Item G1 BOARD OF COUNTY COMMISSIONERS ��l
AGENDA ITEM SUMMARY
Meeting Date: June 30, 2014 Division: Monroe County Clerk
Bulk Item: Yes X No _ Department: Finance Department
Staff Contact/Phone#: Amanda Cochran x3560
AGENDA ITEM WORDING: Approval of FKRA invoices to include salaries (greater than$50,000
each), relating to the Cudjoe Regional Wastewater System Project.
ITEM BACKGROUND: Pursuant to the terms of the Interlocal Agreement for the Cudjoe Regional
Wastewater System, as amended, invoices with supporting documentation to substantiate proper
expenditure of advance funds are to be submitted to the County Engineering Department for review
and approval, and thereupon,to the Clerk(totaling $24,159,761.65). Where invoices are $50,000 or
greater, however, BOCC prior approval is still required. Governed by County Ordinance, as
supplemented by the BOCC's own Purchasing Policies and Procedures, the BOCC retains final
authority for all invoices that are more than$50,000.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF-RECOMMENDATIONS:
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $24,159,761.65 SOURCE OF FUNDS: 312
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
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SAL 11/26/2013 121,865.79 FKAA SAL 10/25/13•11/15/13
137-C 11/21/2013 1,017,648.72 LAYNE HEAVY
139-C 11/21/2013 643,005.86 GIANETTI PAY
147-C 12/4/2013 106,398.18 CH2M Hill
149-C 12/12/2013 1,020,954.65 Layne Heavy
150-C 12/17/2013 1,125,987.72 Giannetti
154-C 12/27/2013 566,435.75 AQUA AEROBIC
SAL 12/26/2013 117,053.07 FKAA SAL 11/16/13-12/13/13
SAL 1/31/2014 150,829.65 FKAA SAL 12/14/13•01/24/2014
160-C 1/8/2014 921,204.72 Wharton Smith
161-C 1/8/2014 626,110.20 KUSTERS
162-C 1/17/2014 861,487.31 GIANNETTI
163-C 1/17/2014 107,780.40 CH2M HILL
166-C 1/30/2014 76,670.15 CH2M-Hill
169-C 1/14/2014 1,634,147.31 Layne Heavy
173-C 2/14/2014 1,131,775.28 Gianetti
174-C 2/14/2014 708,280.20 Wharton Smith
176-C 2/14/2014 1,950,012.34 Layne Heavy
179-C 2/14/2014 87,351.06 Chen&Associates
181-C 3/17/2014 194,716.75 Aqua-Aerobic Systems
SAL 2/28/2014 113,850.09 FKAA SAL 1/2s/14 to 2/21/14
SAL 3/31/2014 116,811.99 FKAA SAL 2/22/14 to 3/21/14
186-C 3/30/2014 198,090.00 Parkson Corporation
189-C 3/30/2014 703,173.20 Wharton-Smith
190-C 3/30/2014 823,544.71 Wharton-Smith
194-C 3/30/2014 234,000.00 FKC Co.LTD
195-C 3/30/2014 1,421,702.73 Gianetti
199-C 4/15/2014 2,883,228.56 Layne Heavy
205-C 4/25/2014 101,961.00 Seepex
206-C 4/25/2014 811,095.56 Giannetti
207-C 4/25/2014 2,035,782.86 Layne Heavy
212-C 4/25/2014 1,080,984.32 Wharton Smith
SAL 4/30/2014 117,471.52 FKAA SAL 3/22/14-4/18/14
20,159,761.65
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AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
3 MONROE COUNTY,FLORIDA
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To: Amy Heavilin, CPA�_[�
From: Amanda Cochran �6l _
Date: June 1'7, 2014
Re: Cudjoe Wastewater/FKAA Invoice Approval Clarification
Advances to the FKAA have been approved by the Board of County Commissioners with respect
to the Cudjoe Regional Wastewater removal project; however, it is unclear what level of approval
is necessary on each FKAA invoice/audit slip once the advance is relieved. Specifically, is BOCC
approval necessary for each invoice that is greater than $5o,o00? Please advise as to how you
would like for us to proceed.
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