2nd Amendment 07/15/2020 ` ,`,
= ^7•No,, Kevin Madok, CPA
5 . _: Clerk of the Circuit Court& Comptroller—Monroe County, Florida
r
DATE: July 22, 2020
TO: Roy Sanchez, Director
fleet Management
Tania Stoughton
Executive Administrator, Fleet
FROM: Pamela G. Hancock, D.C.
SUBJECT: July 15th BOCC Meeting
Attached is an electronic copy of the following item for your handling:
C3.5 2"°Amendment to Agreement with Synovia Solutions, TLC, for GPS based
transportation management software services, to exercise the first renewal term retroactive to June
6, 2020, and to combine the two previous monthly compensation amounts into one monthly
payment of$10,912.00.
Should you have any questions please feel free to contact me at (305) 292-3550.
•
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
Second Amendment to Agreement for
GPS BASED TRANSPORTATION MANAGEMENT
SOFTWARE SERVICES
This Second Amendment to the Agreement dated June 6, 2019,as amended, is made and
entered into this 15'"day of July, 2020,by and between Monroe County,a political subdivision of
the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its
successors and assigns,hereinafter referred to as"COUNTY,"through the Monroe County Board
of County Commissioners("BOCC"),
AND
Synovia Solutions, LLC, a Foreign Limited Liability Company of the State of Florida,
whose addr4ess is 9330 Priority Way West Drive, Indianapolis, Indiana 46240, its successors and
assigns, hereinafter referred to as"SNYOVIA"or"CONTRACTOR",
WITNESSETH:
WHEREAS,COUNTY and CONTRACTOR entered into an Agreement on June 6, 2019,
to acquire GPS based transportation management software services for the COUNTY'S Fleet
Department ("Original Agreement"), which was for an initial one year term beginning June 6,
2019, and terminating on June 5,2020; and
WHEREAS, COUNTY and CONTRACTOR entered into an Amendment to Agreement
on December 11, 2019 ("Amendment"), in which additional Fleet Vehicles and equipment was
added to the GPS based transportation management software,with an amended Scope of Services
as shown in Revised Attachment A to the Amendment, and increased the compensation due to
CONTRACTOR as outlined on the Attachments B and B Ito the Amendment; and
WHEREAS, on May 20, 2020, the BOCC ratified the Amendment dated December II,
2019, as Attachment B had inadvertently been omitted from the initial Amendment, and the
Amendment as ratified, included all referenced Attachments; and
WHEREAS, CONTRACTOR has provided GPS based transportation management
software services, including but not limited to Project Management, Hardware Activation &
Configuration, Hardware Shipping & Installation & Testing, Hardware Warranty, Server Setup
with Software, SAAS Software, System Hosting in Synovia Cloud, System Security & Off-Site
Backups, Unlimited Users (Staff), Unlimited User Access (24'7/365), Unlimited Customer
Support (27/7365), Unlimited Software Updates & Enhancements, Unlimited Verizon Cell
Service, Unlimited User Training, (On-Line, Instructor Led), Live Spare Hardware with Every
Order, Remote Access, Fleet Analyst Assistance - Single Point of Contact, which services shall
collectively be referred to as the"Project";
WHEREAS, the ORS based transportation management software services under the
Original Agreement, and the Amendment, as ratified, both utilize cooperative purchasing and
pricing under a competitively bid solicitation by Sourcewell, a unit of government created under
Minnesota Law,for Fleet Management and Related Technology Solutions(contract#022217-SSL;
effective 6/I/17 to 611/21);and
WHEREAS, the COUNTY desires to renew the Original Agreement, as amended, and to
combine the two(2)monthly compensation amounts paid to CONTRACTOR into one(1)monthly
total compensation amount; and
WHEREAS,the parties have found the Agreement to be mutually beneficial;and
WHEREAS, the parties desire to amend the Original Agreement,as amended;
NOW,THEREFORE, in consideration of the mutual promises,covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged,COUNTY and CONTRACTOR agree as follows:
I. In accordance with ARTICLE VII, COMPENSATION and TERM, Paragraph
7.4.1,TERM OF AGREEMENT,the COUNTY hereby exercises its option to renew the Original
Agreement for the first of four(4)two-year extensions. This renewal shall be retroactive to June •
6, 2020,and will terminate on June 5,2022, unless terminated earlier under another paragraph of
the Original Agreement.
2. The COUNTY has paid the CONTRACTOR for its services performed as provided
in the Original Agreement and Amendment based on the hourly rates or test rates as outlined in
Attachment B and Attachment B I as exhibits to the ratified Amendment. The parties desire to
combine the compensation amounts of the two (2) phases of work into one (I) total monthly
compensation amount.
3. The COUNTY shall pay the CONTRACTOR monthly in current funds for the
CONTRACTOR'S performance of the Original Agreement,as amended,based on the hourly rates
or test rates outlined in Attachment C,and made a part hereof. The Total Estimated Not to Exceed
Amount of One Hundred Thirty Thousand Nine Hundred Forty-four and 00'100 ($130,944.00)
Dollars annually will apply to this Agreement.
4. In all other respects,the terms and conditions as set forth in the Original Agreement
dated June 6, 2019, as amended, shall remain in full force and effect.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
2
IN WITNESS WHEREOF, each party has caused this Second Amendment to Agreement
to be executed by its duly authorized representative on the day and year first above written.
�4BOARD OF COUNTY COMMISSIONERS
VM MADOK CLERK OF MONROE COU Y, RIDA N
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By; r-
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As Deputy Clerk a rm� ` ^7 .0
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CONTRACTOR: z N 2
SYNOVIA SOLUTIONS,LLC tic; S
MONN E COUNTY AUD NEY'S OFFICE
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P� . a.
PATRICIAEMUS By:may =�--2,_ ---/
DArarAugagrg
rhle;cJP0 Cite& Rr.,- ,1.,R OFC;-cer
STATE OF: r i/Ie;n/4
COUNTY OF:4IAns/y,v
Subscribed and sworn to (or affirmed)before me,by means of physical presence or O
online notarization, on this 3,0 4 day of jaw_ ,2020,by
Arn Alstal/m2✓ (name of affiant). &She is pesonally known
to me or has produced CA z 'er Li lrPMse (type of identification) as
identification. `` Z. /�f�, / ''
/OTARY PUBLIC
(SEAL)
My Commission Expires: .LLt! .z7Gz2C
ruaRO Io at E
I • ,f:� aQOq lu0Xo•Oaaanir
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1 \l-n% Comoisslon•21aafl0 3
Comm.Eta Nor 2.20201
Government
SY 9330 Priority Way West Drive Agreement
11OVlae Indianapolis,IN 46240
Phone: 317-208-1700 Amendment
Don't Ask.Know. Toll Free: 1-877-796-6842
Fax: 317-208-2202 5Th 0:SYN#:
3
ATTACHMENT C Amends SYN#: 21197
Customer Legal Name Customer Billing Address(If different)
Monroe County Florida Same
Address Address
3583 South Roosevelt Blvd
City County City County
Key West Monroe
State Zip Code State Zip Code
FL 33040
Location Contact: Phone Fax Salesperson
Daryl Greenlee 305 Peter Nemeth
Tax IDS Li K-12 S Other Municipal PO Number(If applicable)
PO Number(if applicable): PO Expiration Date:
CONTRACT DURATION/NUMBER OF VEHICLES
Term oA oma* 036 Me. ❑48 Mo. 060 Mo. El24Mo.
Tool Mother of Vehldn _09_
Tax(hn®pe 0 No fig Yes(Attach Certificate)
SOFTWARE LICENSES EQUIPMENT LIST
TYPE QTY
• Core Track&Trace LI Ridership LMU: 3640 283
LJ Comparative Analysis U Navigation 2830 166
O Time and Attendance (--I Here Comes the Bus Peripheral: I button reader 283
Engine Diagnostics LJ ELD
LJ Fuel Card LJ DVIR Other:
Installation:N/A❑ Synovia LC+ktomer
Cartier. g Synovia L(Irizon Lsjrint Ld&T
SPECIAL INSTRUCTIONS: This Amendment,effective lune 6,2020,renews Synovia Government Agreement No.21197 and
the Monroe County Board of County Commissioners Agreement for CPS Based Transportation Management Software
Services dated June 6,2019 and any and all amendments thereto.Fleet Management and Related Technology Solutions
Sourcewell contract#022217-SSL terms and pricing apply.
RATE AND METHOD OF PAYMENT
Base Payment _MOO X Number of Vehicles_166 = E1988.00__ g Monthly
Base Payment E 27.00_X Number of Vehicles 283_= S7,641.00 ❑ Quarterly
Base Payment$ 1.00 _ _. X Number of Vehicles 283_= E283.00_ 0 Annually
Total Rental Payment $10,912.00_ 0 Check
Applicable Sales Tax S_N/A__ ❑ ACH
Total Monthly Rental Payment S10,912.00 ❑ Credit Card
PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT LISTED ABOVE. THE
CUSTOMER AGREES TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER
AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY
REASON,EXCEPT AS PROVIDED HEREIN.
AUTHORIZATION
Company Full Name(Please Pnnt)
MONROE COUNTY
Authorized Signature Dale Authorized Representative olSynovia Solutions.LLC Date
♦utlwnred Signer's Printed Name Title Pnnted Name Title
A�a CERTIFICATE OF LIABILITY INSURANCE ommod owy ,
1/10/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTiFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(SI,AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
H SUBROGATION IS WAIVED,subject to the terms and conditions of the policy.certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of ouch ndoleementls).
PRODUCER HAM
CONTACT
Woodruff-Sawyer t.CO. MONS PAX
50 California Street.Floor 12 WC es eve.415-391-2141 lux ssot-415-959-9923
San Frantisco CA 94111 AOY-
MSMEMOIAFF0MMpCWERAnE IWC•
MEMMA:Chubb Indemnity Instant.Coltman 12777
nURDO GAL* W0t Mwa•t Great Northern Insurance Company 20303
SynOvia Solutions LLC wMBac:Federal assurance Company 20251
a subsidiary of CawAmp Corp
15635 Mon Parkway,Suite 250 Rrfamri:
Irvine CA 92618 Panel ar
DAURa r:
COVERAGES CERTIFICATE NUMBER:1353440955 REVISION NUMBER: '
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED VEER Px BY PAqD/CLAIMS.
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P ERSONAL 4ADVINIUY 51.000,0N
GEHL AGGREGATE LIMIT APLIESPER. GENERAL AGGREGATE 52.000000
X POLICY 0JPRE& 0 LOC PRODCTS-COMRORAGO 52,000000
OTHER 5
C AVTOMO!NLWNTY 7361236e I2)112010 12/112020 IC�MNws 31NUE LIMIT 51,000O00
X FRAY AUTO BODILY INJURY(Pat pitmen) S
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Certificate holder Is Included as an Additional Insured with respect to General Ueblllty and Auto Liability If required by written contact.
W,. , 1 TUlyM/rSi.B.D0
CERTIFICATE HOLDER CANCELLATION
SHOULD AT OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE ECPIRATION DATE THEREOF, NOTICE WEL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Monroe County Board of County Commissioners
1111 12th St Suite 408 AVINOIIZEDR!PEflENTATWe
Key West FL 33040
A I)A
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0198E-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
Accwt d CERTIFICATE OF LIABILITY INSURANCE DAMI"m'"Y"'1
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject M the Mims end conditions of the policy,certain policies may require an endorsement A Malayan!cm
this certificate does not confer rights to the certificate holder In lieu of such endorsemset(s).
PRODUCE I RAW Jessica Olson
WoodmRSawryer S Co. s ma 415399 54M8 iE
50 California Sheet,Floor 12 LAsi N'I'
San Francisco CA94111 ADORES& 1dMn®WDOdIIMSEWM.COm
INWREIRI ArmMWJ COVERAGE NAMI
MUMMA Columbia Casual"Company 31121
MURD CAL CORGI MIMRe,
Synavla Soluliona LLC
a Subsidiary of CaWnp Corp. aMURREE
15635 Allan Parkway,Suite 250 Mum.
Irvine CA 92618 PORE rt:
EMEL I P
COVERAGES CERTIFICATE NUMBER:184 31 95 28T REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REOUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE I ISURAJCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDmONS OF SUCH POLICES.LIMITS SHOWN MAY HAVE BEEN REDUCEDF BY PAID CLAMS.
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CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRMEO POLICES BE CMICELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED W
ACCORDANCE WITH THE POLICY PROVISIONS.
Monroe County Board of County Commissioners
3583 5.Roosevelt Boulevard AUTN WflMPRESONTATN5
Key West FL 33040
O 1958.2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2018/03) The ACORD name and logo are registered marks of ACORD