Item C34 C.34
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
June 17, 2020
Agenda Item Number: C.34
Agenda Item Summary #7009
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 41 to Food Service Agreement between
Star of the Sea Foundation, Inc., and Monroe County Social Services/Nutrition Program to extend
the agreement for one year, from 07/01/2020 through 06/30/2021.
ITEM BACKGROUND: Star of the Sea Foundation, Inc., (SOS) has been chosen as the second
primary food vendor which provides the meals for the Monroe County Nutrition Program operated
by Monroe County Social Services. The County wishes to continue to provide meals as supplied by
the primary food vendor, GA Food Service, Inc., in addition to the second primary vendor, SOS.
PREVIOUS RELEVANT BOCC ACTION: BOCC Approval of SOS Agreement on
07/17/2019.
CONTRACT/AGREEMENT CHANGES:
Agreement Extension
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
SOS Agreement BACKUP
SOS Amendment 41 6-17-2020
FINANCIAL IMPACT:
Effective Date: 07/01/2020
Expiration Date: 06/30/2021
Total Dollar Value of Contract:
Total Cost to County:
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G.34
Current Year Portion:
Budgeted: Yes
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match:
Insurance Required: Yes
Additional Details:
REVIEWED BY:
Kim Wilkes Completed 06/02/2020 4:20 PM
Sheryl Graham Completed 06/02/2020 4:37 PM
Pedro Mercado Completed 06/02/2020 4:41 PM
Purchasing Completed 06/02/2020 4:43 PM
Budget and Finance Completed 06/02/2020 4:45 PM
Maria Slavik Completed 06/02/2020 6:00 PM
Kathy Peters Completed 06/02/2020 6:02 PM
Board of County Commissioners Pending 06/17/2020 9:00 AM
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C.34.b
Ist AMENDMENT to AGREEMENT
Between
Monroe County Nutrition Program
and the
Star of the Sea Foundation, Inc.
This 1 st Amendment to Agreement("Extension")is entered into this 17th day of June, 2020, by and between
the Board of County Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County, and Star of the Sea Foundation, Inc., (S O S) a Florida corporation whose
address is 5640 Maloney Ave, Key West, Florida, 33040 (hereinafter called "Contractor")
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WITNESSETH
WHEREAS, the parties entered into an agreement dated July 1, 2019, for provision of meals for the Monroe
County Nutrition Program Congregate and Home Delivered Meals program operated by the County.
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NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this Extension and a
in the original agreement, the parties agree as follows:
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1. Beginning July 1, 2020, the Contractor shall continue to provide meals pursuant to the agreement dated July
1, 2019 and any amendments thereto on a month to month basis, not to extend beyond 6/30/2021.
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2. County may terminate the SOS Agreement dated July 1, 2019 and all amendments thereto upon 30 days 0
written notice provided by the Sr. Director of Social Services. U-
v)
3 Contractor shall comply with all federal, state, and local food safety regulations and the Department of Elder `)
Affairs (DOEA)Programs and Services Handbook, revised February 2020. Pursuant to paragraph 15 of the
original Agreement and the DOEA Programs and Services Handbook, Chapter 3: Older Americans Act
Service Requirements: Section 3, Nutrition Program Policies Food Service Contract Provisions, revised
February 2020, the county may cancel this Agreement if any of the following occur:
a. A temporary or permanent closure related to food service violations,
b. Administrative Complaints regarding food safety, or
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c. 10 or more high priority/significant findings on sanitation inspections within the past 12 months,
beginning July 1, 2018. ("an unsatisfactory inspection means that the violations were a
significant threat to public health and sanitation and require correction before the next routine <
inspection.")
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4. Contractor shall maintain a food safety management program within the facility that meets or exceeds the
minimum requirements of federal, state, municipal, or other agencies authorized to inspect or accredit the
food service operation and shall, upon request of the County,provide documentation of said food safety
management program and the results of any inspections related thereto. C
5. Within 30 days of execution of this Agreement, Contractor shall provide documentation of the three most
recent food preparation inspections conducted by the state regulatory authority to the County.
6. Within 30 days of execution of this Agreement, Contractor shall provide County with a written plan of
correction for any high priority or significant findings on sanitation inspections.
7. Contractor shall immediately notify the County of any closures or Administrative Complaints regarding
food safety or of any sanitation inspections as referenced in the DOEA Programs and Services Handbook
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C.34.b
Chapter 3: Older Americans Act Service Requirements: Nutrition Program Policies Food Service Contract
Provisions, revised February 2020,pp. 3-143.
8. Within 30 days of execution of this Agreement, Contractor shall provide County with a description of
Contractor's delivery standards and sanitation that includes holding temperatures for transporting and
serving food.
9. County, AAA, and/or DOEA staff shall have the right, upon 24 hours written notice, to inspect the food
preparation and storage areas.
10. All other terms and conditions of the contract dated July 1, 2019, and any amendments thereto, shall remain
in full force and effect.
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SEAL BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor Heather Carruthers Q
SEAL STAR OF THE SEA FOUNDATION, INC
Attest:
By: By:
Secretary President or Designee
v)
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