07/15/2020 Task Order ::, Kevin Madok, CPA
:
Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: July 22, 2020
TO: Breanne Erickson, Contract Administrator
Project Management
FROM: Pamela G. HancC.
SUBJECT': July 15th BOCC Meeting
Attached is an electronic copy of the following item for your handling:
CI.5 Corrected scrivener's error for a Task Order with Bender&Associates, Architects,
P.A. in the amount of$170,064.00,for planning, architectural design, structural and civil
engineering, landscaping services and permitting for the office build out for the Monroe County
Public Defender's Office located at 316 Simonton Street, Key West FL 33040;correcting Task
Order amount error in Section 2 of the Task Order.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
TASK ORDER
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS,P.A.
FOR PUBLIC DEFENDER'S OFFICE—316 SIMONTON STREET
FULL ARCHITECURAL SERVICES
In accordance with the Agreement for Professional Architectural and Engineering Services, made
and entered into on December 19, 2018 between MONROE COUNTY, ("County") and
BENDER& ASSOCIATES ARCHITECTS,P.A.,("Consultant"), where professional services
are allowed if construction costs do not exceed $2,000,000.00, or for study activity if the fee for
professional services for each individual study under the contract does not exceed $200,000.00
("Agreement"),the parties enter into this Task Order.
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order
amends,adds,or modifies a provision or an Article of the Agreement of which will be specifically
referenced in this Task Order and the amendment, addition, or modification shall be precisely
described.These additions apply only to the project referenced in this Task Order.
This Task Order is effective on the I 5th of July,2020.
WHEREAS,the County has entered into a contract to purchase the property and included buildings
at 316 Simonton Street, Key West("Property") for the purpose of providing office space for the
Public Defender's Office of the 16'^Judicial Circuit of Florida("PDO"); and
WHEREAS, the County desires professional architectural and engineering services to plan,
program and design tenant improvements at the Property. The County recognizes that the parcel
is within the Historic District of the City of Key West and that one or more of the buildings on this
parcel are historic and therefore protected under the land use plan and ordinances of the City of
Key West. The County desires the tenant improvements to meet City of Key West and Historic
Architectural Review Commission (HARC) requirements, while also serving the office space
needs of the PDO. The initial phase included planning support,an assessment of the programmatic
needs of the PDO,basic measurements of the existing buildings and grounds at the Property and a
Report of Findings.
NOW,THEREFORE, in consideration of the mutual promises and covenants set forth below,the
parties agree as follows:
I. In accordance with Article II, SCOPE OF BASIC SERVICES, of the Agreement, the
Consultant will perform services as described below:
a. Schematic Design. The Consultant shall conduct a site visit,kick off meeting with
County personnel, schematic design, code analysis report, and landscape
conceptual design.
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b. Construction Documents. The Consultant shall provide architectural construction
documents, specifications, project coordination, structural/civil engineering,
planning approvals, and landscape design development.
c. Bidding Phase. The Consultant shall provide pm-bid conference on site,addenda
and responses to bidder questions,bid review and recommendation.
d. Construction Phase Services. The Consultant shall provide site visits (18-20
weeks) 8 @ 2 hours each, RFI's submittal review, issue bulletins, landscape
construction administration, and project closeout.
2. In accordance with Article VII,paragraph 7.1.1 of the Agreement,the County shall pay the
Consultant a lump-sum total of One Hundred Seventy Thousand, Sixty-Four and 00/100
li Dollars($170,064.00)paid on a percent complete basis for the following phases:
a. Schematic design-$6,100.00,upon document review and approval by the Director
of Project Management.
b. Construction Documents ($42,275.00) plus reimbursables ($2,300.00) (65%
complete construction drawings)-total of$44,575.00, upon document review and
approval by the Director of Project Management.
c. Construction Documents (100% compete construction drawings) - $82,568.00,
upon document review and approval by the Director of Project Management.
d. Bidding Phase-$5,133.00 upon completion of bid process.
e. Construction Phase Services-$31,688.00 upon completion and closeout of project.
All other Terns and Conditions of the Agreement remain unchanged and in full force and effect.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
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IN WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized
resentative.
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' l '. ti: BOARD OF COUNTY COMMISSIONERS
r 3.AI EVIN MADOK,Clerk OF MONROE CO Y LORIDA
aa��1.4k By:
45 Deputy Clerk Mavor/Chairm
MONROE COUNTY ATTORNEYS OFFICE
APPROVED ARSTo FORM
Date: \///,..[Qy Is', '�,0
V (_'`\ /-1Vu � (r)h
__IEAOT A ORNEY
DATE: 6-24-2020
(Seal) CONSULTANT:
Attest: BENDER& OCIATES ARCHITECTS,P.A.
By: Qtr(V-fro.0iA By:
Printed Name: 1\5x WRl(5 Printed Name: DAVID SAtAY.
Title: (Ace,vrtaJrarr Title: AeciftracmgrAta.
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