1st Amendment 02/19/2014 .. •. , � �> AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY,FLORIDA
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Lindsey Ballard, D.C.
At the February 19th, 2014,Board of County Commissioner's meeting the Board granted approval and authorized
execution of the following items:
Item D3 Board granted approval of a Turnkey Agreement with Super Boat International Productions, Inc.
Covering Key West World Championship Race in November 2014 in an Amount not to exceed $100,000, DAC I,
FY 2014 Event Resources.
Item D4 Board granted approval of an Amendment to Agreement with Smith Travel Research, Inc. to
address Scriveners Error in Termination Date; Exercise Option to Extend Agreement for One (1) Additional
24-month period and Exercise Option to Increase Payment from an annual fee of$16,871.96 to $18,872.
Item D5 / Board granted approval of an Amendment to Agreement (Cultural) with Morada Way Arts and
Cultural District, Inc. covering the Morada Way Third Thursday walkabouts between October 2014-September
2014 to revise Exhibit C Schedule of Events due to the scheduling of Special Guests for the Event.
Attached is a duplicate original of the above mentioned for your handling. Should you have any
questions,please fee!free to contact our office. Thank you.
cc: County Attorney
Finance
File
- - 500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway, Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
AMENDMENT(1st AMENDMENT)TO AGREEMENT and RENEWAL
THIS AMENDMENT to agreement dated the /9 day of Fdrkeztryy 2014, is
entered into by and between the Board of County Commissioners for Mo(tfoe County
("BOCC" or "County"), on behalf of the Tourist Development Council, and SMITH
TRAVEL RESEARCH, INC. ("STR")
WHEREAS, there was an agreement entered into on January 1, 2011 between
the parties for destination reports for a 36 month period; and
WHEREAS, the contract had a scriveners error in which the initial 36-month
period had an incorrect expiration date of December 31, 2014; and
WHEREAS, the Tourist Development County ("TDC" or "Client) and the County
would like to exercise its option to renew the agreement for an additional 24-month
period;
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to amend and renew the agreement as follows:
1. Section 1. Duration shall be corrected to read as follows:
"Client shall subscribe to the various report listed above (hereinafter referred
to collectively as "Destination Reports") participate in the local market report
program for a period of thirty-six (36) month, commencing January 1, 2011
(December date), and ending on December 31, 2013 (November data). No
later than sixty (60) days prior to the expiration of this initial term, STR will
provide the BOCC with renewal rate. Thereafter, the BOCC has the authority
to extend this agreement for one (1) additional 24-month period at the
agreed-upon rates by providing 30 days prior written notice to STR.
2. The BOCC hereby extends this agreement for (1) additional 24-month period
commencing January 1, 2014, and ending on December 31, 2015. The new
agreed pricing for the additional 24-month period shall be for a total annual
sum of $18,872 payable in eleven (11) monthly payments of $1,572.67 and
one (1) monthly payment of$1,572.63.
This amendment shall be effective retroactively to January 1, 2014.
3. The remaining provisions of the agreement dated January 1, 2011 shall
remain in full force and effect.
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Smith Travel Research
1D8:845
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ep4 4.4)t„;NESS WHEREOF,the parties have set their hands end seal on the day and year
wrl fl•
Zvi/ Board of County Commissionersa Heavilin, Clerk of Monroe County
Deputy Clerk, hairman
(CORPORATE SEAL) SMITH TRAVEL RESEARCH, INC.
Attest: /l �/J/
By. By L L LS ti 1
Secretary
1, nl 1V
Print Name Print Name
Date: Date: / ID -9-6/ 71
OR TWO WITNESSES
(1) (2)
(1) (2)
Print Name Print Name
Date: Data:
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
CL1
A88111T COUNTY ATTORNEY
Dols ID�j
Smith Travel Ranr h
IN:SU
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