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05/20/2020 Regular MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Regular Meeting Board of County Commissioners Wednesday, May 20, 2020 Via Communication Media Technology A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. via Communication Media Technology. Present and answering to roll call were Commissioner Craig Cates, Commissioner Michelle Coldiron, Commissioner Sylvia Murphy, Commissioner David Rice, and Mayor Heather Carruthers. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS AND DELETIONS Al Motion was made by Commissioner Rice and seconded by Commissioner Cates granting approval of the Additions, Corrections and Deletions to the agenda. Motion carried unanimously. PRESENTATION OF AWARD B 1 Presentation of Mayor's Proclamation declaring May 17-23, 2020 as Emergency Medical Services Week in Monroe County, FL in honor and appreciation of emergency medical services providers and their day-to-day lifesaving work. BULK APPROVALS Motion was made by Commissioner Rice and seconded by Commissioner Coldiron granting approval of the following items by unanimous consent: C 1 Board granted approval and authorized execution of the 1 st Amendment to Agreement with Sub-Zero, Inc., for Lower Keys HVAC Maintenance & Service, to revise certain contract provisions and to add Federal Provisions. Funding is ad valorem. C2 Board granted approval and authorized execution of a one-year renewal Residential Lease with a County employee for Location E; commencing June 1, 2020 through May 31, 2021. The monthly rental amount is $550.00. C3 Board granted approval of revisions to 1) Library Policy 2.03A Obtaining a Library Card and Borrowing Materials to update current procedures for distributing library cards to qualified Monroe County residents who have difficulty providing documentation of permanent address with the addition of the availability of an Easy Access Library Card; adding retired military to the list of eligible free card-holders; and 2)Library Policy 2.04A Schedule of Fines/Fees completely reworking the schedules of fines and fees for overdue circulating materials. C4 Board granted approval and authorized execution of the 2nd Amendment to Agreement with Quantum Health Solutions to provide Employee Assistance Program Services to all benefit- eligible employees in the BOCC and Constitutional Offices; extending the current agreement by three years with no change in terms, services or cost. C5 Board granted approval of the ratification of the lst Amendment to Agreement with Synovia Solutions, LLC, which was approved as agenda item C-11 on December 11, 2019, but inadvertently omitted Attachment B of the Amendment; with this Amendment having all exhibits and attachments. C6 Board granted approval and authorized execution of a Task Order with Bender& Associates Architects, P.A. for design services for air conditioning and window improvements at the East Martello Fort within the Stanley Papio Gallery. This task order is funded by a TDC grant. C7 Board adopted the following Resolution adopting the tentative Duck Key Security District non ad valorem special assessment rates for Fiscal Year 2020-2021. RESOLUTION NO. 109-2020 Said Resolution is incorporated herein by reference. C8 Board granted approval and authorized execution of the lst Amendment to Contract No. AA-2029, Older Americans Act(OAA)between the Alliance for Aging, Inc., and the Monroe County Board of County Commissioners/Monroe County Social Services/In-Home Services and Nutrition Programs for the contract period of January 1, 2020 through December 31, 2020, to increase the OAA C1 and C2 allocation with non-recurring Families First COVID-19 funding by $131,294.51. This amendment changes the total OAA Contract funding of$695,115.85 to $826,410.36. C9 Board granted approval and authorized execution of a no cost lst Amendment to Agreement for Pre-Construction Services with Ajax Building Company, LLC for the Emergency Operations Center to remove certain contract provisions that are not required at the pre- construction stage. C10 Board granted approval of invoices over $50,000.00 relating to the declared State of Local Emergency, on March 15, 2020 due to COVID-19, in accordance with Monroe County Code Section 2-347(k), Section 11-3 and Chapter 7(B) Emergency Purchases of the Monroe County Purchasing Policy. C11 Board granted approval and authorized execution of an Agreement with Florida Keys Outreach Coalition, Inc. (FKOC) for the FKOC Supportive Housing Substance Abuse Education & Relapse Prevention Program, in the amount of$7,963.00; for October 1, 2019 through September 30, 2020 as recommended by the Substance Abuse Policy Advisory Board for funding from FDLE, Federal Fiscal Year 2018, Edward Byrne Memorial Justice Assistance Grant Program. C12 Board adopted the following Resolution authorizing the submission of grant applications to the Florida Department of Law Enforcement for Federal Fiscal Year 2019 with funding from the Edward Byrne Memorial Justice Assistance Grant Program; granted approval of the Monroe County BOCC to serve as the coordinating unit of government in the preparation of the grant proposals and the distribution of the funding allocation to Monroe County in the amount of $64,248.00; with no cash match; and authorization for the Mayor to execute the grant funding distribution letter, sign acceptance of grant awards and all grant related documents. Given the application deadline, the BOCC will review the Monroe County Substance Abuse Policy Advisory Board's recommendations and ratify the submission of Byrne/JAG applications. RESOLUTION NO. 110-2020 Said Resolution is incorporated herein by reference. C13 Board granted approval to award bid and authorized execution of a Contract with Ralons Security, LLC for an amount not to exceed $75,000.00 per year, at the rate of$23.50 per hour, for Security Patrols and Services in the Duck Key Security District. C14 Board accepted the report of monthly Change Orders for the month of April 2020 reviewed by the County Administrator/Assistant County Administrator. Said report is incorporated herein by reference. C15 Board accepted the report of Airport Change Orders for the months of January and February 2020 reviewed by the County Administrator/Assistant Administrator. Said report is incorporated herein by reference. C16 Board granted approval and authorized execution of a Non-Federal Reimbursable Agreement with the Department of Transportation Federal Aviation Administration (FAA) in the amount of$77,990.17 to be prepaid to the FAA for the FAA to perform design reviews and construction inspections during the relocation of the electrical panel for Runway 27 Runway End Indicator Lights (REILs) at Key West International Airport during the Taxiway A Rehabilitation and Lighting Rehabilitation Project. The FAA requires inspectors during the relocation of FAA's equipment. The cost of this work is reimbursable under FAA Grant No. 3-12-0037-060- 2019 (90%); FDOT Grant G1007 (5%); and PFC 18 and/or Airport Operating Fund 404 (5%). C17 Board adopted the following Resolution to update and revise the membership of the Monroe County Substance Abuse Policy Advisory Board. RESOLUTION NO. 111-2020 Said Resolution is incorporated herein by reference. C18 Board granted approval to add two alternate bid items: Terminal Interior Repairs and Security Site Lighting to the bid solicitation, that was approved by the BOCC on April 15, 2020, for the Terminal Roof Rehabilitation Project at the Florida Keys Marathon International Airport. The project will be funded (80%)by FDOT; and (20%) Airport Operating Fund 403. C19 Board granted approval and authorized execution of a five-year Contract with Humane Animal Care Coalition for Animal Control Services in the Upper Keys. The contract amount is $325,000.00 year and is funded from ad valorem revenues. C25 Board granted approval to advertise a Public Hearing for a Budget Amendment for the Fiscal Year 2020 for the One Cent Infrastructure Sales Tax Fund 304; and Cudjoe Regional Wastewater Project Fund 312. C26 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of Unanticipated Revenue: Receipt of Unanticipated Funds (OMB Schedule Item No. 1). RESOLUTION NO. 112-2020 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 2). RESOLUTION NO. 113-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 3). RESOLUTION NO. 114-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 4). RESOLUTION NO. 115-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 5). RESOLUTION NO. 116-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 6). RESOLUTION NO. 117-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 7). RESOLUTION NO. 118-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 8). RESOLUTION NO. 119-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 9). RESOLUTION NO. 120-2020 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 10). RESOLUTION NO. 121-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 11). RESOLUTION NO. 122-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 12). RESOLUTION NO. 123-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 13). RESOLUTION NO. 124-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 14). RESOLUTION NO. 125-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 15). RESOLUTION NO. 126-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 16). RESOLUTION NO. 127-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 17). RESOLUTION NO. 128-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 18). RESOLUTION NO. 129-2020 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 19). RESOLUTION NO. 130-2020 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 20). RESOLUTION NO. 131-2020 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 21). RESOLUTION NO. 132-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 22). RESOLUTION NO. 133-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 23). RESOLUTION NO. 134-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 24). RESOLUTION NO. 135-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 25). RESOLUTION NO. 136-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 26). RESOLUTION NO. 137-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 27). RESOLUTION NO. 138-2020 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 28). RESOLUTION NO. 139-2020 Said Resolution is incorporated herein by reference. C27 Board granted approval of the Issuance (renewal) of a Class A Certificate of Public Convenience and Necessity to Monroe County Fire Rescue for the operation of an ALS Transport Ambulance Service for the period April 1, 2020 through March 31, 2022. C28 Board adopted the following Resolution adopting the tentative non ad valorem special assessment for residential solid waste collection, disposal, and recycling rates for Fiscal Year 2020-2021. The tentative rate will be $407.00 per household/unit. RESOLUTION NO. 140-2020 Said Resolution is incorporated herein by reference. HURRICANE IRMA RECOVERY D3 Board granted approval of a full-time equivalent position of Acquisition Manager funded primarily through the Community Development Block Grant Program, Voluntary Home Buyout Program ($15 million) and Fund 148. D4 Board granted approval of Citizen's Complaint Procedures for the Community Development Block Grant Programs in Monroe County in compliance with state and federal requirements. D5 Board granted approval to advertise a Request for Proposals for Grant Management Services for the Community Development Block Grant- Disaster Recovery funded Monroe County Voluntary Home Buyout Program. D6 Board granted approval to advertise a Request for Proposals for Appraisal Services for the Community Development Block Grant- Disaster Recovery funded Monroe County Voluntary Home Buyout Program. D7 Board granted approval to advertise a Request for Proposals for Property Survey Services for the Community Development Block Grant- Disaster Recovery funded Monroe County Voluntary Home Buyout Program. D8 Board granted approval to advertise a Request for Proposals for Legal and Title Services for the Community Development Block Grant- Disaster Recovery funded Monroe County Voluntary Home Buyout Program. D9 Board granted approval to advertise a Request for Proposals for Environmental and Historical Review Services for the Community Development Block Grant- Disaster Recovery funded Monroe County Voluntary Home Buyout Program. D10 Board granted approval and authorized execution of the lst Amendment to Contract with Helene Wetherington, Disaster Recover Director; extending her contract, changing to hourly rate employee, and full-time equivalent until December 31, 2020. D13 Board adopted the following Resolution to reserve one Affordable Housing Allocation consisting of one moderate income affordable housing allocation pursuant to Monroe County Code Section 138-24(b)(2) for one affordable/employee housing unit located on Suncrest Road, Lots 27-28 Sun Krest Subdivision, Stock Island (approximate mile marker 4.5), having property identification number 00132680-000000, until March 18, 2021. RESOLUTION NO. 141-2020 Said Resolution is incorporated herein by reference. D14 Board adopted the following Resolution pursuant to F.S. 125.38 approving an amendment to an existing Land Lease Agreement, at a rate of$10.00 per term, with the Florida Keys Hurricane Recovery Foundation, (FKHRF),previously leased to the Monroe County Long Term Recovery Group, to allow use of the County-owned vacant parcel at 30320 Overseas Highway, Big Pine Key, FL,parcel identification number 00111410-000100 (also known as the Volunteer Village); to provide temporary housing for disaster relief workers coordinated by FKHRF through February 2023. RESOLUTION NO. 142-2020 Said Resolution is incorporated herein by reference. D15 Board adopted the following Resolution by the Monroe County Board of County Commissioners extending the authorization of the placement, location, duration, type(s) of sheltering unit and gainful employment of relief workers pursuant to Monroe County Land Development Code Sections 103-1(e) on property located at 30320 Overseas Highway, Big Pine Key,parcel identification number 00111410-000100 (also known as the Volunteer Village)to February 20, 2023. This Resolution extends the previous Resolution No. 225-2018. RESOLUTION NO. 143-2020 Said Resolution is incorporated herein by reference. D16 Board granted approval and authorized execution of a Contract with Pedro Falcon Contractors, Inc. in the amount of$344,760.00 for the remaining repairs at the Big Pine Community Park which was damaged during Hurricane Irma. TOURIST DEVELOPMENT COUNCIL El Board granted approval and authorized execution of the 1st Amendment to Extend Agreement with the City of Key West for the Rest Beach Enhancements Project to March 31, 2021. E2 Board granted approval to revise the schedule for allocation of funding for Fiscal Year 2021 Destination and Turnkey Event Funding Applications. E3 Board granted approval to revise the schedule for allocation of funding for Fiscal Year 2021 Capital Project Funding Applications. E4 Board granted approval of the appointment of Charlotte Palmer to the one "At Large" appointment to the Tourist Development Council District II Advisory Committee. PLANNING& ENVIRONMENTAL RESOURCES, BUILDING & CODE COMPLIANCE DEPARTMENTS H1 Board granted approval and authorized execution of Work Order No. 010 for AECOM to complete a Transportation Master Plan for Monroe County, in the amount of$427,203.88, under the Transportation Planning Services Contract with AECOM Technical Services, Inc. Contract is funded at 87.5% ($373,803.39)through a Joint Participation Agreement from the Florida Department of Transportation. The County's share for this work order is $53,400.49. H2 Board granted approval and authorized execution of a Contract with RJ Waterway Planning and Management Services, LLC (Rich Jones) in an amount not-to-exceed $30,600.00 to provide the Monroe County Marine Resources Office with Waterway Management Consulting Services. H3 Board granted approval and authorized execution of the Consent requested by Patrick Garvey for a Letter of No Objection from the County Commission, as an adjacent property owner, for a future proposed right of way abandonment for Pine Drive on Big Pine Key; whereby half of the right of way would go to Mr. Garvey and the remaining half would go to Monroe County and the State of Florida(BOT TIIF). H4 Board adopted the following Resolution accepting and approving the lst Supplemental Amendment to the Joint Participation Agreement No. GIA71 with the Florida Department of Transportation, adding $300,000.00 and a time extension to June 30, 2022, for the County's Transportation Planning Program. RESOLUTION NO. 144-2020 Said Resolution is incorporated herein by reference. H7 Board granted approval and authorized execution of the 7th and 8th Amendments to Lease No. 4549 between Monroe County and the State of Florida for the management of certain State- owned conservation lands. H8 Board adopted the following Resolution of the Monroe Board of County Commissioners waiving approximately $18,749.00 in building permit fees for a multifamily building comprised of four affordable employee housing dwelling units, of moderate income category, or below; to be constructed on a parcel located at 22936 Overseas Highway, Cudjoe Key, having real estate number 00186920-000000, with a condition that all permits be no later than June 1, 2021. RESOLUTION NO. 145-2020 Said Resolution is incorporated herein by reference. COUNTY CLERK K1 Board granted approval to remove surplus equipment from inventory via disposal or advertise for bid. Said list is incorporated herein by reference. K2 Board granted approval to remove surplus equipment from inventory via disposal or advertise for bid. Said list is incorporated herein by reference. K3 Board granted approval of FKAA invoices $50,000.00 or over for the Fiscal Year(to include salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are incorporated herein by reference. K4 Board granted approval of FKAA invoices under $50,000.00 for the Fiscal Year(to include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being provided for information only. Said invoices are incorporated herein by reference. K5 Board granted approval of the minutes from the regular meeting of January 22, 2020. Said minutes are incorporated herein by reference. K6 Board granted approval to make a correction to the March 18, 2015 Board of County Commissioner's minutes (Item C31 at page 7). K7 Board granted approval of BOCC Warrants (Including Payroll) for the month of February 2020, 10065562-10066975, 50005254-50005280 (PR), 3123299-3124541 (PR Voucher), 25527- 25619 (WC), as follows: 001 General Fund, in the amount of$7,270,923.51; 101 Fine & Forfeiture Fund, in the amount of$356,571.96; 102 Road& Bridge Fund, in the amount of $638,485.51; 115 TDC District Two Penny, in the amount of$397,694.99; 116 TDC Admin & Promo 2 Cent, in the amount of$975,113.10; 117 TDC District 1,3 Cent, in the amount of $975,113.10; 118 TDC District 2,3 Cent, in the amount of$87,857.29; 119 TDC District 3,3 Cent, in the amount of$179,697.56; 120 TDC District 4,3 Cent, in the amount of$111,373.44; 121 TDC District 5,3 Cent, in the amount of$155,967.80; 125 Gov Fund Type Grants, in the amount of$440,849.80; 141 Fire & Amb Dist 1 L&M Keys, in the amount of$825,828.23; 147 Uninc Svc Dist Parks & Rec, in the amount of$127,475.47; 148 Plan, Build, Zoning, in the amount of$537,282.83; 149 Municipal Policing, in the amount of$537,282.83; 150 E911 Enhancement Fund, in the amount of$38,422.78; 152 Duck Key Security Dist, in the amount of $7,857.45; 153 Local Housing Assistance, in the amount of$51,140.13; 157 Boating Improvement Fund, in the amount of$13,739.00; 158 Misc. Special Revenue Fund, in the amount of$25,446.86; 160 Environmental Restoration, in the amount of$12,772.70; 163 Court Facilities, in the amount of$9,277.76; 164 Drug Facilities Fees, in the amount of$4,887.50; 180 Building Funds, in the amount of$495,146.60; 304 1 Cent Infra Surtax, in the amount of $213,226.23; 312 Cudjoe Regional WW Proj, in the amount of$6,725.27; 314 Series 2014 Revenue Bonds, in the amount of$967,694.08; 316 Land Acquisition, in the amount of $170,770.00; 401 Card Sound Bridge, in the amount of$63,695.45; 403 Marathon Airport, in the amount of$196,908.85; 404 Key West Intl Airport, in the amount of$772,821.87; 406 PFC & Operating Restrictions, in the amount of$93,386.02; 414 MSD Solid Waste, in the amount of $1,572,037.82; 501 Worker's Compensation, in the amount of$187,663.89; 502 Group Insurance Fund, in the amount of$1,445,948.52; 503 Risk Management Fund, in the amount of $266,509.57; 504 Fleet Management Fund, in the amount of$188,418.57; 610 Fire/EMA LOSAP Trust Fund, in the amount of$2,790.00. K8 Board granted approval of BOCC Warrants (Including Payroll) for the month of March 2020, 10066976-10068368, 50005281-50005296 (PR), 3124542-3125795 (PR Voucher), 25620- 101 P a ge 015 201 20, 20, 25748 (WC) as follows: 001 General Fund, in the amount of$4,308,963.11; 101 Fine & Forfeiture Fund, in the amount of$4,442,032.46; 102 Road& Bridge Fund, in the amount of $1,162,018.80; 115 TDC District Two Penny, in the amount of$567,840.83; 116 TDC Admin & Promo 2 Cent, in the amount of$1,503,640.85; 117 TDC District 1,3 Cent, in the amount of$ 1,503,640.85; 118 TDC District 2,3 Cent, in the amount of$115,460.77; 119 TDC District 3,3 Cent, in the amount of$325,799.50; 120 TDC District 4,3 Cent, in the amount of$ 145,114.92; 121 TDC District 5,3 Cent, in the amount of$240,489.39; 125 Gov Fund Type Grants, in the amount of$3,388,499.22; 141 Fire & Amb Dist 1 L&M Keys, in the amount of$749,516.97; 147 Uninc Svc Dist Parks & Rec, in the amount of$749,516.97; 148 Plan, Build, Zoning, in the amount of$557,110.02; 149 Municipal Policing, in the amount of$620,927.08; 150 E911 Enhancement Fund, in the amount of$40,224.14; 152 Duck Key Security Dist, in the amount of $981.16; 153 Local Housing Assistance, in the amount of$36,030.72; 157 Boating Improvement Fund, in the amount of$43,566.44; 158 Misc. Special Revenue Fund, in the amount of $76,819.03; 160 Environmental Restoration, in the amount of$ 10,629.75; 163 Court Facilities, in the amount of$10,654.59; 164 Drug Facilities Fees, in the amount of$8,498.49; 180 Building Funds, in the amount of$411,725.89; 304 1 Cent Infra Surtax, in the amount of$692,066.67; 312 Cudjoe Regional WW Proj, in the amount of$6,725.24; 314 Series 2014 Revenue Bonds, in the amount of$1,100,987.13; 316 Land Acquisition, in the amount of$1,650.00; 401 Card Sound Bridge, in the amount of$39,209.27; 403 Marathon Airport, in the amount of $364,793.30; 404 Key West Intl Airport, in the amount of$1,229,417.64; 406 PFC & Operating Restrictions, in the amount of$1,503,004.30; 414 MSD Solid Waste, in the amount of $1,641,972.71; 501 Worker's Compensation, in the amount of$287,498.50; 502 Group Insurance Fund, in the amount of$1,141,277.59; 503 Risk Management Fund, in the amount of $175,381.35; 504 Fleet Management Fund, in the amount of$187,654.84; 610 Fire/EMA LOSAP Trust Fund, in the amount of$2,760.00. K9 Board granted approval of BOCC Warrants (Including Payroll) for the month of April 2020, 10068369-10069437, 50005297 (PR - only one paycheck issued), 3125796-3127053 (PR Voucher), 25749-25880 (WC), as follows: 001 General Fund, in the amount of$4,587,705.83; 101 Fine & Forfeiture Fund, in the amount of$4,468,995.54; 102 Road& Bridge Fund, in the amount of$291,339.32; 104 Middle Keys Health Care MSTU, in the amount of$8,712.69; 115 TDC District Two Penny, in the amount of$332,034.84; 116 TDC Admin &Promo 2 Cent, in the amount of$1,365,024.94; 117 TDC District 1,3 Cent, in the amount of$842,949.31; 118 TDC District 2,3 Cent, in the amount of$153,560.81; 119 TDC District 3,3 Cent, in the amount of$350,549.04; 120 TDC District 4,3 Cent, in the amount of$100,850.48; 121 TDC District 5,3 Cent, in the amount of$210,743.72; 125 Gov Fund Type Grants, in the amount of $2,122,164.09; 141 Fire & Amb Dist 1 L&M Keys, in the amount of$825,101.02; 147 Uninc Svc Dist Parks & Rec, in the amount of$126,865.16; 148 Plan, Build, Zoning, in the amount of $557,201.55; 149 Municipal Policing, in the amount of$626,067.62; 150 E911 Enhancement Fund, in the amount of$80,885.49; 152 Duck Key Security Dist, in the amount of$8,362.81; 153 Local Housing Assistance, in the amount of$180,041.54; 157 Boating Improvement Fund, in the amount of$118,741.80; 158 Misc. Special Revenue Fund, in the amount of$36,074.26; 160 Environmental Restoration, in the amount of$10,614.75; 163 Court Facilities, in the amount of$29,614.73; 180 Building Funds, in the amount of$418,485.14; 207 2003 Revenue Bonds, in the amount of$1,946,123.00; 304 1 Cent Infra Surtax, in the amount of$253,768.13; 312 111 P a ge 015 201 20, 20, Cudjoe Regional WW Proj, in the amount of$6,825.02; 314 Series 2014 Revenue Bonds, in the amount of$1,532,056.05; 316 Land Acquisition, in the amount of$23,915.00; 401 Card Sound Bridge, in the amount of$15,535.29; 403 Marathon Airport, in the amount of$146,570.10; 404 Key West Intl Airport, in the amount of$815,793.99; 406 PFC & Operating Restrictions, in the amount of$1,716,928.19; 414 MSD Solid Waste, in the amount of$1,509,514.34; 501 Worker's Compensation, in the amount of$213,710.86; 502 Group Insurance Fund, in the amount of $2,002,707.72; 503 Risk Management Fund, in the amount of$44,055.02; 504 Fleet Management Fund, in the amount of$212,445.40; 610 Fire/EMA LOSAP Trust Fund, in the amount of$2,790.00. K10 Board granted approval of Tourist Development Council expenses for the month of February 2020, as follows: Advertising, in the amount of$1,825,831.75; Bricks & Mortar Projects, in the amount of$116,063.82; Events, in the amount of$118,871.73; Office Supplies & Operating Costs, in the amount of$39,796.04; Personnel Services, in the amount of $110,752.82; Public Relations, in the amount of$183,229.32; Sales & Marketing, in the amount of$39,509.40; Telephone &Utilities, in the amount of$15,189.72; Travel, in the amount of $27,782.24; Visitor Information Services, in the amount of$ 103,935.58. K11 Board granted approval of Tourist Development Council expenses for the month of March 2020, as follows: Advertising, in the amount of$2,690,030.67; Bricks & Mortar Projects, in the amount of$579,855.85; Events, in the amount of$135,437.70; Office Supplies & Operating Costs, in the amount of$41,057.51; Personnel Services, in the amount of $239,719.92; Public Relations, in the amount of$187,408.01; Sales & Marketing, in the amount of$58,193.09; Telephone &Utilities, in the amount of$7,140.62; Travel, in the amount of $23,129.88; Visitor Information Services, in the amount of$138,776.08. K12 Board granted approval of Tourist Development Council expenses for the month of April 2020, as follows: Advertising, in the amount of$2,696,564.07; Bricks & Mortar Projects, in the amount of$160,439.94; Events, in the amount of$75,404.70; Office Supplies & Operating Costs, in the amount of$27,589.83; Personnel Services, in the amount of$84,647.62; Public Relations, in the amount of$166,616.85; Sales & Marketing, in the amount of$31,205.82; Telephone &Utilities, in the amount of$11,770.94; Travel, in the amount of$8,241.70; Visitor Information Services, in the amount of$68,785.67. COUNTY ADMINISTRATOR L2 Board granted approval of the Monroe County 2020 Federal Legislative Agenda. Said agenda is incorporated herein by reference. COUNTY ATTORNEY M4 Board granted authorization to initiate litigation against K2M Design Inc. to recover increased project costs associated with design errors and omissions on the Customs Terminal Security Enhancements Phase 11 Design, Bidding and Construction Administrative Services Agreement. 121 P a ge 015 201 20, 20, M5 Board granted approval and authorized execution of a renewal Subscription Agreement (Quote Q-97748) and Exhibit A; Addendum to Agreement with Granicus, LLC to provide continued live closed captioning services for meetings of the Monroe County Board of County Commissioners to ensure the County's compliance with Section 508 ADA requirements related to closed captioning services. M6 Board granted approval and authorized execution of the 2nd Amendment to the 2017 Memorandum of Agreement between Monroe County and the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida concerning Florida Forever Projects in the Keys. P3 Board adopted the following Resolution appointing Lisa Tennyson as Monroe County's representative (Director) on the RESTORE Act Gulf Consortium and Commissioner David Rice as the alternate representative (Alternate Director). RESOLUTION NO. 146-2020 Said Resolution is incorporated herein by reference. P4 Board adopted the following Resolution authorizing payment of appellate fees and costs in Thomas F. Collins, et al. and Donald Davis v. Monroe County and State ofFlorida, Case No. 04-CA-379-Min the amount of$33,475.56. RESOLUTION NO. 147-2020 Said Resolution is incorporated herein by reference. COUNTY ADMINISTRATOR P5 Board granted approval and authorized execution of an Agreement with Statewide Guardian Ad Litem Office for reimbursement of Child Advocate Manager Services to provide funding for Child Advocate Manager Position, for the time period July 1, 2020 through June 30, 2021 (State Fiscal Year 2020-2021). FACILITIES MAINTENANCE P6 Board granted approval to replace the existing, no longer supported Environmental Building Management Systems (EBMS)with a Desigo Enterprise BMS in the amount of $237,583.06 allowing the County to monitor additional sites remotely and locally in a unified system. This replaces obsolete systems in critical facilities. AIRPORTS P7 Board granted approval for the Director of Airports to offer a two-month deferment of rent to airport tenants at the Key West International Airport, without interest or penalty, due to the economic effects of COVID-19. The two-month rent deferment and all subsequent Fiscal Year 2020 rent must be paid in full by September 30, 2020. This deferment does not apply to 131 P a ge 015 201 20, 20, minimum guarantees, concession fees, or fuel flowage fees and shall only apply to airport tenants who are currently up to date on their rent. SUSTAINABILITY P8 Board granted approval and authorized execution of Task Order No. 8A with Wood Environment& Infrastructure to provide a no-cost time extension retroactive from October 30, 2019 to April 30, 2020 for work in developing the final phase of the Canal Management Master Plan funded by EPA Grant X7-OOD83418-0; under the general project management services on- call contract for Category A Services. FACILITIES MAINTENANCE P9 Board granted approval and authorized execution of the 3rd Amendment to Agreement with Siemens Industry, Inc. for Fire Alarm System, Building Automation System, and Smoke Control System Testing, Certification, and Maintenance for Corrections and other Facilities, exercising the third renewal option, retro-active to April 20, 2020 at a cost of$168,606.01,plus repairs. Funding is ad valorem and fines and forfeitures. ASSISTANT COUNTY ADMINISTRATOR P10 Board granted approval and authorized execution of the 9th Amendment to the State Revolving Fund Agreement for loan WW440710; authorizing a one-year deferral of loan repayments until June 15, 2021 Motion carried unanimously. COUNTY CLERK P2 Kevin Madok, Clerk, addressed the Board. Brian Kelly, representing Workday; and Tony Brown, representing Collaborative Solutions, gave a Power Point Presentation and update of the Clerk's and the County's Enterprise Resources Planning (ERP) System. The Clerk's 2020 excess fees of$1,500,000.00 will be used for the first phase of the ERP system implementation. This represents approximately 1/3 of the total implementation cost. Roman Gastesi, County Administrator; Christine Hurley, Assistant County Administrator; Bryan Cook, Director of Employee Services; Tina Boan, Sr. Director Budget&Finance; and Bob Shillinger, County Attorney, addressed the Board. After discussion,motion was made by Commissioner Rice and seconded by Commissioner Cates granting approval of the item with the condition that modules be searched for that can be added later. Roll call vote was taken with the following results: Commissioner Cates Yes Commissioner Coldiron Yes Commissioner Murphy No Commissioner Rice Yes Mayor Carruthers Yes 141 P a ge 015 201 20, 20, Motion carried. COMMISSIONER ITEM J1 Mr. Shillinger addressed the Board concerning the July 29-30, 2020 Mini Lobster Season. The following individuals addressed the Board: Captain David Dipre, Florida Fish & Wildlife Conservation; and Stuart Schaffer, representing Sugarloaf Shores Property Owner's Association. The Board took no official action. HURRICANE IRMA RECOVERY Ms. Hurley addressed the Board. Dr. Jonathan Gueverra, President of the College of the Florida Keys (CFK), addressed the Board concerning the following two items (D12 & D11): D12 Big Pine Road Prison property. D11 CFK Construction Technology Apprenticeship Program. Mr. Shillinger, Mr. Gastesi and Kevin Wilson, Assistant County Administrator, addressed the Board. The Board took no official action. PLANNING& ENVIRONMENTAL RESOURCES, BUILDING & CODE COMPLIANCE DEPARTMENTS H5 Emily Schemper, Sr. Director Planning & Environmental Resources, addressed the Board. Erin Deady, Esquire, Project Manager, gave a Power Point Presentation to the Monroe County Board of County Commissioners on the Florida Department of Environmental Protection Resilient Coastlines Program Grant to Update and Reorganize Elements of the Monroe County Comprehensive Plan to Incorporate Climate Change-Related Vulnerability and Adaptation Information and to Address Recently Enacted "Peril of Flood" Legislation Under Chapter 163, Florida Statutes. The Board took no official action. H6 Mike Roberts, Assistant Director of Environmental Resources, gave a Power Point Presentation update on Comprehensive Plan Policies requiring Monroe County to adopt Adaptation Action Areas (AAAs) considering Sea Level Rise, Shifting Habitat, Storm Surge Rise, and Flood Risk; and approval to advertise a Request for Proposals for a consultant to update data and develop policy approaches AAAs,pending a final contract with the Florida Department of Environmental Protection Resilient Coastlines Program. After discussion, motion was made by Commissioner Coldiron and seconded by Commissioner Murphy granting approval to advertise a Request for Proposals. Motion carried unanimously. 151 P a ge 015 201 20, 20, PUBLIC HEARINGS Helene, Wetherington, Director of Disaster Recovery, gave a Power Point Presentation on the following three items (N1, N2 & N3): N1 A Public Hearing was held for citizens and municipalities to provide input on an application for non-matching grant funds for a mitigation project encompassing road repairs/elevation and drainage improvements in the amount of$8.1 million in the Sands Subdivision on Big Pine Key utilizing Community Development Block Grant-Disaster Recovery Infrastructure Repair and Mitigation Program funding from the Florida Department of Economic Opportunity (DEO) funded through the Federal Housing and Urban Development Agency, after a duly noticed 10 day public comment period; after a 5 day public notice; and approval to submit the grant application to DEO. N2 A Public Hearing was held for citizens and municipalities to provide input on an application for non-matching grant funds to repair the Rock Harbor Jetty in Key Largo in the amount of$1,200,000.00 utilizing Community Development Block Grant- Disaster Recovery Infrastructure Repair Program funding from the Florida Department of Economic Opportunity (DEO) funded through the Federal Housing and Urban Development Agency, after a duly noticed 10 day public comment period; after a 10 day public notice; and approval to submit grant the application to DEO. N3 A Public Hearing was held for citizens and municipalities to provide input on an application for non-matching grant funds to repair the Tavernier Breakwater in the amount of$2 million utilizing Community Development Block Grant-Disaster Recovery Infrastructure Repair Program funding from the Florida Department of Economic Opportunity (DEO) funded through the Federal Housing and Urban Development Agency, after a duly noticed 10 day public comment period; after a 10 day public notice; and approval to submit the grant application to DEO. There was no public input on the Public Hearings (N1, N2 &N3). After discussion, motion was made by Commissioner Rice and seconded by Commissioner Murphy granting approval of the (Public Hearing) items. Motion carried unanimously. MISCELLANEOUS BULK APPROVAL C22 Motion was made by Commissioner Coldiron and seconded by Commissioner Murphy granting approval of an Agreement with Guidance/Care Center, Inc. for the Women's Jail Incarceration Drug Abuse Treatment Program, in the amount of$44,328.00; for October 1, 2019 through June 30, 2020 as recommended by the Substance Abuse Policy Advisory Board for funding from FDLE, Federal Fiscal Year 2018, Edward Byrne Memorial Justice Assistance Grant Program. Roll call vote carried unanimously, with Commissioner Rice abstaining due to a conflict. Motion carried. 161 P a ge 015 201 20, 20, COUNTY ADMINISTRATOR L3 Rhonda Haag, Chief Resilience Officer, addressed the Board concerning approval of preferred alternative and its options for the tentatively selected plan developed by the U.S. Army Corps of Engineers (USACE)under the Partnership Agreement with USACE for investigating coastal storm risk vulnerability for the Florida Keys. Susan Layton, Chief Planning and Policy Branch USACE, gave a Power Point Presentation on Florida Keys Coastal Storm Risk Management Feasibility Study. The following individual addressed the Board: Alison Higgins, Sustainability Coordinator, City of Key West. After discussion, motion was made by Commissioner Coldiron and seconded by Commissioner Murphy taking all those that are identified for acquisition and rolling them over into elevation right now. Roll call vote was taken with the following results: Commissioner Cates No Commissioner Coldiron Yes Commissioner Murphy Yes Commissioner Rice No Mayor Carruthers No Motion failed. MISCELLANEOUS BULK APPROVALS C24 Richard Strickland, Director of Airports, gave a Power Point Presentation on the CARES Act. Mr. Strickland and Mr. Gastesi addressed the Board concerning the following three items (C20, C21 & C23): C20 Ratification and approval of CARES Act Grant Agreement 43-12-0037-062-2020 from the United States of America acting through the Federal Aviation Administration providing $17,000,000.00 to the Key West International Airport and directing the Clerk to create a CARES Act revenue account within Airport Revenue Fund 404. The purpose of this grant is for the Airport to maintain safe and efficient airport operations and provide funding to pay for airport- related operational and maintenance expenses due to a decline in revenues arising from diminished airport operations and activities as a result of the COVID-19 Public Health Emergency. CARES Act airport grant amounts were derived by legislative formula. There is no match required for this grant. C21 Ratification and approval of CARES Act Grant Agreement 43-12-0044-037-2020 from the United States of America acting through the Federal Aviation Administration providing $69,000.00 to the Florida Keys Marathon International Airport and directing the Clerk to create a CARES Act revenue account within Airport Revenue Fund 403. The purpose of this grant is for the Airport to maintain safe and efficient airport operations and provide funding to pay for airport-related operational and maintenance expenses due to a decline in revenues arising from 171 P a ge 015 201 20, 20, diminished airport operations and activities as a result of the COVID-19 Public Health Emergency. CARES Act airport grant amounts were derived by legislative formula. There is no match required for this grant. C23 Approval to waive purchasing policies and procedures and declare an emergency for the purpose of purchasing twenty Flyaway 6-Seats Cluster Series seating pods and required accessories from Arconas Corporation in the amount of$153,470.00 for emergency replacement of linear seating in the secured passenger Departure Hall at the Key West International Airport to meet social distancing requirements due to the COVID-19 public health emergency. The seating will be paid 50%from FAA Airport CARES grant 37-62 and 50% from State FDOT Grant GOE47. Staff recommends the purchase of the seating from Arconas to match the same seating that is on order for the Departure Hall Renovation Project currently underway at the Airport and to provide continuity for maintenance and warranty purposes. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Coldiron granting approval of the items (C20, C21 & C23). Motion carried unanimously. COMMISSIONER ITEM/COUNTY ADMINISTRATOR Mr. Gastesi and Mr. Shillinger addressed the Board. Mr. Cook gave a Power Point Presentation on the following two items (J2 & L4): J2 Approval of a Resolution rescinding Resolution No. 146-2013 and establishing a new policy for compensation for emergency response work. L4 Discussion, direction, and approval of a Resolution repealing Resolution No. 146-2013 and establishing a new Emergency Response Pay Plan. The following individuals addressed the Board: Scott Atwell, CEO Key West Chamber of Commerce; George Neugent, Sue Heim, Naja Girard and Andrea Thompson, President of the Professional Firefighters of Monroe County, IAFF Local 3909. After discussion, motion was made by Commissioner Murphy and seconded by Commissioner Rice to adopt the following Resolution (Item L4), approving 43 (staff recommendation, attached hereto)with amended added language that the County Administrator will notify the BOCC, if possible, immediately of the activation due to an emergency/disaster. Roll call vote was taken with the following results: Commissioner Cates No Commissioner Coldiron Yes Commissioner Murphy Yes Commissioner Rice Yes Mayor Carruthers Yes Motion carried. 181 P a ge 015 201 20, 20, RESOLUTION NO. 148-2020 Said Resolution is incorporated herein by reference. HURRICANE IRMA RECOVERY D1 Ms. Boan gave a report of Hurricane Irma finance activity by the Office of Management and Budget. Mr. Gastesi and Mr. Wilson addressed the Board. D2 Ms. Wetherington gave a Power Point Presentation of Voluntary Home Buyout Program progress and approval of a Resolution to accept the Community Development Block Grant- Disaster Recovery (CDBG-DR) funds in the amount of$15 million for non-matching grant funds from the Florida Department of Economic Opportunity for implementation of the Voluntary Home Buyout Program and direct the County Administrator to sign the sub-recipient agreement. STAFF REPORTS F 1 Ms. Schemper gave a Power Point Presentation update on the proposed County Rule (28- 20.140, F.A.C.)that the State of Florida is working on for the Florida Keys Area of Critical State Concern. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Coldiron granting consent for staff to send a letter commenting that we would prefer that they take out the completed tasks to avoid confusion, to make it clear that we did make the progress on the old work program and those are no longer requirements that still need to be met. Motion carried unanimously. F2 Lisa Tennyson, Legislative Affairs & Grants Acquisition Director, gave a Power Point Presentation on the Federal and State Response to COVID-19. Mr. Gastesi addressed the Board. COUNTY ADMINISTRATOR P12 Motion was made by Commissioner Rice and seconded by Commissioner Murphy to adopt the following Resolution asking the Governor to allocate the unspent local government portion of the State's Coronavirus Relief Fund and supporting the request/proposal from the Florida Association of Counties and the Florida League of Cities, and also requesting that State agencies with oversight of CARES Act authorized funds release those funds as soon as possible and ensure that funding is distributed across all communities with needs arising from the COVID-19 pandemic without regard for population size or entitlement status. Motion carried unanimously. RESOLUTION NO. 149-2020 Said Resolution is incorporated herein by reference. 191 P a ge 015 201 20, 20, HURRICANE IRMA RECOVERY D2 Motion was made by Commissioner Coldiron and seconded by Commissioner Rice to adopt the following Resolution to accept the Community Development Block Grant- Disaster Recovery (CDBG-DR) funds in the amount of$15 million for non-matching grant funds from the Florida Department of Economic Opportunity for implementation of the Voluntary Home Buyout Program and directing the County Administrator to sign the sub-recipient agreement. Motion carried unanimously. RESOLUTION NO. 150-2020 Said Resolution is incorporated herein by reference. COUNTY ATTORNEY M1 Mr. Shillinger advised the Board that there is no County Attorney report for April/May 2020. Mr. Shillinger requested to hold an Attorney Client Closed Session in the matter of Jonathon Haim;Jessica Haim; and Bettina Haim v. Monroe County, et al, Case No. CAK-20- 296, 16th Judicial Circuit and read the required language into the record. Motion was made by Commissioner Coldiron and seconded by Commissioner Murphy to hold the Closed Session at a special meeting on June 4, 2020, at 11:00 a.m., in Marathon or as soon thereafter as may be heard. Motion carried unanimously. Mr. Shillinger requested to hold an Attorney Client Closed Session in the matter of Vacation Rental of the Florida Keys, LLC v. Monroe County, Case No. 19-AP-03-M and read the required language into the record. Motion was made by Commissioner Rice and seconded by Commissioner Murphy to hold the Closed Session at a special meeting on June 4, 2020, at 11:00 a.m., in Marathon or as soon thereafter as may be heard. Motion carried unanimously. Mr. Gastesi addressed the Board. Mayor Carruthers excused herself from the meeting. M2 Mr. Shillinger requested to hold an Attorney Client Closed Session in the matter of BOCC vs. Summerland Key Marina, LLC and George Secchiaroli, Case No. 2018-CA-1205-K and read the required language into the record. Motion was made by Commissioner Murphy and seconded by Commissioner Cates to hold the Closed Session at the regular meeting on June 17, 2020 in Key Largo, FL at 1:30 p.m. or as soon thereafter as may be heard. Motion carried unanimously, with Mayor Carruthers not present. Mayor Carruthers returned to the meeting. M3 Mr. Shillinger addressed the Board regarding an unsolicited proposal by SPGL, LLC to build and manage 20 units of workforce housing on the Trumbo Road property and provide and manage an addition 14 rental apartments on Stock Island to provide workforce housing for employees of the Monroe County Sheriff. The following individuals addressed the Board: Jed 201 P �jge 05 201 20, 20, Molleston, President of the Steamplant Condominium Association and representing SPGL, LLC; and Sheriff Rick Ramsay. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Murphy to advertise proposal pursuant to F.S. 255.065 for a period of 30 days. Roll call vote carried unanimously. M7 Mr. Shillinger addressed the Board concerning approval of renewal of Primary Windstorm Insurance Policy with a premium of$812,452.00 from Citizens Property Insurance Corporation; and authorization for the Risk Administrator to sign all necessary forms. After discussion, motion was made by Commissioner Murphy and seconded by Commissioner Coldiron granting approval of the item. Motion carried unanimously. BUILDING DEPARTMENT P1 Ms. Hurley addressed the Board concerning approval of a Resolution of the Monroe County Board of County Commissioners waiving approximately $192,381.00 in building permit fees for a total of 57 affordable employee housing dwelling units comprised of 26 low income (80% of median); and 31 moderate income (120% of median), or below; to be constructed on a parcel located at 0 Betty Rose Drive on Rockland Key having real estate number 00121980- 000600. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Murphy to adopt the following Resolution. Roll call vote was taken with the following results: Commissioner Cates Yes Commissioner Coldiron Yes Commissioner Murphy Yes Commissioner Rice Yes Mayor Carruthers No Motion carried. RESOLUTION NO. 151-2020 Said Resolution is incorporated herein by reference. COUNTY ADMINISTRATOR P11 Mr. Gastesi addressed the Board concerning the COVID-19 pandemic and the County's response. Shannon Weiner, Director of Emergency Management; and Mr. Shillinger addressed the Board. The Board took no official action. COUNTY ATTORNEY Mr. Shillinger requested that the following two items be moved from the Marathon Government Center to the Key West Government Center on June 4, 2020: 211 P a ge 015 201 20, 20, Attorney-Client Closed Session in the matter of Jonathon Haim;Jessica Haim; and Bettina Haim v. Monroe County; Monroe County Board of County Commissioners; Monroe County Sheribrs Office; Rick Ramsay;Heather Carruthers; and Shannon Weiner, Case No. 20- CA-296-K, Circuit Court, Sixteenth Judicial Circuit. Attorney-Client Closed Session in the matter of Vacation Rental of the Florida Keys, LLC v. Monroe County, Case No. 19-AP-03-M. Motion was made by Commissioner Coldiron and seconded by Commissioner Murphy to hold the Closed Sessions in Key West. Motion carried unanimously. CLOSED SESSIONS Il Mr. Shillinger advised the Board that the Attorney-Client Closed Session in the matter of AshBritt, Inc. v. Monroe County, FL and Florida Department of Transportation, Case No. CA-K- 17-802 is deleted from the agenda. 12 Mr. Shillinger advised the Board that the Attorney-Client Closed Session in the matter of Donald Davis v. Monroe County, CA-M-04-379 is deleted from the agenda. I3 Mr. Shillinger requested to continue the Attorney-Client Closed Session in the matter of Monroe County BOCC v. Magnolia 101, LLC, et al., Case No. 13-945-P(Fla. 16th Jud. Cir.)to the June 17, 2020 meeting in Key Largo. Motion was made by Commissioner Coldiron and seconded by Commissioner Rice to continue the item. Motion carried unanimously. Motion was made by Commissioner Coldiron and seconded by Commissioner Rice to continue the following two items (I4 & I5)to the June 17, 2020 meeting in Key Largo: I4 An Attorney-Client Closed Session in the matter of Disaster Solutions v. Monroe County, 16th Judicial Circuit Case No. 2019-CA-32-K. I5 An Attorney-Client Closed Session in the matter of Sunset Garden Estate Land Trust 211012014, by and through its Successor Trustee, Simtrust Group LLC and Sunset Gardens Farm, LLC v. Monroe County, Florida, Case No. 19-CA-460-P. Motion carried unanimously. I6 Mr. Shillinger advised the Board that the Attorney-Client Closed Session in the matter of Roy's Trailer Park, Inc. d/b/a Island Life Village v. Eric Noel and Marie Noel and Monroe County v. John Doe and Jane Doe, unknown tenants in possession ofLots 1-108 ofRoy's Trailer Park, Inc. d/b/a Island Life Village, Case No. 19-CA-175-K is deleted from the agenda. 221 P a ge 015 201 20, 20, COUNTY ADMINSTRATOR Ll Mr. Gastesi referred the Board to the County Administrator's monthly report for May 2020. Said report is incorporated herein by reference. There being no further business, the meeting of the Board of County Commissioners was adjourned. Kevin Madok, CPA, Clerk and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida _%cr��c <�� ccnccc =C/ K 231 P a ge 015 201 20, 20, 1 Current Monroe County Policy-Daily Pay Most like:FKAA,Mosquito Control,Keys Energy and Statewide Respondents:Exempt22%;Non Exempt38% Armin Leave-Non Exempt Non Exempt Emergency Response Rate Armin Leave-Exempt Exempt Emergency Response Rate 1 1.5 1 1.5 Employee Nl Employee N2 Employee N3 Employee N4 Employee NS Employee N6 Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate $20.00 $20.00 $20.00 $35.00 $35.00 $35.00 Non-Exempt/Called Into Non-Exempt/Ca lied into work while others are on work while others are on Exempt/Called into work Exempt/Called into work while Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while others were at home others were at home others were at home others were at home $160.00 $400.00 $520.00 $280.00 $700.do $91a001 $2,970.00 sum of these 5 employees 2 CATES OPTION-Admin Leave+1.5 for Non Exempts and NO Admin Leave or pay for Exempts(Salary;only) Admin Leave Non Exempt Emergency Response Rate Admin Leave-Exempt Exempt Emergency Response Rate 1 1.5 1 0 Employee Nl Employee N2 Employee N3 Employee N4 Employee NS Employee N6 Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx Admin Leave Salary only Salary Only Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate $20.00 $20.00 $20.00 $35.00 $35.00 $35.00 Non-Exempt/Called Into Non-Exempt/Ca lied into work while others are on work while others are on Exempt/Called into work Exempt/Called into work while Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while others were at home others were at home others were at home others were at home $160.00 $400.00 $520.00 $280.00 $280.00 $280.00 $1,920.00 sum ofthese 5 employees -35%Change from current policy 3 STAFF RECOMMENDATION-Admin leave if notworking;l5xforregularworkday;2.Oxfor hours greater than regularworkday/workweek Admin Leave Non Exempt Emergency Response Rate Admin Leave-Exempt Exempt Emergency Response Rate 1 1.5 1.5 1 1.5 1.5 2 2 Employee Nl Employee N2 Employee N3 Employee N4 Employee NS Employee N6 Admin Leave l.Sx for B hours l.Sx for B Ines;2.Ox for 4 hrs Admin Leave l.Sx for B hours l.Sx for B hrs;2.Ox for 4 hrs Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate $20.00 $20.00 $20.00 $35.00 $35.00 $35.00 Non-Exempt/Called Into Non-Exempt/Ca lied into work while others are on work while others are on Exempt/Called into work Exempt/Called into work while Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while others were at home others were at home others were at home others were at home $160.00 $240.00 $400.00 $280.00 $420.00 $700.00 $2,200.00 sum ofthese 5 employees -26%Change from current policy Other changes: May be activated for a maximum of 3 weeks;with weely extensions by County Administrator who notifies Commissioners Provision requiring BOCC to review this policy between January and March in odd years following BOCC member elections Standing option in policy for employees to waive emergency response pay Stop Administrative Pay if employee does not return to work as assigned Potential for disciplinary action for employees who do not return Remove option to earn compensatory time as method of payment for emergency response work Remove$24.00/hr minimum rate