Item C25 C.25'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Floxida Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
June 17, 2020
Agenda Item Number: C.25
Agenda Item Summary #6988
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval to refund Use of County Property Fees in the amount of
$1,100.00, paid in advance by Daily Plan-It, sponsored by Sean Krikorian, Great Events Catering,
for the Key West Artisan Market event at Higgs Beach for the dates of March 22 and 29, 2020, with
the events being cancelled due to COVID-19 closures.
ITEM BACKGROUND: An Application for Use of County Property at Higgs Beach by Daily
Plan-It (Jill Snodgrass) and Sean Krikorian, Great Events Catering, LLC, was approved on October
27, 2019, for the use of that property to stage an Artisan Market. The entity submitted check no.
5259 dated March 6, 2020, in the amount of$2,750.00, for the Use dates of March 1, 8, 15, 22, and
29, 2020. Monroe County Board of County Commissioners Policy for Use of Public Facilities,
Roads, Bridges, County Meeting Rooms, and Theater, Monroe County, Florida, states fees are non-
refundable under any circumstance. Closures of certain County properties resulting from COVID-19
prevented the Use of the Higgs Beach Property for the dates of March 22 and 29, 2020. We are,
therefore, requesting an exception and approval to refund the fees in the amount of $1,100.00 for
March 22, 2020 ($550.00) and March 29, 2020 ($550.00). The inability of the entity to conduct its
event was due to the closure of the County property, rather than any fault of their own, in order to
prevent the spread of COVID-19. Since it is undetermined at this time as to when a another Artisan
Market may be held, we seek to refund the fees rather than hold the fees as a credit for a future
event.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
Refund Use of County Property Fees paid in advance by Daily Plan-It(Key West Artisan Market)
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
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C.25
03-06-2020_Daily Plan-it CK45259_March 2020 Artisan Market
FINANCIAL IMPACT:
Effective Date: 06/17/2020
Expiration Date: N/A
Total Dollar Value of Contract: $1,100.00
Total Cost to County: $1,100.00
Current Year Portion: $1,100.00
Budgeted: yes
Source of Funds: Revenue Refund
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: Metered Electric
Revenue Producing: Refund revenue If yes, amount: $1,100.00
Grant: N/A
County Match: N/A
Insurance Required: yes
Additional Details: Refund of pre-paid fees ($1,100.00) for UseoOf County Property at Higgs
Beach for the Key West Artisan Market by Daily Plan-It, Sean Krikorian, and Great Events
Catering.
None
REVIEWED BY:
Patricia Eables Completed 06/02/2020 4:37 PM
William DeSantis Completed 06/02/2020 4:41 PM
Purchasing Completed 06/02/2020 4:43 PM
Budget and Finance Completed 06/02/2020 4:45 PM
Maria Slavik Completed 06/02/2020 5:05 PM
Kathy Peters Completed 06/02/2020 5:30 PM
Board of County Commissioners Pending 06/17/2020 9:00 AM
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