Item C14 C.14'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
June 17, 2020
Agenda Item Number: C.14
Agenda Item Summary #6951
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
n/a
AGENDA ITEM WORDING: Approval of a Task Order with T. Y. Lin International in the
amount of $176,000.00 for Emergency Generator Replacement at the Stock Island Monroe County
Detention Center.
ITEM BACKGROUND: In April 2020 there was an electrical fire at the Monroe County
Detention Center which required the full-time use of the backup generators until emergency
electrical repairs can be completed. The existing generators and generator system at the Detention
Center are over 20 years old and in need of upgrades and replacement. This Task Order will provide
plans and bid documents for the replacement of the existing generators.
PREVIOUS RELEVANT BOCC ACTION:
4/30/20 —BOCC approved waiver of purchasing policy and ratification of emergency contract with
Nearshore Electric, Inc for the replacement of the entrance busway at MCDC.
4/30/20 —BOCC approved waiver of purchasing policy and ratification of emergency contract with
Schneider Electric USA, Inc. for replacement of the electric switchgear at MCDC.
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval of Task Order
DOCUMENTATION:
Task Order—TY Lin—consultant signed
FINANCIAL IMPACT:
Effective Date: 6/17/20
Expiration Date: TBD
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C.14
Total Dollar Value of Contract: $176,000.00
Total Cost to County: $176,000.00
Current Year Portion: $176,000.00
Budgeted: No
Source of Funds: 20505
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant: no
County Match: n/a
Insurance Required: Yes
Additional Details:
20505
06/17/20 101-20505 - CORRECTION FACILITIES $176,000.00
REVIEWED BY:
Cary Knight Completed 06/01/2020 12:49 PM
Kevin Wilson Completed 06/01/2020 4:53 PM
Joseph DiNovo Completed 06/01/2020 5:06 PM
Purchasing Completed 06/01/2020 5:47 PM
Budget and Finance Completed 06/02/2020 3:43 PM
Maria Slavik Completed 06/02/2020 4:20 PM
Kathy Peters Completed 06/02/2020 4:31 PM
Board of County Commissioners Pending 06/17/2020 9:00 AM
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C.14.a
TASK ORDER FOR ON CALL PROFESSIONAL ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND T.Y. LIN INTERNATIONAL
FOR EMERGENCY GENERATOR REPLACEMENT AT THE
MONROE COUNTY DETENTION CENTER
In accordance with the Agreement for On Call Professional Engineering Services made and entered
into on January 17, 2018, between MONROE COUNTY, ("County") and T.Y. LIN
INTERNATIONAL ("Consultant") where professional services are allowed in which construction
costs do not exceed $2,000,000.00 or for study activity if the fee for professional services for each
individual study does not exceed $200,000.00 ("Agreement"). o
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends,
adds, or modifies a provision or an Article of the Agreement of which will be specifically referenced
in this Task Order and the amendment, addition, or modification shall be precisely described. These
additions shall apply only to the project referenced in this Task Order.
This Task Order is effective on the 17 day of June , 2020.
WHEREAS,the Stock Island Monroe County Detention Center is over 20 years old and has not had
any significant maintenance or upgrades performed since being built; and
WHEREAS, an electrical fire occurred at the building in April 2020 and has required the full-time use
of the backup generators until emergency electrical repairs can be completed; and .�
WHEREAS, the existing generators and generator system at the Detention Center are in need of
upgrades and replacement.
NOW THEREFORE, in consideration of the mutual promises obtained herein, the parties hereby 0
agree as follows:
1. In accordance with Article 11 Scope of Basic Services, of the Agreement, the Consultant
shall perform services as described below:
a. Phase 1 Design Services shall consist of replacement of existing roof mounted, 0
outdoor type 1000 kW, 480V, 3�in-kind generator.
i. Consultant shall provide support in developing the RFP including
developing the engineering cost estimate, equipment specifications,
modifying the Stock Island Main Electrical Panel Upgrades drawings
completed by Consultant and dated January 14, 2020 for the generator
installation, and providing testing and commissioning requirements.
ii. Consultant shall confirm that existing generator size is adequate to handle
existing electrical loads.
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C.14.a
iii. Consultant shall obtain information on existing generator structural/roof
support system and evaluate if in condition to be reused or provide
structural modifications if necessary.
iv. Consultant shall provide preliminary installation/removal
recommendations, such as possible crane location(s), laydown area,
shutdown window(s), etc.
V. Consultant shall address RFIs during the RFP response period as they
pertain to the scope of work.
b. Phase 2 Design Services shall consist of upgrades to existing generators control
system and refurbishment of the Phase 1 generator as a replacement for the
generator in the second floor generator room.
I. Consultant shall provide design documents for the generator control system
(modifications of Stock Island Main Electrical Panel Upgrades and t�
incorporation of applicable TY Lin Ground Fault Protection and Paralleling L)
Gear study and Schneider Electric Power Systems Analysis study)keeping
with a focus on reliability, simplicity and ease of use.
ii. Consultant shall provide design documents for refurbishment of the
existing 1000kW generator to be installed in the second floor generator room
iii. Design documents to include drawings and specifications, and engineering
cost estimates, while minimizing impact to existing structure.
iv. Consultant shall provide preliminary installation/removal le
recommendations, such as possible crane location(s), laydown area,
temporary removal of ventilation louver(s), shutdown window(s), etc.
V. Consultant shall assist with development of REP for Phase 2 and address
RFIs during response period.
2. In accordance with Article VII Compensation, of the Agreement, the County shall pay the
Consultant a lump sum fee of One Hundred Seventy-Six Thousand and 00/100 dollars
($176,000.00)paid on a percent complete basis for the following phases:
a. Phase 1 Design - $87,500.00, upon document review and approval by the Director
of Project Management.
b. Phase 2 Design - $88,500.00, upon document review and approval by the Director
of Project Management. 0
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The remaining terms of the Agreement,not inconsistent herewith, shall remain in full force and effect. e
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C.14.a
IN WITNESS WHEREOF,each Party caused this"I'a k Order to be executed by its duly authorized
representative.,
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MA O , Murk OF MONROE COUNTY,FLORIDA
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By: By:
Deputy Clerk Mayor/Chairman
Date: .__._ ROE COUNTY ATTORNEYS OFFICE
APPROVED AS TO FOAM
ATTORNEY
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(Sea]) CONSULTANT: 0
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