Item I2 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 19, 2014 Division: Growth Management
Bulk Item: Yes _ No X Department: Planning&Environmental Resources
Staff Contact Person/Phone#: Christine Hurley x 2517
AGENDA ITEM WORDING: Discussion of the Tenth (10 ) Amendment to the agreement for professional
services with Keith and Schnars (K&S), P.A., for additional services on the Naval Air Station Environmental
Impact Study, to collect noise data to establish a noise baseline as recommended by the EIS Committee (EIS
Committee Resolution 001-2013) and as directed by the BOCC on August 21, 2013 (agenda item J3), and
additional funds to address work already completed by K&S in preparing for and completing meetings in
Washington,D.C.,and increasing compensation by$40,506.00.
ITEM BACKGROUND: Keith and Schnars (K&S) was retained to update the County's Comprehensive Plan
Technical Document; complete an Evaluation and Appraisal Report (EAR) of the Comprehensive Plan (CP);
complete Comprehensive Plan text amendments; and complete Land Development Code amendments. Part of that
task is responding to statutory requirements concerning military coordination and installation compatibility. Since
the date of execution of the K&S contract (December 16, 2009), the Navy Environmental Impact Study (EIS)
Oversight Committee was formed by the Board of County Commissioners to analyze the Navy studies concerning
environmental impacts on the community and related matters. K&S and County staff have met with the EIS
Oversight Committee and have gone over the requirements of Chapter 163, F.S.,related to the Comprehensive Plan
and military compatibility strategies.
Keith and Schnars (K&S) has provided assistance to the BOCC, County Administrator and the County's
Environmental Impact Study Oversight Committee (EIS Committee) in the review and preparation of comments in
response to both the NASKW and AFTT Navy published Draft DEIS and two Final EIS documents:
• On May 11,2012,the Navy released a Draft Environmental Impact Statement(EIS)to evaluate alternatives
for U.S.Navy training and testing activities conducted within the Atlantic Fleet Training and Testing Study
Area.
• In August 2013, the Department of the Navy released the Final Environmental Impact Statement
(EIS)/Overseas EIS for U.S. Navy training and testing activities conducted within the Atlantic Fleet
Training and Testing Study Area.
• On June 29,2012,the Department of the Navy published a notice of availability of the Draft Environmental
Impact Statement for Naval Air Station Key West Airfield Operations(NASKW).
• On August 15, 2012, the County responded to the NASKW Draft EIS with a letter stating 41 specific
comments and concerns.
• On August 2, 2013, the Navy published the Final Environmental Impact Statement for Naval Air Station
Key West Airfield Operations and selected "Alternative 2" as the preferred alternative, including annual
airfield operations equaling approximately 52,000 operations, the transition to next generation aircraft (F-
35) and carrier air wing Field Carrier Landing Practice (FCLP) at NAS Key West which may impact the
County. While the Navy addressed some of the County's comments, all major substantive
recommendations were rejected in the Final EIS, including the recommendation that the Navy contract with
an independent consultant to conduct a noise study to establish an actual noise baseline with actual noise
sampling based on industry accepted protocols.
PREVIOUS RELEVANT BOCC ACTION:
December 16, 2009 — BOCC approved contract to update the Monroe County Year 2010 Technical Document,
Evaluation and Appraisal Report(EAR),Comprehensive Plan Amendments,and Land Development Code.
September 15, 2010—BOCC approved Amendment No. I which amended the work program and deliverable schedule
without a change to the total fee of the contract.
October 20, 2010—BOCC approved Amendment No. 2 amending Master Schedule "B" referencing the work program
timeline and deliverable schedule.
May 18, 2011 —BOCC approved Amendment No. 3 amending Exhibit "A" Scope of Services for Phase II to include
services relating to the Environmental Impact Statement.
August 17, 2012 - BOCC approved Amendment No. 4 amending Exhibit "A" Scope of Services and Exhibit "B" to
increase compensation $96,183.00, for additional services related to data collection, development of existing conditions
to prepare the technical document (primarily existing land use mapping and acreage/density/intensity information),
population projection approval by the Department of Community Affairs, and timeline adjustments due to recent
statutory amendments to Chapter 163,F.S. (HB 7207).
June 20, 2012 — BOCC approved Amendment No. 5 amending Exhibit "A" Scope of Services, for additional services
concerning the Naval Air Station Environmental Impact Study or other studies or activities connected with the National
Environmental Policy Act documents published by the Navy that potentially affect the County in relation to state
requirements for military installation compatibility and increasing compensation by$46,000.00.
June 20, 2012 —BOCC approved Amendment No. 6 amending Exhibit "A" Scope of Services, for additional services
identifying any potential deficiencies in the County Comprehensive Plan policies and land development code relative to
State regulations on mining operations, including minimum permitting requirements for mines and the minimum legal
requirements for remediation and restoration after a mine if officially abandoned and an increase in compensation by
$7,500.00.
September 21, 2012 —BOCC approved Amendment No. 7 to reorganize the remaining phases of the contract, without a
change to the total fee of the contract, in order to reduce the potential for conflicts between the Comprehensive Plan and
the Land Development Code, and minimize the time period between the adoption of the Comprehensive Plan
Amendments(Phase III)and the adoption of revisions to the Land Development Code(Phase IV).
February 26, 2013—BOCC approved Amendment No. 8 for additional services to evaluate the Coastal Barrier Resource
System (CBRS) Comprehensive Plan policies to determine whether they add any additional protection to land over and
above Comprehensive Plan and Land Development Regulation (LDR) policies that govern the Tier System and an
increase in compensation by$40,600.00.
CONTRACT/AGREEMENT CHANGES: Additional services by K&S to collect noise data to establish a noise
baseline ($33,506) and additional funds to address work already completed by consultant in preparing for and
completing meetings in Washington,D.C. ($7,000). Increasing compensation by$40,506.00.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $40,506.00(additional) INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $1,312,774(includes all amendments&$40,506.00)
SOURCE OF FUNDS: 148-51000-530340
REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year
APPROVED BY: County Atty fl OMB/Purchasing Risk Management
DOCUMENTATION: Included x Not Required_
DISPOSITION: AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACTSUMMARY
Contract with.,ctwith: _IKSe�ith&Schnars,P.A. Contract
F Effective Date: 02/19/2014
Contract PurposelDescription: Expiration Date: ---
Amendment No. 10 to the contract with Keith a Schnars;for additional services to collect noise
data to establish a noise baseline ($33,506) and additional funds to address work already
completed by consultant ® preparing for and completing meetings in Washington, D.C.]
($7=. Increasing comongm b z$41506.00.
Amendment No. 10 to the K&S contract is due to the Navy's issuance of the Record of Decision
on October 31,2013, for the Final Environmental Impact Statement lbr Naval Air Station Key
West Airfield Operations,which did not include conducting a noise study to establish a baseline.
The Monme,County ETS Committee(Resolution 001-2013)and BOCC on August 21,2013
(agenda item J3)authorized the County to contract an independent consultant to conduct a noise
study to establish an actual noise baseline with actual noise sampling to document the fall impacts
to 11eviate the cts.
Contract Manager. Christine!LKLey_ 2517 11
Stop
(Name) (Ext.) (Department/Stop
for BOCC on 02/19/2014 enda,Deadline: 02104/14
CONTRACT COSTS
Total Dollar Value of Contract. S $1,312,774 (includes amendments 1-8&$40,506.00 if 9'h
Current Year Portion: $270000 amendment approved total equals S 1, )
324,925.00
Budgeted?YesF) No 0 Account Codes:
Grant:S N/A
County ch:S N/A
ADDIT1015JZ—C6TT—S
Estimated Ongoing Costs:$---Jyr For
in dollar value ab 0 nuintera ,ii jai
CONTRACTREVIEW
Changes Date Out
Needed
Division Director 91—IN YesEl No
Risk Management &-L4q Yes[:]Nqi:/
O.M.BJPurchasing'�&q 'Yes[j N&
CountyAttorney ?4 A Yes[:]No
Comments:
ObS Form Revised=7/01 MCP#2
TENTH AMENDMENT
PROFESSIONALCONTRACT FOR I
with
IP.A.
This Tenth Amendment (Amendment) to the Contract for Professional Services dated
December 16, 2009 between Monroe County (County) and Keith and Schnars, P.A.
(Consultant) is made and entered into this 19th day of February, 2014.
ITSTH:
WHEREAS, County desires to increase the scope of services under the existing
contract to include services addressing and relating to establish a noise baseline as
recommended by the EIS Committee, since the Navy's Record of Decision issued on October
31, 2013, for the Final Environmental Impact Statement for Naval Air Station Key West Airfield
Operations, did not include conduct a noise study to establish an actual noise baseline; and
WHEREAS, this is in addition to the existing work associated with the Naval Air Station
Key West (NASKW) EIS and the Navy's Atlantic Fleet Training and Testing activities EIS and
would require raising the amount in Phase II, Task 12 by $33,506.00 to cover the additional
work required to complete the task; and
WHEREAS, the County and Consultant underestimated the hours required and
coordination needed by both parties to prepare for and accomplish meetings Washington D.C.
with Congressman Joe Garcia and his staff as well as with the Assistant Secretary of the Navy
Dennis McGinn and his staff; and
WHEREAS, a retroactive amendment to the contract is required to raise the amount in
Phase II, Task 12 by $7,000.00 to cover the additional work required to complete the task; and
WHEREAS, the EIS, NEPA requirements, noise baseline and subsequent related
actions by the Navy may affect the military coordination and military installation compatibility
components of the County's Evaluation and Appraisal Report, Comprehensive Plan
amendments and other requirements in the Florida Statutes;
NOW, THEREFORE, the parties agree as follows:
1. Exhibit A Scope of Services for Phase II, Task 12 shall be amended as follows and as
shown on Exhibit 1 (attached).
3.
February 19, 2014
12.1 US shall provide support to the County's Environmental Impact Study Oversight
Committee (EIS Committee) and for all activities related to NASKW for NEPA issues
affecting the County. This includes participation in EIS Committee meetings or other
meetings as authorized by County. This support will be provided primarily by US
Vice President Michael L. Davis.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly. The
maximum hourly rate shall not exceed $215.00. The only materials billed shall be those
provided to the County or to others as authorized at the County's request.
12.2 K&S shall assist the BOCC, County Administrator and the EIS Committee in the
review and preparation of comments in response to two Draft (DEIS) and two Final
EIS (FEIS) documents published by the Navy that potentially affect the County. This
may include organizing the County's review and comment response team and
drafting the official County response to Navy NEPA documents. Consultant shall
provide copies of all documents to County.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly. The
maximum hourly rate shall not exceed $215.00. The only materials billed shall be those
provided to the County or to others as authorized at the County's request.
. . - ..... m I ,. mmw.. .K&S � minI � Q , may use su -
b
k u� arp �C hui� �i I I.r
consultants, as appropriate, to collect j%Qj g=fh2M h1N!g
�mE m D I ..... . Arc.pmdud19" aIgag iltiPI, �U;bVIQN md, a u9taui��� .
mg",tliodo,l�. Y and 44e 11194 W P , &Specifically, K&S will utilize
a sub-consultant to collect and/or review noise data, including noise monitoring at
various County owned locations which may include: Stock Island, Rockland, Big
Coppitt, Shark Key, and/or Key Haven, as applicable to the ➢ li,lilw,y,,,,ln.alaU k)j ,,,,,&e:
,...(MI I ,,,,,gip" C' 'Z, review of the Navy EIS, and/or EAR. Consultant shall
provide a copy(ies) of any data and analysis report from a sub consultant and one
electronic copy. f.� ;j . . ., .�,....cl� , q �".a,,4� I�:e".� ..�a �," .' 11" � 'Va�:va '..➢.� " win
. ....3f s .ti:In,, :. ( � ).. :. .Y
M�..�� �a�°��� �u��u��:�.,�... �� ..,I���u�u�a� s���.~�I 'uti.I�u tih� �, �� u ti �
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly.
The maximum hourly rate shall not exceed$235.00. The only materials billed shall be
those provided to the County or to others as authorized at the County's request
eI)r Ihis.S UL h all..not e. c(m,,', A t n WLafTh L F�r���,�i������.���'��i
AWALR2 � .I,..!Idiar ,1 ow k—orini.,j2o (f" n o is e w , r�:o Imo' ..� �: 1_M y t %
"onsuli nj,'.5,i'MurarLAWn Fele. L.,������ri� l I..�m� w�, I � � II�' c ,( )0.0� air
2
February 19, 2014
12.4 K&S as requested by the BOCC or County Administrator shall represent the County
with State and Federal agencies in matters relating to the draft and final EIS
documents or other Navy NEPA documents that potentially affect the County. K&S
will attend a Navy Public Hearings concerning these documents, as authorized by
and at the County's request.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly. The
maximum hourly rate shall not exceed $215.00. The only materials billed shall be those
provided to the County or to others as authorized at the County's request.
12.5 Work performed under this Task (Task 12) shall not be subject to contract
provisions in Section 4.2 and are to be paid monthly with no retainage.
12.6 The parties acknowledge that this task is not shown on Exhibit B and will exceed the
time frame for Phase II.
Task 12 fees shall not exceed , ni i T �,i� m m.�.: . � ..i..........d , ...jt.i�1y ....�. .i.... n. .....
11 w, i . i I�. r R l
. i�. .....i...�.............��m� ....�.��..�.. ....�� ..mm. ......11. �i�..� (� .� . �t � .�...�......... . ........Six ...... o mwi. ..- Degam
(S96,000.00) and are not included in the Lump Sum Phase II total. Uh A.w,g,,,n ,:nija
The hourly fees include Consultant's expenses and reimbursables other than the
deliverables (materials) stated above. Travel outside of the state of Florida shall be
reimbursed according to County policy and ordinance governing travel.
IN WITNESS WHEREOF, the parties have executed this Tenth Amendment.
ATTEST: BOARD OF COUNTY COMMISSIONERS
AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
Deputy Clerk Mayor Sylvia Murphy
P.A.
Witness Michael L. Davis, Vice President
Witness Date
MO OE COUNTY ATTORNIEY ��
P ROVED AS TO FORM
February 19, 2014
.m" -.: m�. 3,
Date:
TENTH AMENDMENT
PROFESSIONALCONTRACT FOR
with
P.A.
This Tenth Amendment (Amendment) to the Contract for Professional Services dated
December 16, 2009 between Monroe County (County) and Keith and Schnars, P.A.
(Consultant) is made and entered into this 19th day of February, 2014.
ITN T :
WHEREAS, County desires to increase the scope of services under the existing
contract to include services addressing and relating to establish a noise baseline as
recommended by the EIS Committee, since the Navy's Record of Decision issued on October
31, 2013, for the Final Environmental Impact Statement for Naval Air Station Key West Airfield
Operations, did not include conduct a noise study to establish an actual noise baseline; and
WHEREAS, this is in addition to the existing work associated with the Naval Air Station
Key West (NASKW) EIS and the Navy's Atlantic Fleet Training and Testing activities EIS and
would require raising the amount in Phase II, Task 12 by $33,506.00 to cover the additional
work required to complete the task; and
WHEREAS, the County and Consultant underestimated the hours required and
coordination needed by both parties to prepare for and accomplish meetings Washington D.C.
with Congressman Joe Garcia and his staff as well as with the Assistant Secretary of the Navy
Dennis McGinn and his staff; and
WHEREAS, a retroactive amendment to the contract is required to raise the amount in
Phase II, Task 12 by $7,000.00 to cover the additional work required to complete the task; and
WHEREAS, the EIS, NEPA requirements, noise baseline and subsequent related
actions by the Navy may affect the military coordination and military installation compatibility
components of the County's Evaluation and Appraisal Report, Comprehensive Plan
amendments and other requirements in the Florida Statutes;
NOW, THEREFORE, the parties agree as follows:
1. Exhibit A Scope of Services for Phase II, Task 12 shall be amended as follows and as
shown on Exhibit 1 (attached).
February 19, 2014 �_'
12.1 US shall provide support to the County's Environmental Impact Study Oversight
Committee (EIS Committee) and for all activities related to NASKW for NEPA issues
affecting the County. This includes participation in EIS Committee meetings or other
meetings as authorized by County. This support will be provided primarily by US
Vice President Michael L. Davis.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly. The
maximum hourly rate shall not exceed $215.00. The only materials billed shall be those
provided to the County or to others as authorized at the County's request.
12.2 US shall assist the BOCC, County Administrator and the EIS Committee in the
review and preparation of comments in response to two Draft (DEIS) and two Final
EIS (FEIS) documents published by the Navy that potentially affect the County. This
may include organizing the County's review and comment response team and
drafting the official County response to Navy NEPA documents. Consultant shall
provide copies of all documents to County.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly. The
maximum hourly rate shall not exceed $215.00. The only materials billed shall be those
provided to the County or to others as authorized at the County's request.
12.3 As shown on Exhibit A for Task 12.3, US as requested by the BOCC may use sub-
consultants, as appropriate, to collect noise data from three measurement locations
in unincorporated Monroe County in which each location would be measured for six
24-hour periods and provide a noise report identifying the amount of noise that the
current NASKW jets are producing, along with calculation tables and a detailed
methodology..-Specifically, US will utilize a sub-consultant to collect and/or review
noise data, including noise monitoring at various County owned locations which
may include: Stock Island, Rockland, Big Coppitt, Shark Key, and/or Key Haven, as
applicable to the Military Installation Area of Impact (MIAI), review of the Navy EIS,
and/or EAR. Consultant shall provide a copy(ies) of any data and analysis report
from a sub consultant and one electronic copy. Consultant and sub-consultants, as
appropriate, shall participate in up to three teleconferences (6 hours total) with the
County to explain noise sampling methodology and findings.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly.
The maximum hourly rate shall not exceed$235.00. The only materials billed shall be
those provided to the County or to others as authorized at the County's request
Consultant's Fee for this Subtask shall not exceed a total of Thirty Three Thousand Five
Hundred and Six Dollars($33,506.00).
Additional/Other Monitoring Days of noise monitoring (as directed by the BOCC):
Consultant's Lump Sum Fee for each additional day shall not exceed$3,000.00/day.
12.4 US as requested by the BOCC or County Administrator shall represent the County
with State and Federal agencies in matters relating to the draft and final EIS
2
February 19, 2014
documents or other Navy NEPA documents that potentially affect the County. K&S
will attend a Navy Public Hearings concerning these documents, as authorized by
and at the County's request.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed monthly. The
maximum hourly rate shall not exceed $215.00. The only materials billed shall be those
provided to the County or to others as authorized at the County's request
12.5 Work performed under this Task (Task 12) shall not be subject to contract
provisions in Section 4.2 and are to be paid monthly with no retainage.
12.6 The parties acknowledge that this task is not shown on Exhibit B and will exceed the
time frame for Phase II.
Task 12 fees shall not exceed One Hundred and Thirty Six Thousand Five
Hundred and Six Dollars ($136,506.00) and are not included in the Lump Sum
Phase II total. This amount is retroactive to October 1, 2013.
The hourly fees include Consultant's expenses and reimbursables other than the
deliverables (materials) stated above. Travel outside of the state of Florida shall be
reimbursed according to County policy and ordinance governing travel.
IN WITNESS WHEREOF, the parties have executed this Tenth Amendment.
COMMISSIONERSATTEST: BOARD OF COUNTY
AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
Deputy Clerk Mayor Sylvia Murphy
KEITH AND SCHNARS, P.A.
Witness Michael L. Davis, Vice President
Witness Date
MON COUNTY ATTORNEY
A PROVED AS TO FORM
s. 3
February 19, 2014
10`h Amendment to K&S Contract
February 19,2014
Scope of Services
NASKW Baseline Noise Survey
For Task 12.3 of Exhibit A
Scope of Services for Phase II, Task 12
Task A NASKW Baseline Noise Survey
The CONSULTANT shall conduct a baseline noise survey near the Naval Air Station Key West
(NASKW). The purpose of the acoustical survey is to document the existing 24-hour Ldn sound
levels associated with the aircraft stationed at NASKW.
The CONSULTANT will conduct measurement and sound level recording of the existing 24-
hour Ldn sound levels associated with the aircraft at NASKW. Up to three (3) specific locations
in the surrounding community will be used to establish the baseline ambient sound levels. The
COUNTY shall provide secure locations for the equipment. A total of six (6) 24-hour periods
will be measured. To provide an adequate baseline noise assessment, 2 measurement periods
should be on relatively quiet days to establish the background (no military aircraft) sound levels,
and 4 measurement periods should be on relatively noisy days when the military aircraft are
flying. The COUNTY shall select the days for monitoring; this will require coordination with the
Navy to ensure the days for which monitoring occurs are representative (in terms of number of
flights, flight paths, aircraft type, etc). Ideally, to account for other variations (e.g., weather), 1
background and 2 noisy days should occur during one week, and then another 1 background
and 2 noisy days should occur on a different week. The CONSULTANT shall mobilize the
equipment no more than two times. The acoustical survey will follow guidance from the
Housing and Urban Development (HUD) Noise Guide Book. Type I acoustical instrumentation
and meteorological instrumentation will be utilized for the purposes of recording all sound
levels.
The CONSULTANT will prepare a noise survey report which will include a map of survey
locations, a description of the equipment and methodology in sufficient detail so the noise
survey can be repeated in future years, a summary of the acoustical survey data, noise survey
report tables, and conclusions. The CONSULTANT will request Air Activity Reports from the
Navy for the days that noise monitoring occurred (likely as a Freedom of Information Act
request), and will include the Air Activity Reports as an appendix if the Navy provides them
before the report is finalized. The CONSULTANT will provide a draft of the noise report to the
County for review and comment, and then will incorporate one round of comments and issue
the final report. Deliverables will be in pdf format. The CONSULTANT will be available to
participate in up to 6 hours of teleconferences to discuss the methodology and findings of the
survey with the COUNTY.
CONSULTANT's fee shall be based on a Lump Sum basis with a fee of$33,506.
Task B Additional Days of Noise Monitoring
Additional days of monitoring may be necessary if, for example, the Navy indicated that training
is to occur and the noise equipment has been mobilized to the area, but weather or a change in
training schedule cancels flights for the day. The COUNTY shall coordinate with the Navy to
select the days for monitoring. If additional days of monitoring are desired, the additional cost
would be $3,000 per day.
Monroe County Comprehensive Plan Update Ex.I to 1.01"i Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
PHASE I -TECHNICAL DOCUMENT
TASK 1 -PROJECT INITIATION
1.1 K&S Team will meet with the project managers from the County to review
work tasks and the project schedule, establish reporting relationships and
review expectations of the project. The development of the Public
Involvement Plan (PIP) will also be discussed at this meeting, including: key
issues, audiences, communication materials, communication venues, and the
County/K&S roles, including how comments will be managed; and the key
messages that need to be communicated in all communication materials.
1.2 K&S will initiate data collection, including a data gap analysis. County staff
will work with K&S to identify and gather the necessary data.
1.3 K&S will develop a database of information or resources, including source
and status.
1.4 K&S will, in coordination with the County, identify stakeholders and potential
candidates for interviews; develop an Intergovernmental Coordination Plan
(ICP) and Public Involvement Plan (PIP); and, establish the project website.
The PIP will address public participation/input and include a media outreach
plan relating to the Comprehensive Plan Update, the Evaluation and
Appraisal Report, the Comprehensive Plan Amendments; and the
development of the revised Land Development Code.
Based on the meeting in Task 1.1 above, K&S will prepare strategies for
identified audiences and phases.
A draft public participation plan will be prepared for County review. K&S will
support the County staff to present the public participation plan at the
Planning Commission and the BOCC briefings, noted in Tasks 2.2 and 2.3.
Following County review, and teleconference coordination as needed,a final
public involvement plan will be prepared.
The ICP will identify the applicable agencies and other jurisdictional bodies
as stakeholders and establish the primary contact and/or board members. It
will also identify the appropriate stages of the process in which they will be
engaged and how they will be notified.
l
Monroe County Comprehensive Plan Update Ex. 1,to 1.011,Amnendnient
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
Task 1 Deliverables:
• Meeting agenda;
• Kickoff meeting between County and K&S;
• Detailed Project Schedule;
• Information data base, updated throughout Phase 1;
• ICP;
• PIP;
• Written meeting summary; and
• Establish project website.
Consultants Lump Sum Fee for Phase I Task 1........................................ $ 72,090.00
TASK 2 -MEETINGS AND PUBLIC INVOLVEMENT
2.1 For the duration of Phase I, K&S will participate in up to two (2) meetings per
month, either in person or via telephone, with County staff to discuss the
status of the project and to solicit comments and feedback.
2.2 K&S will provide one briefing of the BOCC during Phase 1.
2.3 K&S will provide one briefing of the Planning Commission during Phase 1.
2.4 K&S will maintain and update the project website monthly, at a minimum.
2.5 K&S will conduct one (1) general public/stakeholder outreach event
/program during Phase I.
This outreach event shall include a presentation at three locations, to be
determined at a later date with County input. As part of Task 1.4, K&S will
establish a specific event strategy that will include a Commissioner greeting
and comments at each location; County and K&S staff will be available to
discuss the upcoming activities,take feedback and answer questions.
2.6 K&S will prepare monthly project progress reports.
Task 2 Deliverables:
• Meeting participation;
• Meeting agendas;
• Written meeting summaries;
• Update project website;
2
Monroe County Comprehensive Plan Update lor. I to 1.06 Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
• General public/stakeholder outreach event; and
• Monthly progress reports.
Consultants Lump Sum Fee for Phase 1 Task 2................................................$ 65,560.00
TASK 3 -DRAFT UPDATED DOCUMENT
3.1 K&S will analyze existing conditions to update the Comprehensive Plan
components listed below:
• Population and Housing;
• Community Facilities and Services,including the Public Education and the
Public Health Systems;
• The Capital Improvement Program;
• Wastewater, Solid Waste, Stormwater and Potable and Reclaimed Water
Services;
• Transportation, including Ports and Aviation services;
• Land Use;
• Planning Areas and the Areas of County Critical Concern;
• Coastal Management and Natural Resources;
• Economics and Employment; and
• Historic Structures and Sites.
The analysis will determine trends that are emerging; the suitability of
existing land use regulations, relevant growth management laws and rules,
public/private facilities and services to meet the changing needs of the
population; and, where public and/or private initiatives will be necessary to
maintain and improve services and facilities. This task shall involve an
examination of the intergovernmental organizations that the County
participates in with regard to regional affairs. The analysis will also identify
and evaluate the consistency among and between local plans, studies and
ordinances, as identified in Task 1.
3.2 K&S will prepare a Draft Technical Document, updated to the 2010-2030
planning period, meeting the requirements of 9J-5 F.A.C., Chapter 163.3177,
F.S. and Chapter 380.F.S. for each element. The Technical Document will
establish the appropriate level of standard for each service/infrastructure
and; will identify the projected needs, based upon population projections and
level of service standards, in five (5) year increments throughout the
planning period.
3
Monroe County Comprehensive Plan Update Ex. I to lVI me� dmen:
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
101h Amendment, February 19, 2014
K&S will retain the same element headings and subheadings, as may be
appropriate, within the existing Technical Document, and will include those
that may be required by Statue or Rule in order to be current and consistent
with new requirements.
3.3 K&S will conduct up to two (2) meetings with County staff to review the Draft
Technical Document. These expanded meetings will be a part of the regular
bimonthly meetings identified in Task 2.1.
3.4 K&S will organize and participate in one (1) County/DCA joint workshop to
review the draft Technical Document noted in Task 3.2, above.
3.5 K&S will participate in one (1) public presentation with the Planning
Commission (LPA) to review the Draft Technical Document.
3.6 K&S will participate in one (1) public presentation with the BOCC to review
the Draft Technical Document.
Task 3 Deliverables:
• Draft Technical Document (20 copies with 1 electronic file);
• Meeting agendas;
• Meeting participation;
• Written meeting summaries;
• One full size (11"x 17") and one reduced copy(8.5"x11") of each map; and
• All text, tables, charts, and maps provided in digital format. Mapping shall
be prepared in a format compatible with the County's GIS.
Consultants Lump Sum Fee for Task 3........................................................$ 214,730.00
TASK 4- FINAL TECHNICAL DOCUMENT
4.1 Utilizing the results from Tasks above, K&S will prepare a Final "2010-2030
Technical Document". This document is the basis for the remaining phases of
the Evaluation and Appraisal Report (EAR) and the future Comprehensive
Plan update.
4.2 Prior to the presentation of the Final Technical Document to the BOCC in
Task 4.3 below, K&S will submit the material to the DCA for a Courtesy
Review.
4
Monroe County Comprehensive Plan Update Ex. .to,1 0111 Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
4.3 K&S will participate in one (1) public presentation of the Final Technical
Document before the BOCC.
Task 4 Deliverables:
• Meeting agendas;
0 Meeting participation;
• Written documentation of Commission direction items;
• DCA Courtesy Review;
• Final Technical Document Update (20 copies with 1 electronic file);
0 One full size (11"x 17") and one reduced copy(8.5"x11") of each map; and
• All text, tables, charts, and maps provided in digital format. Mapping shall
be prepared in a format compatible with the County's GIS.
Consultants Lump Sum Fee for Phase 1 Task 4................................................$ 40,460.00
TOTAL LUMP SUM FEE FOR PHASE I.............................................. $ 392,840.00
Optional Services (not included in total)
Additional Public Outreach Events: K&S staff will utilize the Mobile Information
Station (MIS) for additional events, at locations as selected by the County, to obtain
feedback, encourage public participation and answer stakeholder questions.
Consultant's Lump Sum Fee for each event shall not exceed................................$9,960.00
Other Meetings/Hearings as Coordinated by the County: K&S staff (up to 2 persons)
attendance at additional meetings/hearings before the Planning Commission (LPA)
or BOCC for all tasks included in this Phase.
Consultant's Lump Sum Fee each meeting/hearing shall not exceed............ $3,760.00
5
Monroe County Comprehensive Plan Update .I to '1 aruiu Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
PHASE II - EVALUATION AND APPRAISAL REPORT (EAR)
TASK 1-ASSESSMENT OF MAJOR ISSUES AND PUBLIC INVOLVEMENT
The purpose of the public information workshops will be to discuss and receive
public input on the key local "major" planning issues that will be addressed in the
EAR.
1.1. K&S will meet with key County staff and officials to gather input on major
issues affecting the County.
1.2. K&S will coordinate and conduct three (3) public workshops, and prepare
presentation and handout materials for the workshops, which may include
comment sheets, descriptions of the EAR process, and mounted aerials.
1.3. For the duration of Phase II, K&S will participate in up to two (2) meetings
per month, either in person or via telephone, with County staff to discuss the
status of the project and to solicit comments and feedback (Originally 30 staff
meetings scheduled; addition of 10 staff meetings; for a total of 40 staff
meetings). This subtask is an ongoing activity and is not subject to the
retainage clause in Section 4.2 of the Contract for Professional Services
between the County and K&S.
1.4. K&S shall conduct other coordination efforts to include meetings with
elected officials, appointed officials, County staff, and other government
agencies, including the DCA.
1.5. K&S will update the project website monthly, at a minimum. Progress
reports shall include details of website updates completed every month. This
subtask is an ongoing activity and is not subject to the retainage clause in
Section 4.2 of the Contract for Professional Services between the County and
K&S.
Tasks 1 Deliverables:
• Meeting participation;
• Meeting agendas;
• Written meeting summaries;
• Information data base,updated throughout Phase 2;
• Updated project website;
• Public involvement materials such as comment sheets and handouts
outlining the EAR process;
6
Monroe County Comprehensive Plan Update Ex I. to 1.011,Ainiendinent
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
• Presentation materials for workshops (e.g. PowerPoint presentation,
mounted aerials);
• An issues matrix providing details on the identified major issues; and
• Monthly progress reports.
Consultants Lump Sum Fee for Phase II Task I....................................$ 145,735.00
TASK 2- INTERAGENCY SCOPING MEETING AND COMPILATION REPORT
Interagency coordination is a critical component to the success of the EAR process.
Agencies that are part of the coordination effort during this Task (and throughout
the process) will include, but not be limited to: adjacent municipalities; FDOT,
SFRPC, N.A.S. - Key West, SFWMD, Monroe County Public Schools, FKAA, National
Park Service,the DCA, and other agencies identified by County staff.
2.1 K&S will coordinate and conduct an interagency scoping meeting with adjacent
local jurisdictions and State, regional and county agencies to receive their
input on the key issues that have been identified,and to identify additional
issues that should be addressed. In addition, this meeting will serve as an
opportunity to identify and collect the data that needs to be received from
these agencies in order to conduct the EAR.
2.2 K&S will prepare a compilation report that summarizes all issues identified for
further research and updating. This report will be submitted to the County for
review and consideration.
2.3 After County approval, the compilation report will be provided to DCA in order
to receive a Letter-of Understanding. Any and/or all of the issues identified in
this task will be addressed in the EAR document (see Task 5).
Tasks 2 Deliverables:
• Meeting participation;
• Meeting agendas;
• Written meeting summaries;
• Presentation materials for workshops (e.g. PowerPoint presentation,
mounted aerials);
• An Issue Compilation Report, composed of: a Scope of Work that outlines
the identified major issues, and the manner in which these issues and the
other EAR statutory requirements,will be addressed;
• An issues matrix providing further details on the identified major issues;
• Monthly progress reports.
7
SCOPE OF SERVICES -Monroe County Comprehensive Plan Update Ex. 1, to I 01h Amendment
Monroei r , P.A.
t, February 19, 2014
Consultants Lump Sum Fee for Phase II Task 2.......................................$ 14,260.00
TASK 3 - REVIEW AND EVALUATION OF THE COMPREHENSIVE PLAN
3.1 K&S shall perform a comprehensive review on an element-by-element basis
of the Comprehensive Plan in order to identify successes or shortcomings in
achieving the County's goals, objectives and policies and identify goals,
objectives and policies with old dates or out dated tasks.
Task 3 Deliverable:
• A report summarizing, in tables and text, progress in achieving the
Comprehensive Plan's objectives since the date of the last EAR and goals,
objectives and policies which include old dates or outdated tasks . This
report is not intended to be a stand-alone document, but will be
incorporated as a Chapter in the draft EAR(see Task 5 Deliverable).
Consultants Lump Sum Fee for Phase 11 Task 3........ .............................$ 17,560.00
TASK 4- PUBLIC MEETINGS
4.1 The K&S Team will conduct one (1) presentation to the Planning Commission
to obtain feedback on the report generated during Task 3.
4.2 The K&S Team will conduct one (1) presentation to the BOCC. This
presentation will provide the BOCC with a "report card" of the
Comprehensive Plan.
Task 4 Deliverable:
• Meeting agendas, if necessary;
• Meeting participation; and
• Written documentation of Commission and BOCC direction.
Consultants Lump Sum Fee for Phase H Task 4.............................................$ 16,520.00
TASK 5 - DEVELOPMENT AND PREPARATION OF EAR
The purpose of this Task is to develop and prepare, in coordination with County
staff, an EAR (an evaluation and appraisal of the 2010 Monroe County
Comprehensive Plan).
8
MonroeMonroe County Comprehensive Plan Update Ex.1.to 1012,Ammendinent
SCOPE OF SERVICES - EXHIBIT A
i rs, P.A.
t, February 19, 2014
5.1 The issues identified in Tasks 1 and 2 will be: described, analyzed, and,
evaluated by K&S for potential social, economic, and environmental impacts.
5.2 Along with the statutory requirements, K&S shall prepare a series of
Comprehensive Plan amendment recommendations to address these issues.
5.3 In addition,the EAR prepared by K&S shall include:
• Description of the process used to ensure public participation;
• Updated population estimates;
• Changes in Land Area;
1. Vacant land for future development
2. Demands of growth on infrastructure
3. Location of development, including infill and redevelopment needs
• Coastal High Hazard Area (CHHA)/Property Rights Assessment;
• List of changes needed in the comprehensive plan due to changes in State
law, in particular HB 7207, and the results of the Element by Element
Assessment and an analysis of the major issues; and
• Other issues as may be required by County staff.
5.4 K&S will organize and attend two (2) meetings of the Planning Commission
(LPA) on the EAR for the purpose of obtaining comments on the EAR. One
(1) Planning Commission meeting to present the 1st portion of the EAR and
one (1) Planning Commission to present the 2nd portion of the EAR.
5.5 K&S will organize and attend two (2) meetings of the BOCC on the EAR for
the purpose of obtaining comments on the EAR. One (1) BOCC meeting to
present the 1st portion of the EAR and one (1) BOCC to present the 2nd
portion of the EAR.
Tasks 1 through 5.3 will result in the development of the EAR. This draft will
be submitted electronically to the County for preliminary staff review. Any
comments or suggestions received from the scoping meeting, the public
meetings, the Planning Commission and BOCC meetings noted in Tasks 5.4
and 5.5 will be addressed prior to K&S submitting the final version (see
Deliverable section below) of the EAR to Monroe County. The final version
will be submitted to the BOCC for adoption as data and analysis for potential
comprehensive plan amendments and for submission to the state planning
agency and appropriate agencies, as data and analysis when transmitting
proposed comprehensive plan amendments.
Monroe County Comprehensive Plan Update Ex. . to 10111, ino:!nd ent
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
101h Amendment, February 19, 2014
Task 5 Deliverable:
• Meeting agendas;
• Presentation materials;
• Meeting participation;
• Written summary of PC and BOCC direction;
• 1 electronic copy of the EAR for preliminary internal staff review; and
• 1 electronic copy and 20 hard copies of the EAR for the Planning
Commission and BOCC meetings noted in Tasks SA and S.S.
Consultants Lump Sum Fee for Phase 11 Task 5.....................................$ 47,460.00
TASK 6 -FINAL PUBLIC MEETING ON EAR
6.1 K&S will organize, attend and coordinate one (1) adoption meeting before
the BOCC.
The purpose of the BOCC hearing is to adopt the EAR.
Task 6 Deliverables:
• Meeting and hearing agenda coordination,
• Presentation materials;
• Meeting participation; and
• 1 electronic copy of the EAR and 20 hard copies of the Final EAR for the
BOCC adoption hearing in Task 6.1.
Consultants Lump Sum Fee for Phase 11 Task 6..............................................$ 5,400.00
TASKS 7 and OPTIONAL TASKS 8, 9, 10, and 11 were deleted by the 4th
AMENDMENT to the SCOPE OF WORK(Exhibit A) on AUGUST 17, 2011.
TASK 12 -MILITARY COMPATIBILITY COORDINATION
12.1 K&S shall provide support to the County's Environmental Impact Study
Oversight Committee (EIS Committee) and for all activities related to NASKW
for NEPA issues affecting the County. This includes participation in EIS
Committee meetings or other meetings as authorized by County. This
support will be provided primarily by K&S Vice President Michael L. Davis.
10
Monroe County Comprehensive Plan Update Ex.1.to 1.001 Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
Consultant's Fee for this Subtask will be on a Time and Material basis, billed
monthly. The maximum hourly rate shall not exceed $215.00. The only materials
billed shall be those provided to the County or to others as authorized at the
County's request.
12.2 K&S shall assist the BOCC, County Administrator and the EIS Committee in
the review and preparation of comments in response to two Draft (DEIS) and
two Final EIS (FEIS) documents published by the Navy that potentially affect
the County. This may include organizing the County's review and comment
response team and drafting the official County response to Navy NEPA
documents. Consultant shall provide copies of all documents to County.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed
monthly. The maximum hourly rate shall not exceed $215.00. The only materials
billed shall be those provided to the County or to others as authorized at the
County's request.
12.3 As shown on Exhibit A for Task 12.3, K&S as requested by the BOCC may use
sub-consultants as appropriate to collect noise data from three measurement
locations in unincorporated Monroe County in which each location would be
measured for six 24-hour periods and provide a noise report identifying the
amount of noise that the current NASKW jets are producing, along with
calculation tables and a detailed methodology.. Specifically, K&S will utilize a
sub-consultant to collect and/or review noise data, including noise
monitoring at various County owned locations which may include: Stock
Island, Rockland, Big Coppitt, Shark Key, and/or Key Haven, as applicable to
the Military Installation Area of Impact (MIAI), review of the Navy EIS,
and/or EAR. Consultant shall provide a copy(ies) of any data and analysis
report from a sub consultant and one electronic copy. Consultant and sub-
consultants, as appropriate, shall participate in up to three teleconferences
(6 hours total) with the County to explain noise sampling methodology and
findings.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed
monthly. The maximum hourly rate shall not exceed $235.00. The only materials
billed shall be those provided to the County or to others as authorized at the
County's request. Consultant's Fee for this Subtask shall not exceed a total of
Thirty Three Thousand Five Hundred and Six Dollars($33,506.00).
Additional/Other Monitoring Days of noise monitoring (as directed by the BOCC):
Consultant's Lump Sum Fee for each additional day shall not exceed
$3,000.00/day.
11
Monroe County Comprehensive Plan Update Ex.1.to 1.011, .me dyneiiiut
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
loth Amendment, February 19, 2014
12.4 K&S as requested by the BOCC or County Administrator shall represent the
County with State and Federal agencies in matters relating to the draft and
final EIS documents or other Navy NEPA documents that potentially affect
the County. K&S will attend a Navy Public Hearings concerning these
documents, as authorized by and at the County's request.
Consultant's Fee for this Subtask will be on a Time and Material basis, billed
monthly. The maximum hourly rate shall not exceed $215.00. The only materials
billed shall be those provided to the County or to others as authorized at the
County's request.
12.5 Work performed under this Task (Task 12) shall not be subject to contract
provisions in Section 4.2 and are to be paid monthly with no retainage.
12.6 The parties acknowledge that this task is not shown on Exhibit B and will
exceed the time frame for Phase II.
Task 12 fees shall not exceed One Hundred and Thirty Six Thousand Five
Hundred and Six Dollars ($136,506.00) and are not included in the Lump
Sum Phase II total.This amount is retroactive to October 1, 2013.
The hourly fees include Consultant's expenses and reimbursables other than
the deliverables (materials) stated above. Travel outside of the state of
Florida shall be reimbursed according to County policy and ordinance
governing travel.
TOTAL LUMP SUM FEE FOR PHASE II............................................$ 246,935.00
Additional Public Outreach Events: K&S staff will utilize the Mobile Information
Station (MIS) for additional events, at locations as selected by the County, to obtain
feedback, encourage public participation and answer stakeholder questions.
Consultant's Lump Sum Fee for each event shall not exceed................................$9,960.00
Other Meetings/Hearings as Coordinated by the County: K&S staff (up to 2 persons)
attendance at additional meetings/hearings before the Planning Commission (LPA)
or BOCC for all tasks included in this Phase.
Consultant's Lump Sum Fee each meeting/hearing shall not exceed............ $3,760.00
12
Monroe County Comprehensive Plan Update Ex. 1.to 1.011,Aniendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
PHASE III -COMPREHENSIVE PLAN
AMENDMENTS/COMPREHENSIVE PLAN 2010-2030
TASK 1 - PHASE III KICKOFF
1.1 K&S will meet with the project managers from the County to review work tasks
and project schedule, and establish expectations of Phase III.
1.2 K&S will update the Public Involvement Plan (PIP).
Task 1 Deliverables:
• Meeting agendas;
• Meeting participation;
• Written meeting summary; and
• Updated PIP.
Consultants Lump Sum Fee for Phase Ill Task 1.............................................$ 5,580.00
TASK 2 - MEETINGS AND PUBLIC INVOLVEMENT
2.1 K&S will participate and coordinate meetings (in person and telephonically)
with County staff up to two times per month for the duration of Phase III. This
subtask is an ongoing activity and is not subject to the retainage clause in
Section 4.2 of the Contract for Professional Services between the County and
K&S.
2.2 K&S will participate and coordinate a total of 4 hours of meetings with the
state land planning agency during its informal and formal review process
(telephonic).
2.3 K&S will update the project website monthly, at a minimum. Progress reports
shall include details of website updates completed every month. This subtask
is an ongoing activity and is not subject to the retainage clause in Section 4.2 of
the Contract for Professional Services the Monroe County and K&S.
Tasks 2 Deliverables:
• Meeting agendas;
• Meeting and public event participation;
• Written meeting and public event summaries, including the state land
planning agency recommendations and comments;
13
Monroe County Comprehensive Plan Update Ex,I to 1.0",Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
• Information data base, updated throughout Phase 3;
• General public/stakeholder outreach events; and
• Updated project website.
Consultants Lump Sum Fee for Phase III Task 2.............................$ 87,567.00
TASK 3 - PREPARATION OF DRAFT COMPREHENSIVE PLAN AMENDMENTS
3.1 Utilizing the recommendations contained within the EAR; and input gathered
through the public involvement process and preliminary meetings with the
state land planning agency, K&S will draft amendments to the Plan to
implement the goals of the County, that meets the requirements of Chapter
380 and Chapter 163, Part II, F.S., and Rule 28-20 F.A.C., and all other
applicable studies or plans. During the drafting process, K&S will work
closely with County staff, the Planning Commission, the Board of County
Commissioners, the state land planning agency, and other agencies as
necessary, to assure that the amendments are acceptable and to work
through issues prior to submission of the final amendments.
3.2 K&S will provide additional amendments to the Comprehensive Plan Policy
Document based upon the updated Technical Document and any impending
statutory requirements; and shall delete any goals, objectives and policies
which are out-of-date or no longer applicable.
3.3 K&S will participate and coordinate three (3) meetings with the
Development Review Committee (DRC) to review the draft amendments.
These expanded meetings will be a part of the regular bimonthly meetings
identified in Task 2.1.
3.4 K&S will coordinate and participate in three (3) meetings before the Planning
Commission to review the draft amendments.
Task 3 Deliverable:
• DRC meeting agendas-,-
* Meeting participation;
• Comment Response Form documenting comments and direction from the
Planning Commission and DRC; and
• 20 copies and 1 digital file, in draft ordinance and strikethrough and
underlined format, of the proposed Comprehensive Plan Amendments.
Such amendments shall include those based upon the results of the
Evaluation and Appraisal report; the updated Technical Document;
14
Monroe County Comprehensive Plan Update Ex.I to 101111,Aminuhment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
loth Amendment, February 19, 2014
impending statutory requirements; and, the deletion of, or revision to, any
goals, objectives and policies which are out-of-date or no longer applicable;
Consultants Lump Sum Fee for Phase III Task 3...........................................$ 57,062.00
TASK 4- PREPARATION OF FINAL COMPREHENSIVE PLAN AMENDMENTS
4.1 Incorporating the comments and feedback received on the draft amendments
during Tasks 2 and 3, K&S will develop a final set of amendments in
underline-strikethrough to be reviewed during the public hearing process by
the Planning Commission (LPA) and the BOCC during both the transmittal
and adoption hearing process.
4.2 K&S will participate and coordinate one (1) public hearing before the
Planning Commission (LPA).
4.3 K&S will participate and coordinate two (2) public hearings before the Board
of County Commissioners for the review, transmittal and adoption of the
amendments to the reviewing agencies pursuant to 163.3184 (b)(1)(2) F.S.
Task 4 Deliverable:
• Hearings participation;
• Comment Response Form documenting the direction from the hearings
before the LPA and the BOCC;
• 20 copies and 1 digital file of the proposed Comprehensive Plan
Amendments in Final Ordinance and strikethrough and underlined format
which incorporates recommendations received from the LPA during Task
4.2.
• 35 (15 for distribution to agencies identified under Ch. 163, F.S., and 20
copies for Monroe County use) copies and 1 digital file of the proposed
Comprehensive Plan Amendments in Final Ordinance and strikethrough
and underlined format for transmittal.
Agency and municipality comments are due to the County within 30 days
after receipt of a complete comprehensive plan transmittal package. Such
comments will be forwarded by the County to the state land planning agency
no later than 30 days after receipt of the complete transmittal package by the
state land planning agency.
Consultants Lump Sum Fee for Phase III Task 4........................................$ 32,015.00
Monroe County Comprehensive Plan Update Ex.1.to I 01b Aamendnient
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
TASK 5 - FOLLOW-UP AND MODIFICATION
5.1 K&S will analyze the state land planning agency response in its Objections,
Recommendations and Comments (ORC) Report to the transmittal of the
Plan amendments and,shall prepare a written response to each item.
5.2 If necessary, K&S shall make the necessary adjustments or modifications at
the direction of the County and will be provided in underline-strikethrough
format. K&S will participate and coordinate a public hearing before the Board
of County Commissioners for the adoption of the amendments, as specified in
Subtask 4.3.
Task 5 Deliverables:
• Written response to the ORC addressing each item; and
• 35 copies (15 for distribution to agencies identified under Ch. 163, F.S., and
20 copies for Monroe County use) and 1 digital file of the final
Comprehensive Plan Amendments, in strikethrough and underline format,
for adoption and enactment.
• 1 digital file and 20 tabbed copies (for Monroe County use only), without
strikethrough and underline, of all of the goals, objectives and policies of
the complete "2010-2030 Comprehensive Plan".
Consultants Lump Sum Fee for Phase Ill Task 5.........................................$ 39,555.00
TASK 6, Mining Regulations Consultation-K&S will summarize existing State
regulations (FDEP and SFWMD) regarding mining. K&S will compare the
County Comprehensive Plan policies and land development code to the
State regulations with the goal of identifying potential deficiencies in the
County Comprehensive Plan policies and land development code. K&S will
provide recommendations on how to reconcile differences between the
Comprehensive Plan (CP) and the Land Development Code (LDC). K&S will
provide recommendations on how to improve the CP and LDCs with
respect to mining operations, including minimum permitting requirements
for mines and the minimum legal requirements for remediation and
restoration after a mine is officially abandoned. K&S will participate in up
to three (3) teleconferences with County staff. Scope does not include
developing an inventory of existing or abandoned mines. The update to the
CP policies and LDC to address mining permitting and reclamation
determined through this consultation will be completed based upon
existing contract provisions and fees in Phase III and Phase IV.
16
Monroe County Comprehensive Plan Update Ex, I. to I.Wh Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10h Amendment, February 19, 2014
Consultants Fee for this task will be a lump sum...............................$7,500.00
Task 6 lump sum shall not exceed Seven thousand Five hundred dollars ($7,500.00)
and is not included in the Total Lump Sum Fee for Phase III total.
TOTAL LUMP SUM FEE FOR PHASE III..............................................$ 221,779.00
Note: If further proceedings are necessary (e.g., mediation, litigation), it is
anticipated that K&S will be available,pursuant to an amendment to this contract,to
provide additional services.
Optional Services (not included in total)
Additional Public Outreach Events: K&S staff will utilize the Mobile Information
Station (MIS) for additional events, at locations as selected by the County, to obtain
feedback, encourage public participation and answer stakeholder questions.
Consultant's Lump Sum Fee for each event shall not exceed................................$9,960.00
Other Meetings/Hearings as Coordinated by the County: K&S staff (up to 2 persons)
attendance at additional meetings/hearings before the Planning Commission (LPA)
or BOCC for all tasks included in this Phase.
Consultant's Lump Sum Fee each meeting/hearing shall not exceed............ $3,760.00
17
Monroe County Comprehensive Plan Update Ex, I to 101 Aniiiendnient
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
PHASE IV - REVISED LAND DEVELOPMENT CODE, INCLUDING
AMENDMENTS REQUIRED FOR CONSISTENCY WITH THE
COMPREHENSIVE PLAN
TASK 1 - PHASE IV KICKOFF
1.1 K&S will meet with the project managers from the County to review work tasks
and project schedule, and establish expectations of Phase IV.
1.2 K&S will update the Public Involvement Plan (PIP).
Task 1 Deliverables:
• Meeting agendas;
• Written meeting summary; and
• Updated PIP
Consultants Lump Sum Fee for Phase IV Task 1...........................................$ 14,535.00
TASK 2 -AMENDMENT RECOMMENDATIONS
2.1 K&S shall prepare a report that will include recommended revisions and
amendments to create LDCs based on existing code, Comprehensive Plan and
Florida law. The results of this analysis will establish the focus for drafting
the new land development code. The draft Recommendations and Revisions
Report (R&R Report) shall be provided in electronic form to the County staff
for review and input. The final report shall incorporate the input received
during Task 2.2, below. K&S will submit twenty (20) hard copies and one (1)
digital file of the final R&R Report for PC and BOCC review.
2.2 K&S will conduct up to two (2) meetings with County staff to review and
provide input on the Recommendations and Revisions Report generated in
Task 2.1, above.
2.3 K&S will coordinate up to two (2) presentations before the Planning
Commission to obtain input on the issues and recommendations identified in
Task 2.1.
2.4 K&S will coordinate one (1) presentation before the Board of County
Commissioners to obtain input on the issues and recommendations
identified in Task 2.1.
18
Monroe County Comprehensive Plan Update Ex. I to 1011,Amendinent
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
10th Amendment, February 19, 2014
Task 2 Deliverable:
• Meetings agendas, as necessary;
• Meetings participation;
• Presentation materials;
• Comment Response Form documenting comments and direction received
from County staff,the Planning Commission and the BOCC; and
• Recommendations and Revisions Analysis Report (20 copies and 2
electronic files).
Consultants Lump Sum Fee for Phase IV Task 2..........................................$ 52,304.00
TASK 3 -MEETINGS AND PUBLIC INVOLVEMENT
3.1 For the duration of Phase IV, K&S will participate in up to two (2) meetings
per month (for up to a total of 14 meetings), either in person or via
telephone, with County staff to discuss the status of the project and to solicit
comments and feedback. This subtask is an ongoing activity and is not
subject to the retainage clause in Section 4.2 of the Contract for Professional
Services between the County and K&S.
3.2 K&S will participate in one (1) general public outreach event/program
during Phase IV.
3.3 K&S will update the project website monthly, at a minimum. Progress
reports shall include details of website updates completed every month. This
subtask is an ongoing activity and is not subject to the retainage clause in
Section 4.2 of the Contract for Professional Services between the County and
K&S.
Task 3 Deliverables:
• Meeting agendas;
• Written meeting summaries;
• Monthly progress reports;
• General public outreach event; and
• Project website update.
Consultants Lump Sum Fee for Phase IV Task 3............................................$ 56,871.00
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Monroe County Comprehensive Plan Update Ex.1. to 1011,Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
101h Amendment, February 19, 2014
TASK 4- PREPARATION OF DRAFT LAND DEVELOPMENT CODE
4.1 Utilizing the results of the Tasks 2 and input gathered through the
community involvement process and scoping and review meetings with
County staff, K&S will prepare amendments to the County's LDCs. The codes
shall be reorganized to unify the various requirements and consolidate
subject matter into a user-friendly, simple to administer and enforce, land
development code that will implement the adopted Comprehensive Plan; the
EAR.; Chapter 380 and Chapter 163, Part II, F.S.; and Rule 28-20 F.A.C; and
conform with other applicable studies and plans.
4.2 During the drafting process, K&S will work closely with County Staff, the
Planning Commission, the Development Review Committee (DRC), the BOCC,
the state land planning agency and other agencies as necessary, to assure
that the amendments are acceptable and to work through issues prior to
submission to the County of the final amendments.
4.3 K&S will coordinate three (3) presentations before the DRC to review and
discuss the draft amendments as noted in Task 4.1
4.4 Subsequent to the DRC meetings, K&S will coordinate one meeting with the
DEO to review and discuss the draft amendments as noted in Task 4.1
Task 4 Deliverable:
• Comment Response Form documenting the comments received during the
DRC presentations and the state land planning agency Informal Review
• 20 copies and 1 digital file of the proposed LDC amendments.
Consultants Lump Sum Fee for Phase IV Task 4..........................................$ 90,892.00
TASK 5 -PLANNING COMMISSION AND BOCC HEARINGS/ INITIAL REVISIONS
5.1 K&S will present and provide an overview of the planning and regulatory
documents prepared in Task 4 at up to three (3) public hearings of the
Planning Commission; solicit the comments of the Commission members;
and, develop a list of the concerns and suggestions provided at the meetings.
K&S will coordinate with the County regarding public notice of the meetings.
5.2 K&S will present and provide an overview of the planning and regulatory
documents prepared in Task 4 at up to three (3) public hearings of the Board
of County Commissioners; solicit the comments of the Commission members;
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Monroe County Comprehensive Plan Update EN.I.to 1.016,Amendment
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
101h Amendment, February 19, 2014
and, develop a list of the concerns and suggestions provided at the meetings.
K&S will coordinate with the County regarding public notice of the meetings.
Task S Deliverables:
• Meeting agendas,as necessary;
• Presentation materials;
• 20 copies and 1 digital file of the proposed LDC amendments, incorporating
direction received at the Planning Commission hearings during Task 5.1;
and
• Comment Response Form documenting the comments received during the
PC and BOCC presentations.
Consultants Lump Sum Fee for Phase IV Task 5.........................................$ 18,328.00
TASK 6 - FINAL DRAFT ORDINANCES
6.1 Based on the comments provided in Task 5, K&S will prepare a final draft of
the proposed LDC amendments.
Task 6 Deliverable;
• 20 copies and 1 digital file of the proposed LDC amendments.
Consultants Lump Sum Fee for Phase IV Task 6...........................................$ 24,960.00
TASK 7 - PUBLIC HEARINGS
7.1 K&S shall present the final land development code at a one (1) public hearing
before the Planning Commission and two (2) public hearings before the
Board of County Commissioners for adoption and enactment.
Task 7 Deliverables:
• Hearing participation;
• Presentation materials; and
• Comment Response Form documenting comments and direction received
from the PC and the BOCC at the public hearings.
Consultants Lump Sum Fee for Phase IV Task 7................................................$ 8,664.00
TOTAL LUMP SUM FEE FOR PHASE IV..............................................$ 266,554.00
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Monroe County Comprehensive Plan Update R , 1.Ito l 0th mendmerit
SCOPE OF SERVICES - EXHIBIT A
Monroe County and Keith and Schnars, P.A.
loth Amendment, February 19, 2014
Note: If further proceedings are necessary (e.g., mediation, litigation), it is
anticipated that K&S will be available, pursuant to an amendment to this contract, to
provide additional services.
Optional Services (not included in total)
Additional Public Outreach Events: K&S staff will utilize the Mobile Information
Station (MIS) for additional events, at locations as selected by the County, to obtain
feedback, encourage public participation and answer stakeholder questions.
Consultant's Lump Sum Fee for each event shall not exceed................................$9,960.00
Other Meetings/Hearings as Coordinated by the County. K&S staff (up to 2 persons)
attendance at additional meetings/hearings before the Planning Commission (LPA)
or BOCC for all tasks included in this Phase.
Consultant's Lump Sum Fee each meeting/hearing shall not exceed............ $3,760.00
TOTAL LUMP SUM FEE................................................................... 1,128,108.00
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