item C4 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 2/19/2014 Division: County Administrator
Bulk Item: Yes Department: AiW—orts
Staff Contact Person/Phone#: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement Number Two for
Contract#AQE35 by and between the State of Florida Department of Transportation and Monroe County-Key
West International Airport to fund projects at the Key West and Marathon Airports.
-.11-11-. . ..................................... ...................
ITEM BACKGROUND: This grant includes 50/50 match of the non-federal share for the Planning Studies
conducted at both Monroe County Airports to also include the following projects: $32,865 for entrance road
rehab at KWIA; $27,600 for land acquisition at KWIA; $21,820 for EMAS design at KWIA; $28,360 for
drainage reconstruction at KWIA;KWIA ALP update $5230; $50,000 for Airline handicap lift at KWIA;
$50,000 security equipment-exit lane at KWIA and $1,800 for wildlife hazard management plan at MTH.
................
PREVIOUS RELEVANT BOCC ACTION: The original grant was approved at the 11-16-2011 BOCC
Meeting, Item#1710, Supplemental JPA Number One approved at the 3-20-2013 BOCC Meeting, Item#C.-2 1,
.......................
CONTRACT/AGREEMENT CHANGES: Supplemental Number Two.
..........
STAFF RECOMMENDATION: Approval.
TOTAL COST: $1,593,375.00 INDIRECT COST: NA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: FAA/FDOT/aiMort match
COST TO AIRPORT: $693,375.00
COST TO PFC: None
REVENUE PRODUCING: Yes No X AMOUNT PER YEAR:
LT- 11
APPROVED BY: County Attorney OMB/Purchasing Risk Management
I DOCUMENTATION: Includeil�x Not Required ..........
DISPOSITION: AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
__..____.............................................. .__
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CONTRACTContractU Y
Contract with: Florida Department of Transportation Effective ate: September 7'"', 2011
Expiration Date: June "', 2016
Contract Purpose/Description: This grant includes 50/50 matchof the non-federal share for the Planning
Studies conducted at both Monroe County Airports to also include the following projects: $32,865 for entrance
road rehab at IA9 $27,600 for land acquisition at IAp $21,820 for EMAS design at Is $28,360 for
drainage reconstruction at KWIA;KWIA ALP update 0; $50,000 for Airline handicap lift at I e $50,000
security equipment-exit lane at KWIA and $1,800 for wildlife hazard management plan at MTH.
ContractManager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ top)
for SO C meeting on:2/19/ 014 Agenda Deadline: 2/4/2014m
�... _..._ ... ......... ...... u,. u,. ...... .
CONTRACT COSTS
i
Total Dollar Value of Contract: $693,375.00 Current Year Portion: T D
Budgeted? Yes Account odes: -63 02
Grant: Yes Grant Account- TSD
County Match: 5%/ 0%
ADDITIONAL COSTS
Estimated Ongoing Costs: For:
(not included in dollar value above) (e . maintenance, utilities,janitorial,salaries, etc.)
___ .... _. _, m m._...m .,.......,
REVIEWCONTRACT
Changes
Date In NeededReviewer Date Out
Yes No I
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Comments: m
S'rATE OF FLORIDA DEPARTMENT OFTRANSPORW 014 72"30 07
PUBLIC TRANSPORTATION PUBI.IC TRANSPORrATON
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT oWi
Page I W 4
Number Two
Financial Project No.: Fund: DPTO/DS FLAIR Category 088719
25426929401 Function: .............637 Object Code: 750004
..........
(item-segment phase sequence) FederaiNo.: Org.Code: 55062020629
Contract No.: AQE35 DUNS No.: Vendor No.:—F596000749053
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004
......................................................
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OFT SPO TATI , an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County-Key West International Airport
3401 South Roosevelt Boulevard, Key West, Florida 33040
hereinafter referred to as Agency.
WITNESSETW
WHEREAS,the Department and the Agency heretofore on the 27th day of September .2011
entered into a Joint Participation Agreement; and
WHEREAS,the Agency desires to accomplish certain project items as outlined in the Attachment"A"appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A"for a total Department Share of $1,593,375.00
NOW, THEREFORE THIS INDENTURE WITNESSET that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
This grant includes 50/50 match of the non-federal share for the Planning Studies conducted at both Monroe County
Airports to also include the following projects: $32,965 for entrance road rehab at KWIA;$27,600 for land acquisition at
KWIA; $21,820 for EMAS design at KWIA- $28,360 for drainage reconstruction at KWIA; KWIA ALP update$5,230;
$50,000 for Airline handicap lift at KWIA;j50,000 security equipment®exit lane at KWIA and$1,800 for wildlife hazard
management plan at MTH.
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $1,386,750.00
bringing the revised total cost of the project to $3,186,750.00
Paragraph 4.00 of said Agreement is increased by $693,375.00
bringing the Department's revised total cost of the project to $1,593,375.00
3.00 Amended Exhibits:
Exhibit(S) B of said Agreement is amended by Attachment"A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement June 30th ,2016
5.00 E-Verify
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 3 of 4
Financial Project No. 25426929401
Contract No. AQE35
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated September 27th ,2011
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed„ the day and year first
above written.
AGENCY FDOT
Monroe County-Key West International Airport See attached Encumbrance Form for date of Funding
y p Approval by Comptroller
AGENCY NAME
SIGNATORY(PRINTED OR TYPED) LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE District Secretary of Designee
DEPARTMENT OF TRANSPORTATION
TITLE TITLE
i f 17
V fE COUNTY tl'R ....mm
:11
w� �&�:.w � �
725-030-07
PUBLIC TRANSPORTATION
0&11
Page 4 of 4
Financial Project No. 25426929401
Contract No. AQE35
Agreement Date
ATTACHMENT"A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County-Key West International Airport
3401 South Roosevelt Boulevard, Key West, Florida 33040
dated
DESCRIPTION OF SUPPLEMENT(Include justification for cost change):
This grant includes 50/50 match of the non-federal share for the Planning Studies conducted at both Monroe County
Airports to also include the following projects: $32,685 for entrance road rehab at KWIA; $27,600 for land acquisition at
KWIA; $21,820 for EMAS design at KWIA; $28,360 for drainage reconstruction at KWIA; KWIA ALP update$5,230;
$50,000 for Airline handicap lift at KWIA; $50,000 security equipment-exit lane at KWIA and $1,800 for wildlife hazard
management plan at MTH.
1, Project Cost: As Approved As Amended Net Change
$1,800,000.00 $3,186,750.00 $1,386,750.00
Total Project Cost $1,800,000.00 $3,186,750.00 $1,386,750.00
IL Fund Participation: As Approved As Amended Net Change
Department: $900,000.00 $1,593,375.00 $693,375.00
Agency: $900,000.00 $1,593,375.00 $693,375.00
$0.00
Total Project Cost $1,800,000.00 $3,186,750.00 $1,386,750.00
Comments:
This grant includes 50/50 match of the non-federal share for the Planning Studies conducted at both Monroe County
Airports and 50/50 match for the planning, design and construction of the terminal expansion at The Florida Key
Marathon Airport. Funding allocation for this grant is as follows: $250,000 from FY 12-Planning Study; $650,000 from FY
13-Terminal Expansion at Marathon Airport.
TO: PT629DH@dot.state.fl.us 10472205
SUBJECT: FUNDS APPROVAL/REVIEWED FOR CONTRACT AQE35
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AQE35 Contract Type: Method of Procurement:
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 09/27/11
Ending date of this Agmt: 06/30/16
************************************************************************
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020629 *PT *750004 * 693375.00 *25426929401 *215
2014 *55100100 *088719/14
S002 *00 * TWO *0003/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 693,375.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 11/20/2013