Item N1 � N.1
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida,Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
May 20, 2020
Agenda Item Number: N.1
Agenda Item Summary #6827
BULK ITEM: No DEPARTMENT: Local Disaster Recovery
TIME APPROXIMATE: STAFF CONTACT: Helene Wetherington (305) 289-
2524
1::30 P.M. PUBLIC HEARING
AGENDA ITEM WORDING: A Public Hearing for citizens and municipalities to provide input
on an application for non-matching grant funds for a mitigation project encompassing road
repairs/elevation and drainage improvements in the amount of$8.1 Million in the Sands Subdivision
on Big Pine Key utilizing Community Development Block Grant - Disaster Recovery Infrastructure
Repair and Mitigation Program funding from the Florida Department of Economic Opportunity
(DEO) funded through the Federal Housing and Urban Development Agency (HUD), after a duly
noticed 10 day public comment period; after a 5 day public notice and Approval to submit grant
application to DEO.
ITEM BACKGROUND:
Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017,
causing the destruction and significant flooding of low-lying areas throughout the Florida Keys.
Congress appropriated $616 Million for the State of Florida in the aftermath of Hurricane Irma. The
Department of Economic Opportunity (DEO) developed a Community Development Block Grant -
Disaster Recovery (CDBG-DR) Action Plan and allocated $85 Million for the Infrastructure Repair
and Mitigation Program. In the second round of funding, DEO allocated an additional
$147,411,853 for the program. This program may be used to match other federal program grants.
In this second round of funding, Monroe County will seek $8,114,489.48 in funding to support
the elevation and reconstruction with proper drainage facilities of Father Tony Way in the
Sands Subdivision on Big Pine Key. This improvement addresses drainage issues shown on the
attached map in white. It further protects access to abutting roadways by eliminating the risk of
flooding of a main road that connects to residential street show in yellow on the map. The pilot
project should prevent repetitive flooding and ensure continued access to the residential area creating
economic benefit to the community and protecting health and safety.
DEO Program Parameters follow:
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InfrastrUCtUre Reoasr and Mitivation Ac,-' iW.i rs
The State of Florida has, m,afde significant investments in mitigation over the past 25 years to ensure that
infrastructure is able to withstand the impacts of wind and flood events. Hurricane Irma was a success
story for the state in that infrastructure damage assessments were not as high as initially projected due
to this major staftewiade investment DECI will continue to strengthen the state's,infrastructure by creating
an Infrastructure Repair and Mitigation Program that allows communities to use CDB -DR to leverage
other funding sources such as the Lazard Mitigation ation Grant Program (HMGP), 406 Public assistance (40
Pa) Mitigation Program, Some communities are not able to,fully utilize these other resources following a
disaster because reserve cash funds are exhausted)by disaster recovery efforts and they cannot meet local
match requirements. allowing Focal governments to, leverage CDB -DR funding as match °mill enable
communities, especially sma,lle=r and rural local ,governments, to better utilize all resources available to
them,
In the development of policies and procedures, cost benefit will be addressed, DEO acknowledges
infrastructure activities may have unintended risks that could potentially effect communities.With thas,
understanding, DEO will follow guidance provided in the Federal' Register to, avoid disproportionate
impacts on vulnerable psopulations, and environmental injustice. Additionally,, DEO recognizes the
importance of'resiliency against future storms and will employ adaptable and reliable technologies to
guard against premature obsolescence of infrastructure. DPI-will describe the implementation of
DEO will first,consider L ,I as the national objective for infrastructure projects.The urgent need national
objective will only be used if the project is not ELM 1, but is needed to alleviate emergency conditions_When
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To be eligible to receive funds, Monroe County must consider the needs of all municipalities within the
incorporated as well as unincorporated area of the county. This meeting serves as a public meeting to
hear public comment. The County has met the CDBG-DR and DEO requirements for notice and
documentation. As per the grant requirements, public notice of this public meeting and public notice of
the 10-day public comment period was published in the Citizen, as the newspaper of general circulation
in Monroe County and also posted to the County's website. The notices are attached for reference.
Deadline for Comments is June 10, 2020.
Contact Person: Helene Wetherington, 305-504-3036 and Wetherinyton- eleneta,tuonroecounty-
fi.6)-ov. Monroe County's application for CDBG-DR Infrastructure repair and mitigation funds can
be found at monroecounty-fl.gov/irmarecovery.
PREVIOUS RELEVANT BOCC ACTION: NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: APPROVE
DOCUMENTATION:
Monroe County CDBG-DR Sands Road Elevation Application All 6-2020
infrastructre-guidebook 3-2020
Notice of PH re CDBG-DR
FINANCIAL IMPACT:
Effective Date: PENDING
Expiration Date:
Total Dollar Value of Contract: NA
Total Cost to County: None
Current Year Portion: NA
Budgeted: No
Source of Funds: NA
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NA If yes, amount:
Grant: $ 8,114,489.48
County Match: $ 0
Insurance Required: 0
Additional Details:
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REVIEWED BY:
Helene Wetherington Completed 04/27/2020 11:49 AM
Assistant County Administrator Christine Hurley Completed
05/03/2020 1:20 PM
Kevin Wilson Completed 05/03/2020 1:36 PM
Judith Clarke Completed 05/03/2020 2:58 PM
Christine Limbert Completed 05/05/2020 1:18 PM
Purchasing Completed 05/05/2020 1:45 PM
Budget and Finance Completed 05/05/2020 2:41 PM
Maria Slavik Completed 05/05/2020 2:51 PM
Kathy Peters Completed 05/05/2020 7:08 PM
Board of County Commissioners Pending 05/20/2020 9:00 AM
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FLORIDA of
ECONOMIC I -
Application Guide for
Rebuild Florida Infrastructure Repair
Program
Competitive Cycle 2
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March 30, 2020 _
Florida Department of Economic Opportunity
107 East Madison Street,Tallahassee, Florida 32399
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TABLE OF CONTENTS CL
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I. INTRODUCTION................................................................................................................................3
II. BACKGROUND..................................................................................................................................4
III. GENERAL INFORMATION .................................................................................................................4 2
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IV. THE U.S. HOUSING AND URBAN DEVELOPMENT(HUD) COMMUNITY DEVELOPMENT BLOCK
GRANT—DISASTER RECOVERY(CDBG-DR) PROGRAM AND PROJECT FUNDING DIRECTIVES.........5
V. THRESHOLD AND SCORING CRITERIA..............................................................................................5
A. CDBG-DR THRESHOLD COMPLIANCE CRITERIA..........................................................................5
B. SCORING CRITERIA.................................................................. ...6Error! Bookmark not defined.
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VI. ELIGIBLE COUNTIES THAT EXPIERENCED STORM DAMAGE..................................................................9
VII. ELIGIBLE APPLICANTS.................................................................................................................................9
Vill. SUBRECIPIENTAWARDS.........................................................................................................................10
IX. ELIGIBLE ACTIVITIES.................................................................................................................................10
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X. CDBG-DR COMPLIANCE............................................................................................................................11
A. NATIONAL OBJECTIVES.............................................................................................................11
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B. CROSS-CUTTING FEDERAL REGULATIONS.................................................................................11
C. CITIZEN PARTICIPATION REQUIREMENTS.................................................................................11
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D. USE OF CDBG-DR AS MATCH ....................................................................................................12
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E. SYSTEM OF RECORD AND COMPLIANCE VERIFICATIONS .........................................................12
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F. COST REASONABLE AND ANTI-FRAUD, WASTE AND ABUSE.....................................................12
G. CDBG-DR COSTS GUIDANCE .....................................................................................................13 w
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H. WAIVERS.................................................................................. 13Error! Bookmark not defined.
XI. APPLICATION PROCEDURES...........................................................................................................13
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I. INTRODUCTION
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The Florida Department of Economic Opportunity (DEO)has allocated an additional
$100,229,945 in Infrastructure repair funding through the Community Development Block
Grant-Disaster Recovery (CDBG-DR) Program by the U.S. Department of Housing and Urban
Development (HUD)to address unmet disaster recovery needs related to damage from 2
Hurricane Irma. Eligible applicants in the following counties and zip codes may apply for
2
funding based on the terms and conditions in this application:
Alachua Collier* Hardee Lee * Okeechobee Sarasota '
Baker Columbia Hendry Levy Orange * Seminole
Bradford Desoto Hernando Manatee Osceola * St.Johns
Brevard * Dixie Highlands Marion Palm Beach * St. Lucie
Broward * Duval * Hillsborough * Martin Pasco Sumter
Charlotte Flagler Indian River Miami- Dade * Pinellas Suwannee
Citrus Gilchrist Lafayette Monroe * Polk * Union
Clay * Glades Lake Nassau Putnam Volusia
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* Most Impacted and Distressed Counites
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32084 In St.Johns County, primarily northwest of St.Augustine
32091 Primarily in Bradford County,with portions to the east in Clay County
32136 In Flagler County, at Flagler Beach and abutting northeastern Volusia )
2
32145 In southwestern-most St.Johns County, at Hastings and east of Putnam County
32771 In Seminole County, between southwest Volusia and northern Orange Counties, '✓
including Sanford
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33440 Comprises approximate eastern half of Hendry County, extending slightly east of
Clewiston o
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33523 In northeastern-most Pasco County, primarily northeast and northwest of Dade City
33825 In Highlands County, including Avon Park, and extending north and west into Polk and
Hardee Counties
33870 Abuts 33825 in Highlands County, including Sebring and Lorida
33935 Straddles southwest Glades and northwest Hendry Counties, including LaBelle
34266 Comprises most of Desoto County and extends west into Sarasota County
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Units of General Local Government (UGLG) including counties and municipalities located in
the designated areas that experienced Hurricane Irma storm damage are eligible to apply
for funding based on the terms and conditions in this application. Applicants must provide a
detailed description of damage caused by Hurricane Irma. Applications should include plans
to mitigate against future damage and show how the proposed project will make the
community more resilient in the future. Projects requesting funds for damage caused by
deferred maintenance will not be considered.
DEO encourages all prospective applicants to read the Irma Community Development Block
Grant—Disaster Recovery(CDBG-DR) State Action Plan located at:
http://www.floridaiobs.orgZcommunity-planning-and-development/assistance-for-
governments-and-organizations/disaster-recovery-initiative. c,
CDBG-DR funding for this application covers Florida's infrastructure efforts for Hurricane Irma
(September 2017, Presidential Disaster Declaration 4337).
II. BACKGROUND
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Following a major disaster, Congress can appropriate funds through the CDBG-DR program to
satisfy a portion of unmet need that remains after other federal assistance such as the Federal
Emergency Management Agency(FEMA), Small Business Administration (SBA) or private
insurance have been allocated. DEO is the lead agency and responsible entity for administering
the CDBG-DR funds allocated to the state.
HUD uses the best available data to identify and calculate unmet needs for disaster relief, long-
term recovery, restoration of infrastructure and housing and economic revitalization. Based on
this assessment, HUD announced that the State of Florida would receive an allocation of N
$615,922,000 in disaster recovery funds to assist in recovery from the hurricane, on April 10,
2018, HUD notified the state of Florida that it will receive an additional allocation of
$791,000,000. Furthermore, the state of Florida received an additional $38,637,745 to assist
meeting the unmet infrastructure needs on January 27, 2020. 0.
0.
To ensure the funds assist the most impacted areas as outlined in the Federal Register, 80
percent of funding awarded to the state will go to the HUD-identified Most Impacted and
Distressed (MID) counties and zip codes. cv
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III. GENERAL INFORMATION
The availability of the funding was formally announced by publication in the Federal Register,
Volume 83, Number 28, Volume 83, Number 157,Volume 85, Number 17 on February 9,August
14, 2018 and January 27, 2020 respectively.The Federal Register may be accessed online at:
http://www.floridaiobs.org/community-planning-and-development/assistance-for-
governments-and-organizations/disaster-recovery-initiative .
Federal requirements clearly state that funds may be used only for disaster relief and long-
term recovery in communities affected by the specified disaster. Requirements provide that
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funds be directed to areas with the greatest need. All CDBG-DR funded eligible activities P
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must tie to storm damage as specified in and not prior to the Presidential Disaster
Declaration 4377 for Irma on September 10, 2017 (https://www.fema.gov/disaster/4337).
All projects must be directly related to Hurricane Irma. CDBG-DR funds cannot be used to
replace or reimburse any available funding, such as FEMA Individual and Public Assistance
2
(IA/PA). However, in certain situations, CDBG-DR funds can serve as an eligible match.
2
IV. HUD CDBG-DR PROGRAM AND PROJECT FUNDING DIRECTIVES
In response to HUD directives, the action plan directs DEO to fund projects and programs
that:
1. Provide the maximum feasible priority to activities that will benefit low-and moderate- c,
income families.
The aggregate use of the CDBG-DR funds made available under this application shall
principally benefit low-and moderate-income families in a manner that ensures that at least
70 percent of the grant amount is expended for activities that benefit such persons.
2. Focus first on unmet housing needs.
Federal Register Volume 83, Number 28 dated February 9, 2018 states:
"Grantees must propose an allocation of CDBG—DR funds that primarily considers N
and addresses unmet housing needs. A Grantee may also allocate funds to address
unmet economic revitalization and infrastructure needs, but in doing so, the
grantee must identify how unmet housing needs will be addressed or how its N
economic revitalization or infrastructure activities will contribute to the long-
term recovery and restoration of housing in the most impacted and distressed
areas."
3. Projects or programs must address a clear unmet need:
• Tied to Hurricane Irma,
• Primarily serving low-to-moderate income (LMI) populations, and
• Primarily serving housing activities. '✓
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V. THRESHOLD AND SCORING CRITERIA
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DEO will apply a two-phased process to review applications.
First, proposals must first pass HUD CDBG-DR Threshold Compliance Criteria.
Second, DEO will review and score each proposal based on Scoring Criteria.
If a proposal does not meet any of the Threshold Criteria, DEO cannot proceed to score it
for funding consideration.
The maximum score for Scoring Criteria is 115points.
A. CDBG-DR Threshold Compliance Criteria
1. Projects must meet a CDBG-DR National Objective such as:
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• Benefit LMI individuals
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• Benefit LMI areas
• Address an urgent need
For more information: https://www.hudexchange.info/resources/documents/Basically-
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CDBG-Chapter-21-CDBG-DR.pdf
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2. Infrastructure Projects must be considered as CDBG-DR Eligible Activities. Ch
See below for more detail on the range of subset eligible activities within the above
noted category. For more information:
https://www.hudexchange.info/resources/documents/CDBG-Disaster-Recovery-
Overview.pdf .
3. Projects or programs must address a clear unmet need:
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• Tied to Hurricane Irma,
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• Primarily serving LMI populations, and
• Primarily serving housing activities.B. Scoring Criteria
Once a proposal is determined to satisfy CDBG-DR's Threshold Compliance Criteria,
then DEO will apply scoring based on the following Scoring Criteria.The maximum .2
Scoring Criteria score is 105.
Scoring will focus on the following categories:
• Overall LMI benefit(Percent LMI benefit of the activity)
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• Project readiness
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• Management Capacity
• Local Participation
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• Project Nature
• Special Designation
• Project Impact
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A chart on the next page further defines each category and lists the maximum point
allocation for each scoring category. In the event of a scoring tie, projects that have a _
higher LMI or are located within HUD designated MID areas will be considered first.
2
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Max.
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Points
Overall LMI benefit(Percent LMI benefit of the activity):The LMI score will be
determined on the service area the project serves, in order to calculate the LMI score.The
1. applicant should provide their LMI data for the project service area in a percentage form. 30
For example, if the service area LMI is 65% DEO will multiply by 30(the maximum amount
of points)to receive the final LMI score of 13 points.
Project readiness:
• Planning is complete, and the project is ready to break ground after the completion of
a required HUD compliant environmental review or assessment and funds are
2' 25
available. —25 points
• All necessary permit applications are submitted to the necessary entities—15 points
• Initial planning is complete and all consultants are hired—5 points
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3 Management Capacity:The local entity has the capacity to complete the project and the 15 N
ability to perform required maintenance.
4 Project Nature: Proposed project seeks to improve storm water, waste water, drinking 10
water or sewer systems. N
Special Designation: An applicant can score a maximum of 10 points if the project: o
5. • Is located in a Rural Community (see §288.0656, F.S.) —5 points 10
• Is located in an Area of Critical State Concern (see §380.05, F.S.)—5 Points
Project Impact:The impact of the project on the community should be significant, 0)
including but not limited to: economic impact (businesses involved in design, engineering
and construction; creation of jobs; savings of economic losses attributable to service 0.
6' 0.
interruptions, e.g. industries dependent on clean water and waterways), community 15 W
resiliency, etc. 0 points should be awarded to projects with little to no impact and up to 15
points can be awarded to projects that have a significant economic or community impact.
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Total Maximum Score: 105
0
Below is a sample scoring Sheet.
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A.Threshold Eligibility Criteria
DEO will apply the following Threshold Criteria to determine if a program or project is eligible for CDBG-
DR funding. If a proposal does not meet any one of the below Threshold criteria, DEO cannot proceed with
2
considering it for funding.
1 CDBG-DR National Objective: Proposed programs or projects meet CDBG-DR National Yes
Objective
2 CDBG-DR Eligible Activity: Proposed programs or projects are eligible activities in Yes '
action plan
3 Unmet Need: Proposed programs or projects addresses unmet need tied to storm Yes
disaster
0
Proceed. Meets
Threshold Determination:
Threshold Criteria. 0
B. SCORING Criteria
Florida DEO will apply the following Scoring Criteria to determine if a program or project Max. Score
is suitable for CDBG-DR funding. Points
1. Overall LMI 30 )
2. Project readiness 25 N
3. Management capacity 15
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4. Project nature 10
5. Special Designation 10
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6. Project impact 15 0
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Total Capacity Score: 105 0
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VI. THE FOLLOWING COUNTIES AND ZIP CODES ARE ELIGIBLE FOR CDBG-DR ASSISTANCE P
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UNDER THIS APPLICATION:
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Alachua Collier* Lee * Okeechobee Sarasota 2
Baker Columbia Levy Orange * Seminole
Bradford Desoto Hernando Manatee Osceola * St.Johns
Brevard * Dixie Highlands Marion Palm Beach * St. Lucie
Broward * Duval * Hillsborough * Martin Pasco Sumter
Charlotte Flagler Indian River Miami- Dade * Pinellas Suwannee
Citrus Gilchrist Lafayette Monroe * Polk * Union CJ
Clay * Glades Lake Nassau Putnam Volusia
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* Most Impacted and Distressed Counites
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32084 In St.Johns County, primarily northwest of St.Augustine
32091 Primarily in Bradford County,with portions to the east in Clay County T)
32136 In Flagler County, at Flagler Beach and abutting northeastern Volusia
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32145 In southwestern-most St.Johns County, at Hastings and east of Putnam County
0
32771 In Seminole County, between southwest Volusia and northern Orange Counties, �+
including Sanford
33440 Comprises approximate eastern half of Hendry County, extending slightly east of
Clewiston
33523 In northeastern-most Pasco County, primarily northeast and northwest of Dade City
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33825 In Highlands County, including Avon Park, and extending north and west into Polk and
Hardee Counties "9
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33870 Abuts 33825 in Highlands County, including Sebring and Lorida
33935 Straddles southwest Glades and northwest Hendry Counties, including LaBelle ,
34266 Comprises most of Desoto County and extends west into Sarasota County
VII. ELIGIBLE APPLICANTS
Units of General Local Government (UGLG) including counties and municipalities located in Irma
eligible areas may apply for funding for projects and/or programs that address unmet needs tied
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to Irma. A UGLG may only submit one project application. P
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Proposals for funding may only serve eligible counties and zip codes.
DEO encourages eligible applicants to assemble teams that provide the necessary capacity to
successfully administer the proposed CDBG-DR projects and programs. Some team options to
consider are:
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A. Leveraging the capacity of nonprofit and for-profit organizations who will serve as y
contractors to the subrecipient;
B. Sharing resources whereby a group of UGLGs apply as a region. For example:to achieve
greater impact and efficiency, a group of UGLGs may apply as a region to manage a project
with a regional impact. For regional applications, DEO requires that there be one lead
designated applicant who will contractually serve as the subrecipient and be responsible for
the management of the grant.The subrecipient acting as the lead cannot sub-grant funds to
other local governments.
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C. C. Eligible applicants can submit multiple project applications for a minimum of$500,000
per project.
If allocated funds by DEO, all UGLG partners must sign an Interlocal Agreement prior to
signing the CDBG-DR subrecipient funding agreement. o
Vill. SUBRECIPIENT AWARDS
This application cycle provides $100,229,954 in CDBG-DR funds to be allocated to
subrecipients.
There is a minimum award of$500,000. o
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All proposals must show how they address unmet needs; avoid duplication of benefits; are
cost reasonable; and avoid fraud, waste and abuse. Please see:
https://www.hudexchange.info/resources/documents/CDBG-DR-Cost-Types-Summary.pdf
for HUD guidance on costs reasonableness standards.
IX. ELIGIBLE ACTIVITIES
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To be eligible for consideration of funding, UGLGs must propose programs or r�
projects that align with CDBG-DR and DEO requirements and priorities as outlined in
the action plan and the Federal Register, including but not limited to those set forth
below:
• Projects must demonstrate tie-back to Irma.
• Projects must primarily serve LMI populations.
• Projects for infrastructure must support LMI housing. y
• Projects must not duplicate benefits.
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Infrastructure o
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• Restoration of infrastructure damaged by Hurricane Irma (including water and sewer
facilities, streets, provision of generators, removal of debris, drainage, bridges, etc.);
• Water and sewer facilities have been identified as areas of critical importance. Projects
involving these type facilities will be eligible for ten (10) points during the scoring
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process. 2
• Repair to public facilities such as emergency community shelters;
• Demolition, rehabilitation of publicly or privately owned commercial or industrial
buildings;
• Economic revitalization which includes any CDBG-DR eligible activity that demonstrably
restores and improves some aspect of the local economy.
Subrecipients must identify how unmet housing needs will be addressed or how its
infrastructure activities will contribute to the long-term recovery and restoration of housing
0
in the most impacted and distressed areas.
X. CDBG-DR COMPLIANCE
All UGLG applicants with proposals approved for CDBG-DR funds under this application
must execute a subrecipient agreement with DEO which will specify all terms and v,
conditions for successful program and/or project and compliance management of a grant.
The DEO subrecipient agreement will include, but is not limited to, the following topics:
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A. National Obiectives
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All activities must meet one of the national objectives set out in the Housing and N
Community Development Act, with at least 70 percent of the dollars going towards
projects benefiting LMI persons.
2
B. Cross-Cutting Federal Regulations
DEO requires projects or programs selected for CDBG-DR funding to meet HUD cross-
cutting federal regulations, such as NEPA environmental review, duplication of benefits, cv
fair housing, Section 3 employment, Davis Bacon wages and others which will be
specified in the subrecipient funding agreement. For more information please see:
https://www.h u dexcha nge.info/resources/documents/CDBG-D R-Cross-Cutti n -
Tra i n i ng-Resou rces.pdf
C. Citizen Participation Requirements
All applicants must submit evidence of a publicly noticed meeting to discuss the proposed
project and application for the Rebuild Florida Infrastructure program. Counties eligible to
receive funds must consider the needs of all municipalities (and federally recognized tribes)
within the incorporated as well as unincorporated area of the county(and reservations
contiguous to the county).
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Evidence of public meeting with city and tribal governments must meet the following P
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requirements:
• Notice of the public meeting must be provided at least five (5) days prior to the meeting.
• Documentation of the meeting must include sign-in sheets and minutes.
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Prior to submitting an application for CDBG-DR funding, applicants are required to post a
2
public notice in a newspaper of general circulation and to their website that states the types y
of projects to be undertaken, the source and amount of funding available for the activities,
the date by which comments must be made and a contact person for a copy of the proposed
application. Applicants must provide for a 10-day comment period, which must be published
prior to the submission of the application.
Evidence of the public notice must meet the following requirements: t�
■ Documentation of newspaper advertisement.
■ Print-out of county webpage showing public notice.
■ Documentation that the needs of non-English speaking citizens have been met where a 2
significant number of non-English speaking citizens can be reasonably expected to
participate. In this case, documentation will need to be translated into Spanish and
Creole.
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D. Use of CDBG-DR as Match
Additionally, funds may be used to meet a matching, share, or contribution requirement
for any other federal program when used to carry out an eligible CDBG-DR activity.This
includes programs or activities administered by the Federal Emergency Management
Agency(FEMA) or the U.S. Army Corps of Engineers (USACE). By law, the amount of
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CDBG-DR funds that may be contributed to a USACE project is $250,000 or less. Note
that the Appropriations Act prohibits supplanting the use of CDBG-DR funds for any
activity reimbursable by, or for which funds are also made available, by FEMA or USACE.
2
E. System of Record and Compliance Verifications
DEO will provide a CDBG-DR System of Record that will serve as the repository for all
program and project compliance documentation to satisfy monitoring and audit cv
requirements. In addition, the System of Record will enable DEO to review document
files and conduct Duplication of Benefits, Verification of Benefits and related
verifications required to comply with CDBG-DR regulations.
Subrecipient awardees are required to assemble and review all compliance
documentation and upload them to the System of Record in an orderly manner. DEO
will provide training to subrecipients on how to manage their CDBG-DR programs and
projects with the new system of record. y
F. Cost Reasonable and Anti-Fraud,Waste and Abuse
DEO seeks to balance the HUD requirement that all projects meet the standard of cost
reasonable and avoid waste, fraud and abuse with providing sufficient funding to
address unmet storm recovery and resilience needs.Therefore, applicants in their
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submissions must provide evidence for how their programs and proposals will meet
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cost reasonableness and anti-fraud, waste and abuse standards.
G. CDBG-DR Costs Guidance
Applicants in their budget proposals must include all costs related to the construction and
ongoing, necessary maintenance, of the infrastructure project. 2
• DEC)will apply the following standards in the analysis and ongoing
compliance review of allowable costs. Please see ,
htt ps://www.h udexch a nge.info/resources/documents/CDBG-D R-Cost-
Types-Summary.pdf for HUD guidance.
Activity Delivery Costs must be tied to the time staff and contractors dedicate to a specific
project. Applicants must show how the proposed Activity Delivery Costs are or will be cost
reasonable through procurement of professional services and/or cost of in-house staff to
provide program or project related services.
All Activity Delivery Costs must be included as part of the total project costs in a request for
CDBG-DR funding. Please include a cost reasonable estimate for all administrative costs o
associated with the proposed project.
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XI. APPLICATION PROCEDURES
A. NOTE.-The application submission cycle will officially open on March 30,2020 and will close
on June 30,2020. DEC)will take questions about the Infrastructure program throughout the
application process and timely post responses on the Infrastructure page of the Rebuild
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Florida website. Please email any question regarding the application to CDBG-
DRInfrastructureApp@deo.myflorida.com.
The application forms attached to this application and posted on the DEC)website include:
• Applicant Information Form to be completed in a fillable .pdf file;
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• Proposal Information Form, for which applicants must complete forms to be completed
in a fillable .pdf file; W
B. The application has seven(7) parts that applicants must complete for a full submission:
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Cover Letter that specifies:
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a. Name and contact information of applicant and names of any UGLG partners,
b. Brief summary of proposed project and capacity to succeed, and C. Signature from executive officer with signature authority or authorized designee.
Applicant Information Form where applicants provide basic organizational information.
Proposal Information Form where applicants provide project information that will be
scored by DEC).
Budget for all costs associated with the proposed infrastructure project.
Service Area Map that includes an overlay of:
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Rebuild Florida Infrastructure Repair Program Application Guide Page 14
March 2020
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• Location and/or service area
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• Low-and Moderate-Income service area
• Most recent Flood Plain Map
Work Plan for Infrastructure proposal that provides evidence of readiness to proceed.
p p p
Organization Chart and Schedule of Team Roles such as Staff, Contractor, Vendor and
Community Partner roles and responsibilities is encouraged, but not required.
Please submit one application per project.
C. Save all electronic submission documents in ".pdf"formats:
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1.Save Cover Letter as: "1 Applicant Name-Cover Letter.pdf'
2.Save Applicant Information Form as: "2 Applicant Name-Applicant Form.pdf'
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3.Save Proposal Information Form as: "3 Applicant Name-Infrastructure Proposal
Form.pdf'
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4.Save Budget: "4 Applicant Name-Budget.pdf' �—
5.Save Service Area Map as: "5 Applicant Name-Service Area Map.pdf'
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6.Save Work Plan as: "6 Applicant Name-Work Plan.pdf'
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7.Save Organization Chart and Schedule of "7 Applicant Name-Org Chart and Team Roles.pdf'
Team Roles as:
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D. DEO will score each proposed program or project separately based on information provided W
in the Proposal Information Form, budget and supporting documentation. DEO reserves the N
option to fund none, a selection of, or all the project proposed by an applicant.
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E. DEO may conduct site visits and reserves the opportunity to interview applicants and
request follow-up clarification information.
F. Submit one (1) original hard copy of the of the completed application as defined above with
original executive officer signature or authorized designee signature to:
Florida Department of Economic Opportunity
Office of Disaster Recovery
Attention: Gina Herron
The Caldwell Building
107 East Madison Street, MSC-400
Tallahassee, FL 32399
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Rebuild Florida Infrastructure Repair Program Application Guide Page 15
March 2020
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G. Submit one (1) electronic PDF copy,with UGLG executive officer signature or authorized designee
signature of the completed application as defined above to:.CDBG-
DRInfrastructureApp@deo.myflorida.com.
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H. DEO will post a webinar of a CDBG-DR Application Overview on April 30,2020 at 2:00 p.m. EST.
Please visit the Hurricane Irma webpage located under Disaster Recovery at
http://www.floridaiobs.org/.
NOTE.It is highly recommended that at least one(1)local government representative attend the
Application Overview Webinar.
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I. For questions related to the application, please contact:
Gina Herron
Florida Department of Economic Opportunity
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Office of Disaster Recovery
Office:850-717-8464 Email: CDRG-DRlnfrastructureApp@deo.myflorida.com.
Thank you for your interest in participating in Hurricane Irma Recovery with DEO.
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2
cv
cv
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NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN, that on Wednesday,
May 20, 2020, at 1:30P.M., at the Harvey Government Center, 1200 Truman Avenue, Key West, c
Monroe County, Florida, the Board of County Commissioners of Monroe County, Florida, intends CL
to consider the following:
A VIRTUAL PUBLIC MEETING REGARDING APPROVAL TO APPLY TO THE 2
DEPARTMENT OF ECONOMIC OPPORTUNITY ("DEO") FOR COMMUNITY
DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY ("CDBG-DR) FUNDING 2
FOR THE BELOW-DESCRIBED PROJECTS: n
1) Sands Road Subdivision ($8.1 Million)—Portions of Father Tony Way between
Avenue D and Avenue J, Big Pine Key, Florida 33043. A Draft of the Application may be
viewed at: http://www.monroecounly-fl.gov/1138/Infrastructure-Repair-Program
2) Rock Harbor Jetty, Key Largo ($600,000)— The Rock Harbor Breakwater is located 0
in the unincorporated portion of Monroe County. It protects Cuda, Grouper, Bonito, and r_
Lobster Lanes, Key Largo, FL 33037. A Draft of the Application may be viewed at:
http://www.monroecounty-fl.gov/1138/Infrastructure-Repair-Program >
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3) Tavernier Breakwater Project ($1.6 Million)—the Tavernier Breakwater is located at
135 Dubonnet Road, Tavernier, FL 33070. A Draft of the Application may be viewed at:
httj2://www.monroecounLy-fl.gov/1 13 /I frastructure- epair- ro .2
In compliance with program requirements,the three applications have been posted for public
comment from May 11 through May 25,2020, at the following website: U)
http://www.monroecountyzfl.gov/1138/Infrastructure-Reoair-Program for a ten-day public comment
period.
The State of Florida has allocated $85 Million to the Infrastructure Repair and Mitigation Program, a
funded through the Community Development Block Grant-Disaster Recovery(CDBG-DR). The goal iM
of the program is to repair damage to infrastructure while mitigating against future damage to make
the community more resilient. 2
Pursuant to Executive Order No. 20-69, Monroe County Emergency Directive 20-06, and the Center
for Disease Control ("CDC") social-distancing guidelines established to contain the spread of the
COVID-19 virus,the May 20,2020,meeting of the Board of County Commissioners of Monroe County,
Florida, will be conducted via Communication Media Technology ("CMT"), using a Zoom Webinar
platform. Executive Order 20-112 extends EO 20-69. If the Governor issues a subsequent order changing
CJ
directives for Local Government Public Meetings, the County will provide updates on the County Website at
MonroeCounty-FL.Gov. Public Hearings will commence at 1:30P.M. Below are the various optionsCL
=
available to the public to view the live meeting and/or to make public comments on certain agenda „-
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items. 0)
The public is strongly encouraged to watch the meeting on Monroe County's MCTV Comcast Channel c
76, or listen to audio-only from their phones by dialing (646) 518-9805 and,when prompted, enter the
Webinar ID number 434 572 051 followed by the# key.
The public can watch the meeting online by visiting the County's meeting portal at:
http://monroecounti,fl.igmZ.com/Citizens/Default.aspx to view with live closed-captioning on an <
integrated page that includes the Agenda/Agenda backup.
If a person wishes to comment on a particular item on the agenda,when the Mayor calls for
on the item on which you wish to comment: I Packet Pg. 2799
N.1.c
a) If phoning in: Dial *9 to "raise your hand"to be recognized by the Zoom webinar
monitor;
b) If watching online: open the Zoom Webinar link below:
httpl://monroecountv-fl.gov/BOCCMtgli:ng c
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When prompted, enter your email address and name to join the webinar and be recognized by the
meeting monitor. The live Zoom Webinar link also appears in the published Agenda and Agenda
Packet.
2
A person may submit written or other physical evidence on a particular agenda item for consideration
at the BOCC meeting to: Lindsey Ballard,via email,to: ballard-lindsevn onroecounty-fl.gov, or by
mail to: The County Administrator's Office, 1100 Simonton Street, Key West, FL 33040. The
documents must be received by 9:OOA.M. on Monday,May 18,2020, and must include the submitter's
name, address, phone number, email address, and the agenda item number to which the documents
refer. �
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For additional assistance, please call (305) 292-4441, or email your request to your request or inquiry
to: 2
Lindsey Ballard ( allar -linsevr onroecounty- .gov), or >
Liz Yongue (Ion gue-liz(a,, onroecounty-fl.gov)
u.o
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ADA ASSISTANCE: If you are a person with a disability who needs special accommodation
in order to participate in this meeting, please contact the County Administrator's Office, by .2
phoning (305) 292-4441, between the hours of 8:30 a.m.---5:00 p.m., no later than five (5)
calendar days prior to the scheduled meeting; if you are hearing-or voice-impaired, call 6671199.
v)
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Pursuant to Section 286.0105,Florida Statutes, notice is given that if a person decides to appeal any c
decision made by the Board with respect to any matter considered at such hearings or meetings, such
person will need a record of the proceedings, and that, for such purpose, such person may need to
ensure that a verbatim record of the proceedings is made, which record includes the testimony and )
evidence upon which the appeal is to be based. 0
Dated at Key West, Monroe County, Florida, this 6th day of May, 2020.
(SEAL) KEVIN MADOK, Clerk of the Circuit Court and
ex ofcio Clerk of the Board of County Commissioners
of Monroe County, Florida
Publication Dates: s
Citizen: Sat., 05/09/2020 a'
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Keys Weekly: Thur., 05/14/2020 0)
News Barometer: Fri., 05/15/2020
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