10/04/2019 Adopted Organizational Meeting Minutes 2019 i
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MONROE COUNTY VALUE ADJUSTMENT BOARD
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2019 ORGANIZATIONAL MEETING
MINUTES
October 4,2019 10:00 a.m. Marathon Government Center
2798 Overseas Hwy, BOCC Chambers,2"d Floor
Marathon, Florida
Any person who wishes to be heard shall provide the Clerk with his or her name
and the agenda hem on which he or she wishes to be heard. There is aflve4hinute
time limit on presentations to the Board.
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1 1. County Commissioner Heather Carruthers called the meeting to order at 10:03 A.M. and 1
� lead the Pledge of Allegiance.
In attendance were: County Commissioner Heather Carruthers, School Board I,
Member Mindy Conn, BOCC Citizen Member John Repetto, VAB Counsel Jennifer
Sanchez, VAB Clerk Sally Abrams, Property Appraiser Counsel's John Dent, a_nd
Property Appraiser Supervisors''DeeDee Harnish and Mike Russo.
J The following were absent:County Commissioner Danny Kolhage, County Commissioner
David Rice, School Board Member Johri Dick, Clerk of Court Kevin Madok,School Board
Citizen Member James Leonard.
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1 2, introduction of the 2019 Value Adjustment Board Members
�t • County Commissioner Danny Kolhage
• County Commissioner David Rice
t • County Commissioner Heather Carruthers, Alternate
r. School Board Member John Dick
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• School Board Vice-Chair Mindy Conn,Alternate
• School Board Citizen Member James Leonard
• County Commission Citizen Member John Repetto
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VAB 2019 Organizational Me h ng Wj"ptes October 4,2019 1 of 4
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I Election of Chair and Vice Chair, Pursuant to F.S 194.015, Chair must be a County
Commissioner, (Excerpt from the 2018 Final Meeting Minutes: "Commissioner Kolhage
Chair and elect a new commissioner as Vice Chair.")John Repetto motioned and Mindy
Conn seconded to nominate Commissioner David Rice as Vice-Chair.
Motion carried unanimously.
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1` 4. Approval of Contract with Jennifer G.Sanchez, Esq., as Private Legal Counsel for the
Value Adjustment Board, retroactive to October 1,2029 and expiring September 30,
2022,pursuant to F.S. 194.015. Mindy Conn motioned and John Repetto seconded to �
approve the contract as presented.
otion passed unanimously.
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5. Approval to Adopt Resolution No. 002-2019 authorizing a Filing Fee for Certain Petitions
Fled with the Value Adjustment Board,pursuant to F.S. 194.013.John Repetto motioned
and Mindy Conn seconded to adopt Resolution No. 001-2019.
J Motion passed unanimously.
6. Selection and Appointment of Special Magistrates for the 2019 Value Adjustment Board.
Upon the recommendation of VAB Counsel Jennifer Sanchez, Mindy Conn motioned and
John Repetto seconded to accept the recommendations as follows:Special Magistrates
for Exemption and Classifications-David Van Loon and Rinky Parwani
Motion passed unanimously.
John Repetto motioned and Mindy Conn seconded to accept the recommendations as
follows:Special Magistrates for Valuation—Residential and Commercial—Kevin Talbott,
Luis Rubio, Oscarlcabalceta, and Steven Nystrom.
Motion passed unanimously.
Heather Carruthers motioned and John Repetto seconded to accept the 1
recommendation as.follows:Special Magistrates for Tangible Personal Property—Steven
Nystrom.
Motion passed unanimously.
7. Approval of Administrative Actions:
A. Mindy Conn motioned and John Repetto seconded to Authorize Board Counsel to
review and make good cause determinations of late filed petitions for tax appeal
year 2019,pursuant to Rule 12D.9-015,ratifying such good cause determinations, if
any, made to date.
Motion passed unanimously.
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� B. John Repetto motioned to not ap
prove pprove to Direct the Board Clerk to interpret
"fled" as when the petition Is received by the Clerk, and not to base a timely J
1 filing on the postmark.
Motion died for lack of a second.
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After discussion by the Board, John Dent, MCPA Counsel, provided clarification
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on "filed" petitions pursuant to case law and Florida Statute.
Mindy Conn motioned and Heather Carruthers seconded to maintain the
language as is and to "Direct the Board Clerk to interpret "filed"as when the
1 petition Is received by the Clerkly and not to base a timely filing on the postmark."
Mindy Conn YES
John Repetto NO
Heather Carruthers YES
l Motion carried.
C. John Repetto motioned and Mindy Conn seconded to Authorize the Board Clerk, 1
or her designee, legal counsel, to re-schedule hearings requested by petitioners
or Property Appraiser for a single time good cause. F.S 294.032(2)(a).
Motion passed unanimously.
D. Mindy Conn motioned and John Repetto seconded to Authorize the Board Chair 1.
to sign any and all documents upon VAR Attorney review.
Motion passed unanimously.
8. Approval of the 2018 VAR Final Meeting Minutes of June 6,2019.John Repetto
motioned and Heather Carruthers seconded to adopt the minutes as presented.
Motion passed unanimously.
9. Approval to Adopt Local Rules of the Board(Board Counsen. With Mindy Conn
abstaining from voting;John Repetto motioned and Heather Carruthers seconded to
adopt the three Local Rules below:
e No telephone hearings during the 2019 tax appeal year.
• No de nova hearings or appeals at the Final Meeting of the Board.
• Confirmation of denial of all petitions without further hearing where
petitioner has not made partial payment of property taxes by deadline,
pursuant to Fla. Stat. sec. 194.014.
Motion passed unanimously.
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VAB
19 Org-anizational Meeting Minutm October4�,201.9 3 of
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10. Review of the 2019 Legislative Changes (Board Counsel).There were no changes to
present.
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11. Approval of the Initial Certification of the 2019 Unadjusted Tax Rolls, pursuant to F.S.
193.122. John Repetto motioned and Mindy Conn seconded to approve the Initial
Certification of the 2019 Unadjusted Tax Rolls.
Motion passed unanimously.
12. The VAB Clerk presented the number of 2019 etltions flied a
p s follows:
o Exemption and Classification Petitions: 33
o Valuation Petitions:206
o Tangible Personal Property Petitions: 26
o Late-Filed Petitions (to date): 0
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13. 2019 VAB Hearing Schedule-to be determined. The VAB will remain In session until all l r
1 petitions have been heard,pursuant to F.S. 194.032.
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14. The 2019 VAB Reference Materials List available to the public, Special Magistrates and
Board Members was provided in the agenda packet.
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15. Report from Property Appraiser: No report was provided.
16. Public Comment: No public comment was provided.
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There being no further business, Mindy Conn motioned and John Repetto seconded to
adjourn the meeting.
Motion p0ised unanimously.
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The meeting adjourned at 10:36 A.M.
Kevin Madok, CPA, Clerk
and ex-officio Clerk to the
Board of County Commissioners
Monroe County, Florida
Sally M.Abrams, D.C. adopted 07.22.2020
VAB 2019 Organizational . . October 4,2019 4of4