05/20/2020 Agenda V C'.•
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REVISED AGENDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
PUBLIC NOTICE
May 20, 2020 Regular Meeting
Zoom webinar: http://www.monroecounty-tl.gov/BoccMeetingMav20
Pursuant to Executive Order No. 20-69 (extended by Executive Order No. 20-112), Monroe
County Emergency Directive 20-06, and the Center for Disease Control ("CDC) social distancing
guidelines established to contain the spread of the COVID-19 virus, the May 20, 2020 Regular
Meeting of the Board of County Commissioners of Monroe County, FL will be conducted via
Communication Media Technology ("CMT")using a Zoom Webinar platform. The meeting will
commence at 9:00 A.M. Below are the various options available to the public to view the live
meeting and/or to make public comments on certain agenda items during the public portion of
the meeting.
The public is strongly encouraged to watch the meeting on Monroe County's MCTV Comcast
Channel 76 or listen to audio only from their phone by dialing (646)518-9805 or(669) 900-
6833 and, when prompted,enter the Webinar ID#977 4270 9561 followed by the# key.
The public can watch the meeting online by visiting the County's meeting portal @
http://monroecountvfl.igm2.com/Citizens/Default.aspx and selecting the "Watch Live" banner to
view with live closed captioning on an integrated page that includes the agenda/agenda backup.
If a person wants to comment on a particular item on the public portion of the agenda, when the
meeting host and/or the Mayor calls for speakers on the item you wish to comment on:
a) If phoning-in: dial *9 to "raise your hand" to be recognized by the Zoom
webinar monitor.
b) If watching the meeting online: click on/open the live Zoom webinar link
http://www.monroecounty-fl.gov/BoccMeetingMav20 that appears in both the
published Agenda and Agenda Packet. When prompted, enter your email
address and name to join the webinar and then select the "Raised Hand"
feature that appears at the bottom of the Zoom webinar screen to be
recognized by the meeting monitor.
The meeting monitor/host will request item # you wish to speak on and enable your participation
when the Mayor calls for public speakers on your item. To report problems with the
broadcast, please call(305)872-8831.
A person may submit written or other physical evidence on a particular agenda item for
consideration at the BOCC meeting to Lindsey Ballard via email to: ballard-
lindsev@monroecounty-tl.gov or by mail to: The County Administrator's Office, 1100 Simonton
Street, Key West, FL 33040. The documents must be received by 3:00 p.m. on Monday, May
18, 2020 and must include the submitter's name, address, phone number and email address and
the agenda item number the documents are regarding.
For additional assistance, please call (305)292-4441 or email your request or inquiry to:
Lindsey Ballard: ballard-lindsevrlmonroecounty-tl.gov
Liz Yongue: yongue-liz(ronroecounty-fl.gov.
Page 1 of 16
REVISED AGENDA
A
1 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
/ / May 20,2020
Via Communication Media Technology("CMT")
Zoom webinar: http://www.monroecounty41.gov/BoccMeetineMav20
To report problems with the broadcast, please call(305) 872-8831.
Please review detailed instructions for viewing and commenting on previous page.
ADA ASSISTANCE: If you are a person with a disability who needs special accommodations
in order to participate in this proceeding,please contact the County Administrator's Office, by
phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., prior to the scheduled
meeting; if you are hearing or voice impaired, call "711".Live Closed Captioning is available
via our web portal @ htta://monroecountpf.iam2.com for meetings of the Monroe County
Board of County Commissioners.
Please note that all time approximate items are listed in bold.
9:00 A.M. Regular Meeting
9:15 A.M. Land Authority Governing Board
12:00 P.M. Lunch
1:30 P.M. Public Hearings
TIME APPROXIMATE REGULAR MEETING
9:00 A.M. Call to Order
Salute to Flag
A. ADDITIONS,CORRECTIONS AND DELETIONS
I. Approval of agenda.
B. PRESENTATION OF AWARDS
7 I. EMERGENCY SERVICES: Proclamation declaring May 17- 23,
2020 as Emergency Medical Services Week in Monroe County, FL in
honor and appreciation of emergency medical services providers and
their day-to-day lifesaving work.
Page 2 of 16
C. BULK APPROVALS—COMMISSIONER RICE
I. Approval of a First Amendment to Agreement with Sub-Zero, Inc., for
t� Lower Keys HVAC Maintenance & Service, to revise certain contract
provisions, and to add Federal Provisions. Funding is Ad Valorem.
REVISED 2. Approval to enter into a one (I) year renewal Residential Lease with a
3 County employee for Location E. commencing June I, 2020. through
May 31. 2021.The monthly rental amount is $550.00.
3. Approval of revisions to I) Library Policy 2.03A Obtaining a Library
Card and Borrowing Materials to update current procedures for
distributing library cards to qualified Monroe County residents who
'2j have difficulty providing documentation of permanent address with the
addition of the availability of an Easy Access library card; adding
retired military to the list of eligible free card-holders; and 2) Library
Policy 2.04A Schedule of fines/fees completely reworking the
schedules of fines and fees for overdue circulating materials.
4. Approval of a Second Amendment to an agreement with Quantum
Health Solutions to provide Employee Assistance Program (EAP)
services to all benefit-eligible employees in the BOCC and
n �+ Constitutional Offices, extending the current agreement by three (3)
/I�,-„rJ�- U years with no change in terms, services, or cost.
5. Ratification of Amendment I to the Agreement with Synovia
Solutions, LLC, which was approved as agenda item C-II on
December I I, 2019, but inadvertently omitted Attachment B of the
Amendment, with this Amendment having all exhibits and
attachments.
6. Approval of a Task Order with Bender & Associates Architects, P.A.
for design services for air conditioning and window improvements at
'?7 the East Martello Fort within the Stanley Papio Gallery. This Task
Order is funded by a TDC grant.
7. Approval of a resolution adopting the tentative Duck Key Security
o District non ad valorem special assessment rates for Fiscal Year 2020-
2021.
8. Approval of Amendment #00I to Contract # AA-2029, Older
Americans Act (OAA) between the Alliance for Aging, Inc., (AAA)
and the Monroe County Board of County Commissioners/Monroe
b County Social Services/In-Home Services and Nutrition Programs for
the contract period of 01/01/2020 through 12/31/2020, to increase the
OAA Cl and C2 allocation with non-recurring Families First COVID-
19 funding by $131.294.51. This amendment changes the total OAA
Contract funding of$695,1 15.85 to to $826,410.36.
Page 3 of 16
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
9. Approval of a no cost Amendment to the Agreement for Pre-
Construction Services with Ajax Building Company, LLC for the
Emergency Operations Center to remove certain contract provisions
that are not required at the pre-construction stage.
10. Approval of invoices over $50,000 relating to the declared State of
Local Emergency on March 15, 2020 due to COVID-19, in accordance
with Monroe County Code Section 2-347(k), Section I I-3 and Chapter
7.(B.) Emergency Purchases of the Monroe County Purchasing Policy.
11. Approval of an agreement with Florida Keys Outreach Coalition, Inc.
(FKOC) for the "FKOC Supportive Housing Substance Abuse
Education & Relapse Prevention" program, in the amount of
$7,963.00; for October I, 2019 through September 30, 2020 as
recommended by the Substance Abuse Policy Advisory Board
(SAPAB) for funding from FDLE, Federal Fiscal Year 2018, Edward
Byrne Memorial Justice Assistance Grant Program.
12. Approval of a resolution authorizing the submission of grant
applications to the Florida Department of Law Enforcement (FDLE)
for Federal Fiscal Year 2019 (FFY19) with funding from the Edward
Byrne Memorial Justice Assistance Grant program (Byrne/JAG).
Approval of the Monroe County BOCC to serve as the coordinating
unit of government in the preparation of the grant proposals and the
distribution of the funding allocation to Monroe County in the amount
of$64,248.00; with no cash match. Approval of authorization for the
Mayor to execute the grant funding distribution letter, sign acceptance
of grant awards and all grant related documents. Given the application
deadline, the BOCC will review the Monroe County Substance Abuse
Policy Advisory Board's (SAPAB) recommendations and ratify the
submission of Byrne/JAG applications.
13. Approval to award bid and enter into a contract with Ralons Security,
2 LLC. for an amount not to exceed $75,000.00 per year at the rate of
�) $23.50 per hour for Security Patrols and Services in the Duck Key
Security District.
14. Report of monthly change orders for the month of April 2020,
3 reviewed by the County Administrator/Assistant County
Administrator.
5. Report of Airport change orders reviewed by the County
r) Administrator/Assistant Administrator.
Page 4 of 16 /
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
16. Approval of a Non-Federal Reimbursable Agreement with the
Department of Transportation Federal Aviation Administration (FAA)
in the amount of$77,990.17 to be prepaid to the FAA for the FAA to
perform design reviews and construction inspections during the
relocation of the electrical panel for Runway 27 Runway End Indicator
Lights (REILs) at Key West International Airport during the Taxiway
5 A Rehab. and Lighting Rehab. project. The FAA requires inspectors
during the relocation of the FAA's equipment. The cost of this work is
reimbursable under FAA grant 3-12-0037-060-2019 (90%), FDOT
Grant G1007 (5%) and PFC 18 and/or Airport Operating Fund 404
(5%).
17. Approval of a resolution to update and revise the membership of the
Monroe County Substance Abuse Policy Advisory Board (SAPAB).
18. Approval to add two (2) alternate bid items: Terminal interior repairs
and Security site lighting to the bid solicitation that was approved by
the BOCC on April 15, 2020 for the Terminal roof rehabilitation
project at the Florida Keys Marathon International Airport. The
project will be funded 80% by FDOT and 20% Airport Operating
Fund 403.
19. Approval of a five (5) year contract with Humane Animal Care
3 Coalition for animal control services in the Upper Keys. The contract
amount is$325,000/year and it is funded from ad valorem revenues.
20. Ratification and approval of CARES Act Grant Agreement #3-12-
0037-062-2020 from the United States of America acting through the
Federal Aviation Administration providing $17,000,000.00 to the Key
WAst RS maevenl AirportuAND directing the Cluee to create4. a
//�`�j9,> CARES Act revenue account within Airport Revenue Fund 404. The
purpose of this grant is for the Airport to maintain safe and efficient
airport operations and provide funding to pay for airport-related
operational and maintenance expenses due to a decline in revenues
arising from diminished airport operations and activities as a result of
the COVID-19 Public Health Emergency. CARES Act airport grant
amounts were derived by legislative formula. There is no match
required for this grant.
Page 5of16
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
21. Ratification and approval of CARES Act Grant Agreement #3-12-
0044-037-2020 from the United States of America acting through the
Federal Aviation Administration providing $69,000.00 to the Florida
Keys Marathon International Airport AND directing the Clerk to
create a CARES Act revenue account within Airport Revenue Fund
/,� 403. The purpose of this grant is for the Airport to maintain safe and
`,'/�// efficient airport operations and provide funding to pay for airport-
related operational and maintenance expenses due to a decline in
revenues arising from diminished airport operations and activities as a
result of the COVID-19 Public Health Emergency. CARES Act
airport grant amounts were derived by legislative formula. There is no
match required for this grant.
22. Approval of an agreement with Guidance/Care Center, Inc. (G/CC) for
the "Women's Jail Incarceration Drug Abuse Treatment Program"
(WJIP), in the amount of $44,328.00; for October 1, 2019 through
June 30, 2020 as recommended by the Substance Abuse Policy
Advisory Board (SAPAB) for funding from FDLE, Federal Fiscal
Year 2018(FFY18), Edward Byrne Memorial Justice Assistance Grant
Program.
23. Approval to waive purchasing policies and procedures and declare an
emergency for the purpose of purchasing twenty (20) Flyaway 6-Seats
Cluster Series seating pods and required accessories from Arconas
Corporation in the amount of$153,470.00 for emergency replacement
of linear seating in the secured passenger Departure Hall at the Key
West International Airport to meet social distancing requirements due
" /to the COVID-19 public health emergency. The seating will be paid
,v// 50% from FAA Airport CARES grant 37-62 and 50% from State
FDOT Grant GOE47. Staff recommends the purchase of the seating
from Arconas to match the same seating that is on order for the
Departure Hall Renovation project currently underway at the Airport
/ and to provide continuity for maintenance and warranty purposes.
2:00 P.M. V / 24. Presentation of the CARES Act by the Director of Airports.
25. Approval to advertise a Public Hearing for a Budget Amendment for
c: the Fiscal Year 2020 for the One Cent Infrastructure Sales Tax, Fund
304 and Cudjoe Regional Wastewater Project, Fund 312.
REVISED 26. Approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue.
Page 6 of 16
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
27. Issuance (renewal) of a Class A Certificate of Public Convenience and
6 Necessity (COPCN) to Monroe County Fire Rescue for the operation
of an ALS transport ambulance service for the period April I, 2020
through March 31, 2022.
28. Approval of a resolution adopting the tentative non ad valorem special
assessment for residential solid waste collection, disposal, and
recycling rates for fiscal year 2020-2021. The tentative rate will be
$407 per household/unit.
D. HURRICANE IRMA RECOVERY
REVISED I. BUDGET AND FINANCE: Report of Hurricane Irma finance
activity by the Office of Management and Budget.
2. LOCAL DISASTER RECOVERY: Presentation of Voluntary Home
Buyout Program progress and approval of resolution to accept the
Community Development Block Grant - Disaster Recovery (CDBG-
DR) funds in the amount of$15 million for non-matching grant funds
from the Florida Department of Economic Opportunity (DEO) for
implementation of the Voluntary Home Buyout Program and direct the
County Administrator to sign the sub-recipient agreement.
3. LOCAL DISASTER RECOVERY: Approval of a Full Time
Equivalent (FTE) position of"Acquisition Manager" funded primarily
through the Community Development Block Grant Program,
Voluntary Home Buyout Program ($15 Million) and Fund 148.
4. LOCAL DISASTER RECOVERY: Approval of Citizen's Complaint
Procedures for the Community Development Block Grant (CDBG)
Programs in Monroe County in compliance with state and federal
requirements.
5. LOCAL DISASTER RECOVERY: Approval to advertise a Request
va for Proposals for Grant Management Services for the Community
Development Block Grant - Disaster Recovery funded Monroe County
Voluntary Home Buyout Program.
6. LOCAL DISASTER RECOVERY: Approval to advertise a Request
for Proposals for Appraisal Services for the Community Development
Block Grant - Disaster Recovery funded Monroe County Voluntary
Home Buyout Program.
Page 7 of 16
D. HURRICANE IRMA RECOVERY (CONTINUED)
7. LOCAL DISASTER RECOVERY: Approval to advertise a Request
a for Proposals for Property Survey Services for the Community
Development Block Grant- Disaster Recovery funded Monroe County
Voluntary Home Buyout Program.
8. LOCAL DISASTER RECOVERY: Approval to advertise a Request
3 for Proposals for Legal and Title Services for the Community
Development Block Grant - Disaster Recovery funded Monroe County
Voluntary Home Buyout Program.
9. LOCAL DISASTER RECOVERY: Approval to advertise a Request
for Proposals for Environmental and Historical Review Services for
' the Community Development Block Grant - Disaster Recovery funded
Monroe County Voluntary Home Buyout Program.
10. LOCAL DISASTER RECOVERY: Approval of amendment to the
contract with Helene Wetherington, Disaster Recover Director,
extending her contract, changing to hourly rate employee, and full-
time equivalent FTE until December 31,2020.
10:00 A.M. 11.ASSISTANT COUNTY ADMINISTRATOR HURLEY:
/ Presentation by Dr. Jonathan Gueverra, President-College of the
V Florida Keys (CFK), on CFK Construction Technology
Apprenticeship Program.
10:15 A.M. 1,2. ASSISTANT COUNTY ADMINISTRATOR HURLEY:
,v/ Discussion with Dr. Jonathan Gueverra with the College of the
Florida Keys regarding Big Pine Road Prison property.
13. PLANNING AND ENVIRONMENTAL RESOURCES: Approval
of a resolution to reserve one Affordable Housing Allocation
consisting of one Moderate Income Affordable Housing Allocation
pursuant to Monroe County Code Section 138-24(6)(2) for one
Affordable/Employee Housing Unit located on Suncrest Road, Lots
27-28 Sun Krest Subdivision, Stock Island (approximate Mile Marker
4.5), having Property Identification Number 00132680-000000, until
March 18,2021.
14. LOCAL DISASTER RECOVERY: Approval of a Resolution
pursuant to F.S. 125.38 approving an amendment to an existing Land
Lease Agreement at a rate of$10.00 per term with the Florida Keys
Hurricane Recovery Foundation, ("FKHRF"), previously leased to the
Monroe County Long Term Recovery Group ("LTRG"), to allow use
of the County-owned vacant Parcel at 30320 Overseas Highway, Big
Pine Key, FL, Parcel Identification No. 00111410-000100(also known
as the Volunteer Village), to provide temporary housing for disaster
relief workers coordinated by FKHRF. through February 2023.
Page 8 of 16 ,v//
D. HURRICANE IRMA RECOVERY (CONTINUED)
15. PLANNING AND ENVIRONMENTAL RESOURCES: Approval
of a resolution by the Monroe County Board of County
Commissioners extending the authorization of the placement, location,
g duration, type(s) of sheltering unit and gainful employment of relief
workers pursuant to Monroe County Land Development Code Sections
103-1(e) on property located at 30320 Overseas Highway, Big Pine
Key with Parcel ID 00111410-000100 also known as the volunteer
Village to February 20, 2023. This resolution extends the previous
Resolution 225-2018.
REVISED 16. PROJECT MANAGEMENT: Approval of a contract with Pedro
Falcon Contractors. Inc. in the amount of S344,760.00 for the
remaining repairs at the Big Pine Community Park which was
damaged during Hurricane Irma.
E. TOURIST DEVELOPMENT COUNCIL
3 I. Approval of an Amendment to Extend Agreement with the City of
Key West for the Rest Beach Enhancements Project to March 31,2021.
2. Approval to revise schedule for allocation of funding for FY 2021
13 Destination and Turnkey Event Funding Applications.
8 3. Approval to revise schedule for allocation of funding for FY 2021
Capital Project Funding Applications.
a 4. Approval of one "At Large" appointment to the Tourist Dev opment
Council District II Advisory Committee. C%edti.z itt✓r+a/Zi
F. ySTAFF REPORTS
ADJOURNMS
clAr
9:15 A.M. G. LAND AUTHORITY GOVERNING BOARD
1. Approval of the minutes for the April 15,2020 meeting.
y2. Approval of an addition to the Acquisition List and approval of a
contract to purchase previously developed Tier 3 property for
affordable housing — Block 22, Lot 11, Big Pine Cove, Big Pine
Key(31530 Avenue D).
/
Page 9 of 16 \/
9:15 A.M. G. LAND AUTHORITY GOVERNING BOARD (CONTINUED)
3. Approval of a contract to purchase Tier 3 property for
conservation—Block 6,Lot 31,Center Island,Duck Key.
4. Approval of a contract to purchase Tier 1 property for
conservation - Block 2, Lots 14, 15, and 16, Silver Shores Estates,
Ramrod Key.
5. Approval of the 2020 Acquisition List.
ADJOURNMENT
H. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING
AND CODE COMPLIANCE DEPARTMENTS
I. Approval of Work Order #010 for AECOM to complete a
Transportation Master Plan for Monroe County, in the amount of
3 $427,203.88 under the Transportation Planning Services contract with
AECOM Technical Services, Inc. Contract funded at 87.5%
($373,803.39) through a Joint Participation Agreement(JPA) from the
Florida Department of Transportation. The County's share for this
work order is $53,400.49.
2. Approval of contract with RJ Waterway Planning and Management
t3 Services. LLC, (Rich Jones) in an amount not-to-exceed $30,600 to
provide the Monroe County Marine Resources Office with Waterway
Management Consulting Services.
3. Approval of a request by Patrick Garvey for a Letter of No Objection
from the County Commission, as an adjacent property owner, for a
3 future proposed Right of Way abandonment for Pine Drive on Big
Pine Key, whereby half of the right of way would go to Mr. Garvey
and the remaining half would go to Monroe County and the State of
Florida (BOT TIIF).
4 Approval of a resolution accepting and approving Supplemental
Amendment No. 1 to the Joint Participation Agreement (JPA) GIA71
Fej with the Florida Department of Transportation (FDOT), adding
$300,000 and a time extension to June 30, 2022, for the County's
Transportation Planning Program.
Page 10 of 16
H. PLANNING AND ENVIRONMENTAL RESOURCES,BUILDING
AND CODE COMPLIANCE DEPARTMENTS (CONTINUED)
10:30 A.M. 5. Presentation to the Monroe County Board of County
V Commissioners on the Florida Department of Environmental
Protection Resilient Coastlines Program Grant to update and
reorganize elements of the Monroe County Comprehensive Plan to
incorporate Climate Change-Related Vulnerability and
Adaptation Information and to address recently enacted "Peril of
Flood" Legislation under Chapter 163, Florida Statutes.
10:45 A.M. 6. Presentation of update on Comprehensive Plan policies requiring
{vlonroe County to adopt Adaptation Action Areas (AAAs)
/considering Sea Level Rise, Shifting Habitat, Storm Surge Rise,
`1// and Flood Risk, and approval to advertise a request for proposals
for a consultant to update data and develop policy approaches for
Adaptation Action Areas (AAAs), pending a final contract with
the Florida Department of Environmental Protection Resilient
Coastlines Program.
7. Approval of Amendment Nos. 7 and 8 to Lease No. 4549 between
t'j Monroe County and the State of Florida for the management of certain
State-owned conservation lands.
8. Approval of a resolution of the Monroe Board of County
Commissioners waiving approximately $18,749 in building permit
('27 fees for a multifamily building comprised of four (4) Affordable
Employee Housing Dwelling Units, of Moderate Income Category, or
below, to be constructed on a parcel located at 22936 Overseas
Highway, on Cudjoe Key, having Real Estate Number 00186920-
000000, with a condition that all permits be no later than June 1,2021.
1:30 P.M. I. CLOSED SESSIONS
/I. An Attorney-Client Closed Session in the matter of AshBritt, Inc. v.
VV Monroe County, FL and Florida Department of Transportation, Case
No. CA-K-17-802.
1. An Attorney-Client Closed Session in the matter of Donald Davis v.
Monroe County, CA-M-04-379.
3 An Attorney-Client Closed Session in the matter of Monroe County
BOCC v. Magnolia 101. LLC, et al.. Case No. 13-945-P (Fla. 16th
Jud. Cir.).
J 4. An Attorney-Client Closed Session in the matter of Disaster Solutions
v. Monroe County, 16th Judicial Circuit Case No. 2019-CA-32-K.
Page 11 of 16
1:30 P.M. I. CLOSED SESSIONS (CONTINUED)
5. An Attorney-Client Closed Session in the matter of Sunset Garden
Estate Land Trust 2/10/2014, by and through its Successor Trustee,
Simtrust Group LLC, and Sunset Gardens Farm, LLC v. Monroe
County, Florida, Case No. 19-CA-460-P.
1An Attorney-Client Closed Session in the matter of Roy's Trailer Park,
Inc. d/b/a Island Life Village v. Eric Noel and Marie Noel and Monroe
County v. John Doe and Jane Doe, unknown tenants in possession of
Lots 1-108 of Roy's Trailer Park, Inc. d/b/a Island Life Village, Case
No. 19-CA-175-K .
J. COMMISSIONER'S ITEMS
REVISED
9:45 A.M. / I. MAYOR CARRUTHERS: Discussion and direction on the July
29-30, 2020 Mini Lobster Season.
2:30 P.M. COMMISSIONER CATES: Approval of a Resolution rescinding
Resolution No. 146-2013 and establishing a new the policy for
compensation for emergency response work.
K. COUNTY CLERK
,g I. Approval to remove surplus equipment from inventory via disposal or
advertise for bid.
2. Approval to remove surplus equipment from inventory via disposal or
5 advertise for bid.
3. Approval of FKAA invoices $50,000 or over for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System
Project.
4. Approval of FKAA invoices under $50,000 for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System
3 Project. The invoices under $50,000 are being provided for
information only.
5. Approval of the minutes from the regular meeting of January 22,2020.
6. Approval to make a correction to the March 18, 2015 Board of County
Commissioner's minutes (Item C3I at page 7).
.5 7. Approval of BOCC Warrants (Including Payroll) for the month of
February 2020.
Page 12 of 16
K. COUNTY CLERK(CONTINUED)
8. Approval of BOCC Warrants (Including Payroll) for the Month of
March 2020.
O 9. Approval of BOCC Warrants (Including Payroll) For the Month of
April 2020.
10. Approval of Tourist Development Council expenses for the month of
February 2020.
I I. Approval of Tourist Development Council expenses for the month of
6 March 2020.
12. Approval of Tourist Development Council expenses for the month of
ff7 April 2020.iLCOUNTY ADMINISTRATOR
1. County Administrator's Monthly Report for May 2020.
2. LEGISLATIVE AFFAIRS: Approval of the Monroe County 2020
Federal Legislative Agenda.
11:15 A.M. SUSTAINABILITY: Approval of preferred alternative and its
options for the Tentatively Selected Plan developed by the U.S.
Army Corps of Engineers (USACE) under the partnership
agreement with USACE for investigating coastal storm risk
vulnerability for the Florida Keys.
REVISED
elfrop2:30 P.M. 4. EMPLOYEE SERVICES: Discussion, direction, and approval of
a new Emergency Response Pay Plan.
M. COUNTY ATTORNEY
1. County Attorney Report for April/May 2020.
Request to hold an Attorney-Client Closed Session in the matter of
BOCC vs. Summerland Key Marina, LLC and George Secchiaroli,
Case No. 2018-CA-1205-K.
Page 13 of 16 /
M. COUNTY ATTORNEY (CONTINUED) (IP
REVISED 3..Dscussion and direction regarding an unsolicited proposal by GL,
LC. to build and manage 20 units of workforce housin on the
rumbo Road Property and provide and manage an addition 14 rentai
`�
1 �) rental apartments on Stock Island to provide worktorce housing for
Jt',eNl/- employees of the Monroe County Sheriff.
4. Authorization to initiate litigation against K2M Design Inc. to recover
increased project costs associated with design errors and omissions on
5 the Customs Terminal Security Enhancements Phase II Design,
Bidding and Construction Administrative Services Agreement.
5. Approval of renewal subscription agreement (Quote Q-97748) and
Exhibit A. Addendum to Agreement with Granicus, LLC to provide
o continued live closed captioning services for meetings of the Monroe
County Board of County Commissioners to ensure the County's
compliance with Section 508 ADA requirements related to closed
captioning services.
6. Approval of the Second Amendment to the 2017 Memorandum of
3 Agreement between Monroe County and the Board of Trustees of the
Internal Improvement Trust Fund of the State of Florida concerning
Florida Forever projects in the Keys.
7. Approval of renewal of Primary Windstorm Insurance Policy with a
premium of $812,452.00 from Citizens Property Insurance
��j Corporation and authorization for the Risk Administrator to sign all
necessary forms.
1:30 P.M. N. PUBLIC HEARINGS
I. LOCAL DISASTER RECOVERY: A Public Hearing for citizens
and municipalities to provide input on an application for non-matching
grant funds for a mitigation project encompassing road
repairs/elevation and drainage improvements in the amount of $8.1
Million in the Sands Subdivision on Big Pine Key utilizing
ICommunity Development Block Grant - Disaster Recovery
Infrastructure Repair and Mitigation Program funding from the Florida
Department of Economic Opportunity (DEO) funded through the
Federal Housing and Urban Development Agency (HUD), after a duly
noticed 10 day public comment period; after a 5 day public notice and
Approval to submit grant application to DEO.
Page 14 of 16 /
/
1:30 P.M. N. PUBLIC HEARINGS (CONTINUED)
2. LOCAL DISASTER RECOVERY: A Public Hearing for citizens
and municipalities to provide input on an application for non-matching
grant funds to repair the Rock Harbor Jetty in Key Largo in the
amount of$1,200,000 utilizing Community Development Block Grant
- Disaster Recovery Infrastructure Repair Program funding from the
Florida Department of Economic Opportunity (DEO) funded through
the Federal Housing and Urban Development Agency (HUD), after a
duly noticed 10 day public comment period; after a 10 day public
notice and Approval to submit grant application to DEO.
3. LOCAL DISASTER RECOVERY: A Public Hearing for citizens
and municipalities to provide input on an application for non-matching
y granti fundsti tozi rg Co the Taverniery Breakwaterpmnt intheG amount sofa $2
V/// Million utilizing Community Development Block Grant - Disaster
Recovery Infrastructure Repair Program funding from the Florida
Department of Economic Opportunity (DEO) funded through the
Federal Housing and Urban Development Agency (HUD), after a duly
noticed 10 day public comment period; after a 10 day public notice
and Approval to submit grant application to DEO.
O. COMMISSIONER'S COMMENTS
P. ADD ONS
I. BUILDING: Approval of a Resolution of the Monroe County Board of
County Commissioners Waiving Approximately $57,712 in Building
nnit for a of Affordployee Housing Dwelling
\� Units ComprFeesiseda oTotf Sixl (6) L16ow Income.able Five (5) Median hicome, and
Five (5) Moderate Income. or Below, to be Constructed on a Parcel
Located at 21585 Old State Road 4A, on Cudjoe Key Having Real
[state (RE) Number 00174960-000000.
9:30 A.M. 2. CLERK: Presentation and update of the Clerk's and the County's
Enterprise Resources Planning (ERP) system. The Clerk's 2020 excess
fees of $1.500,000.00 will be used for the first phase of the ERP
system implementation. This represents approximately 1/3 of the total
implementation cost.
3. COUNTY ATTORNEY: Approval of a Resolution appointing Lisa
Tennyson as Monroe County's representative ("Director") on the
RESTORE Act Gulf Consortium and Commissioner David Rice as the
Alternate representative ("Alternate Director").
Page 15 of 16
F. ADD ONS (CONTINUED)
4. COUNTY ATTORNEY: Approval of a resolution authorization
payment of appellate fees and costs in Thomas F. Collins, et al. and
Donald Davis v. Monroe County and State of Florida in the amount of
$33.475.56.
5. COUNTY ADMINISTRATOR: Approval of Agreement with
Statewide Guardian Ad Litem Office for reimbursement of Child
Advocate Manager services to provide funding for Child Advocate
Manager Position, for time period July I, 2020 through June 30, 2021
(State FY 2020-2021).
6. FACILITIES MAINTENANCE: Approval to replace the existing,
no longer supported Environmental Building Management Systems
(EBMS) with a Desigo Enterprise BMS for the amount of$237.583.06
allowing the County to monitor additional sites remotely and locally in
a unified system. This replaces obsolete systems in critical facilities.
7. AIRPORTS: Approval for the Director of Airports to offer a two (2)
month deferment of rent to Airport tenants at the Key West
International Airport. without interest or penalty. due to the economic
effects of COVID-19. The two-month rent deferment and all
subsequent FY2020 rent must be paid in full by September 30, 2020.
This deferment does not apply to minimum guarantees, concession
fees. or fuel flowage fees and shall only apply to Airport tenants who
are currently up to date on their rent.
8. SUSTAINABILITY: Approval to enter into Task Order 48A with
Wood Environment & Infrastructure to provide a no-cost time
extension retroactive from October 30. 2019 to April 30, 2020 for
6 work in developing the final phase of the Canal Management Master
Plan funded by EPA Grant X7-00D83418-0: under the general
project management services on-call contract for Category A
services.
9. FACILITIES MAINTENANCE: Approval of a Third Amendment
to Agreement with Siemens Industry. Inc. for 'Fire Alarm System.
Building Automation System, and Smoke Control System Testing,
Certification. and Maintenance.' for Corrections and other Facilities.
exercising the third renewal option. retro-active to April 20,2020 at a
cost of $168.606.01. plus repairs. Funding is Ad Valorem and Fines
and Forfeitures.
r. 11
tom. I Z
Page 16 of 16
� )))l
REVISED AGENDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
PUBLIC NOTICE
May 20,2020 Regular Meeting
Zoom webinar: http://www.monroecounty-fl.gov/BoccMeetingMa120
Pursuant to Executive Order No. 20-69 (extended by Executive Order No. 20-112), Monroe
County Emergency Directive 20-06, and the Center for Disease Control ("CDC) social distancing
guidelines established to contain the spread of the COVID-19 virus, the May 20, 2020 Regular
Meeting of the Board of County Commissioners of Monroe County, FL will be conducted via
Communication Media Technology("CMT") using a Zoom Webinar platform. The meeting will
commence at 9:00 A.M. Below are the various options available to the public to view the live
meeting and/or to make public comments on certain agenda items during the public portion of
the meeting.
The public is strongly encouraged to watch the meeting on Monroe County's MCTV Comcast
Channel 76 or listen to audio only from their phone by dialing (646) 518-9805 or (669) 900-
6833 and, when prompted, enter the Webinar ID#977 4270 9561 followed by the# key.
The public can watch the meeting online by visiting the County's meeting portal @
http://monroecountvtl.iam2.com/Citizens/Default.aspx and selecting the "Watch Live" banner to
view with live closed captioning on an integrated page that includes the agenda/agenda backup.
If a person wants to comment on a particular item on the public portion of the agenda, when the
meeting host and/or the Mayor calls for speakers on the item you wish to comment on:
a) If phoning-in: dial *9 to "raise your hand" to be recognized by the Zoom
webinar monitor.
b) If watching the meeting online: click on/open the live Zoom webinar link
http://www.monroecounty-fl.gov/BoccMeetingMay20 that appears in both the
published Agenda and Agenda Packet. When prompted, enter your email
address and name to join the webinar and then select the "Raised Hand"
feature that appears at the bottom of the Zoom webinar screen to be
recognized by the meeting monitor.
The meeting monitor/host will request item # you wish to speak on and enable your participation
when the Mayor calls for public speakers on your item. To report problems with the
broadcast,please call(305) 872-8831.
A person may submit written or other physical evidence on a particular agenda item for
consideration at the BOCC meeting to Lindsey Ballard via email to: ballard-
lindsey(almonroecounty-fl.gov or by mail to: The County Administrator's Office, 1100 Simonton
Street, Key West, FL 33040. The documents must be received by 3:00 p.m. on Monday, May
18, 2020 and must include the submitter's name, address, phone number and email address and
the agenda item number the documents are regarding.
For additional assistance, please call (305)292-4441 or email your request or inquiry to:
Lindsey Ballard: ballard-lindsev(a)monroecounty-tl.gov
Liz Yongue: yongue-lizthlmonroecounty-fl.gov.
Page 1 of 16
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
May 20, 2020
Conducted via Communications Media Technology ("CMT')
/ TIME APPROXIMATES
9:00 A.M. / BOARD OF COUNTY COMMISSIONERS REGULAR MEETING
i
9:15 A.M. (Gl-5/ LAND AUTHORITY
9:30 A.M. (P2) CLERK: Presentation and update of the Clerk's and the County's
/Enterprise Resources Planning (ERP) system. The Clerk's 2020 excess
fees of$1,500,000.00 will be used for the first phase of the ERP system
implementation. This represents approximately 1/3 of the total
implementation cost.
9:45 A.M. (JI) MAYOR CARRUTHERS: Discussion and direction on the July 29-30,
2020 Mini Lobster Season.
10:00 A.M. (Dl1) /ASSISTANT COUNTY ADMINISTRATOR HURLEY: Presentation
/ by Dr. Jonathan Guevara, President-College of the Florida Keys (CFK),
VVV on CFK Construction Technology Apprenticeship Program.
10:15 A.M.(D12) /ASSISTANT COUNTY ADMINISTRATOR HURLEY: Discussion
with Dr. Jonathan Gueverra with the College of the Florida Keys regarding
Big Pine Road Prison property.
10:30 A.M.(H PLANNING AND ENVIRONMENTAL RESOURCES: Presentation to
ithe Monroe County Board of County Commissioners on the Florida
Department of Environmental Protection Resilient Coastlines Program
Grant to update and reorganize elements of the Monroe County
Comprehensive Plan to incorporate Climate Change-Related Vulnerability
and Adaptation Information and to address recently enacted "Peril of
Flood" Legislation under Chapter 163, Florida Statutes.
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5/12/20 KP
10:45 A.M.(H6) PLANNING AND ENVIRONMENTAL RESOURCES: Presentation
of update on Comprehensive Plan policies requiring Monroe County to
adopt Adaptation Action Areas (AAAs) considering Sea Level Rise,
VShifting Habitat, Storm Surge Rise, and Flood Risk, and approval to
advertise a request for proposals for a consultant to update data and
develop policy approaches for Adaptation Action Areas (AAAs), pending
a final contract with the Florida Department of Environmental Protection
Resilient Coastlines Program.
11:15 A.M.(L3) USTAINABILITY: Approval of preferred alternative and its options for
the Tentatively Selected Plan developed by the U.S. Army Corps of
Engineers (USACE) under the partnership agreement with USACE for
investigating coastal storm risk vulnerability for the Florida Keys.
12:00 P.M. I/ LUNCH
1:30 P.M. (N1- y PUBLIC HEARINGS
2:00 P.M. (C24)\\\ AIRPORTS: Presentation of the CARES Act by the Director of Airports.
�� '�
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2:30 P.M. (J2) COMMISSIONER CATES: Approval of a Resolution rescinding
✓ Resolution No. 146-2013 and establishing a new policy for compensation
/for emergency response work.
ii-5o �''� (L4) /EMPLOYEE SERVICES: Discussion, direction, and approval of a new
���/// Emergency Response Pay Plan
Z 1 — r L
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5/12/20 KP