Item C27 C.27'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
July 15, 2020
Agenda Item Number: C.27
Agenda Item Summary #7077
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
No
AGENDA ITEM WORDING: Approval of McFarland Johnson Task Order No. 2020-03 in the
amount of $445,132.00 for construction services for the Airport Maintenance Facility at the Key
West International Airport; to be paid 50% from FDOT Grant G1008 and 50% from Airport
Operating Fund 404.
ITEM BACKGROUND: This task order is for construction observation and administrative
services during the EYW Airport Maintenance Building project. The new elevated maintenance
storage facility is needed to protect equipment while not in use and to provide a safe environment for
airport staff to perform routine maintenance.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for professional
services with McFarland-Johnson, Inc. on February 15, 2017.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
McFarland-Johnson PSO 2020-03 EYW Maint. Facility CA
FINANCIAL IMPACT:
Effective Date: upon NTP
Expiration Date: 365 days after NTP
Total Dollar Value of Contract: $445,132.00
Total Cost to County: N/A
Current Year Portion:
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Budgeted: Yes
Source of Funds: 50% FDOT grant G1008 and 50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: FDOT G1008
County Match:
Insurance Required: Yes, under Master Agreement
Additional Details:
404-630197-560620-GAKD143-530310
REVIEWED BY:
Beth Leto Completed 06/27/2020 3:30 PM
Richard Strickland Completed 06/29/2020 12:53 PM
Pedro Mercado Completed 06/29/2020 2:17 PM
Purchasing Completed 06/29/2020 3:03 PM
Budget and Finance Completed 06/29/2020 4:03 PM
Maria Slavik Completed 06/29/2020 4:12 PM
Kathy Peters Completed 06/29/2020 4:22 PM
Board of County Commissioners Pending 07/15/2020 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 2020-03
404-630197-560620-
Client Project No. GAKD 143-530310 Engineer Project No. _18221.11
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. M
("Consultant"), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms I
an integral part of this Task Order. �
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Services Authorized: Construction Services for Airport Maintenance Facility at Key West
International Airport CL
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Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached hereto
and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of
ten (10) pages.
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$445,132.00
N/A Other(Describe):
Schedule
Services may commence on Execution >-
Services will cease by 365 days
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA y
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By
By Mayor/Chairman
Deputy Clerk
CONSULTANT:
MCFARLAND JOHNSON INC.
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By
Witness James M. Festa, P.E., C.E.O.
Title Administrative Assistant NFIOE COUNTY A
TTO
j OVE FORM
File: ;I ,; ,
PEb C]J. ERCA
Page 1 of 1 AS IST-A UNTY ATTORNEY
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EXHIBIT "A"
SCOPE OF SERVICES
FOR
KEY WEST INTERNATIONAL AIRPORT (EYW)
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COUNTY OF MONROE, FLORIDA N
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FULL-TIME CONSTRUCTION OBSERVATION AND
ADMINISTRATION SERVICES
AIRPORT MAINTENANCE STORAGE FACILITY
McFarland-Johnson, Inc. (CONSULTANT) shall provide the following professional services to
the County of Monroe, Florida (SPONSOR) including administrative and full-time construction
observation and construction administration services during the Construction of the above project
at Key West International Airport.
PROJECT DESCRIPTION
The project consists of the construction of a reinforced concrete elevated deck for vehicle �-
maintenance and storage building and structural steel framed roof. The building is to be located
immediately west of the existing parking deck of the Key West International Airport (EYW).
Specific quantities are listed in the plans, and generally consist of approximately 8,700 sf parking
deck and associate stair and concrete partial height walls, a 5,300 sf steel framed roof structure, and 0
associated electrical service, luminaires and poles, access control devices, and all other incidental a.
construction items necessary to complete the project. 0
• PROJECT BID PHASES: The project construction will be procured in one bid phase and 0
a construction contract will be awarded to a single contractor.
• PROJECT SCHEDULE: Construction of this PROJECT is anticipated to proceed and _
be completed according to the following schedule:
Notice to Proceed for Permits is scheduled for July 2020 E
• Notice to Proceed for Construction is scheduled for August 2020
The construction contract duration will be 270 calendar days (9 months) from NTP for
construction.
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Airport Maintenance Storage Facility McFarland
Full-Time Construction Administration and Resident Inspection—Scope of Services
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The Consultant will begin services in July 2020 and substantial construction completion is
scheduled by April 2021. Construction close-out is anticipated to be complete in June Ch
2021.
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• PROJECT BUDGET: The PROJECT's total construction cost based on bids received by
Monroe County is $2,375,533.00.
• PROJECT TEAM: The PROJECT will be executed by the following firms noting their
primary scope of responsibilities:
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CONSULTANT
McFarland Johnson, Inc. Construction Administration
McFarland Johnson, Inc. Construction Observation
SUBCONSULTANT
TSF, Inc. Materials Testing
It is anticipated that one Resident Project Representative (RPR) with an average of five (5) days _
per week will be required during the duration of the on-site construction activities. In addition,
support services will be provided to the field staff as necessary by the various design disciplines
included in the project.
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RESPONSIBILITY OF THE SPONSOR
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The SPONSOR shall coordinate all efforts of the Airport Staff and Airport Tenants including the
following tasks: 0
a.
• Establishment of project budget, project schedule, and project design criteria. 0
• Engagement of FDOT and other project Stakeholders.
• Coordination, determination and provision of temporary facilities and operations 7
including any equipment.
SCOPE OF WORK _
The CONSULTANT shall provide the following professional services including administration
and full-time resident construction observation services during the construction of the PROJECT. E
The CONSULTANT will be supported by efforts from the SUBCONSULTANT as indicated
above and throughout this Scope of Work.
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The proposed PROJECT will be performed and constructed by SPONSOR with grant assistance
from the State of Florida Department of Transportation (FDOT).
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A. ADMINISTRATION/PROJECT MANAGEMENT:
Services provided for under this phase typically include:
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1. Consultation: CONSULTANT shall provide advice to the SPONSOR during N
construction, including the holding of a pre-construction conference and final U)
inspection conference as required.
2. Weekly Meetin,-s: For the duration of the PROJECT, a weekly meeting will be
conducted by the CONSULTANT with anticipated participation by the SPONSOR,
and the construction contractor(CONTRACTOR). Meeting will be held in-person
at a location designated by SPONSOR. Other invitees may participate by audio
conference. ca
3. Site Visits: CONSULTANT's Construction Supervisor and/or Project Manager
shall make visits to the site at intervals appropriate to the various stages of U_
construction, as CONSULTANT deems necessary, in order to observe the progress
and adherence to the Contract Documents of the various aspects of the
CONTRACTOR(s)' work. It is anticipated that the Project Manager or
Construction Supervisor will visit the site five (5) times during construction for a w
period of two (2) days per visit.
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4. Shop Drawin,- and Requests for Information (RFIs): CONSULTANT shall c44
review and take other appropriate action with respect to Shop Drawings, RFIs, U)
Material Submittals, Samples and other data which the CONTRACTOR(s) are c'
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required to submit, but only for conformance with the information given in the 0
Contract Documents and compatibility with the design concept of the completed
Project as a function of the whole as indicated in the Contract Documents. Such
reviews and approvals or other action shall not extend to means, methods,
techniques, sequences, or procedures of construction or to safety precautions and
programs incidental thereto. _
TSF, as SUBCONSULTANT will provide Construction Materials Testing and Inspection
Services as further described in SUBCONSLTLTANT scope attached as Attachment 1, E
under the general supervision of CONSULTANT in addition to Section 014533 Code-
Required Special Inspections as identified in the conformed construction contract
documents.
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B. CONSTRUCTION OBSERVATION:
Construction observation services shall be provided by a competent Resident Project
:
Representative (RPR), and staff, familiar with airport operations at a facility similar to that :2
of the SPONSOR's. °°
1. Applications for Payment: Based on 1) CONSULTANT's on-site observations of 2
work progress; 2) information provided by the RPR; 3) review of the 9
CONTRACTOR'S applications for payment by RPR and SUB CONSULTANTS CD
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including the accompanying data and schedules: �
a. CONSULTANT shall determine the amounts owing the CL
CONTRACTOR(s) and recommend in writing payments to
CONTRACTOR(s) in such amounts. Such recommendations of payment
will constitute a representation to the SPONSOR based on such
observations and review,that the work has progressed to the point indicated,
and that, to the best of the CONSULTANT's knowledge, information and
belief,the quality of such work is generally in accordance with the Contract t�
Documents(subject to an evaluation of such work as to a functioning whole
prior to, or upon, Substantial Completion, to the results of any subsequent
tests called for in the Contract Documents and to any other qualifications "'
stated in the recommendation).
b. By recommending any payment, CONSULTANT will not thereby be
deemed to have represented that exhaustive, continuous or detailed reviews w
or examination have been made by CONSULTANT to check the quality or 9
quantity of CONTRACTOR(s) work as it is furnished and performed
beyond the responsibilities specifically assigned to CONSULTANT in the
Agreement and the Contract Documents. CONSULTANT agrees that he U)
will exercise reasonable professional judgment in verifying that the r_
adherence to the Contract Documents and quantity of the work meets
requirements of the Contract Documents for which CONSULTANT is
contractually responsible. CONSULTANT's review of 7
CONTRACTOR(s)' work for the purposes of recommending payments will r_
not impose on CONSULTANT responsibility to supervise,direct, or control
such work or for the means, methods, techniques, sequences, direct, or
procedures of construction or safety precautions or programs incident
thereto or CONTRACTOR(s) compliance with laws, rules, regulations,
ordinances, codes, or orders applicable to their furnishing and performing E
the work. It will also not impose responsibility on CONSULTANT to make
any examination to ascertain how or for what purpose any CONTRACTOR <
has used the monies paid on account of the Contract Price, or to determine
that title to any of the work, materials, or equipment has passed to
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Airport Maintenance Storage Facility McFarland
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SPONSOR free and clear of any lien, claims, security interests, or
encumbrances, or that there may not be other matters at issue between
SPONSOR and CONTRACTOR(s)that might affect the amount that should
be paid.
C. It is assumed that ten (10) contractor applications for payment will be
reviewed and recommendations for payment provided during the project.
2. Resident Inspection: Provide technical observation of construction by one (1) N
Resident Project Representative (RPR) and supporting staff as required on an
average of five (days)per week of the course of construction, who will also: U)
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a. Maintain a project record in conformance with the Florida Dept. of
Transportation (FDOT) construction record keeping standard forms, as
adopted for use on an Airport Project.
b. Complete, review, and verify requests for monthly and final payments for
CONTRACTOR(s). t�
C. Prepare, compile, and negotiate change order documentation and
supplemental agreements with the CONTRACTOR(s) on behalf of the U-
SPONSOR.
d. Conduct regular project progress meetings on site with all interested parties,
and coordinate documentation of these meetings. These meetings will be w
held on a weekly schedule as the contract work continues on the project. 9
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e. The CONSULTANT will employ qualified materials testing firms qualified
to perform materials testing and special inspections. The CONSULTANT
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shall assure that all requirements, as applicable to specified materials, are CL
adhered to. 0
3. Contractor(s)' Completion Documents: CONSULTANT shall receive and review c
maintenance and operating instructions, schedules, guarantees, bonds, and
certificates of inspection, test and approvals which are to be assembled by
CONTRACTOR(s). u
4. Inspections: CONSULTANT shall conduct an inspection to determine if the work
is substantially complete and a final inspection to determine if the work is
acceptable so that CONSULTANT may recommend, in writing, final payment to
CONTRACTOR(s) and may give written notice to SPONSOR and the
CONTRACTOR(s) that the work is acceptable (subject to any conditions therein
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expressed), but any such recommendation and notice will be subject to the
limitations expressed in this Section"B.l.b.".
CONSULTANT shall be the Design Professional in Responsible Charge with
regards to the Special Inspection Program. As such the CONSULTANT will retain
the services of and coordinate with a Special Inspector who will perform the Code
required Special Inspections. The CONSULTANT will review the inspection and
testing reports and will submit interim and final reports to the Building Official_
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5. Completion Certificates: Issue certificates of completion to the SPONSOR.
6. Limitation of Responsibility: CONSULTANT shall not be responsible for the acts
or omissions of any CONTRACTOR(s), or of any Subcontractor or supplier, or any
of the CONTRACTOR(s)' work, nor shall the CONSULTANT have the
responsibility to supervise, direct, or control CONTRACTOR(s)' work or for the
means, methods, techniques, sequences, or procedures of construction or for the
safety precautions or safety programs of the CONTRACTOR(s).
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8. Limitations ofAuthority: (RPR, Inspector and On-Site Staff)
a. Shall not authorize any deviation from the Contract Documents or -
substitution of materials or equipment, unless authorized by the
CONSULTANT.
b. Shall not exceed limitations of CONSULTANT's authority as set forth in
the agreement or the Construction Contract Documents.
C. Shall not undertake any of the responsibilities of CONTRACTOR, �
subcontractors or CONTRACTOR's superintendent. 0
a.
d. Shall not advise on, issue directions relative to or assume control over any 0
aspect of the means, methods, techniques, sequences or procedures of the
construction unless such advice or directions are specifically required by 0
Contract Documents. -�
e. Shall not advise on,issue directions regarding or assume control over safety -
precautions and programs in connection with the work.
f. Shall not accept Shop Drawing or sample submittals from anyone other than a
CONTRACTOR.
g. Shall not authorize SPONSOR to occupy the Project in whole or in part.
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h. Shall not participate in specialized field or laboratory tests or inspections
conducted by others except as specifically authorized by CONSULTANT.
9. Responsibilities/duties of Construction Observation Staff: In general, the on-site
project representative and staff are responsible for monitoring construction activity
on a project and documenting their observations in a formal project record. The
formal project record for this project will follow the format and guidelines of the
Florida Dept. of Transportation (FDOT) Construction Record Keeping Standard
Forms adopted for an airport project.
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The formal project record consists of the following entries and duties:
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a. CONSULTANT's Project Diary
b. Inspector's Weekly Reports
C. Summary of Inspector's Weekly Reports
d. Prime/Subcontractor Work Summary W
e. Preparation of Material Acceptance Reports
f. Preparation of Certification and Testing Log Book
g. Review Subcontractor approval forms
h. Prepare statement of days charged on a weekly basis
i. Conduct project meetings with Owner and Contractors
j. Field measure quantities at regular intervals.
k. Review and/or preparation of Periodic Payment Requests N
1. Record deviations from the contract plans for preparation of Record
Drawings r_
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In. Preparation and review of Change Orders/Force Account Work
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The Resident Project Representative is also responsible for monitoring construction
activity as it relates to airport operations. Days and hours of on-site activity by the
Resident Project Representative will average five(5)days per week over the course U;
of construction but may be utilized as needed during various phases of work.
10. Contract Period: CONSULTANT agrees to provide the services in this phase of
the Agreement during the construction contract period, which is estimated to be
365 calendar days during 2020 and 2021, including 30 days prior to on-site <
construction, 270 days during on-site construction, and 65 days thereafter to
complete the project records.
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Full-Time Construction Administration and Resident Inspection—Scope of Services
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The fee contained in the Exhibit "B" is based on the stated anticipated hours of
effort. If these hours are exceeded, through no fault of the CONSULTANT, the
CONSULTANT shall be entitled to additional compensation.
C. PROJECT CLOSEOUT:
1. Record Plans: Prepare and furnish two (2) copies of the Record Plans for the 2
completed project to the SPONSOR. The record plans must be supplied as a 9
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requirement of the contract. These plans will show the completed construction per N
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the inspector's and contractor's records. They are, however, not to be construed as N
being 100 percent accurate. U)
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2. Construction Testing Report. A Quality Control Testing report is not required for
this project, nor included in this scope of work.
3. Airport GIS As-built Survey: An as-built survey in accordance with FAA AC >-
150/5300-18B is not required for this project, nor included in this scope of work.
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D. ASSUMPTIONS
1. Provisions for overtime effort are not included in this scope or agreement. If overtime _
effort is subsequently required by SPONSOR, an amended or separate agreement will
be made to cover this additional scope of work.
2. Provisions for Hazardous Materials Abatement such as sampling, laboratory testing >_
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of samples, abatement design, environmental monitoring or reviewing M
CONTRACTOR submittals pertaining to Hazardous Materials Abatement are not
included in this scope or agreement. If such effort is subsequently required by
SPONSOR, an amended or separate agreement will be made to cover this additional
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scope of work.
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E. SCHEDULE
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The CONSULTANT agrees to complete the work under this phase of the Agreement in a manner
satisfactory to the SPONSOR within twelve (12) months after award of a construction contract
and receipt of an executed copy of this contract from the SPONSOR accompanied by a resolution u
from its governing body authorizing said execution or within such extended periods as agreed to 2
by the SPONSOR.
The CONSULTANT agrees to perform the services during the Construction Observation portion
of this agreement for the construction contract portion of the project, and is based on the
construction contract period of 270 calendar days assuming 5 working days per week(Mon.-Fri.)
for a total of 193 working days, estimated to be as follows:
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Pre-Construction: Working Day
Project Manager 2 @ 8hrs.
Resident Project Representative 1 @ 8 hrs.
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Construction Observation:
Project Manager 10 @ 8 hrs. CL
Resident Project Representative 193 @ 8 hrs.
Post Construction:
Project Manager 5 @ 8 hrs.
Resident Project Representative 10 @ 8 hrs.
NOTE:THIS TABULATION DOES NOT INCLUDE ALL EXPECTED EFFORT BYE,
CONSULTANT.
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Exhibit B
Key West International Airport-Airport Maintenance Storage Facility
Monroe County
June 2020
FEE SUMMARY �t;9
McFarland Johnson
DESIGN/PLANNING
SERVICES
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1. DIRECT TECHNICAL LABOR $393,497.00
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2. SUBCONSULTANT COSTS $51,635.00
TSF-Construction Materials Testing $51,635
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3. TOTAL FEE ESTIMATE $445,132.00
4.TOTAL LUMP SUM FEE FOR ALL SERVICES $445,132 W
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