Item C18 BOARD OF COUNTY COMMISSIONERS
AGENDA,ITEM SUMMARY
Meeting Date: February 19,2014 Division: Public Works/En in�g
Bulk Item: Yes X No Department: Project Management
Staff Contact Person/Phone#:Kevin Wilson x8797
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There was one change order considered and approved by the County
Administrator and/or Deputy Administrator for the period beginning January 1, 2014, and ending
January 31, 2014 for $732.96. There was one change order request for$14,065.10 that was denied by
Project Management staff.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A . Indirect Costs BUDGETED: Yes N/A,__ No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY:N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty_ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Ieuiret
DISPOSITION: _ AGENDA ITEM#�
PM.3
Revised 7/09
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MONROE COUNTYANGINEERING/ 1'RQJECT MANAGrwrwr
CONTRACr CHMGE ORDER
PRO.JEC"T"TITILE: CHANGE ORDER.NO,-.,, 8
Construcibn of a NewStock Wand Fire Station
INITIATION DATE: January 8, 2014
TO T October 17, 20,12 CONRACTOR: cowrRACTI)ATE.
Surks Construction Grouj), Inc,
10145 NIN19P Stiewt
Doral, FL 33172
The Contract is changed as tag ow&'
Fhe crigirial(C,�nwitr Lm eed Max� i rnu m rice)_P _._)(Guairaint
Net 0ange lby previously authorized Change Orders__. (15,586.47)
The LQgny �JSLjmj(Guaranteed Maximum Price)p0or to this Dmnge Order was..,,....,,.,.,.,.,$3,2,.40,6Fj3,53
The(Q!2!:t qt_ (Guaranteed Maximuii,n Price)will be(�.ngr_Leasejd (de creased)
(unchanged)by tWs Change Order..._4 T32_96
R'ie new&gLftack IS rjjj(Guaranteed Mwdmum Pfte)indluding Ws Change Order!s,___$3,241'39649
The Contract Time wfli be(Increased)(decreased) I'VA
The date of Substainbab CornpletRon as of,the date of this Change Order February 12,2014
E)etafled descNpfiors of change ordi(,'�'u and justificafion:,
ru�sridua..AnniL Ln closure orf the oulsido(V the fife qtafion.
'Chh�,�h@ ge 0[ LQ 01-00�(CAQL P h,_Q
N!A.m,'OLc!i,LL,21 U!k m(Ld-!Y, - LA nns,_2 Lr_c Lf_P L I K A m�l r,EAA M.,As m
ARCWTECT-
JH., tr P. Hr rru r',hltvct
CONTRACTOR.,
(3, r tr
PRO.JECT MANAGER�,
ffik, alepa
D�RECTOR PUBLIC WORIKS/lENGWERWG zvt
Date
COUNTYIDEPUTY ADMINIS"FRATOR� f
F man ,,Aesif ibie Firededck Date
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Adding the automatic rolling doors was an added feature after the original specifications were
prepared.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
CHANGE
ORDER OWNER
ARCHITECT
CONTRACTOR
FIELD 10 L-Lar a--�Lr mart-LrLjr r r�-a Yr et-,
ABA DOCUMENT G701 OTHER
PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 010
Mahoney Ave&2nd St.
Key West,FL 33040 DATE: 1/8/2014
CONTRACTOR PROJECT#: 1210
CONTRACT DATE: 12/3/2012
TO CONTRACTOR: Burke Construction Group,Inc.
10145 NW 19th Street
Doral,FL 33172
The Contract is changed as follows:
Provide 3 recivers and 3 remotes for the garage roll u doors. $ 391,15
Labor to install the receivers. $ 300,00
Subtotal -..- 691,15
Contractor Overhead-- 0% $
Contractor Profit----- 5% $ 34,56
Insurance 1% $ 7,26
Total-------- 732.96
Not valid until signed by the Owner and Contractor.
The original(Contract Sum)( )was.......................... $ $ 3,256,250.00
The(Contract Sum will be(increased) $ 732.96
(anspaaged)by this Change Order in the amount of......................................I.........._,.,.,...,. $
The Contract Time will be(insreaseEy (unchanged)by 0 Calendar days
The date of Substantial Completion as of the date of this Change Order therefore is 2/12/2014
William P.Horn Architect,PA Burke Construction Group,Inc. Monroe County Board of Count Commiss.
Consultant CONTRACTOR OWNER
915 Eaton Street 10045 NW 19th Street 500 White Head Street
Address Address Address
Key West,FL 33040 Doral,FL 33172 Key West,FL 33040
BY BY BY
DATE DATE DATE
ROLLING DOOR MANUFACTURING
y
division of ROLLING DOOR INDUSTRIES L L C
8214 N.W. 64 St. , Miami, Florid0auu33166 • T: (305) 599-9977 • F (305) 599-9979
mail@rolling-door.com • www.rolling-door.com
PROPOSAL # 1400002-0
Submitted To: Job Location: Date
Burke Construction Group, Inc. Stock Island Fire Station #08 1/6/2014
10145 NW 19th St 6168 2nd Street
Doral FL 33172 Stock Island, FL 33040 Terms
Due on receipt
Qty Description Unit Price Total
FURNISH ONLY:
3 RECEIVER 90.00 270.00
3 REMOTE CONTROL (1 BUTTON) 25.00 75.00
SALES TAX 24.15 24.15
SHIPPING TO DORAL FL 33172 22.00 22.00
• DELIVERY NOT INCLUDED.
• QUOTE IS PER YOUR VERBAL INFORMATION. PRICES ARE DUE TO CHANGE WITH
ANY ALTERATIONS.
To place the order, please sign and fax it back to our office. Thank you! Total $391.15
NOTES: (1) One year warranty in parts. (2) Electrical wiring, conduit, and mounting of controls by others. (3) Any
alteration or changes in the specifications above will be executed upon written order. Another Revised Proposal will
be issued with the changes. (4) This proposal is subject to acceptance within 30 days. (5) Sales tax not included.
ACCEPTANCE OF PROPOSAL:The above prices and specifications are hereby accepted according to the RDI Terms
and Conditions of Sale attached to this Proposal. You are authorized to do the work as specified. Payment will be
made as outlined above.
Customer Acceptance Signature Date: ^T
PrintName: _ _._—�...�...................... .
ROLLING DOOR MANUFACTURING
F
division of ROLLING DOOR INDUSTRIES L.L.0
mm8214 N.W. 64 St. , Miami, Florida 331666- T: (305) 599-9977 • F. (305) 599-9979
v R
mail@rolling-door.com • www.rolling-door.com
TERMS AND CONDITIONS OF SALE
1. SELLER'S TERMS AND CONDITIONS: All sales by Rolling Door Industries LLC (Seller) are subject to all of the terms and
conditions contained herein and upon no other terms and conditions. Seller's acceptance of Buyer's order is expressly made conditional
upon Buyer's assent to all of Seller's terms and Seller objects to any terms or conditions at variance with,different from or additional to the
terms set forth herein,unless such terms are set forth in a writing signed by a company officer of Seller.Any amendment to or any waiver,
modification or deletion of, any of Seller's terms shall be ineffective unless such amendment, waiver, modification or delete in a writing
signed by a company officer of Seller.
2. BUYER'S ACCEPTANCE OF SELLER'S TERMS: Buyer's acceptance of Seller's terms shall be conclusively presumed by: (a)
Buyer's submission of a credit application to Seller;(b)Buyer's execution of any other document containing these terms and conditions of
sale;or(c)Buyer's acceptance of delivery of any products/services ordered from Seller.
3. PRICES:"FURNISH AND INSTALL"prices are based on installation in one trip.Additional trips will be charged accordingly. If project
requires your Company to retain any amount in the means of retainage, it can't be more than 10%of the total amount of this sale and for a
period not more than one (1) month. This last condition must be notify in writing to the Seller by Buyer previous acceptance of our
Proposal, and 1-1/2%must be added to original quotation. All permit processing and fees is solely Buyer's responsibility. "FURNISH
ONLY"prices do not include any taxes due or payable on account of the transactions between Buyer and Seller,and all such taxes shall be
paid by Buyer.
4. EXECUTION OF WORK: Installations and Deliveries shall at all times be subject to the approval of our Accounts Receivables
Department.
5. DELIVERY OR INSTALLATION OF ORDERS: Seller shall be under no liability of failure to make deliveries or installations for
causes beyond its control,such as,but not limited to,Acts of God,fires,strikes,accidents,or delays in transit.Under no circumstances will
Seller assume responsibility for any damage growing out of, or owing to, any delay of any kind whatsoever, unless there is a specific
agreement,in writing,between Seller and the Buyer to the contrary.Buyer agrees that the job site has the conditions necessary to install the
door(s)as Seller will not be responsible for any interference in the design and/or layout of the work of any other trade once the door(s)are
installed. Also, Seller will not be responsible for any delays in installation and/or damages on the door(s) and its surroundings caused by
the work of any other subcontractor on site. All mechanical facilities required to unload shall be provided by Buyer without any cost to
Seller.Electrical wiring,conduit,and mounting of controls are not in the scope of our work.
6. STORAGE FEES:If Buyer postpones delivery/installation for more than thirty(30)days,Buyer agrees to pay reasonable storage fees.
7. CHANGES TO OR CANCELLATION OF ORDERS: Changes made to an order before or after fabrication has begun must be
confirmed in writing by Buyer and Seller before it can proceed. Buyer agrees to pay cost of changes resulting in an increase in the total
price of the order. When an order is canceled before fabrication has begun, Buyer is liable for processing costs, such as approval or
fabrication drawings, special purchased material, and the like. When an order is canceled after fabrication has begun, Buyer agrees to pay
for labor and material costs incurred up to the time of cancellation.Buyer must confirm said cancellations in writing.
8. PAYMENT: Buyer agrees to pay for all materials/services purchased from Seller prior the delivery or installation of the order unless
specified otherwise. Return Checks are subject to a$60.00 fee. In the event account becomes 45 days old or older account is considered
past due, no further work will be mandatory executed by the Seller. This includes any new construction as well as any warranty service
work. If payment is not made when due,Buyer agrees to pay a service charge on the amount past due at the rate of 1-1/2%per month(18%
per annum) or the maximum lawful rate, whichever is less. Items/Products are property of Seller until the complete payment related or
Final Release.
9. COLLECTION: All accounts are delinquent after 45 days. Should it become necessary to place this account for collection, suit or other
legal proceeding, the Buyer agrees to pay all cost and expenses of collection, suit or other legal action, including attorney's fee and, if
necessary,appellate fee.Buyer hereby waives any and all privileges and rights which may have under Chapter 47,Florida Statutes,relating
to venue,as it now exists or may hereafter be amended and further the Buyer agrees that any legal action brought for collection of past due
accounts,may be brought in the appropriate court in Miami-Dade County,Florida. The parties mutually agree that any action arising out
of or relating to this paragraph of SELLER'S TERMS AND CONDITIONS must be brought exclusively in any state court of general
jurisdiction in Miami-Dade County. Buyer irrevocably submits to the exclusive jurisdiction of any such court and waives any objection it
may have to either the jurisdiction or venue of any such court.
10. WARRANTY: ROLLING DOOR INDUSTRIES LLC is proud of our reputation of service and quality workmanship. The warranty is
limited to the Seller's terms stated in the WARRANTY NOTICE of each product. We guarantee every project for one full year and up to
10,000 cycles, whatever comes first. We guarantee defects in material and workmanship. We cannot warranty any damages caused by
abuse or improper maintenance. Maintenance must be performed on a regular basis, consisting of spring tension adjustment, lubrication,
etc.Any work performed on these doors by any other firm other than Seller will void any warranty.
Any signed copy of the Proposal must be in our office prior to proceeding. A complete Job Site Address or directions must be included along with
desired date of installation/delivery.If instal lation/delivery cannot be executed within 30 days of date requested,material must be paid for.
MEMORANDUM
TO: Board of County Commissioners
From: Roman Gastesi
County Administrator
Date: January 9, 2014
RE: Change Order
Attached is a proposed change order for Burke Construction Group, Inc. (Change Order
#8 is for an increase of $732.96 to provide automatic rolling doors to the garage bay
doors to allow closure on the outside of the fire station.The time remains unchanged.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits.
Change orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator intends to approve this clage order on Friday,January 10, 2014.
�W
0rnai Ga esi
County Administrator
RG:cac
EA) ...
CHANGE
ORDER OWNER
ARCHITECT
CONTRACTOR
FIELD utr{_+
AIA DOCUMLNT G701 OTHER
PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 009
Mahoney Ave&2nd St.
Key West,FL 33040 DATE:
CONTRACTOR PROJECT#: 1210
CONTRACT DATE: 12/3/2012
TO CONTRACTOR: Burke Construction Group,Inc.
10145 N W 19th Street
Doral,FL 33172
The Contract is changed as follows:
Memove 600 amp meeter can and breaker.Replace with 400 $ 12,912.71
amp breaker and add a 400 ring less meter socket.
Misc Lxlntulin ry tttict ym.__ _..._.. __....��_... ...__,�.. .V„ ___
at(t luta of av 1l l once meter can is removed $ 350.00
It is understood that this change order includes a non-compensatory time extension.11 is agreed that
Burke Construction reserves all rights to quantify reasonable costs incurred for this additional time,
once those costs can be quantified,subject to the contract terms and Florida Law
Subtotal 13,262,71
Contractor Overhead— 0% $
5% $ 663.14
Insurance 1% $ 139.26
Total..._. $ 14,065.10
.... ... ..
Not valid until signed by the Owner and Contractor.
The original(Contract Sum) was.,............................. $ $ 3,256,250.00
The(Contract Sum)(Guarante will be(increased)(desrease4) $ 14,065.10
(unchanged)by this Change Order in the amount of............................................._...,... $
The Contract Time will be{ncreased) (aashaRgsd}by 22 Calendar days
The dale of Substantial Completion as of the date of this Change Order therefore is 3/8/2014
William P.Born Architect,PA Burke Construction Group,Inc. Monroe County Board of Count Commiss.
Consultant.,, ..�...�, ..�.,,....m..... ..�....�,._....., ._...__............ .....__...... __�.n...,..�..,s�,�.�,.,.,w.� ... .s...._.�...�...........
CONTRACTOR OWNER
915 Eaton Street 10045 NW 19th Street 500 White Read Street
Address Address Address
y _.............. ... .. .....__ rnl,FL 33172 Key West,FL 33040
Key West,FL 33040 fu�t._. . . _ �._� ... m... A..... .............. ...._. .....
BY BY BY
DATE
DATE DATE tgy, "�
Subcontract Change Order
m No.008
Project: Florida Keys Electric,Inc.
Stock Island Fire Station 5730 2nd Avenue
6780 2nd Ave Key West,FL.33040
Key West,FL.33040 305-296-4028(o)305-296-9283(f)
December 19,2013
To:General Contractor/Subcontractor/Vendor
Burke Construction Contract Date: 11/12/2012
10145 N.W.19th Street Contract No.:
Doral,Florida 33172 Change Order No.: 008
(305)468-6604
(305)468-6654
The contract is hereby revised by the following items:
Furnish labor and materials to replace existing 600A Main
Breaker to a 400A Main Breaker along with meter can to allow
for metering of building load by utility company.
Item: Replace Main Breaker/Install Meter Amount:
$ 12,912.71
The original contract value was $
The net change by previously authorized Change Orders is $ -
The Contract Value prior to this Subcontract Change Order was $
The Contract Value will be changed by this Subcontract Change Order in the amount of $ 12,912.71
The new Contract Value including this Subcontract Change Order will be $ 12,912.71
The Contract duration will be changed by 0 Days
Please sign and return all copies to our office within 7 days.After our signature,a copy will be returned to you.
CONTRACTOR GEN CONTRACTOR/SUBCONTRACTOR/VENDOR
Florida Keys Electric,Inc. Burke Construction
5730 2nd Avenue 10145 N.W.19th Street
Key West, FL.33040 Doral, Florida 33172
By:Raymond Vazquez By.:Buddy Hamilton
Signature: - ....__. .m...� _.. _...._ _ .-.�.._....._._ Signature:,_......
Title:President Title:Superintendent
bate: Date:
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