extend pavement life on April agenda. 8 Packet Pg. 2432 L.1.a • Project to begin May 7t' starting in Lower Sugarloaf. Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: • County staff working with city staff to include county's portion of Duval (Eaton to Truman) in City's road rehabilitation project. • City anticipates expediting paving of Duval Street to May/June. • Curb ramp and utility work is underway. Card Sound Road Resurfacing Project: • Staff is proposing to initiate a project to mill,resurface and re-stripe Card Sound Road from the east end of Card Sound Bridge to the three-way intersection with CR 905. • Staff is drafting a request for qualifications (RFQ) for engineering design services for BOCC approval. Hurricane Irma Roadway Repairs (FEMA) Lower Keys Project: • Staff is coordinating with OMB for FEMA reimbursement. Roadway Repairs (FEMA) Upper Keys Project: • Staff is preparing bid documents for re-bid due to lack of or late responses to prior bid openings. Hurricane Irma No Name Key Bridge Repairs: 0 • Staff is preparing a task order with Kissinger Campo and Associates for design of the guardrail, roadway shoulder, embankment and rip rap repairs to the No Name Key �t Bridge. �? Hurricane Irma SR 4 (Little Torch) Roadway Repairs: • Engineering staff is coordinating with the Public Works/Roads Department to perform roadway shoulder and embankment repairs. Lower Keys Roads & Bridles 0 • Mowing Operation - 3.5 Miles, Flagler Avenue • Weed eating Operation—3.5 Miles, Flagler Avenue �t Special Projects - Support: • Assist Public Works Facilities/Parks and Beaches COVID-19 disinfecting/sanitizing County Parks, Beaches and County Buildings • Assisted Public Works Parks and Beaches on their trash runs. • Assisted Public Works Parks and Beaches mow and weed eat Wilhelmina park • Trim and removed two dead trees on Big Coppitt Upper Keys Roads & Bridges • Corona 19 virus • Sanitize ALL Road Department vehicles and equipment. • Work at upper keys boat ramps to limit access to residents only. 4 employees • Work night shift at US rt 1 and CR905 check points 7 days a week from 6PM to 6AM. 4 employees • Work day shift at US rtl and CR 905 check points 7 days a week from 6 AM to 6 PM. 4 employees 9 Packet Pg. 2433 L.1.a • Clean and sanitize Harry Harris Park and Old Settlers Park two times per day Play Ground and Benches 7 days a week, 2 employees • Deliver lunch, dinner, drinks and snacks and ice to both Check points PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Coppitt Fire Station: • Awarded Contractor completing FEMA paperwork to complete contract documents. • Waiting for Coral Construction to complete Bonds & Insurance. Harry Harris Park: • Preliminary reports and survey submitted for review. • Conceptual Design Package expected July 2020. Key Largo Park: N • RFP published in April. • RFP for remaining park repairs is with FDEM for review prior to 04/03/2020. • Pre-proposal meeting at location occurred on 4/28/20 • Requests for Solicitation bids are due on 05/19/20 Key Largo Library: • RFP for carpet replacement was returned from Legal last week and being formatted W and reviewed by CM. Layton Transfer Station: • Storage building repairs 50% engineered drawing received and reviewed awaiting 100% >, plans. • Fencing completed and awaiting new entrance gate to be installed this week of 4-27-2020 c New Main Waterline and eye wash station completed on 4-28-2020. Marathon Annex 63 d Street: • Engineered drawing at 50% awaiting a survey and elevation Certificate result to complete plans 100% Type of panels have been identified E Marathon Tax Collector Office: • 100% drawings received awaiting hard copies. • Pedro Falcon reviewing new plans and reworking construction cost. • Preconstruction walk 4-29-2020. Big Pine Key Community Park: • Proposals received, contract currently being developed to submit to successful bidder. Anticipated to be a June 2020 BOCC agenda item. • Pathway lighting repairs completion scheduled for May 2020 Big Pine Key Sheriffs Residence: • Pre-bid conference on site completed,proposals are due by May 12, 2020. • BPK Sheriff's Residence RFP price guarantee window expired. • New RFP advertising started 4/11/20,with bids due on 5/12/20. 10 Packet Pg. 2434 L.1.a Blue Heron Park Community Center: • Contract being developed with successful bidder, Barracuda Builders, anticipated to be a June BOCC agenda item. Watson Field Park: • Pre-bid conference on site completed, RFI addendum posted,proposals due on May 7, 2020. Veteran's Memorial Park: • RFP advertising on hold due to Corona 19 State of Emergency. • RFS for restroom repairs exceeded $50,000. • FKAA replacement of on-site wastewater system in progress. • ADA pavilions and tiki huts are in the design phase of a Design, Engineering & Permitting contract with Wood Environmental & Infrastructure Capital Proiects Historic Jail Museum: • Re-worked RFP's for roof and doors/windows set to publish in May. Gato Building: • Roof was approved at the 4/15 BOCC meeting and is waiting for MC approval to move 0 forward. � • Insurance and Bonds to complete and execution of a contract. • Awarded contractor TripleM is aware of the needs and will retain all estimates as stated W in the bid. West Martello: • Ammo Bunker Repair project is complete with final acceptance. Close out documents including final invoices being processed • Archway reconstruction at the Citadel in design. Damage Assessment and Design 0 Development report complete. • Archway Re-Construction drawings complete and submitted to NPS for review. NPS granted approval to proceed with construction procurement t� HMGP Generators: • Staff have responded to all FDEM Information Requests for Information E • The County anticipates receiving an award and agreement for the design phase of the project within 2-3 months. Cudjoe Fire Station: • All major structural elements, including roof, stairs,ramps, doors &windows complete. • External finishes (stucco&paint)nearly complete. • Electrical installation nearly complete—cutover to new electric extension pending final inspection. • HVAC systems nearly complete. • Low voltage installation, including IT/telephone and Fire Alarm systems,underway • Internal wall framing& insulation underway • Art in Public Places artist has been selected. Artwork is in production. Coordinating installation planning with construction schedule. ll Packet Pg. 2435 L.1.a • Concrete driveways, curbs and gutters installed. Sidewalks installed. Asphalt paving of connection to US-1 complete. Parking lot,finish site plans and landscaping to start next week. • Accumulated delays,for acceptable reasons, have extended substantial completion to May 2020. Emergency Operations and Public Safety Center: • EOC Phase I design work progressing; Spatial Needs Assessment is nearing completion; draft preliminary site master plan complete. • FEMA/FDEM Phase I grant agreement approved by BOCC (January 2020) and executed by FDEM. • At the April meeting, the BOCC approved contract award to Ajax Building LLC for CMAR pre-construction activities. • GeoTech and site surveys ordered last week. Geotech to start soil borings this week. Higgs Beach Park Access Road Relocation: Park Access Road 6f(conversion of use process) • Options for going forward under review by the County Attorney N Higgs Beach Sand Re-nourishment: • Final review and approval of permit still under review by ACOE and FKNMS. Delays attributed to coordination of monitoring plan and mitigation plan with FDEP. Expecting resolution by June 2020. Solicitation for construction will be scheduled to coincide, allowing for completion by August 2020. Big Pine Lower Keys Scenic Viewing Area/Swimming Hole: • Contractor on hold pending resolution of permit comments from MC Building Department and Growth Management. Blue Heron Park Building: • In negotiations with RFP lowest bid contractor to extend price guarantee window F.. Senior Nutrition Center — 1016 Georgia Street, Key West: 0 • Bid opening was done via Zoom on 4-8-2020 • Bid was award to Toppino's as the lowest bidder • Going on BOCC June agenda for approval Marathon Library: • All three parapets have been capped off with cement. • All steel beams are in place to support the roof. • Framing walls for bathroom areas has begun. et • Air conditioning and HVAC conduit has been run to the exterior concrete pad location. • Both stairwell roof decks completed. • Stairs in stairwell 41 poured, completed. • All concrete beams on the second floor have been poured. Jackson Square Chiller Building • 65% completed for all design documents, received. • Additional survey requested for connectivity to electric transformer. Jackson Square Communications Tower Move • A meeting with the City, Keys Energy and the Utility Board has been rescheduled for May 19 to establish a Lease of the property for the new tower location. 12 Packet Pg. 2436 L.1.a MCSO Admin Building Envelope Repair • Monroe County received a report of findings regarding the ongoing water intrusion issues at the MCSO from CPH Engineers. • Several plans of action are being developed and priced for the County Leadership to implement as they see fit. Plantation Key Government Center Program: • Courthouse Walls are being erected • The Pt Slab pour occurred in April and the project continues to keep to the schedule and improve it when able. • COVID precautions do not indicate any delay to construction or inspections. • Due to COVID precautions the project has been able to accomplish work at an accelerated pace, specifically, the parking lot has been able to be regraded 1.5 years ahead of schedule. • Amendment 6 is being prepared and is to provide the county with a 100% complete scope of work and allow the delivery of a completed and functional structure. • Owner Direct Purchasing has been implemented and has allowed the project to save taxes on several millions of dollars' worth of material thus far. Rowell's Waterfront Park: c • Plans for Phase 1 are final, and all Federal & State permits are confirmed. MC Building Department permit review comments being prepared by S&ME Engineers e( • Received an extension to the FDOT LAP Agreement through September 2020 W • FDOT required archeological monitoring review plan has been finalized and sent to SHPO. • Approval required from OMB for budget availability and from the BOCC to advertise • FDOT LAP Design contract for Phase 1 in close-out process. Pigeon Key Bridge Tender and Foreman House Roofing: 0 • Project work complete; substantial completion issued 4/02/2020. • Remaining punch list items/building permits closed as of 4/17/2020. • Contractor's final payment being processed. Public Defender Offices 316 Simonton: • Site is temporarily being used as PW storage and sign shop. E • Conceptual design and development program completed and approved by the Public Defender. • Minor Development Plan Review process required with City of Key West due to historic nature of the site and existing buildings. This 6-month process will begin summer 2020. • Phase I Design and Construction documents development to begin in coordination with MDP Review process. • Bender provided an updated cost proposal to provide full architectural and design services through construction. Several questions after review from CM arose and a revised plan is in the works, Meeting with Bender on Monday, 4/27 to discuss "phased" construction to mitigate cost over time. West Martello Brick and Mortar: • Phase I and II successfully completed in early March—on time and on budget • Garden Club has been moved back into their quarters in the Martello and are pleased with the results 13 Packet Pg. 2437 L.1.a Higgs Beach Bathrooms: • Site plans complete, land survey and Geotech survey complete • Permit applications submitted for FDEP, ACOE, SFWMD and NOAA review • Conceptual design alternatives complete and being reviewed by County. FACILITIES—UPPER KEYS Murray Nelson Government Center: • Provided Assistance for zero events in the Auditorium due to COVID-19 virus • Disinfect inside building daily with Lysol and bleach due to COVID-19 • Install 2 new wall mounted paper towel holders on the green room Key Largo Social Service—Tradewinds Plaza: • Disinfect inside building daily with Lysol and bleach due to COVID-19 • Reattach door sweep at exterior side entrance door PK Garage: N • Contractor enclosed Fencing with gate for storage of County Assets Plantation Key Courthouse: • Disinfect inside building daily with Lysol and bleach due to COVID-19 • Secure wind screen at south side fencing • Remove flags from flag poles for Contractor to pave parking lot • Remove existing handicap /directional signs for Contractor to pave in parking lot Ellis Building: U • Disinfect inside building daily with Lysol and bleach due to COVID-19 _ Key Largo Library: • Replaced Batteries in varies thermostats for multi a/c units • Reset switch 40 va transformer for a/c unit • Replaced non operable condensing fan motor relay with new for roof mounted a/c unit c Public Works —Magnolia Office: • Disinfect inside building daily with Lysol and bleach due to COVID-19 • Contractor fixed ice machine with new thermostat sensors PK Roth Building Sheriff: • Disinfect inside building daily with Lysol and bleach due to COVID-19 • Fixed AHU operation on a/c unit in the major crime area • Fixed a/c unit in server room north in Sheriff area • Contractor replaced existing lock with new in Records area, Sergeant Ward area • Install new white board and relocate cork board in crime lab area • Replaced existing toilet paper holder with new in handicap restroom PK Detention Center: • Replaced damaged GFI with new and changed plate • Removed non-operable ballast, install new ballast and florescent bulbs • Contractor adjusted locking mechanism at door 4 3 PK Roth -Health: • Disinfect inside building daily with Lysol and bleach due to COVID-19 PK Roth— Carpenter Shop: Repaired a/c unit with 50 amp breaker 14 Packet Pg. 2438 L.1.a Key Largo Tax Collector: • Reassemble damaged sides to table to support copy machine at front counter location Friendship Park: • Disinfect playgrounds, tables,pavilions and benches with bleach daily due to COVID-19 • Disinfect bathrooms daily with bleach due to COVID-19 Harry Harris Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches daily with bleach due to COVID-19 • Disinfect gym workout area in the park with bleach due to COVID-19 • Adjusted pump control in North baseball field to fix sprinkler Peace Park: • Disinfect pavilions, tables and benches daily with bleach due to COVID-19 Sunset Park: _ • Disinfect tables and benches daily with bleach due to COVID-19 Rowell's Waterfront Park: • Disinfect tables and benches daily with bleach due to COVID-19 Old Settler Park: 0 • Disinfect playgrounds, tables,pavilions and benches daily with bleach due to COVID-19 Key Largo Community Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches daily with bleach due to COVID-19 • Disinfect gym workout area in the park using bleach 0 FACILITIES—MIDDLE KEYS Marathon Annex 63''d St.: 0 • Repair Toilet • Multiple daily sanitizing of office Marathon Health Department: • Multiple daily sanitizing of office • Repair A/C. E Marathon Government Center: • Provided front door security for Emergency Operations Center • Connected electric for new front door for security mag locks • Vendor escort for installation of front door security system • Provided food service and delivery for Emergency Operations Center • Coordinated Repairs of BOCC Duct work with Siemens • Multiple daily sanitizing of office Marathon Library: • Remove outside stage in preparation of Hurricane Season • Multiple Daily sanitizing of offices Marathon Tax Collector: • Multiple daily sanitizing of office 15 Packet Pg. 2439 L.1.a Marathon Clerk of Court: • Delivered paper towels and gloves • Multiple daily sanitizing of office State Attorney: • Monthly A/C maintenance—Current office • Multiple daily sanitizing of office—current office • A/C repair—New condensing fan motor— current office • Acquired bids and selected vendor for outside doors —New office • Acquired bids for ballistic glass entryway —New office Grassy Key Tower: • Monthly A/C maintenance • Bards unit repair Public Defender: • Monthly A/C maintenance • Multiple daily sanitizing of office Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop • Assist in preparation of LSA 2 separate times • Multiple daily sanitizing of office • Coordinated installation of new hurricane windows in Public Works Building (Pino Windows) Public Works —Engineering: 0 • Repaired toilet Public Works —Fleet: • Replaced T12 lights with LED - Office Public Works —911 Communications: c • Repaired toilet. Marathon Senior Center/AARP: e( • Tree trimming and lawn care. Marathon Courthouse • Assemble locker, anchor to wall and dispose of old shelves • Trimmed trees • Repaired toilet • Multiple daily sanitizing of office Conch Key Fire Station • Repaired tiles in shower Layton Fire Station • Repair leaking shower. Medical Examiner's • New current sensors on chiller control panel • Quarterly Chiller Preventative Maintenance (Siemens) 16 Packet Pg. 2440 L.1.a FACILITIES—LOWER KEYS Bayshore Manor: • Unclogged toilet • Generator Load Test done by Check Electric • New a/c compressor installed by Sub-Zero • Room 204-replaced closet door and painted • Barnes-repaired panic alarm Gato Building: • Human Recourses Dept.-painted accent wall • Cleaned a/c vents Higgs Beach: • Painted parking lines in handicap parking • Higgs Beach Pier-repaired steps going into water Jackson Square: • Lester Bldg.- Civil Division-assembled 2 file cabinets • Courtroom Annex-organized and restocked storeroom 2 • Historic Courthouse- replaced non-skid tape of north and south entrance of Historic 0 Courthouse steps • Freeman Justice Center-replaced light bulbs throughout building • Freeman Justice Center-repaired rear security gate lock �? • Courtroom Annex-took 200 documents to be electronically scanned at Marathon and Plantation Key Clerks Offices • Freeman Justice Drug Court-replaced ceiling tiles • Freeman Justice Center-replaced light bulbs through building • Freeman Justice Center-2"d floor Court Administration moved credenza and cabinets 0 • Freeman Justice Center- 3rd floor-hung picture frames for Judge Taylor • Old Jail-replaced lock to storage room and made copies of new key • Supervisor of Elections-to boxes of documents to Stock Island storage • Thomas Street-Shurtz repaired gate lock E • Courtroom Annex-paired a/c drain pan Marathon Engineering Dept: • Replaced and painted drywall Public Works Fleet: • Shredded 51 boxes of documents COVID-19 Related Work: • ALL cleaning and disinfecting of Monroe County Buildings, Parks and Recreation as directed to keep employees and residents safe Fire Stations Station 8— Stock Island: • Cleared sink drain • Painted interior dining areas and bunk • Advance Door repaired bay door 17 Packet Pg. 2441 L.1.a • Paradise Plumbing repaired leak • Sub-Zero repaired a/c • Sub-Zero repaired ice machine Big Pine Station 13: • Repaired a/c unit CORRECTION FACILITIES Stock Island Detention Center: • Contractor performed PM on the Elevators. • Built and Installed 2 Hand wash Stations to prevent the spread of Covid 19 • Started repairs on Bus Bar from power outage • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. • April 2020 6 100% of 76, Work Orders were completed within 3 Days. Sheriff Headquarters Building: N • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. Marathon Detention Center: • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. < e( Department of Juvenile Justice: U • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC _ System, etc. • Contractor performed PM on the Elevators FLEET • Processing surplus units recently turned in for disposal • New bucket truck aerial devise training for Upper Keys operators-pending • Replacement of Gato Building generator transfer switches turned over to Project Management • Next surplus sale temporarily on hold due to Covid-19 issues • Received new iPhones for Fleet staff members • Revise sq. footage maps for airport and cost allocation billing purpose Key West and Marathon Public Works yards-pending • Processed and forwarded paperwork to fill Mechanic-Generator Tech position in Key West • Holding interviews for filling Mechanic-Generator Tech position in Marathon and Key West • Assisting Key West airport with surplus vehicle disposal • Purchase truck mounted water tank for Key West Road Department-pending • All garage employees received monthly safety training (Ladder Safety and Covid -19) • Assisting at Stock Island Jail with multiple generator issues • Two new Lead Mechanics progressively receiving on job training daily • Marathon garage assisting with HD equipment backlog brought on by mechanic shortage 18 Packet Pg. 2442 L.1.a • Assisted Environmental Resources Department with proposed new vehicle purchase • Filled 1 vacant Mechanic-Generator Tech position in Key West • Following up for Department Monroe County issued covid-19 information • Director attended Senior Management Team meetings • Interview volunteer potentially for Fleet generator maintenance program and activities- pending • Secured 1000KW emergency back-up generator for Stock Island jail • Provided estimate to replace Stock Island jails 1000KW generator • Provide round the clock emergency fuel delivery services for Stock Island jail generators • Forwarded FY2021 new vehicle purchase info to variouse Department liaisons • Budget preparation-ongoing • Verified FY2021 Airport rental charges • Requested FY2021 Risk charges and explanation of same-pending • Action taken to remove Fire rescue vehicles from Fleets responsibilities beginning FY2021 • All Fleet garage and admin staff remain at work and on sight; business as usual while taking precautions to avoid close contact with covid-19 infected customers and/or vehicles • Disposal of Communications Dept. generator and trailer at Marathon yard-pending • Assisted Health Dept. (vehicle locked in compound over holiday week end) • Transferred 2nd surplus Ford Escape to Upper Keys Public Works for temporary use • Repaired garage tire machine 0 • Ordered covid-19 supplies for garage staff-masks, gloves, key disinfect kits, hand sanitizer,paper towels, spray disinfectants, etc. • Assisting with generator maintenance and fuel at US 1 check point • Provided replacement portable backup generator at US 1 check point • Finalizing FY2021 vehicle purchase schedule • Addressed automatic fuel pump nozzle policy with garage staff • Took back in loaner vehicle from Human Resources for reassignment • Assisting Key West and Marathon Airports with surplus vehicle disposal • Communicating with interim Fleet Manager from Sheriff's office • Assisting Upper Keys Public Works register and tag new trailered pressure washer • Assisting with information for grant generator project • Completed commissioning; last of 17 used KW police units for Sheriff's office • Reviewing mechanics daily work logs; separating covid 19 activities and documenting same • Processing order for additional license to use existing fleet management software • Coordinating Covid 19 actions daily throughout Fleet Department • Completing FEMA 214 forms daily for all Fleet employees • Add Fleet provided Jiffy tube type maintenance and fuel located at sheriff sights upper, lower, and middle keys-pending • Attempting to recruit apprentice mechanic applicants • Updating Snap-on tool diagnostic software for all garages-on hold • Completed annual pre-hurricane season generator inspections 19 Packet Pg. 2443 L.1.a • Last generator repair from inspection-ongoing • Pre-hurricane season generator oil changes-pending • Pre-hurricane season generator fueling-pending • Pre-hurricane season generator load tests-pending • Invoice fuel agencies for use of County's cloud-pending • Labeling all generators with fuel capacities • 2 lap top computers for Fleet staff to utilize while working in EOC-on order • Completed FY2021 vehicle and equipment purchase schedule • Seeking electric vehicles specs for 2021 model year • Received New skid steer concrete breaker attachment for Parks & Beaches • Completed monthly garage training (Ladder Safety & Covid-19 Discussion) • Seeking applicants; interviewing for Key West and Marathon Mechanic Generator Technicians • Reestablish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., etc. • Seeking info for(WIX) Florida State contract fuel charge cards • Three members of Fleet staff visited with and provided assistance at Marathon and Plantation Key garages • Sheriff Department request for access to Fleet Management computer data-pending • Fleet office staff training on new electronic fuel system • Fleet office staff training on new in-house Ford warranty activities • Revising Evergreen Fleet job descriptions 0 • Updating generator maintenance responsibilities and formats • Seeking vehicle and equipment salvage companies for disposal of nonsalable County units. • Meeting with Enterprise commercial vehicle lease company regarding hybrid/electric c vehicles • Purchase new transport trailer with winch for Fleet garages-on hold • New transport trailer with winch for Parks & Beaches-on order • Seeking updated hybrid vehicle training materials for Fleet Mechanics E • Establishing vehicle lift inspection and repair tracking spreadsheet • Processing 1 new replacement unit for Environmental Resources • Processing 2 new replacement units for Building Department • Received 1 new replacement unit for IT Department • 1 new replacement unit for Social Services Admin-on order • Purchase 1 new replacement unit for Nutrition-pending • Processing 1 new unit for Engineering Department • 1 replacement unit for Emergency Management-on order • 1 new aluminum bed Dump truck for Parks & Beaches - on order • 1 new Box truck for Hazardous Waste Department-on order • 1 new flail mower for Card Sound-on order • 1 new Boom buzz saw mower for Card Sound-on order • 4 new flail mowers for Road Department-on order • 1 new rotary mower head for Road Department-on order 20 Packet Pg. 2444 L.1.a • Purchase replacement portable generators for Facilities Maintenance-on hold • Received and processed 1 new bucket truck for Facilities Maintenance Department • Purchase 3 new standby generators for Solid Waste Landfills-pending • Verifying present garage workloads-reorganizing and reassigning operations and admin duties • Updated and providing (accident repairs pending) spread sheet • Updated and providing (recalls pending) spread sheet • Verified Fleet Department cell phone billing • Reviewing Fleet Inventory for accuracy-pending • Pressure wash and paint Key West fuel tank-pending • Revised Fleet Department organizational chart • Replacement of Long Key tower generator-ongoing • Replacement of West Summerland tower generator-pending • Replacement of KL Andros Road tower generator-pending • Seeking right sized back-up generator for Bernstein park • Annual FDEP mandated fuel facility testing-(Next Due October 2020) • Secure hourly rate repair agreements with generator and electrical contractors-pending • Providing garage staff with training for new Fleet document scan software • Assisting Trans. Department with 1 Ford Manufacturers safety recall-seeking approval to complete in-house • Assisting Trans. Department with 3 Champion body recalls-received approval to do in- house 0 • Prepping surplus units for upcoming surplus sale • Providing new and/or re-programed fuel keys for various Departments • Providing new and/or re-programed GPS keys for various Departments • Removing non-active departments from Fleet data base • Removing non-active equipment classes from Fleet data base • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Assisting Social Service Department with surplus vehicles sales • Install new large monitor for GPS tracking system-pending • Updating Risk Department; advising of added and deleted units for insurance purpose • Marathon and Key West Garages presently have 1 unfilled mechanic position • Purchase new load bank for testing portable generators under load-pending • Received 3 new fuel trailers purchased with EMS grant funds • Revise fuel activities policy and procedures-pending • Senior Project Administrator additional Emergency Management ICS certifications- pending • Seeking right sized generator for Sheriff in-door shooting range- electrical/wiring- pending • Providing spread sheets by area for organizing surplus unit advertisement and pending sales status • Long Key translator generator out of service-temporary portable backup-in place • New automated fuel system installation 90% complete • In-house Tech repair and billing training for new fuel system-pending 21 Packet Pg. 2445 L.1.a • Several surplus units not yet paid for and not yet picked up re-advertisement or disposal- pending • Phase 2 GPS installation-pending contract ratification • Disposal of Sheriff's surplus calibration machine-pending • Modify surplus sign truck to be converted for use as Road Department water truck- pending • Replacing old worn out vehicle decals for various County Departments • Completed monthly inspections on high profile emergency power generators • On job tech response training for high profile emergency power generators-pending • Transfer ownership of all vehicles to Fleet-pending • Revising Fleet Department annual billing format • Replace old outdated garage shop trucks-pending • Provide strategic plan monthly safety reminders-eco driving instructions, etc.-pending • Revise and update Fleet Department forms-pending • Revisions to joint use Fuel Facilities agreement with School Board-pending • 2 surplus units paid for but not picked up-seeking direction from County Attorney • Re-establish jail inmate work program at all garages-pending covid-19 virus • Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2019) • Written multi-agency fuel sharing agreement-pending • Generator from KW senior center-potential re-install at Marathon AARP • Generator and transfer switch from PK Spottswood Building-potential re-install • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, 0 in-house paint body shop-pending • Centralized cylinder rebuilds Marathon garage-pending • Centralized hydraulic hose builds Marathon garage-pending • Transporting vehicles for various Departments-to and from repair contractors in and outside of County • Transporting vehicles from one area of County to another for various Departments • Installed roof kit for 1 Bernstein Park Toro off-road utility vehicle • Revisions to Fleet web page-ongoing E • Fleet supervisors and managers meeting-next scheduled May 2020 • Separation of KW garage work orders from recalls and accidents-pending • Maintenance and replacement issues regarding Emergency Communications tower generators-pending • Verify mechanics CDL driver license and endorsements-(Next due Oct. 2020) • Verify mechanics ASE certifications-(Next due Oct. 2020) • Bucket truck inspection and certification-1 unit pending-(Next due Dec. 2020) • FYI garage lift inspections completed-repairs ongoing-(Next due Oct. 2020) • FY19 storm water SWPPP activities-ongoing-(Next due May 2020) • Extension to fuel delivery contract(Next due Dec. 2020) • Began generator repair contract renewal-(Next due May 2021) • Bidera surplus auction contract renewal- (Next Due January 2021) • Replacing defective license tags for various Department vehicles • Purchase large truck tire changing machines for all garages-pending 22 Packet Pg. 2446 L.1.a • Seeking light weight manhole covers for underground fuel tanks • Tool allowance for Mechanics and Techs-pending • Provide Techs with personal protective equipment; phones, t-shirts, rain gear-etc. • Received approval and disposed of outdated files • Strategic plan issue-Purchase more fuel-efficient replacement tires-pending • Strategic plan issue-Purchasing and utilizing ECO (environmentally) friendly re-refined motor oils • Calibrating speedometers for Sheriff Department patrol units • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Lead Mechanic GPS vehicle monitor training pending • Complete Department Liaison's active unit inventory verification-(Next Due Oct. 2020) • Complete and document mandated inmate training-pending • Reviewed and verified monthly Fleet Department fuel billing • Updating Fleet Staff contact information • Reviewing hurricane responsibilities with Fleet Staff • New brake resurfacing machines for all garages-pending • Researching Florida law in relation to in-house vehicle lift inspection and repair • Randomly reviewing mechanics accountability reports • Monitoring garage work orders-actives, finished, deferred, closed • Inspecting, documenting and repairing garage and fuel facilities • Order new (15 KW)portable generator to replace returned unit-pending 0 • Replacement of vehicle lifts at all garages-pending • Disposal of defective drive on vehicle lift at Marathon garage-pending • Implementing new vehicle numbering system for improved identification of County vehicles • In-house Ford warranty training-ongoing • Disposal of outdated paint spray booth-pending • New format to invoice outside program Departments monthly-pending • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down outside of County • Verified Fleet's monthly AT@T mobility charges • Initiated fund transfers to cover insufficient Fleet funds for various Departments • Three garages combined processed and distributed approximately (11,600 ) gallons of unleaded and (4,000 ) gallons of diesel fuel • Three garages combined provided preventative maintenance and completed approximately (112) unit safety inspections • Three garages combined opened and/or completed approximately (277) work orders • Processed monthly Safety and PMI due reports for various County Departments • Processed monthly fuel billing accounts receivables for in-program County Departments • Processed outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in-program Departments • Processed daily and monthly parts and supply accounts payable invoices 23 Packet Pg. 2447 L.1.a • Processed accident repairs for Risk Management and various Departments • Processed vehicle and equipment factory recalls for various Departments • Entered mechanic's work order data daily - labor,parts, supplies, contractual services, etc. • Disposed of garage hazardous waste thru recycling contractor(waste oil, oil filters, batteries, tires, rags, antifreeze, etc.) • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, tubes, and filters-ongoing • Standardizing NAPA Brand automotive batteries-ongoing • Standardization of Fleet parts and supply stock items-pending • Pre-hurricane season prep on fuel tanker truck and fuel trailers (Next Due Jan. 2021) • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- ongoing _ • Garage minor repairs and enhancements-ongoing • Preparation of Fleet supply, delivery and storage trailer -pending • Prepare and assign Fleet service trucks-pending • Temporary portable generator for Marathon AARP-in place 0 • Fleet cross training and refresher training-ongoing. 0 0 24 Packet Pg. 2448 L.1.a May 2020 Page 1 0 YTD Actual Year-End Fiscal Year Oct-Feb Total Budget 2020 2,325,884 4,711,220 2019 2,094,588 4,981,287 4,696,147 $inc/dec 231,296 15,073 %inc/dec 11.0% 0.3% YTD Actual Year-End Fiscal Year Oct-Mar Total Budget 2020 6,063,483 12,106,227 2019* 5,882,693 12,498,404 12,106,227 $inc/dec 180,790 0 %inc/dec 3.1% 0.0% *2019 St Shared-Loc Govt 112 Tax was split between Fund 001 and Fund 148 only YTD Actual g Year-End Fiscal Year Oct-Feb Total Budget 2020 254,893 575,000 2019 209,452 565,999 575,000 O $inc/dec 45,441 0 0. %inc/dec 21.7% 0.0% YTD Actual Year-End Fiscal Year Oct-Feb Total Budget 2020 855,434 2,037,000 W 2019 706,851 1,980,939 2,037,000 $inc/dec 148,583 0 %inc/dec 21.0% 0.0% � r YTD Actual Year-End Fiscal Year Oct-Mar Total Budget CJ 2020 583,440 1,150,000 2019 563,878 1,170,266 1,150,000 $inc/dec 19,561 0 %inc/dec 3.5% 0.0% YTD Actual Year-End Fiscal Year Oct-Mar Total Budget 2020 1,330,666 2,925,000 2019 1,299,855 2,693,485 2,925,000 $inc/dec 30,810 0 %inc/dec 2.4% 0.0% YTD Actual Year-End Fiscal Year Oct-Mar Total Budget 2020 11,234,294 23,000,000 2019 10,871,114 23,583,643 22,000,000 $inc/dec 363,180 1,000,000 %inc/dec 3.3% 4.5% fin+ s"= V Office of Management and Budg Packet Pg. 2449 L.1.a May 2020 Page 2 Major (FundAd Valorem Tax Collection Revenue 00 Last year's total collection rate for Monroe County was 97.1%. 2019 2020 October-April October-April Ad Valorem Collection %Collection %Collection Variance Total Ad Valorem Collection: 92.0% 91.2% -0.8% General Fund Revenue WF One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion. % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change October 267,788.28 213,972.89 -20.1% 267,308.81 24.9% 289,718.95 22,410.14 8.4% November 318,582.67 252,580.02 -20.7% 338,484.44 34.0% 361,146.78 22,662.34 6.7% C December 409,399.53 330,269.30 -19.3% 446,468.12 35.2% 494,616.29 48,148.17 10.8% N January 451,378.22 377,675.27 -16.3% 486,395.98 28.8% 549,995.86 63,599.88 13.1% cu February 505,970.80 451,634.11 -10.7% 555,930.40 23.1% 630,405.84 74,475.44 13.4% 2 March 583,611.14 528,775.51 -9.4% 673,618.77 27.4% 0.0% r- April 479,271.22 400,173.13 -16.5% 506,116.44 26.5% 0.0% Q May 375,293.33 325,037.76 -13.4% 398,951.99 22.7% 0.0% Q' June 354,437.57 345,120.33 -2.6% 400,398.33 16.0% 0.0% July 425,147.65 373,606.50 -12.1% 430,549.93 15.2% 0.0% V August 291,358.77 299,898.52 2.9% 303,245.90 1.1% 0.0% September 102,733.41 196,716.46 91.5% 173,818.32 -11.6% 0.0% C O Total 4,564,972.59 4,095,459.80 4,981,287.43 2,325,883.72 231,295.97 11.0% O- d %inc/dec prior yr -0.3% -10.3% 21.6% .0 Fund 001-Tourist Impact Tax C O 800,000.00 700,000.00 r 600,000.00 Q 500,000.00 U 400,000.00 ■2018 r 300,000.00 ■2019 N 200,000.00 100,000.00 ■2020 V - !E rv- Office of Management and Bud Packet Pg. 2450 L.1.a May 2020 Page 3 Major General Fund Revenue+Plan,Build,Zoning Fund Revenues Fund 001+148+147-St Shared-Loc Govt 1/2 Tax Current FY20 allocation is split 79%to the General Fund 001,4%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 699,042.24 456,729.44 -34.7% 723,841.23 58.5% 672,089.77 (51,751.46) -7.1% November 834,340.60 808,988.58 -3.0% 911,971.28 12.7% 854,401.86 (57,569.42) -6.3% December 833,866.69 836,769.47 0.3% 961,349.25 14.9% 960,368.60 (980.65) -0.1% January 1,030,124.91 1,005,666.51 -2.4% 1,081,154.98 7.5% 1,187,860.69 106,705.71 9.9% February 1,008,684.13 964,514.11 -4.4% 1,087,973.08 12.8% 1,183,822.34 95,849.26 8.8% March 1,051,330.83 1,048,880.75 -0.2% 1,116,403.27 6.4% 1,204,939.68 88,536.41 7.9% April 1,239,182.16 1,205,796.38 -2.7% 1,362,799.34 13.0% 0.0% May 1,093,188.95 1,028,414.60 -5.9% 1,170,912.61 13.9% 0.0% June 955,578.90 896,682.10 -6.2% 1,053,066.48 17.4% 0.0% July 882,265.57 971,761.75 10.1% 1,036,605.08 6.7% 0.0% August 1,015,427.48 980,361.87 -3.5% 1,060,250.10 8.1% 0.0% September 795,342.01 839,101.89 5.5% 932,077.26 11.1% N O Total 001+148+147* 11,438,374.47 11,043,667.45 12,498,403.96 6,063,482.94 180,789.85 3.1% cV %inc/dec prior yr 3.1% -3.5% 13.2% c4 FY20 State Estimate-100% 12,880,635 *Fund 147 added in 2020 Fund 001-79% 10,175,702 O Fund 147-4% 515,225 C Fund 148-17% 2,189,708 ... ; Bridge Gas Tax RevenuesV 2019 Federal,State,and County Tax Rates on Motor Fuel and Diesel Fuel in Florida's Counties MMor Rual Ta.a Rates C M GenlS Per f3albn llnuhlvetl-ly-Imp- 0-Fwl Taft-. f eFCe.fb Per am- Ft�d State Cou Loral an Mates F_r- Federal Staoa C Lacd /0 E•ue .__- 9CE% Rux iu, Fuw Ruse WN ,- 9s.es SCE}S Erne t Eu. Rua Cud ♦a• Q re. ra. Tom. T- r: ■.. �iy T., I- I- T- T.. T., >•: � I I I t I hu' ' i�. I i�. I .. I = 1 ,., I s. I >s I ^ I I ,. I •.� I .t.t l � 2N 1 cent on every net gallon of motor and diesel fuel sold. _ % % YTD +/- % _ 2017 2018 Change 2019 Change 2020 Prior Year Change O October 58,472.46 42,347.31 -27.6% 38,484.26 -9.1% 39,365.98 881.72 2.3% November 45,260.41 32,415.55 -28.4% 31,286.49 -3.5% 48,573.52 17,287.03 55.3% December 39,836.60 34,440.77 -13.5% 54,275.27 57.6% 79,596.24 25,320.97 46.7% Q January 34,709.31 44,949.57 29.5% 43,993.58 -2.1% 41,044.17 (2,949.41) -6.7% V February 43,298.20 39,897.99 -7.9% 41,412.21 3.8% 46,313.17 4,900.96 11.8% March 42,529.78 42,164.03 -0.9% 44,747.44 6.1% 0.0% N April 42,535.95 49,710.50 16.9% 54,107.26 8.8% 0.0% t May 57,660.69 47,543.84 -17.5% 49,379.51 3.9% 0.0% r June 43,068.19 42,553.07 -1.2% 51,579.63 21.2% 0.0% Q July 54,927.69 49,080.08 -10.6% 52,686.49 7.3% 0.0% August 48,236.30 61,746.78 28.0% 51,784.85 -16.1% 0.0% September 54,283.60 48,439.41 -10.8% 52,262.35 7.9% 0.0% Total 564,819.18 535,288.90 565,999.34 254,893.08 45,441.27 21.7% %inc/dec prior yr 0.3% -5.2% 5.7% - ,- . Office of Management and Bud Packet Pg. 2451 L.1.a May 2020 Page 4 . o 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 217,043.75 143,393.08 -33.9% 125,150.65 -12.7% 128,784.81 3,634.16 2.9% November 158,047.83 96,996.95 -38.6% 91,653.34 -5.5% 171,959.71 80,306.37 87.6% December 133,980.78 106,528.26 -20.5% 197,669.52 85.6% 263,141.84 65,472.32 33.1% January 108,225.73 155,424.67 43.6% 152,009.76 -2.2% 133,268.89 1s,74;.87} -12.3% February 146,348.24 133,135.09 -9.0% 140,367.66 5.4% 158,278.29 17,910.63 12.8% March 145,374.07 141,229.10 -2.9% 153,595.12 8.8% 0.0% April 143,559.82 175,990.89 22.6% 194,757.29 10.7% 0.0% May 212,055.65 166,365.00 -21.5% 174,377.38 4.8% 0.0% June 146,755.71 142,390.41 -3.0% 185,226.91 30.1% 0.0% July 200,024.38 173,915.92 -13.1% 190,569.60 9.6% 0.0% August 170,232.69 234,394.14 37.7% 186,643.27 -20.4% 0.0% September 198,324.08 171,051.70 -13.8% 188,918.97 10.4% 0.0% Total 1,979,972.73 1,840,815.21 1,980,939.47 855,433.54 148,582.61 21.0% CV %inc/dec prior yr 0.4% -7.0% 7.6% CV 0 1 cent on every net gallon of motor fuel sold. % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change October 101,614.00 89,672.48 -11.8% 95,009.56 6.0% 92,986.46 2,i;21!-,f. -2.1% November 87,982.03 97,369.59 10.7% 103,797.97 6.6% 103,268.59 29.33} -0.5% 0 December 95,355.37 94,293.30 -1.1% 93,564.01 -0.8% 5,429.80 88,134.2i} -94.2% � January 93,864.98 96,566.65 2.9% 85,126.12 -11.8% 178,652.89 93,526.77 109.9% February 96,413.17 94,358.66 -2.1% 95,221.74 0.9% 104,875.99 9,654.25 10.1% _ March 95,535.86 91,409.71 -4.3% 91,159.00 -0.3% 98,226.13 7,067.13 7.8% ¢ April 90,233.50 106,083.03 17.6% 104,620.08 -1.4% 0.0% May 105,675.65 97,824.87 -7.4% 99,016.83 1.2% 0.0% June 96,137.26 92,471.32 -3.8% 97,867.55 5.8% 0.0% r July 96,747.66 99,465.23 2.8% 99,314.63 -0.2% 0.0% August 95,962.28 95,393.97 -0.6% 101,139.53 6.0% 0.0% September 92,028.35 102,983.39 11.9% 104,428.76 1.4% 0.0% C Total 1,147,550.11 1,157,892.20 1,170,265.78 583,439.86 19,561.46 3.5% CU %inc/dec prior yr 2.4% 0.9% 1.1% O Office of Management and Bud Packet Pg. 2452 L.1.a May 2020 Page 5 . o 2 cents on every net gallon of motor fuel sold. % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change October 201,504.06 230,445.27 14.4% 236,390.79 2.6% 182,626.71 i%53,764,08j -22.7% November 233,967.92 220,890.16 -5.6% 202,958.07 -8.1% 231,009.57 28,051.50 13.8% December 191,053.11 190,791.29 -0.1% 224,698.33 17.8% 227,795.73 3,097.40 1.4% January 218,396.94 221,361.41 1.4% 230,431.77 4.1% 214,379.32 6, -7.0% February 236,734.65 236,668.25 0.0% 196,331.28 -17.0% 225,757.64 29,426.36 15.0% March 187,879.39 187,402.13 -0.3% 209,045.18 11.5% 249,096.73 40,051.55 19.2% April 235,048.17 240,512.97 2.3% 233,760.55 -2.8% 0.0% May 221,493.02 224,094.27 1.2% 226,726.18 1.2% 0.0% June 222,536.58 200,980.44 -9.7% 228,406.24 13.6% 0.0% July 234,802.17 259,285.94 10.4% 221,373.80 -14.6% 0.0% August 193,975.81 192,940.78 -0.5% 222,990.70 15.6% 0.0% September 217,504.34 221,011.24 1.6% 260,372.02 17.8% Total 2,594,896.16 2,626,384.15 2,693,484.91 1,330,665.70 30,810.28 2.4% CV %inc/dec prior yr 2.7% 1.2% 2.6% Q 0 % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change October 1,532,789.64 772,618.19 -49.6% 1,281,785.62 65.9% 1,204,253.88 77,531.74j -6.0% November 1,233,289.39 1,432,345.70 16.1% 1,626,938.48 13.6% 1,522,348.95 0-104,589,53j -6.4% December 1,491,046.98 1,474,188.61 -1.1% 1,611,060.13 9.3% 1,739,270.09 128,209.96 8.0% 0 January 1,497,505.89 2,000,568.29 33.6% 2,212,017.23 10.6% 2,365,603.32 153,586.09 6.9% W February 2,046,234.68 1,731,177.28 -15.4% 1,992,553.52 15.1% 2,190,106.83 197,553.31 9.9% March 1,825,694.64 1,905,394.86 4.4% 2,146,758.69 12.7% 2,212,710.82 65,952.13 3.1% April 1,923,140.14 2,432,136.33 26.5% 2,722,405.94 11.9% 0.0% May 2,468,135.42 1,871,390.44 -24.2% 2,104,262.85 12.4% 0.0% 0 June 1,972,652.12 1,599,950.82 -18.9% 1,909,549.64 19.4% 0.0% r July 1,726,607.09 1,992,764.20 15.4% 2,115,119.53 6.1% 0.0% August 1,915,181.08 1,848,603.69 -3.5% 1,947,982.32 5.4% 0.0% September 1,878,652.29 1,744,184.51 -7.2% 1,913,209.10 9.7% Total 21,510,929.36 20,805,322.92 23,583,643.05 11,234,293.89 363,180.22 3.3% %inc/dec prior yr 3.3% -3.3% 13.4% Office of Management and Bud FPacket Pg. 2453 L.1.a May 2020 Page 6 • - o o • o FY2o revenue&Expenditure Comparison(October-April)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 64,366,282 30,709,223 47.7% 64,366,282 35,457,102 55.1% (4,747,879) Fine&Forfeiture 70,029,496 53,773,571 76.8% 70,029,496 40,034,044 57.2% 13,739,528 Road&Bridge 15,468,669 3,263,237 21.1% 15,468,669 4,667,637 30.2% (1,404,400) Fire&Amb.Dist 1 15,881,644 12,242,525 77.1% 15,881,644 6,947,012 43.7% 5,295,513 Unincorp.Parks&Rec. 3,465,278 2,439,105 70.4% 3,465,278 1,274,801 36.8% 1,164,305 Plan,Build&Zone 12,420,636 4,291,684 34.6% 12,420,636 4,321,440 34.8% (29,756) Municipal Policing 10,073,214 6,845,834 68.0% 10,073,214 5,933,956 58.9% 911,878 Building Fund 7,003,908 2,742,146 39.2% 7,003,908 3,158,318 45.1% (416,171) Infrastructure Surtax 41,563,467 11,611,740 27.9% 41,563,467 14,719,940 35.4% (3,108,200) TOTAL 240,272,594 127,919,067 53.2% 240,272,594 116,514,250 48.5% 11,404,818 cV cV FY20 Revenue&Expenditure Comparison(October-April)of Select Funds c Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount U TDC Funds W District Two Penny 8,904,169 3,111,976 34.9% 8,904,169 2,336,194 26.2% 775,782 Admin&Promo Two Cent 15,484,477 6,414,405 41.4% 15,484,477 6,335,245 40.9% 79,160 District 1 Third Cent 18,507,007 5,317,564 28.7% 18,507,007 3,478,718 18.8% 1,838,847 District 2 Third Cent 1,903,093 628,966 33.0% 1,903,093 438,948 23.1% 190,018 District 3 Third Cent 5,258,422 1,468,689 27.9% 5,258,422 1,157,068 22.0% 311,620 District 4 Third Cent 2,287,447 911,607 39.9% 2,287,447 459,901 20.1% 451,706 c District 5 Third Cent 4,129,436 1,375,213 33.3% 4,129,436 853,307 20.7% 521,905 r TOTAL 56,474,051 19228,421 34.0% 56,474,051 15,059,382 26.7% 4,169,039 CJ FY20 Revenue&Expenditure Comparison(October-April)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,830,733 736,195 12.6% 5,830,733 1,333,763 22.9% (597,568) Group Insurance 32,106,870 11,813,839 36.8% 32,106,870 8,961,869 27.9% 2,851,970 Risk Management 8,129,839 1,559,370 19.2% 8,129,839 967,554 11.9% 591,816 Fleet Management 4,764,014 3,460,508 72.6% 4,764,014 1,509,404 31.7% 1,951,104 TOTAL 50,831,456 17,569,911 34.6% 50,831,456 12,772,590 25.1% 4,797,321 N'. me E _ 9 Office of Management and Budge Packet Pg. 2454 L.1.a March, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2017,2018,2019 AND Current FY 2020 TOTAL TOTAL PRIOR CURRENT ACCOUNT TOTAL BUDGET EYED ENDING EYED ENDING BUILDING DEPARTMENT NUMBER FY17 FY18 FY19 FY20 MARCH,2019 MARCH,2020 REVENUE Building-Income from Permits/Appl 180-322005-SG $ 4,449,088.28 $4,731,320.91 $ 5,390,451.38 $ 5,800,000 $ 2,626,397.93 $ 2,399,878.00 Certificate ofCom etenc/Contract 180-322103-SG 57,202.50 101,907.50 81,522.50 100,000 11,670.00 74,527.50 Radon/DCA 180-341904-SG 55,585.91 43,751.35 49,935.14 60,000 24,730.30 24,340.43 Recovery/DBPR 180-341908-SG 57,378.26 62,728.04 71,709.84 60,000 35,424.62 35,454.73 Interest Eamrn s 180-361005-GI 22,894.30 25,444.19 78,633.02 20,000 38,237.98 31,281.33 BuildingBook/Copy/etc. 180-369001-GM 20,824.55 23,177.18 33,428.78 30,000 14,287.93 15,212.53 Development of Affordable Housing 180-381136-GT - - 44,929.60 - 44,929.60 - (See Note 7) Fee Waiver(See Notes 1&2) 9,641.62 2,062,065.95 - TOTAL REVENUE-FUND 180 $ 4,672,615.42 $7,050,395.12 $ 5,750,610.26 $ 6,070,000 $ 2,795,678.36 $ 2,580,694.52 EXPENDITURES Building Department 180-52502 $ 4,439,091.78 $5,959,154.39 $ 5,558,329.09 $ 5,941,434 $ 2,378,632.15 $ 2,237,050.19 Building Refund 180-54501 8,901.54 81,824.96 59,894.18 30,000 22,987.77 29,346.29 _ Building Legal 180-67506 - 60,159.29 62,044.72 68,172 28,715.53 28,027.10 N Transfer toGeaeratFund001 Cost Alto cat too 180-86553 509,033.00 - 538,659.00 538,659 269,329.50 269,329.50 CD N TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,957,026.32 $6,101,138.64 $ 6,218,926.99 $ 6,578,265 $ 2,699,664.95 $ 2,563,753.08 DIFFERENCE(Revenues vs.Expenditures) Is (284,410.90) S 949,256.48 1 S (468,316.73) $ (508,265)l S 96,013.41 IS 16,941.44 PLANNING&INVII20NNffiV'I'AL RESOURCES DFPARTNIIN'I' REVENUE Zoning/ROGO/Environmental 148-341905-SG $ 2,273,073.93 $2,407,743.54 $ 2,946,194.17 $ 2,775,000 $ 1,368,711.90 $ 1,518,225.47 Historic Preservation 148-341913-SG 3,200.00 4,187.00 800.00 - 400.00 400.00 Planning Admin/Research/Co /etc. 148-369001-GM 252.10 806.07 5,120.05 - 806.09 209.10 O Education Fees-Plan&Environ. 158-322006-SG 60,030.00 65,646.22 56,975.70 322 34,588.00 522.30 Conservation Land Purchase(ROGO) 158-341905-SG 13,981.26 - - - - - TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,350,537.29 $2,478,382.83 $ 3,009,089.92 $ 2,775,322 $ 1,404,505.99 $ 1,519,356.87 CL' EXPENDITURES _See Vnte 4 Regarding FY 18 Budget .>% Planning 148-50500 $ 1,627,583.25 $1,980,168.38 $ 2,050,300.65 $ 2,862,668 $ 890,563.42 $ 1,049,634.20 �. Planning Commission 148-51500 71,206.47 60,523.95 76,014.81 88,409 34,960.90 32,471.76 O Comprehensive Plan 148-51000 - - - - - - Environmental Resources 148-52000 768,952.34 884,310.16 931,381.66 1,097,514 428,558.54 412,956.89 P Environmental Resources Fduc. 158-52503 29,386.63 43,730.98 73,879.61 70,322 28,342.57 37,728.06 Geographic Info.(GIS) 148-50002 vote 5 Growth Management Admin. 148-50001 vote s 364,963.17 TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,862,091.86 $2,968,733.47 $ 3,131,576.73 1$ 4,118,913 1$ 1,382,425.43 $ 1,532,790.91 DIFFERENCE(Revenues vs.Expenditures) IS (511,554.57) S (490,350.64) S (122,486.81) S (1,343,591)1 S 22,080.56 1 S (13,434.04) E Packet Pg. 2455 L.1.a March, 2020 TOTAL BOATING IMPROVEMENT FUND-PLANNING TOTAL PRIOR CURRENT TOTAL BUDGET FYTD ENDING FYTD ENDING FY 17 FY 18 FY 19 FY 20 MARCH,2019 MARCH,2020 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 735,910.93 $ 702,213.39 $ 760,923.23 $ 755,000 $ 287,290.77 $ 251,022.34 TOTAL REVENUE-BOATING IMPROVEMENT FUN $ 735,910.93 $ 702,213.39 $ 760,923.23 755,000 $ 287,290.77 $ 251,022.34 EXPENDITURES Boating Improvement Fund-County 157-62613 Note 6 $ 157,556.07 $ 159,913.79 $ 53,166.52 488,088 $ 4,341.00 $ 80,122.87 Boating Improvement Fund-State$ 1 157-62520 Note 6 362,940.01 1 243,766.67 1 430,477.84 1,427,314 194,774.60 164,847.44 TOTAL EXPENDITU M EXPENDITURES-BOATING IPROVEWNT FUND $ 520,496.08 $ 403,680.46 $ 483,644.36 1,915,402 $ 199,115.60 $ 244,970.31 DIFFERENCE(Revenues vs.Expenditures) IS 215,414.85 IS 298,532.93 IS 277,278.87 $ (1,160,402)1$ 88,175.17 IS 6,052.03 ENVIRONMENTAL RESTORATION-PLANNING REVENUE BnvironmentalMitigation 160-351400-SP $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 630,624.78 $ 433,846.47 _ TOTAL REVENUE-ENVIRONMENTL RESTORATIO $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 630,624.78 $ 433,846.47 CD N CD EXPENDITURES N BnvironmentalRestoration 160-52002 $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 109,334.30 $ 101,845.60 TOTAL EXPENDITURES-CODE COMPLIANCE $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 109,334.30 $ 101,845.60 DIFFERENCE(Revenues vs.Expenditures) IS 675,943.93 1$ 443,987.19 1$ 996,836.70 1$ 119,802 1$ 521,290.48 IS 332,000.87 CODE COMPLIANCE DEPARTMENT REVENUE Cl Code Compliance 148a41916sGi35400isGi354011sG $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 93,544.80 $ 915,124.00 TOTAL REVENUE-CODE COMPLIANCE $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 93,544.80 $ 915,124.00 EXPENDITURES O Code Compliance 148-60500 $ 1,311,073.49 $1,355,101.71 $ 1,709,365.32 $ 2,281,778 $ 727,444.59 $ 574,338.23 TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,311,073.49 $1,355,101.71 $ 1,709,365.32 $ 2,281,778 $ 727,444.59 $ 574,338.23 DIFFERENCE(Revenues vs.Expenditures) IS 370,553.13 1$1,043,888.73 IS 419,221.57 1$ (16,778) $ (633,899.79)1$ 340,785.77 FIRE MARSHAL REVENUE r Fire Marshal 148-341906-SG $ 377,781.94 $ 366,580.50 $ 472,944.24 $ 375,000 $ 299,658.36 $ 263,326.16 Education Fees-Fire 158-322007-SG 4,500.00 5,180.00 4,989.64 $ 80 2,420.00 100.00 TOTAL REVENUE-FIRE MARSHAL $ 382,281.94 $ 371,760.50 $ 477,933.88 $ 375,080 $ 302,078.36 $ 263,426.16 NOTE 1:No Permit Revenue in September,2017--Total Fee Waiver Credit$9,641.62 NOTE 2:Total Fee Waiver Credit because of Hurricane front for October-September 30,2018: $2,062,065.95 .E NOTE 3:8 New Positions U NOTE 4:4 New Positions NOTE5: Cost Center Estimated NOTE6: Grant funds acquired.Clean Vessel Act(CVA)$180K Legislaflve$500K(to defray the cost ofthe pump-out service) NOTE7: Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing Packet Pg. 2456 BUILDING DEPARTMENT Lta § © ® ( k 2 = 2 | n § ; m o ® ~ g _ 2 § q ■ ® ¢ � - § § 0 55 2 | m o k\� r ■§ ! ■ ! § §\§ � 2 § 7 @2 = � R . § � 2N 2 | ■ § ■ ■ ■ ! ■ ° Packet Pg. 2457 L.1.a o 0 o a o 0 Nj j jN �l i T T T } 0 0 fV O fV 2 c4 H � Z O O Q c d mcr Q. LLI _ a W o V ~ o Z r W �+ m Z v o Q O o Q ¢ z >+ U = _ J ,pa a O Q � 1- r o w a a U w c d E v a 0 8 S 8 8 8 SNOIIVDIlddtl lllNWd 1b1O1 Packet Pg. 2458 Mar 2020 Total Issued Permits by Fiscal Year 10,000 9,4-96 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- 9,C)C)C) --' -----7-,S30--------------- 8,000 ------- ----------------------------------------------------------------------------------------------------- .6jr 64-- --------------------------- 7,000 6,016 6,000 060 4; --------------------------- 4,72,1 4,,7- -.,.8-04 .- S08 ................. -1,52 --------- 5,C)C)C) 4,000 3,000 2,384 , 2,000 1,C)C)C) C) C), 114'� lzk'� CN <1 CD CN FY16-17, FY17-18: No Permit Revenue in September2017, and waived just under$2,058,000 in 0 permit fees representing over 4,200 permits(total job value for these permits approximately $76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. 0 Mar 2020 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. To�ta I Job,Value for Issues! Permits by Fiscal Year 0 $400.M ------------------------$-1753M- ........................... $350.m 308AM $3oo.m $264.2111I M 248.7M $255.6M $254.5 =' E $250.M 9.......... ------------------------------------------------------------------ - ------- -------------------------- $i7g]-4------- $16 M 3.S —$1-73-2M ;145.3M $150.Minn 121.7M . ...............11"X��. ............ 94.1M . ............. $100.M $50.M $.M C� A b, lCl 44`1 1< "AIZI 11 "AIZ5 AN *FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000in Permit fees representing over 4,200 permits(total jab value far these permits approximately $76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. I Packet Pg. 2459 L.1.a I P h C o a $ a o N cu 2 a `a O CL O. w � � C t O O e N z Q awe t m w 4xp � u � pp 0 ` w a m N N G E a Q u1 Z m w us 3 9� o n o r 1 _ _ m N O ti lz d Cpp7 O pOp C} pOr� 0 pOp {3 Op Q O +^ w cc as Lr q ev rf ev rti r7 rd F � o a LU °j 0 G 4 y rt tl w w R5-655 Packet Pg. 2460 (A) CL (A) oc ------- C44 C44 00 0 jz (A) 0 ul CL LL Mri - m 0 00 Z.- oo Z91, Ed) • W C'O r CL m as > m CL to m ai E Ln r- 60, 0 y Ln ID Lull ai 00 00 io bill 0 0 0 0 0 0 0 0 CD CD 0 0 0 0 0 0 0 0 0 CD 0 0 0 CD 0 CD LL CD Lr) 0 Ln 0 Lr) 0 Ul) rr m m rq N -4 -4 —u C: x 4,0 LLJ Packet Pg. 2461 � § $»& ■ 3 \� ` m � � o n \ \ � E 0 bdi o CL > )` /� J � } | o CL ). ; k � « _ # , \ _ \ � � f! ~ 3 « am l= �a � ............... . § § {\\/c Packet P$ 2462 CD CL z C44 CD C44 ty CL ZZ 1,10, 00 Z3 LO CL LLi 00 :J- U') CD CL 00d C.) E ZcU a, �x tp 00 Ln -4 U aj ----------r",-", 0 0 0 0 0 0 0 0 CD CD CD CD CD CD 0 CD 0 CD vi CL CD CD aj Ul) CD Ul) Ul) Ul) CD WI) -0 m m N N -A vA CL u x LLJ Packet Pg. 2463 Lta { {ƒ, . .. 3l= a - ! §, . , \ {i2 ■ z 22! „ � . . . q [ ` q % o \ \2, / o ! 2! - ~ 04 k 7 a. § \ o U ! :- ! \ CL ^ k $ » 2 ; « Q o 2 . 1 . . . ƒ o � | Al - . � _> uj \ .\ 0 Al . .. � J � �!! a Packet P$ 2464 L.1.a cv C7 c Ln r-e IIIIII 1-n en [_ N M N f*d Q ral 0 czl_ O } Q d 0 Q U O CL am 1 00 >, CCD "r �a C O 0 Q U r c v c� n Q t rn r.r r eti"a Packet Pg. 2465 a » *Now \\ U. <w. . �. . . . . .��.. . �.. Ilow 8 0 \ r« Ch ... . .. . . . . . . . . . . ^ y: . . . . . C,4 n « 2~ o U. / cLMQ « ON 4 « «: ° � \\ . . . .. .. » . — § — »§ ?2 : \ U � \ \ 4 . 1,5 r \Packet P 2466\ L.1.a March-70Z0 Unlicensed Contractor Violation Case Actions by FY R 0 .. N N O Q Q. t:" Q O i CL d N (( � C O FYR2017 RUM FYR2019 FYR2020 o I Matron Stipulation 7 5 7 Q U Vldation lien 1 4 7 10 E I Vldatlon Closed 87 45 76 73 I MAW CEO Order 8 9 4 14 a I Vldadon LEB Nearing 22 14 5 13 itiwanonMwearing I y6tim,UB Order I Volition posed I Vidation Lie n IViWoStputation Packet Pg. 2467 L.1.a Unlicensed Contractor Investigator Summary Report Report Start Date investigator: L.Thompson Fading Date 03,/31/2020 PERM IT jasesj Permit Gases_: 30 Open Permits (Gases) 16 Citation Fees , . a CD N 2020 Citations fees collected , ti . Agreements 0 Gi nner/Builder 0en Perna%ts: Field investigation contract r s t checks < 0 Field investigationOwner/Contractors verification 114 Misc. Investigations. Complaints or other source) reviews &field investigations Rio Permit case created) 59 Packet Pg. 2468 Lta § « \ E ( u � 2 L S \ a- _ _ « 3 � \ \ } R / t LLJ m $ § \ o o n < = q { / § k LLI ¢ � & ) CL CLz 0 2 _ < § � / K [ CL a o m 3 } } < L o w / \ z \ \ § / 2 � B B § z \ CL § \ \ j c, 5 / � ® _ \ / / / § \ § \ \ CO « 2 2L � k k \ \ ( ) / \ .. z 4 ® < E < ca D » @ ± K \ { / � j \ \ \ \ b 2 f ( ± j < < < < < < < < / ) ) ) } ) ) ■ ■ ■ ■ _ _ ■ ■ \ j § § $ \ ° Packet Pg. 2469 L.1.a O N w a m v Y H7 0 W N O Z N cu C7 CL L LI m 7 W 'm-I W w J m Q V � U Q LLI " ■ a o a Y x p W " d d � 1, r N a U " C V � Q � ■ r Q m m ti Y O ~ Oft w 4 a a d a V' ( Q z z a w w O O SMOIIV]IlddV JO H39MM m 0 - 0 0 Packet Pg. 2470 CODE COMPLIANCE DEPARTMENT ACTIVITY MARCH 01, 2020-MARCH 31,2020 The Code Compliance Department responds to complaints received from various sources,walk-ins,phone calls,e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NO CODE CASES HEARD BEFORE THE SPECIAL MAGISTRATE DUE TO CLOSURE OF MONROE COUNTY OFFICES PER COUNTY ADMINISTRATOR,ROMAN GASTESI,AS A RESPONSE TO THE COVID-19 PANDEMIC,EFFECTIVE MARCH 23,2020. Summary Total of Code Violation Cases with NOV Entry By Case Assigned Cade Officer as of 41612020 One or more NOV entries in a single case is counted as 1 case. Fiscal Year 2016 2017 21318 2019 2020 ist 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd Quarter in Fiscal Year FYQt, FYQL' FYQtr FYQtr FYQtr FYQtr FYQtr FYQV FYQtr FYQV FYQtr FYW FYQtr FYQW FYQtr FYQtr FYQtr FYQtr Total 1 5 48 48 53 45 35 27 1 40 132 172 112 183 218 165 88 64 0 fV O ANGAR GAR CIA.ANDRES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 (V BOF BOELLARD,F RAN CIE 0 1 38 39 42 25 24 24 0 0 58 63 47 70 43 66 29 1 BOPPEN OPPENHEIMER,BRIAN 0 0 0 0 0 0 0 0 0 0 0 11 3 5 11 6 17 6 O CG GRANT,CHRISTOPHER 0 0 0 0 5 0 0 0 0 8 1 0 0 15 9 1 0 0 CL d CMP MCPHERSON,CYNTHIA 1 3 6 a 3 12 5 1 1 22 6 3 11 7 12 3 1 3 Q a ❑CL LINK,DIANE 0 0 0 D 0 2 2 0 0 0 7 61 14 5 18 12 15 9 () JAND ANDERS,STAN 0 0 0 0 0 0 0 0 0 0 42 15 4 20 20 7 5 8 V_ O JHALL HALL,JANICE 0 0 0 0 0 0 0 0 0 0 0 0 17 31 32 14 8 17 CL d IX JJAGT JAGTIANI,JAYKUMAR 0 0 0 0 0 0 0 0 0 0 0 0 3 11 21 16 6 15 KW WWIND5OR.KATHLEEN 0 0 4 1 1 5 4 0 0 4 10 & 5 9 2 4 0 0 C LC CUTIIE.LISETTE 0 1 0 0 2 1 0 2 0 6 8 13 8 10 11 7 5 4 0 2 SHOFE SHOCKLEY,FRANCES 0 0 0 0 0 0 0 0 0 0 0 0 0 1 39 31 0 0 Q U Total Number of Code Cases with NOV Entry By Case Assigned Code Officer, FY and FY Qtr To Date E 38 39 42 25 24 24 88 6i 47 31 39 65 24 V 22 22 r 20 20 Q � 1 18 ' 6 16 14 — 14 4 12 12 1 1 12 1 10 0 8 8 8 8 6 fi 6 4 4 4 2 2 h To Dale h' 41612/21 FY16-1stFYOtr FY16-3rdFYQtr FY17-istFYQtr FY17-3rdFYOtr FY18-1stFYOtr FY183rdFYOtr FY19-1stFYQ1r FY19-3rdFYQtr � � Officers FY16-2ndFYQtr FY16-4thFYOtr FY17-2ndFYQtr FY17-4UiFYQtr FYi&2ndFYQtr FY184thFYOtr FY19-2ndFYQtr FY19-4UiFYOtr ANGAR —BOF BOPPEN CG —CMP DCL JAND —JHALL JJAGT KW LC SHOF Packet Pg. 2471 L.1.a NEW CODE CASES MARCH, 2020 HALL, 14 GARCI A. JAGTIAN-1, 4 CUTIE ,5 ` OPPENHEIMER,15 0 N O N O Q. d 0 BOELLARD. 38 U ANDERS .6 0 a m t r c NEW CODE CASES OPENED 84 ANDERS 6 Q BOELLARD 38 v r CUTIE 5 GARCIA 2 E HALL 14 r r JAGTIANI 4 Q OPPENHEIMER 15 Packet Pg. 2472 L.1.a INSPECTIONS & ACTIVITIES MARCH, 2020 HALL, 1_ S_5 JAGTIANI 84 LINK 86 McPHERSON,115 OPPENHEIMER 116 GRANT, 60 GARCIA, 39 0 N O DDRIGUEZ, 65 c� CUTIE , 124 ANDERS,66 0 m BOELL ARD. 227 0 Q U r- 0 d 21 TOTAL INSPECTIONS & ACTIVITIES 1137 0 ANDERS 66 2 BOELLARD 227 0 CUTIE 124 v GARCIA 39 GRANT 60 E HALL 155 r JAGTIANI 84 a LINK 86 McPHERSON 115 OPPENHEIMER 116 RODRIGUEZ 65 Packet Pg. 2473 L.1.a rn tD u a) m 1� Ln ................................................ Ln H w o N CD Vl W W W = V) tG y 2? 0 00 a }' QD L W Ln 0 ' W ', , >, � o 1p QML13 rn a U t c.� ca m a 00 r m oa C $4D L ^' R 93 p 2 q C z IIIIzI Lb I YW Packet Pg. 2474 2019-2020 FISCAL YEAR L.1.a OCT I NOV I DEC I JAN I FEB I MARCH I APRIL I MAY I DUNE I DULY I AUG I SEPT I TOTAL GRANDTOTAL VACATION RENTALS $117,564 $56,407 $17,555 $20,803 $2,144 $32,874 1 1 1 1 1 1 $247,347 COLLECTIONS S77,4521 $23,3501 $73,3191 $48,9691 $81,0131 $24,1381 1 1 1 1 i I $325.241 $575,588 CUMULATIVE $195,0161 $274,7731 $365,6471 $435,4191 $518,5761 $575,5881 $575,5881 $575,5881 $575,5881 $575,5881 $575,5881 $575,588 2019-2020 FISCAL YEAR $1aoG0a 812000G Sn]s6a $10G OOG 58000G $]]SS 581013 S.- �>< ]3 319 969 540- S328)4S2000G _ 803 82141 1241H 80 2018-2019 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE DULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $135,087 $113,460 $81,650 $22,750 $81,111 $114,932 $88,227 $169,907 $83,868 $44,002 $77,314 $30,200 $1,042,508 COLLECTIONS $114,730 $12,139 $6,550 $46,750 $82,300 $3,998 $28,375 $53,539 $84,524 $11,648 $58,455 $48,712 $551,720 $1,594,228 CUMULATIVE 249,817 375,416 463,616 533,116 696,527 815,457 932,059 1,155,505 1,323,897 1,379,547 1,515,316 1,594,228 2018-2019 FISCAL'EAR $1ao G00 816o G00 s169s0] S14G 08] S120000 $114730 13460 4932 S100000 U2300 Sao oOo say bsosH 22] sa,sas O (V S6o 000 Soo 000 6 3539 om S41-1, N S20000 $2z]50 375 So 200 0 6 550 OCT NOV DEC JAN FEB MARCH yg APRIL MAY JULY AUG SEPT 2018-2019 FISCAL YEAR yr TVACATIONRENTALS -COLLECTIONS L O 2017-2018 FISCAL YEAR Q OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE DULY AUG SEPT TOTAL GRAND TOTAL LL VACATION Q RENTALS $31,201 $26,455 $27,100 $9,908 $59,950 $118,731 $85,315 $225,095 $135,267 $171,840 $177,283 $162,123 $1,230,268 COLLECTIONS $54,342 $58,996 $188,866 $1,650 $47,778 $7,950 $9,104 $4,750 $8,812 $6,750 $127,892 $20,586 $537,476 $1,767,744 CUMULATIVE 85,543 170,994 386,960 398,518 506,246 632,926 727,346 957,191 1,101,270 1,279,860 1,585,035 182,709 U 2017-2018 FISCAL YEAR .� S210 000 S22s o95 Q S20o Goa d 1188 866 N %15000G S1621'_ LL` 18]31 35 26] V27 810G.00G `N $59950 $85 315 S50.00G ZW O ]]]8 C 19908 C SOSSfi SO OCT I., DEC JAN FEB MARCH A- MAY JLT-E DULY .4UG SEPT Q -VACATEDNRENTALS -COLLECTIONS 2016-2017 FISCAL YR U OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE DULY AUGUST SEPT TOTAL GRAND TOTAL r VACATION RENTALS $73,611 $108,012 $50,148 $3,300 $20,988 $43,116 $10,136 $53,001 $36,326 $19,116 $105,236 $0 $522,990 COLLECTIONS $143,539 $120,192 $224,790 $16,510 $50,379 $107,464 $36,693 $63,069 $45,064 $72,342 $123,578 $0 $1,003,620 $1,526,610 CUMULATIVE 217,150 445,354 720,292 740,102 811,469 962,049 1,008,878 1,124,948 1,206,338 1,297,796 1,526,610 1,526,610 2016-2017 FISCAL.YEAR r S250 NO Q $224]90 120G OOG S15000G 539 Sl'0 19' 51233 3 S100.G ]08 01, 10]364 05 216 3 611 72 342 S5000G 50148 503]9 116 693 SO 6_ 88 ]0136 $19116 $0 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE DULY AUGUST SEPT -VACATIONRENTALS -COLLECTIONS 2015-2016 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE DULY AUG SEPT �$1412,362 GRAND TOTAL VACATION RENTALS $6,600 $5,500 $17,000 $2,220 $12,193 $13,506 $5,830 $28,400 $13,350 $20,745 $14,600 $2,418 COLLECTIONS $45,238 $37,517 $46,248 $102,969 $33,057 $71,204 $186,837 $88,368 $57,995 $32,309 $40,781 $68,096 $952,981 CUMULATIVE 51,838.00 94,855.00 158,102.50 263,291.50 308,541.50 393,251.50 585,918.50 702,687 774032 827,086 882,467 952,981 2015-2016 FISCAL YEAR s2oa G00 18683J 815000G 8 368 SIOG_OOG ]02969 S5000G $]1304 - _ _ $68096 5_ $46 248 -$N 4(0 - -$3]Sl] $3305] SO - - $1]00 - - -$13350 - $2418 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TVACATIONRENTALS TCOLLECTIOM Packet Pg. 2475 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing N and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to 0 enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining W conservation lands, specifically covering the removal of invasive exotic species and planting of native species. c, The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data 0 and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. 0 The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. �t Packet Pg. 2476 L.1.a i C 4 n C� ?al 3� � C � W � p '� I N a -� E 0 too Us ccW , 5 Q. 2cc g O m d G O Q U m � C RL y a ka N �30 38 4i Packet Pg. 2477 Lta . z a | - L v D 4A 2 ® m di _ zCL � � § \ � KLJ cu 0 Z 0 cc 0 —1 4.0 \ LU Z Z CL � 0 \ N � i = . 0 CL \ / § � _ « t � Q 2 � w / ) ƒ) f § 7 2 { ; § - \�f � / § k }/}}I { �! ! »r ■ ■ � z $ /7 ° Packet P$ 2478 Special Note forMarch 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23 d, in response to the COVID-19 pandemic. Limited applications were accepted after that date. Planning and Environmental Resources Comparison of Total Annual Applications 1000 900 800 700 N N 6W goo 0 400 .......... 300 0 200 fl A 0 100 ........... IX, 0 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* Includes ROGO Allocation Applications thru Mar. C W E Packet Pg. 2479 L.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 31 4 6 3 16 NROGO 0 0 1 0 1 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 c Public Assembly 1 2 4 5 12 Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 < e( Shoreline Approvals 1 0 0 0 1 U W TDR 0 0 1 0 i c Temp Const Staging 0 0 2 0 2 w Text Amendments 8 12 6 4 30 Tier Amendment 1 2 2 0 5 Time Extensions 2 1 0 0 0 2 THE transfer 0 1 3 0 4 r Vacation Rentals 26 102 265 75 468 Variance 11 8 4 6 29 U Variance-Dock(Lon ) 1 0 0 1 2 Variance-PC 0 2 2 3 7 m Total 132 230 356 193 911 Packet Pg. 2480 L.1.a 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 2 Appeals& Settlements Development Agreements 3 3 Environmental Resources 6 6 FLUM Amendments Historic Preservation 9 9 Home Occupation LDRD i i LUD Amendments i i Major Conditional Use 1 1 Minor Conditional Use 6 6 NROGO N Plats 4 4 Pre-A 14 14 la c Public Assembly 2 2 Road Abandonment 1 1 ROGO/ROGO Exemptions 47 47 Shoreline Approvals W TDR 0 Temp Const Staging w Text Amendments 2 2 Tier Amendment Time Extensions 3 3 THE transfer Vacation Rentals 63 63 Variance 3 3 U Variance-Dock(Lon ) Variance-PC m Total 168 0 0 0 168 Packet Pg. 2481 L.1.a 0 10 20 30 4D 5D 6D 7D 8D Alcoholic Beverage • ■2020 1 Qtr Appeals&Settlements Total ■20194Qtr Devel op ment Agreem ents r Total muu 2019 3 Qtr Environmental Resources Total 2019 2 Qtr FLUM Amendments Total Historic Preservation Home Occupation LDRD LUD Amendments Major Conditional Use 0 Minor Conditional Use 04 fV NROGO imp Plats O Q Pre-Ap P Public Assembly Q � U Road Abandonment O ROGO O" d Q. Shorel ine Approvals 2' t C TDR • O Temp Const Staging u r 0 TextAmendments V r C Tier Amendment so ■ t Time Extensions r r THE Q Vacation Rentals 265 102 Variance Variance-Dock(Lang) • Variance-PC Packet Pg. 2482 L.1.a GIS Accomplishments — March, 2020 GIS Projects -Data/Map Requests/Technical/Web App Development - MLS Vacant Lands App —Land Authority/State of Florida - Municipal Boundary Mapping—Maureen Proffitt - Physical Address Assignments —Nick Batty —Keys Energy - Commercial Fishing Areas GIS Analysis —Mayte Santamaria - COVID-19 Meetings - LiDAR Roadway Digital Elevation Model - Drainage Structures Attribute Table design—Nina Basham—Roads & Bridges - GIS HUD Setup —Juanita Jones - ROGO Sub Areas Mapping—Emilio Corrales —HDR Inc. - Building Footprints (on-going) - Elevation Certificates (on-going) - Plat Book Mapping (on-going) - FLUM and LUD Amendments —Mapping -Planning - GIS Tech Support Physical Address Assignments: 20 GIS Data Requests: 2 Public Planning & Environmental Map App Usage — March, 2020 0 . I od Usage Time Series ¢ sc ai -•oM A Packet Pg. 2483 L.1.a m 4 y V LL. ❑ a LL CL SIS q j Ln + G C y wtnG `o ti "o v E y CL W a ~ C 47 L_ 20 0 w i''" LA n n ti m C w +' u O g C? M O tp 4D C E N E -V N .,w d U N C e a U U > LL G O N tlCL p v � LL. LL m d a b LL LD LL L ^ r n as 0 �LpwL bO C co �+ L n O O = al Q 3 E Z $ LL ` c° �+ T Y Z3 N mM1 tr�ilpl a.. t7 .0 O v c v n p a } Q h C ° y Vb v1. V]• �, r Q t c7 V u Q + O 0) �q Lr, us SCP °o y m k - � C C 4 W '� I► � � p of C Cs (A N © M 4O 6P1 R N 1 IE cp m t4 �4 Q to a J O Q CL 4 p pq pp pp pp pq pp 44 pp pp pp � � � � 4 4 4 4 4 4 4 O 4 O 4 � � H f.✓1 � S S S S S S S $ S $ �= 9 g $ g 9 ., 4 Lh [� Lh 4 LR Q Lh 4 Lh y O LU 2 � pG T .� W ifM [!S• iNh [!S• if5• [!S• VS• Sa � � GJ � � �` � ~ m a C 2 :a a ❑ e7n a c o � � � � ❑ a W LJ ❑ J C[ W � � Packet Pg. 2484 Marine Resources Office—Accomplishments—March, 2020 Channel Marker Program: Channel Marker/Buoy Replacements 7 6 5 4 3 2 1 Rill, C44 0 I 0 0 0 0 0 0 0 - I April May June July Aug Sept Oct Nov Dec Jan Feb Mar 2019 2020 0 ----------------------------------------------------------- V I 0:00 A j, j, j, j, j, April 2019 $0.00 0 May $7,870.00 June $2,900.00 July $0.00 Aug $0.00 0 Sept $0.00 Oct $5,480.00 Nov $0.00 Dec $0.00 E January 2020 $6,939.00 Feb $0.00 Mar $985.00 Total $24,174.00 Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2019 ($200,270) which included expenses related to post-Inna, marker repairs. Marker repair costs since April 2019 reflect normal (i.e. non-storm event) repair and replacement costs. I Packet Pg. 2485 L.1.a Derelict Vessel Program: Derelict Vessels Removed 12 8 f ss� o fs o sisf April May June July Aug Sept Oct Nov Dec Jan'20 Feb Mar '19 0 April 2019 $20,340.00 May $6,100.00 0 June $15,100.00 July $4,289.00 August $37,754.00 c September $19,700.00 October $24,291.00 e( November $849.00 December $0.00 January 2020 $73,603.00 February $9,600.00 < March $29,925.00 Total $241,551.00 Derelict vessel removal costs for the past twelve-month period were 33%less than costs during the same timeframe in 2019 ($361,707). In addition, five (5) of the eight(8)vessels removed in March 2020 were funded through an FWC Derelict Vessel Removal Grant representing a cost savings of$19,738 to the County. Packet Pg. 2486 L.1.a Vessel Pump-out Program: Number of Pumpouts 3000 2500 2.379 2,486 2,405 2,505 2 372 2,488 2,109 2,064 2000 1,821 -- - -- -- - -- ---- -- - -- 1500 1000 500 0 April May June July Aug Sept Oct Nov Dec Jan Feb Mar 2019 2020 0 N O 04 Sewage Removed (gal.) 45000 40000 C 35000 d 30000 25000 a 20000 V 15000 10000 CL o 5000 bmi April May June July Aug Sept Oct Nov Dec Jan Feb Mar o 2019 2020 T Q U State Funding Levels $800,000 E E $700,000 r r $600,000 Q $500,000 $400,000 $300,000 $200,000 $100,000 $0 2017-2018 2018-2019 2019-2020 ■Legislative ■CVA Packet Pg. 2487 L.1.a PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-MAR 2020) RECOMMENDATIONS —2maaty exia REsuoto January 2017 z.n ''" ��2s CURRENT CURRENT CURRENT ❑WITHIN 2nia sinxonRos February 2017 _ z.2s REVIEWER March 2017 '° ��-5'-�°° COUNTY MTCAUSLEV PER ❑ensr 2p±.<srnxowms �. `." ,ayzPn� REVIEWERS REVIEWERS April 2017 '° �.� DISCIPLINI r•so�v REvi�oau May 2017 '" z.ea Mar 2020 9 0 9 �sracN isuno June 2017 ■NwrtniBun July 201] '° eea Feb 2020 A,g,rt 2017 �NEv tn�o. 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USFWS Otober 2018 /FEMA c Sep 201] Nov—be,2018 �' 1.0 1317 December 2018 A,g 2017 January 2019 February 2019 ,ui 2017 March 2019 April 2019 asyo .tun 2017 May 2019 m June 2019 s.us May 2017 714 July 2019 z.2s qpr 2017 Aug,s 2019 Septem ber 2019 16 Mar 2017 723 October 2019 712 c.00 November 2019 Feb 2017426 December 2019 1 2-1 January 2020 Al 2017 733 February 2020 211 March 2020 22.0 Packet Pg.2488 laoaary2017 iee LA.a February 2017 ° CURRENT CURRENT REVIEWERS March 2017 PER April 2017 REVIEWERS REVIEWERS DISCIPLINI May 2017 j;88 tune 2017 I;BB 9 0 9 July 2017 A1919 2017 Septem be,2017 October201] November 2017 December 2017 %7 12 January 2018 'on7 122 February 2018 March 2018 '227 April 2018 BBB_IBB May 2018 B;BB I;BB 1—2018 BIBS �. G la ly 2018 BBB I88 S DAYS Aagart 2018 BBB �.00 Septem beF 2018 October 2018 noo November 2018 DecembeF 2018 January 2019 I;BB Febmary 2019 IIBB Ma¢h 2019 I;BB April 2019 May 2019 tune 2019 July 2019 Aagart 2019 s.ez Septem beF 2019 s.00 October 2019 ° November 2019 Be DecembeF 2019 s.m January 2020 s.s3 February 2020 March 2020 e.00 O January 201] 's"s N February 2017 �.�s CURRENT CURRENT CURRENT N REVIEWER T March 2017 s� COUNTY MTCAUSLEV PER t0 April 2017 sn `'" REVIEWERS REVIEWERS DISCIPLINI May 201] C 1-2017 s� 10 0 10 C 1wy 2017 ssz O Augu rt 2017 szs V Septem beF 201] October 201] s8u° C N ovember 201] °zCL December2017 s.a� lanaary2018 L February 2018 C March 2018 April 2018 May 2018 z°s Q June 2018 1u1y 2018 C S DAYS Aagart 2018 d Septem ber 2018 c.00 L October 2018 U November 2018 Q DecembeF 2018 v.00 January 2019 c.ss Febmary 2019 s March 2019 April 2019 May 2019 lone 2019 eso July 2019 Aug,9 2019 Septem beF 2019 e.® October 2019 s.0 a'6S November 2019 DecembeF 2019 January 2020 Febmary 2020 68� March 2020 cd" Packet Pg.2489 Ja„ary201] February 2017 CURRENT CURRENT March 201] _ °43= COUNTY MT CAUSIEV VIEWERS PER April 2017 s° REVIEWERS REVIEWERS DISCIPLINI May 201] June 2017 i 5 1 6 July 201] s Aug,9 2017 s.xz Sept—ber 2017 oo �o.a October 2017 November 2017 s ...... oe December 2017 m6il January 2018 eb Fruary 2018 March 2018 April 2018 May 201, Rom•`"" �o.ec June 2018 July 2018 5 DAYS 0 Aug,92018 LL Sept—beF 2018 October 2018 November 2018 December 2018 January 2019 February 2019 c.xs March 2019 April 2019 °xs sso May 2019 June 2019 July 2019 Aug,92019 Sept—beF 2019 October 2019 November 2019 December 2019 January 2020 February 2020 °80 s's xzee March 2020 _ O January 2017 x.a ''m NO February 2017 CURRENT CURRENT CURRENT N March 2017 4% COUNTY MTCAUSLEV REVIEWER REVIEWERS REVIEWERS PER ^� Apri1201] x.a s' °'° DISCIPLINI May 2017 xc O 6 June 201] xdda 'ox 4 3 ] y I.IV 2017 0 Aug,9201] U Sept—ber 2017 October 2017 oo$ xxs r O November 2017 o N December 2017 e January 2018 L February2018 x Marc1,2 01 April 2018 May 2018 �.xs June 2018 July 2018 ' _ C 2 DAYS Augus[2018 w September 2018 A ��4s t October 2018 A 1,88 RI November 2018 December 2018 ' xx January 2019 ®noo O2i A.xx February 2019 R i ° March 2019 A 'p3z April 2019 e 3i� s'a z.00 M.2019 June 2019 July 2019 Augurt 2019 Sept—beF 2019 October 2019 November 2019 A x DISCIPLINES December 2019 (Revi—Stops) January 2020 A 3a9�xoo February 2020 e 39 March 2020 ®w••^^^ es Packet Pg.2490 Jz„zry 2017 February 2017 : CURRENT CURRENT REVIEWERS March 2017 ias COUNTY MTCAUSLEV PER April 2017 s,a REVIEWERS REVIEWERS DISCIPLINI May 2017 June 2017 a 3 2 5 July 201] A,g,9201] x.® Sept,,b,,2017 October 2017 s� November 2017 p }Ao December 2017 January 2018 February 2018 ssz March 2018 a April 2018 May 2018 June 201, G My 2018 a.00 2 DAYS i A,g,92018 sz Septem beF 2018 October 2018 Fff November 2018 DecembeF 2018 'f January 2019 February 2019 March 2019 April 2019 s.a May 2019 ''- J.-2019 July 2019 ism Aug,rt 2019 Septem beF 2019 October 2019 November 2019 "a DecembeF 2019 3F Ja„ary 2020 eo February 2020 as March 2020 ° O Ja„ary 201] February 2017 ' CURRENT CURRENT CURRENT N REVIEWER T March 2017 0041 s COUNTY MTCAUSLEY PER M April 201] ss REVIEWERS REVIEWERS DISCIPLINI May 201] ° 1§7 a June 2017 3 2 5 July 201] 0 A,g,9201] oo V September 201] -77 October 201] ®� November 2017 l�;�i C DecembeF 2017 l�o� Ja„ary 2018 L February 2018 3' C March 2018 April 2018 May 2018 J„e 201s My 2018 .. C 2 DAYS j Augurt 2018 d Septem ber 2018 L October 2018 ®'',�� L) November 2018 �13i Q DecembeF 2018 Ja„ary 2019 Fbmary 2019 March 2019 April 2019 May 2019 " J,-2019 July 2019 �T zxz A,g,rt 2019 SeptembeF 2019 October 2019 3 = November 2019 DecembeF 2019 Ja„ary 2020 Febmary 2020 March 2020 Packet Pg.2491 January 2017 L.1.a February 2017 '�' CURRENT CURRENT REVIEWERS March 2017 °�'°a COUNTY MTCAUSLEV PER April 2017 - REVIEWERS REVIEWERS DISCIPLINI May 2017 June 2017 .. 7 2 9 July 201] Augurt 2017 zz September 2017 October 2017 88 November 2017 ' December 2017 January 2018 February 2018 March 2011 April 2018 H'°6 May 2018 'm June 2018 °ss July 2018 7 DAYS X Au 2018 W Septem ber 2018 October 2018 e4's November 2018 December 2018 January 2019 �® February 2019 March 2019 s® April 2019 May 2019 e.ee June 2019 sm July 2019 s Augu.2019 Septem beF 20J9 nc.c October 2019 �xm November 2019 "® December 2019 ia8°v� January 2020 February 2020 e3x Mar h 2020 O January 2017 O February 201] T March 2017 April 201] °3S.00 May 201] ''® O Q June 201] July 2017 0 Augurt 2017 sm V Septem beF 2017 October 2017 °'ss O November 201] s.m a N December 201] � January 2018 em T L February 2018 C March 2018 °so �s.z O April 2018 May 2018 s� June 2018 July 2018 B;BB ,Td� 3 DAYS LL Augurt 2018 BBB ,moo y .P..beF 2018 B;BBo NOT UNDER PURVIEW OF GROWTH L sss MANAGEMENT DIVISION October 2018 U R November 2018 °.00 o.00 Q December 2018 0.00 �o.00 January 2019 0.0o son February 2019 March 2019 April 2019 77 MaV 20J9 June 2019 July 2019 Augurt 2019 Sep tem beF 2019 October 2019 MENEM= November 2019 December 2019 January 2020 February 2020 March 2020 -- Packet Pg.2492 laoaary2017 H8 February 2017 a.00 March 2017 Ho April 201] May 201] June 2017 I.ly 201] Aagart 201] 388 Sept,,ber 2017 3,88 October 2017 November 2017 H8 December 2017 s.00 January 2018 s.00 February 2018 H8 March 2018 s.00 April 2018 May 2018 r June 2018 my 2018 1 DAY p Aagart 2018 _ Septem ber 2018 3BB October 2018 November 2018 December 2018 January 2019 188 February 2019 EBB March 2019 EBB ApHl 2019 May 2019 June 2019 July 2019 Aagart 2019 149 l,dt Septem beF 2019 #,iv October 2019 lop November 2019 201� December 2019 ,E 1Z8 January 2020 r� s'& February 2020 March 2020 O January 2017 February 2017 '^ "�.s�'° CURRENT CURRENT CURRENT N REVIEWER T March 2017 COUNTY MTCAUSLEV PER A Apri1201] sa na REVIEWERS REVIEWERS DISCIPLINI May 201] '° i°ss2� O 9 0 9 O' 1a-201] I.IV 2017 Aagart 2017 Sept—beF 2017 October 2017 November 2017 A s.ss e C y December 2017 '° � z.eo eff � January 2018 L February 2018 '" 4S �. C March 2018 °' s°- O ApHl 2018 s '$ May 2018 e c 3� June 2018 Ja IV 2018 2 DAYS ¢ e soo C _ Augurt 2018 � N LL Sept—beF 2018 October 2018 �. R7 November 2018 December 2018 January 2019 February 2019 March 2019 ApHl 2019 May 2019 ® z.xs °38 eas June 2019 July 2019 Aagart 2019 Sept—beF 2019 A s sna sss October 2019 November 2019 December 2019 January 2020 Febmary 2020 March 2020 °A'°'�� 0 1 2 3 4 5 6 ] 8 9 10 11 12 13 14 15 16 1] 18 19 20 21 AVERAGE DAYS IN REVIEW 38 22 Packet Pg.2493