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07/15/2020 Task Order ::, Kevin Madok, CPA : Clerk of the Circuit Court&Comptroller—Monroe County, Florida DATE: July 22, 2020 TO: Breanne Erickson, Contract Administrator Project Management FROM: Pamela G. HancC. SUBJECT': July 15th BOCC Meeting Attached is an electronic copy of the following item for your handling: CI.5 Corrected scrivener's error for a Task Order with Bender&Associates, Architects, P.A. in the amount of$170,064.00,for planning, architectural design, structural and civil engineering, landscaping services and permitting for the office build out for the Monroe County Public Defender's Office located at 316 Simonton Street, Key West FL 33040;correcting Task Order amount error in Section 2 of the Task Order. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS,P.A. FOR PUBLIC DEFENDER'S OFFICE—316 SIMONTON STREET FULL ARCHITECURAL SERVICES In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on December 19, 2018 between MONROE COUNTY, ("County") and BENDER& ASSOCIATES ARCHITECTS,P.A.,("Consultant"), where professional services are allowed if construction costs do not exceed $2,000,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed $200,000.00 ("Agreement"),the parties enter into this Task Order. All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends,adds,or modifies a provision or an Article of the Agreement of which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described.These additions apply only to the project referenced in this Task Order. This Task Order is effective on the I 5th of July,2020. WHEREAS,the County has entered into a contract to purchase the property and included buildings at 316 Simonton Street, Key West("Property") for the purpose of providing office space for the Public Defender's Office of the 16'^Judicial Circuit of Florida("PDO"); and WHEREAS, the County desires professional architectural and engineering services to plan, program and design tenant improvements at the Property. The County recognizes that the parcel is within the Historic District of the City of Key West and that one or more of the buildings on this parcel are historic and therefore protected under the land use plan and ordinances of the City of Key West. The County desires the tenant improvements to meet City of Key West and Historic Architectural Review Commission (HARC) requirements, while also serving the office space needs of the PDO. The initial phase included planning support,an assessment of the programmatic needs of the PDO,basic measurements of the existing buildings and grounds at the Property and a Report of Findings. NOW,THEREFORE, in consideration of the mutual promises and covenants set forth below,the parties agree as follows: I. In accordance with Article II, SCOPE OF BASIC SERVICES, of the Agreement, the Consultant will perform services as described below: a. Schematic Design. The Consultant shall conduct a site visit,kick off meeting with County personnel, schematic design, code analysis report, and landscape conceptual design. 1 b. Construction Documents. The Consultant shall provide architectural construction documents, specifications, project coordination, structural/civil engineering, planning approvals, and landscape design development. c. Bidding Phase. The Consultant shall provide pm-bid conference on site,addenda and responses to bidder questions,bid review and recommendation. d. Construction Phase Services. The Consultant shall provide site visits (18-20 weeks) 8 @ 2 hours each, RFI's submittal review, issue bulletins, landscape construction administration, and project closeout. 2. In accordance with Article VII,paragraph 7.1.1 of the Agreement,the County shall pay the Consultant a lump-sum total of One Hundred Seventy Thousand, Sixty-Four and 00/100 li Dollars($170,064.00)paid on a percent complete basis for the following phases: a. Schematic design-$6,100.00,upon document review and approval by the Director of Project Management. b. Construction Documents ($42,275.00) plus reimbursables ($2,300.00) (65% complete construction drawings)-total of$44,575.00, upon document review and approval by the Director of Project Management. c. Construction Documents (100% compete construction drawings) - $82,568.00, upon document review and approval by the Director of Project Management. d. Bidding Phase-$5,133.00 upon completion of bid process. e. Construction Phase Services-$31,688.00 upon completion and closeout of project. All other Terns and Conditions of the Agreement remain unchanged and in full force and effect. BALANCE OF PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGE TO FOLLOW 2 IN WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized resentative. 41 ' l '. ti: BOARD OF COUNTY COMMISSIONERS r 3.AI EVIN MADOK,Clerk OF MONROE CO Y LORIDA aa��1.4k By: 45 Deputy Clerk Mavor/Chairm MONROE COUNTY ATTORNEYS OFFICE APPROVED ARSTo FORM Date: \///,..[Qy Is', '�,0 V (_'`\ /-1Vu � (r)h __IEAOT A ORNEY DATE: 6-24-2020 (Seal) CONSULTANT: Attest: BENDER& OCIATES ARCHITECTS,P.A. By: Qtr(V-fro.0iA By: Printed Name: 1\5x WRl(5 Printed Name: DAVID SAtAY. Title: (Ace,vrtaJrarr Title: AeciftracmgrAta. 14c SCm nYNnEWIS I GO 100177 I: Expires May 2,2011 „if.' 9atlN 11w Troy FM MuroNCYt»N N N 3 c .. o W O CO 3