Item C26 C.26
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
June 17, 2020
Agenda Item Number: C.26
Agenda Item Summary #6989
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of May 2020,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were seven (5) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 05/01/2020 and ending
05/31/2020 for a total of($198,751.00). There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt May 2020
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
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C.26
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 06/01/2020 12:44 PM
Joseph DiNovo Completed 06/02/2020 3:55 PM
Purchasing Completed 06/02/2020 4:06 PM
Maria Slavik Skipped 06/01/2020 12:15 PM
Budget and Finance Completed 06/02/2020 4:08 PM
Kathy Peters Completed 06/02/2020 4:17 PM
Board of County Commissioners Pending 06/17/2020 9:00 AM
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MO CAE COUNTY/ENGINEERING/ PROJECT MANAGEMENT c.zs.a
CONTRACT CHANGE ORDI R
PROJECT TITLE: CHANGE ORDER NO: 006
Plantation Key Courthouse & Detention Center INITIATION DATE: April 15, 2020
COMMENCEMENT DATE: August 5, 2019
CONSTRUCTION DAYS: 913
TO CONTRACTOR APPROVED DELAY DAYS: 0
Biltmore Construction Company
1055 Prance De Leon Blvd
Belleair, FL 33756
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The original (Contract Sum) (Guaranteed Maximum Price) $ 32,818,441.14
Net change by previously authorized by Amendments $ 202,086,00
Net change by previously authorized Change Orders $ (2,198,646.42)
The (Contract Sum)(Guaranteed Maximum Price)prior to this Change order was 30,821,880.72
The (Contract Sum)(Guaranteed Maximum Price)will be (increased) (decreased) (unchanged)
by this Change Order by $
The new(Contract Sum) (Guaranteed Maximum Pace) including this Change Orden is $ 30,821,880.72 a,
The Contract Time will be (increased) (decreased) (unchanged) by 38
The date of Substantial Completion upon approval of this Change Order will be March 13, 2022
Detailed description of change order and iust fication:l_i
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The construction schedule's critical path was delayed by a total of 38 days as redesign of the project site was
required due to a faulty site survey provided by the County to Biltmore Construction Company, The 38 delay days
is the complete compensation for the site survey delay. o
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This Change Order is: 0.00% of the original contract price
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Not valid until signed by Owner, Architect (if applicable), and Contractor
ARCHITECT/DESIGNER-
4/27/2020
Date
CONTRACTOR:
Date
//7 Digitally signed by Cary Knight
Ca Knight ate:2020.05.06 19:42:15
-04'0DIRECTOR OF PROJECT MANAGEMENT:
Date
Digitally signed by Kevin G.Wilson,P.E.
d DN:cn Kevin G.Wilson,P.E.,o Monroe County,
( f FL(the Florida Keys,ou,email wilson-
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kevin@monroecounty-fl.gov,c=US
COUNTYIASSISTANT ADMINISTRATOR Date:2020.05.08 09:14:36-04'00'
Date
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C.26.a
CHANGE ORDER LEDGER
PLANTATION KEY COURTHOUSE & DETENTION CENTER
4/14/2020
38 Days $ (2,198,646.42)
01 ODP Generators 0 $ (684,007.00)
02 ODP PG Lighting 00 $ (986,135.21)
03 ODP Gypsurn 0 $ (235,144.21)
04 ODP Concrete 0 $ (80,000.00)
05 ODP HV,4C 0 $ (213,360.00)
0
06 Site Survey Delay 38 $
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MONROE C NTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Installation of A New Kiosk Sign CHANGE ORDER NO: #1
TO CONTRACTOR: CONTRACT DATE- May 9'n 019
Sea-Tech of the Florida Keys
PO Box 42052
Summerland Key, 33042
The Contract is changed as follows: (use underlining only — no highlighting or deletion)
The original (Contract Sure) (Guaranteed Maximum Price `V� _ 49. 25,�l
Net change by previously authorized Change Orders............. Q
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ,.,.....,... 49,925.00
The (Contract Sure (Guaranteed Maximum Price)will be �jncreased) (decreased) Lunch n ed) by this
Change Order
The new (Contract Sum) (GuaranteedMaximum Price) including this Change Order is . 49,925.00 0.
The Contract Time will be (Lngreased) (decreased) (unchanged) by... ....... .... ..... # 147 gays
The date of Substantial Completion as of the date of this Change Order is. ........May 15 2020
Detailed description of change order and justification W
Justification here, original date, December 20 2019 and new sabstaratial completion date May 15" 202
Change order is 0 of orrgingl contract orrice
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Not valid' until si ned b Owner awarcl�itect if a IicaEale and Cc�ntractar
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ARCHITECT:
Berf Bender CL
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CONTRACTOR:
?�fi �
Ryon Chepe
DIRECTOR PROJECT MANAGEMENT Y. 10620 U
a ni Oirector
Pr ject anagernent
Dgady,i d by Kevin G.Wilson,PE
t UN K G.WI PC M oe County FL(te
- f FI d Kys o,mokevnt oo—nCOUNTYIASSISTANT ADMINISTRATOR US ry flgov, �
Roman Gastesi
Nevin Wilson
Christine Hurley
Change Order Attachment per Ordinance No. 004.-1999
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• Change Order was not included in the original contract specifications. Yes D No Z
If Yes, explanation
• Change Order was included in the original specifications. Yes — No
If Yes, explanation of increase in puce
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• Change Order exceeds $50,000 or % of contract price (whichever is greater).. Yes No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order Yes o O
If no. explanation of why:
• Change Order is correcting an error or omission in design document. Yes ONO 2
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Should a claim under the applicable professional liability policy be made' Yes ❑ No CD
Explain: CD
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Monroe County Engineering
1100 Simonton Street,2-216
Key Test, EL 33040
Project Management
November 5, 201S
Rabin Szmansky
Sea Tech of the Florida Keys Inc.
PO Box 420529
S rnmerland Key, FL 33042
N
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RE. NOTICE-TO-PROCEED FOR: Installation of New Kiosk Sign
Dear: Robin
This letter serves as Monroe County's official NOTICE TO PROCEED (NTP) to your Company
to commence with the above referenced project. This NTP is issued pursuant to Contract
dated: Tuesday, April 09, 2019
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This NTP is limited to the scope of work for. Installation of Now Klosk Sign for the lump sum
price of, $49,925.00. Please include the Task Order number and/or Job Name on each invoice U
to facilitate the payment process.
Commencement date for the services associated herewith shall be considered to be November o
20 2019. The substantial completion date shall be considered to be 30 calendar days or CD
Friday, December 20, 2019 Final completion of all work shall be considered to be Monday,
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January 20, 2 2q. N
If you have any questions, please contact me,
Sincerely,
..�. a)
Steven Sanders
Project Manager
C: Cary Knight, Director Project Management
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May 13, 2020
Attn: Steve 'Sanders
Monroe County P D
1 100 Simonton St
Key Nest, FL 33040
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Ike: Harry Harris Kiosk
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Subject: Time Extension �
Dear Mr, Sanders, W
Sea Tech is requesting a One Hundred Forty Seven (1 47) day no east time extension to
our contract. We have had belays fabricating the steel and reeding repairs to be completed prior
to the roof installation. These delayed the pr( ect into the closures due to COVID-19 pandemic,
which resulted in further delays of the roof installation. These delays will result in a substantial e
completion date. of 15MAY2020. W
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Sea Tech has every intention of accelerating the work progress to reduce the time
indicated on the project schedule. Please advise if you need additional information. I may be
reached at (305) 872-088K i
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Sincerely,
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Ryon LaChapell�e
Project Manager
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
C.26.a
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 005
Plantation Key Courthouse & Detention Center INITIATION DATE: April 15, 2020
COMMENCEMENT DATE August 5, 2019
CONSTRUCTION DAYS: 913
TO CONTRACTOR APPROVED DELAY DAYS: 0
Biltmore Construction Company
1055 Ponce De Leon Blvd
Belleair, FL 33756
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The original (Contract Sum)(Guaranteed Maximum Price) $ 32,818,441.14
Net change by previously authorized by Amendments $ 202,086.00
Net change by previously authorized Change Orders $ (1,985,286.42)
The (Contract Sure)(Guaranteed Maximum Price) prior to this Change order was _ $ 31,035,240.72
The (Contract Sum)(Guaranteed Maximum Price)will be (increased) (decreased) (unchanged)
by this Change Order b $ (213,360,00)
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is $ 30,821,880.72
The Contract Time will be (increased) (decreased) (unchanged) by 0 Days
The date of Substantial Completion as of the date of this Change Order is February 3, 2022
Detailed description of change order and justification:I_
Monroe County wishes to purchase the HVAC directly from the supplier to take advantage of the County"s tax free
status. The GMP will be reduced and the funds will then be used to procure the same materials via a purchases
order from OMIT (attached) o
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This Change Order is: -0.65% of the original contract price
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Not valid until signed by Owner, Architect(if applicable), and Contractor
4/27/2020
ARCH ITECTIDESIGNER:
Date
CONTRACTOR:
Date
Digitally signed by Cary Knight
C y
Kn I ✓ h ate: 020.05.06 19:40:57
-04'0DIRECTOR OF PROJECT MANAGEMENT:
Digitally signed by Kevin G.Wilson,P.E. Date
DN:cn=Kevin G.Wilson,P.E.,o=Monroe
i County,Fl-(the Florida Keys,ou,
email=wilson-kevin@monroecounty-
fl.gov,c=U 5
COUNTY/ASSISTANT ADMINISTRATOR Date:2020.05.11 13:57:49-04'00'
Date
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CHANGE ORDER LEDGER C.26.a
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PLANTATION KEY COURTHOUSE & DETENTION CENTER
4/14/2020
38 Bays R$ (2, 98,646.42)
01 ODP Generators 0 $ (684,00T00)
02 ODP PKG Lighting 0 $ (986,135.21) cCD
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03 OOP Gypsum 0 $ (235,144.21)
04 ODP Concrete 0
05 ODP HV,4C 0 $ (213,360,00)
06 Site Survey Delay 38 $ - c
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MONROE COUNTY PURCHASE ORDER NO. 00062116
BOARD OF COUNTY COMMISSIONERS
1100 Simonton Street, Suite 2-213
�.. ., PAGE NO. 1
Key West, FL 33040
SALES TAX EXEMPT NO.:85-8013825294C-7
PDF COPS'
V 93782 PHONE; 305-406-9758-1 S f—M.C. PROTECT MANAGEMENT
E INTEGRATED COOLING SOLUTIONS, LLC I 1100 SIMONTON ST, 2ND L 3?M 2-215
ND 10405 NW 37TH TERRACE P KEY WEST, FL 33040
DORAL FL 33178
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ORDER DATE:04/01/2 0 BUYER:B ERI CKSON REQ.NO.: 0 0 0 56 7 21 REC2.DATE:
TERMS: NET 30 DAYS F.D.B.: DESC.:
ITEM# QUANTITY UOM DESCRIPTION UNIT PRICE EXTENSION �
0 1 . 00 LOT OWNER DIRECT PURCHASE 213360. 0000 213, 360 .0
H'VAC PACKAGE FOR THE NEW PLANTATION KEY
COURTHOUSE AND DENTENTION CENTER
02 1 . 00 LOT SHIP TO ADDRESS . 0000 . 0
OFF-SITE STORAGE ADDRESS:
1315 NW 98TH COURT, UNIT 15
DORAL, FL 33172
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ITEM#' COST CENTER ACCOUNT PROJECT PROJECT ACCT AMOUNT PAGE TOTAL $ 213 , 360. 00
01 26008 560620 CP1503 530340 213,360.00 TOTAL. $ 213, 360. 00 �
02 '26008 560620 CP1503 530340 .00
PARTIAL PAYMENT
FINAL PAYMENT
INVOICE NO. INVOICE AMOUNT
PAYMENT DESC,
PAYMENT APPROVAL PURCHASING AGENT Packet Pg.785
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: INITIATION DATE: May 15, 2020
Big Pine Key Community Park Lighting Repair
CHANGE ORDER NO: 2
TO CONTRACTOR: CONTRACT DATE: July 17, 2019
Electrical Contracting Service, Inc.
2375 West 77 Street
Hialeah, FL 33016
The Contract is changed as follows:
0
The original (Contract Sum) (Guaranteed Maximum Price)............................................$333,770.00
Net change by previously authorized Change Orders...................................................$48,850.00
The 3 (Guaranteed Maximum Price) prior to this Change order was.............$382,620.00
The (Contract Sum) (Guaranteed Maximum Price)will be increased by this Change Order..$7,400.00
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is.......$390,020.00 0
The Contract Time will be (UaqtgDggLd) by............................ ..................................... 120 Days
The date of Substantial Completion as of the date of this Change Order is.....................June 30, 2020
Detailed description of change order and justification:
The scoreboard was damag
ed during Hurricane Irma and was intended to be replaced with in-house labor.
During reconstruction of the park,
it was determined that the wiring would need to be replaced from the 0
panel to the scoreboard. 2
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This change order is 0.022%of the original contract price. CD
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Not valid until signed by Owner, Architect(if applicable), and Contractor
ARCHITECT: NIA
Date 0
CONTRACTOR:
Date
Cary Knight Digitally signed by Cary Knight
DIRECTOR PROJECT MANAGEMENT Date�.2020.05.19 10:11:29-04'00'
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COUNTY/ASSISTANT ADMINISTRATOR: Dzt,2020.05.20 15 14 39-04
Roman Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 786
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Facilities Maintenance had intended to install a new scoreboard using in house
resources, however it was determined the electrical component could not be met in house as Irma
damage to the wiring was greater than originally anticipated. cv
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• Change Order was included in the original specifications. Yes ❑ No
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If Yes, explanation of increase in price:
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• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order. Yes ❑ No
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If no, explanation of why: Architect was not required for this project.
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• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No ® m
Explain:
Packet Pg.787
Electrical Contracting Service, Inc. Estimate
2375 West 77th Street
Hialeah, FL 33016 DATE ESTIMATE NO.
Send Payments To: 5/15/2020 2970
12101 Tara Dr, Plantation FL 33325
NAME/ADDRESS
Monroe County BOCC
500 Whitehead Street
Key Wst, FL 33040
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PROJECT
Big Pine Comm ...
DESCRIPTION CITY COST TOTAL W
Big Pine Community Park Scoreboard
All necessary labor, material & equipment to complete
the following:
Mount new scoreboard on existing columns. W
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Provide& install new wiring from panel to scoreboard
& terminate.
Lot Cost 1 7,400.00 7,400.00
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EXCLUDES: 0
W indload calculations for existing columns. m
Repair of damaged existing conduit system if needed.
QUOT IS GOOD 60 DAYS FROM TODAVS DATE TOTAL
$7,400.00
Packet Pg.788
MO ROE CouNTYANGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: INITIATION DATE: May 20, 2020
Big Pine Key Community Park Lighting Repair
CHANGE ORDER NO: 3
TO CONTRACTOR: CONTRACT DATE: July 17, 2019
Electrical Contracting Service, Inc.
2375 West 77 Street
Hialeah, FL 33016 C44
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The Contract is changed as follows:
0
The original (Contract Sum) (Guaranteed Maximum Price)........ .................................$333,770.00
Net change by previously authorized Change Orders............ ................... .......&-...$56,250.00
The (Contract Sum)(Guaranteed Maximum Price) prior to this Change order was.........—.$390,020,00
The (Contract Sum) (Guaranteed Maximum Price)will be increased by this Change Order...$7,209.00
0
The new (Contract Sum)_(Guaranteed Maximum Price) including this Change Order is ......$397,229.00 0)
The Contract Time will be (unchanged) ..................................__...................... ....... 0 Days
The date of Substantial Completion as of the date of this Change Order is. ...................June 30, 2020
Detailed description of change order and justification:
All wiring between the pathway lighting poles has been replaced. Upon energizing and then
troubleshooting the lights, it was determined that several of the existing light fixtures, left over pre-Irma 0
were not working. This change order is to install new wire from the fixtures to the base of the poles and
resplice. New fixtures will be purchased in house.
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This change order is 0.021% of the original contract price.
Not valid until signed by Owner,Architect (if-applicable), and Contractor
ARCHITECT: N/A 0
Date
o-2,�
CONTRACTOR:
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Digitally signed by Cary t n eight r—
Cary Knight Date:2020.05.26 16:40:41 0)
DIRECTOR PROJECT MANAGEMENT -04'00' E
DigltAy sig—d by K-QC11a,P.E.
DNC,,Ki�G.Wils.�,P.E.,.-Monroe(-.—ty,FL�thFlorida .2
Kys,— '—fl-m1s--k-m@m—.--ty fl.g-—US
04roor
COUNTY/ASSISTANT ADMINISTRATOR: D t,2020.05.29 08 20 45
Roman Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 789
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: It was assumed that the existing, non-visually damaged lights on the pathway _
were in good working order. Upon energizing, this was determined to not be the case. All lighting
between poles has been replaced. This change order replaces the wiring from the fixture to the
pole base
0
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0)
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order. Yes ❑ No
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If no, explanation of why: Architect was not required for this project.
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• Change Order is correcting an error or omission in design document. Yes ❑No ® a,
Should a claim under the applicable professional liability policy be made? Yes ❑ No ® `�
Explain:
Packet Pg.790
Electrical Contracting Service, Inc. Estimate
2375 West 77th Street
Hialeah, FL 33016 DATE ESTIMATE NO.
Send Payments To: 5/15/2020 2971
1101 Tara Dr, Plantation FL, 3335
NAME/ADDRESS
Monroe County BOCC
500 Whitehead Street
Key Wst, FL 33040
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PROJECT
13igPine al wa...
DESCRIPTION QTy COST TOTAL 0)
-
Big Pine Community Park Walkway Fixtures(Change
Order)
All necessary labor, material &equipment to complete
the following-pf
Install 19 fixtures on existing poles. Install new wire
from fixture to base of pale& re-splice.
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Lot Cast 1 16,659.00 16,659.00
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NOTE: Deduct$9, 50.00 if you purchase the fixtures
directly. m
$7,209•.•00••w
QUO T E i GOOD FOR 60 DAYS FROM TODAYS GATE, TOTAL
Packet',Pg. 791