Item L2 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 29 Febru infil,240�14 � Division: Monroe CouSheriff's Office
Bulk Item. Yes X No — Department- Grants
to Contact Person/Phone #: Tamara Snider 1 -
------------------
AGENDA ITEM WORDING:
Approval of an MOU between the Monroe County Sheriff's Office and Monroe County Board
of County Commissioners to apply for reimbursement of funds from the UASI FY 2012 Grant
/ Homeland Security Office of Domestic Preparedness with the City of Miami. The
$48,462.63 from the grant will be used to purchase law enforcement equipment approved by
the granting agency.
ITEM BACKGROUND:
Transaction will be reported on FYI 4 for both the Sheriff and the BOCC
PREVIOUS RELEVANT BOCC ACTION;
Back on September 12, 2013 the BOCC entered into a Memorandum of Agreement through
the Urban Area Security Initiative (UASI) Grant Program for FY 2012. The agreement was
between the City of Miami and Monroe County. The BOCC met on November 20, 2013 and
approved the grant document. This MOU covers the Sheriffs Office portion of the funds.
CONTRACT/AGREEMENT CHANGES.
None
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:- $48,462.63 BUDGETED: Yes X No
COST TO COUNTY: 0.00 SOURCE OF FUNDS: FY 2012 UASI
REVENUE PRODUCING: Yes— No 7 X AMOUNT PER MONTH Year
Att
APPROVED BY: County y L OaBIPurcLing N/ Risk Managementll ,
t
DOCUMENTATION: Included X Not Required
DISPOSITION:,______................................ AGENDA ITEM
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Effective Date: 03/26/2012
Expiration Date. 04/30/2014
Contract Purpose/Description: MOU between Monroe County and Monroe County Sheriff's
Office, by which $48,462-63 from a 2012 UASI Grant from Homeland Security Office of
Domestic Preparedness with the City of Miami will be used to purchase law enforcement
equipment, approved by the granting agency, for the Sheriff's Office
Contract Manager: Tamara Snider 292-7092 Monroe County Sheriff's Office
(Name)IQ _(Ext.) (Department)
J,Lo�BOCC meeting on: FebruaD�jf, 2014 Agenda Deadline. February 2014
CONTRACT COSTS
Total Dollar Value of Contract: $48,462.63 Current Year Portion.,
Budgeted? Yes X No Account Codes. 125-
Grant: $48,462.63 -XXXXXX
County Match: $0.00
Estimated Ongoing Costs. $0.00 ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(Not included in dollar value above) (e.g. Maintenance, utilities,janitorial, salaries,
etc.)
----------
CONTRACT REVIEW
ate Changes Date Out
D Needed mm ,,,,
2�R'�Viewer I Division Director Yes o NoE Y%
---------------------------------
[]Risk Management Yes _,Jot,........... ........................................................
O.M.B./Purchasing
YesO NoEg"'
L
CountyAttorney �a491
. Yes NoE!f .......................
Comments:
OMB Form Revised 9/11/95 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Effective Date: 03/26/2012
1 Expiration Date: 04/30/2014
Contract Purpose/Description: MOU between Monroe County and Monroe County Sheriff's
Office, by which $48,462-63 from a 2012 UAS1 Grant from Homeland Security Office of
Domestic Preparedness with the City of Miami will be used to purchase law enforcement
equipment, approved by the granting agency, for the Sheriff's Office
Contract Manager., Tamara Snider 292-7092 Monroe County Sheriff's Office
(Name) (Ext.) (Department)
#,q
for BOCC meeting on: Februaaj�2014 Aoenda Deadline: Februa 2014
CONTRACT COSTS
Total Dollar Value of Contract: $48,462.63 Current Year Portion:
Budgeted? Yes X No Account Codes: 125-,131�- IC) C;,�_XXXXXX
Grant: $48,462.63 ....... ..........
County Match: $0.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries,
etc.
CONTRACT REVIEW
Changes Date Out
D to Needed
I a",�viewer
Division Director YesEJ Noo
Risk Manag
ement Yeso No�'
O.M.B./Purchasing Zhl�4 YesDNoEj� ............ LIP
I-
............... ...........
County Attorney YesONo
......................................................
Comments:
OMB Form Revised 9/11/95 MCP#2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: ebra 1 07 ivision: Monroe County Sheriff's is
Bulk Item. Yes X No ........................ Department.— Grants
to Contact Person/Phone #: Tamara Snider/292-7092
Approval of an MOU between the Monroe County Sheriffs Office and Monroe County Board
of r�
0 County Commissioners to apply for reimbursement of funds from the LIASI FY 2012 Grant
/ Homeland Security Office of Domestic Preparedness with the City of Miami. The
$48,462.63 from the grant will be used to purchase law enforcement equipment approved by
the granting agency.
Transaction will be reported on FY14 for both the Sheriff and the BOCC
P FP�E —N— A
N'
OUSCity
LV T BOCC CT'O
c nSeptember12 20 1 3 the BOCC entered into a Memorandum
' 0 Securityred into a Memorandum of Agreement through
he ban Area Initiative UA ) Grant
Pr am for FY
2
Sl r
w r Citf it nt Program for FY 2012. The agreement was
U
y0 �i mi Monroe
County.
ty. T OCC m t n
between he a and n e C n - The BOCC met on November 20, 2013 and
approved the grant document. This MOU covers the Sheriff's Office portion of the funds.
None
STAFF RECOMMEND—AT—I—ON—S—,--------------------
Approval
TOTAL COST: $48,462.63 BUDGETED: Yes X No
COST TO COUNTY: 0.00 SOURCE OF FUNDS: FY 2012 UAST
REVENUE PRODUCING: Yes—_ No AMOUNT PER MONTH Year
Z
APPROVED BY: County Atty " B/P
url�sing v/ Risk Mariagernen4d,
DOCUMENTATION: Included x Not Required_
DISPOSITION: .................................................... AGENDA ITEM
Revised 11/06
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this
day of , 2014, by and between the Monroe County Board of County
Commissioners, a political subdivision of the State of Florida, whose address is1100 Simonton
Street, Key West, Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County
Sheriff's Office, hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Office for Domestic
Preparedness has awarded a grant to the State of Florida Department of Community Affairs
through the FY 2012 Urban Area Security Initiative (UASI), and
WHEREAS, the State of Florida Department of Community Affairs has awarded a
subgrant of these funds to the City of Miami through a federally-funded subgrant agreement,
and
WHEREAS, the COUNTY entered into an agreement with the City of Miami on
September 12, 2013, by which the City of Miami sub-granted the sum of ninety-six thousand
nine hundred twenty-five dollars and twenty seven cents ($96,925.27), of which forty-eight
thousand four hundred and sixty-two dollars and sixty three cents ($48,462.63) was to be given
to Monroe County Sheriff's Office for the purchase of equipment approved by the granting
agency as well as other items, and
WHEREAS, the SHERIFF has agreed to purchase law enforcement equipment as well
as other equipment approved by the granting agency in accordance with the COUNTY'S
agreement with the City of Miami,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from September 12, 2013, through April
30, 2014, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES m The SHERIFF will purchase equipment as outlined in the
COUNTY'S Memorandum of Agreement with the City of Miami, attached as Attachment A and
made a part hereof.
3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment
and will maintain the items on the Sheriff's inventory.
4. FUNDS - The total project budget to be expended by the SHERIFF in
performance of the services set forth in this agreement shall be the total sum of $48,462.63.
The total sum represents federal grant support in the amount of$48,462.63 and matching funds
in the amount of$0.00. All funds shall be expended in accordance with the grant agreement.
5. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "Memorandum of Agreement for Participating Miami UASI IV Agency" and
all laws, rules and regulations relating thereto are incorporated by reference (Attachment A).
Monroe County Sheriff's Office—MOU UASI FY 2012
Lager 1 of 3
6. BILLING AND PAYMENT The SHERIFF shall render to the COUNTY, after
purchase of the equipment, an itemized invoice properly dated, describing the equipment
purchased, the cost of the equipment, and all other information required by the COUNTY for
reimbursement. Upon receipt of appropriate documents the COUNTY shall reimburse the
SHERIFF for the said expenditures.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF
after the SHERIFF has received notice of termination. In the event there are any unused grant
Fends, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such
funds as the COUNTY directs.
8. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY FOR PROVIDER
Monroe County Administrator Monroe County Sheriff Richard A. Ramsay
1100 Simonton Street 5525 College Road
Key West, FL 33040 Key West, FL 33040
And
Director
Monroe County Emergency Management
490 63rd St., Suite 150
Marathon, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
City of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the
services specified herein, this Agreement may then be terminated immediately, at the option of
the COUNTY, by written notice of termination delivered in person or by mail to the SHERIFF at
its address specified above. The COUNTY shall not be obligated to pay for any equipment
ordered by the SHERIFF after the SHERIFF has received notice of termination.
10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
Monroe County Sheriff's Office—MOU UASI FY 2012
Page 2 of 3
11. ASSIGNMENTS AND SUBCONTRACTING Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
12e ENTIRE
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA
By:................... By:
Deputy Clerk Mayor/Chairman
MONROE COUNTY IOFFICE
c
y_tvr�_—�
.......................... ........ 47
itle;
Witness
MONROE COUNTY SHERIFF'S OFFICE
AO ROV D AS TO FORM:
ATRICK J. McCULLAH
GENERAL COUNSEL
MONROE ATTORNEYDATE: ........"
JROVEQ FYH�p..FH�N IIA H...... F ALIASSN C: U T / TTOR Y
Data- _......
Monroe County Sheriffs Office—MOU UASI FY 2012
Page 3 of 3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20, 2013 Division: Emergency Services
Bulk Item: Yes ......
I..........X............. No Department: EinerRenc Management
..........
Staff Contact Person/Phone#Jose Tezanos /305-289-6325
AGENDA ITEM WORDING: Approval of a Memorandum of Agreement with the City of Miami
concerning a United States Department of Homeland Security's Office of Grants & Training (OG&T),
through the State of Florida, Division of Emergency Management (FDEM) sub-grant Agreement#
13DS-IF-I 1-23-02 in the amount of$96,925.27 with no county match required; and authorization for
the County Administrator to execute any other required documentation in relation to the application
process.
ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants &
Training(OG&T), through the State of Florida, Division of Emergency Management,has subgranted
the Urban Area Security Initiative(UASI) Grant Program, FY 2012, to City of Miami in the amount of
$5,239,264.88. This program targets homeland security funding to "high threat"urban areas in order to
prevent, respond, and recover from threats or acts of terrorism. Monroe County is receiving $96,925.27
and it breaks down as follow. Monroe County Emergency Management$48,462.64, Monroe County
Sheriff s Office$48,462.63.
. ............
.................................................. ..................................................................
S RELEVANT BOARD ACTION: The UASI FY05, FY06, UASI FY07' UASI FY08,
UASI FY09, UASI FY 10, UASI FY 11 were approved on the March 15, 2006, May 11, 2007, March
19, 2008, January 20, 2010, January 19, 2011, February 15, 2012, and January 16, 2013 BOCC meetings
respectively.
..........
........................................................... ............................................................. ...............
................
................... ............
STAFF RECOMMENDATIONS: Approve UASI FYI 2 Grant award. The Monroe County Sheriffs
Office is to provide the County a Memorandum of Understanding to apply for reimbursement of funds.
A revenue fund needs to be established by the Office of Management and Budget.
................
TOTAL COST: 96,925.27 INDIRECT COST: _ BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY:_$ 0.00 SOURCE OF FUN DS: UASI Grant
REVEN ..........
UE PRODUCING: Yes— No X.............. AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included N, Not Required
...........................
AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Miami Contract#13-DS IF-11-23-02-
Contra t with:'th:
Ci
ty
0 Effective Date: —October i, 201-2
Expiration Date: Xp—ril 30,.2014
n c
Contract Purpose/Description:'n
a
roval of a Memor
.ContractFAandum of Agree ent with the C�ty of Miami cone in an
Depart
U it� S
United States Depar:tjmnernt of Homeland Se
through the State of Florida Division ofimee t
--i I3DS-lI-0®I 1-23-02, and auth—orization
re
aired documentation in relation to the a lication process, revenue Erred needs to e
_ereated by OMB
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract: $ 96,925.27 Current Year Portion., $ 96,925.27
t
FBudgeted? YesD No M Account Cod�eGE----
Grant: $ 96,925.27
County Match: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $—/Yr For:
aintenance, utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
D�
Director Division11 Direr Yeso NOD
cto Risk Management
Yes EJ No[]
O.M.B./Purchasing Yes[] NOD
County Attorney ........................ Yes E] Noo
Comments:
............._ ................................................. ................................................ ..................................... ........ ........... .......... ................ .......... .....................
...................................................-............ ............................. ...................................................................................... —.................................................................................. .........................................
......................................................................................... ...................................................... ...........................-.1..................................................................................................................................
OMB F(,mn R.evi%e�d 2/27/1011 MCP fl2
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2012 AGENCY
"Monroe County"
This Agreement is entered into this 94, 1' day of t 'n,'I� 2013, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and Monroe County, (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $5,239,265 dollars through
the Urban Area Security initiative (UASI) Grant Program 2012; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2012; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2012 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2012 Urban Area has been defined Miami and Ft. Lauderdale
collectively and anticipates sub-granting a portion of the UASI funds in accordance with
the grant requirements; and
a
WHEREAS, the City Commission, by Resolution No. ..
� 3 -a3�. �
adopted on `A) - /3 has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
Page 1 of 10
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2012 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management(FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
11. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2012 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life and/or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
Page 2 of 10
B. Core County. The county within which the core city is geographically located, The
core'city is the City of Miami.
C. UASI Grant Program 2012. The UASI Grant Program 2012 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism and continues to address the unique equipment, training,
planning, and exercise needs of large high threat urban areas, and program
activities must involve coordination by the identified core city, core county/counties,
and the respective State Administrative Agency. Funding for the UASI Grant
Program 2012 was appropriated by U.S. Congress and is authorized by Public Law
108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The
funding will provide assistance to build an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism for the selected
urban areas.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency coordination systems; unified
command; training; identification and
E, Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
Page 3 of 10
F. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy,
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health,
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
I. Submitting required reports.
Page 4 of 10
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A, Providing an administrative department, which shall be the main liaison and partner
with the City of Miami Fire-Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub-grantees must abide by the grant requirements
including budget authorizations, required accounting and reporting expenditures,
proper use of funds, and tracking of assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASi Grant Program 2012 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health,
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. Complying with the requirements or statutory objectives of federal law.
Page 5 or 10
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application,
J. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a municipality, state agency or subdivision of the State of
Florida to be sued by third parties in any manner arising out of this Agreement or
any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
Page 6 of NUMPAGE.S 10
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization-wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A-133.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2012 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 15 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page 7 of NUMPAGES 10
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party at the address furnished by the parties to one another to receive
notices under this agreement or if no address is specified, to the address of the
parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
E. This Agreement will.end on April 30, 2014, unless otherwise extended, by a written
amendment duly approved and executed prior to April 30", 2014, at which time the
parties may agree to renew the association. Renewal will be based on evaluation
of the Sponsoring Agency's ability to conform to applicable program requirements,
laws and procedures, training and equipment standards as prescribed by the grant.
Page 8 of NUMPAGES 10
PARTICIPATING AGENCY
"Monroe County"
ST: AMY HEAVILIN, Clerk
S ti
r x �W "Wi�M1
TITLE:
k Deputy Cleric Syria J. Murphy, Mayor
�Wqus.v '.rnw
NAME: TITLE:
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
V AP AS ..i�. FO
NTHIA I.... i AL ,....�__�...,
ASSIST'- T (JUNTYATTORNIEY
v
Page 10 of MIMPAGES 10
SPONSORING AGENCY
ATTEST: THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
............
.........................-.1'........................ .. ........
..................................I .............. .......... ................ (.
I I�.. '.. .. ........................................
.......................... ...........i�..........!!�t -13",
Todd lannon i '- n Martine4 P.E.City
M�
City Clerk Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
.......... ............ .......... .... .......0...............
Vict ria Mo ndez
Calvin El s, Director
City Attorney Department of kisk Management
t� f° � � m
o
T _
� ° as CAE ° -MCL
d�
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3500 Pan Ametican Drive
Miami,FL 33133
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Mat
ter Report
Resolution -43-0320
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File ID : 13-00907 Enactment Date: 9/12/13
Version- 1 Controlling Office of the City Status,, Passed
Body: Clerk
Title: A RESOLUTION OF THE MIAMI CrN COMMISSION,VvrM A A T(S),ESTABLISHING A
NEW SPECIAL REVENUE PROJECTENTITLED:"URBAN AREA SECURITY INITIATIVE("UASI'°)
GRANT PROGRAM FISCAL YEAR 2012-%AND APPROPRIATING FUNDS FOR THE OPERATION OF
SAME,IN THE AMOUNT OF$5,239,265,CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY,DIRECTLY STATE OF FLORIDA D SION OF
EMERGENCY AG ;AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT
AWARD AND TO EXECUTE THE FEDERALLY-FUNDED FEDERALLY-FUNDED SUBGRANT AGREEMENT,IN
SUBSTANTIALLY THE ATTACHED FORM, ANY NECESSARY DOCUMENTS IN ORDER TO
IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD;AUTHORIZING THE CITY MANAGER
TO EXTEND SAID UASI GRANT PROGRAM FISCAL YEAR 2012 AS NECESSARY AND TO EXECUTE
ANY OTTIER RELATED MODIFICATIONS, MEN OR EXTENSIONS ON ALL MATTERS
EXCEPT THOSE DEALING WITH FUNDING CHANGES;AUTHORIZING THE MENDITURE OF
FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES;FURTHER AUTHORIZING E CITY
MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS,IN SUBSTANTIALLY THE ATTACHED
F (S),WITH ITS CONTIGUOUS PARTNERS,STATED HEREIN,SETTING FORTH THE P T1ES'
RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI
PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OFFIRE-RESCUE,
CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
Reference, Introduced: 8/l/13
Name: Establishing Revenue-UASI FY'12
Requester., Department of Cost: Final Action: 9/12113
Fire-Rescue
Notes*
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Sections:
Indexes:
Attachments: 13-00907 Legislation.pdf,13-00907 Summary Fonn.pdf,13-00907 Exhibit 1.pdf
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ActionHistory
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Ver. Acting Body Date Action -mmmmmmmmmmmmmm mmmmmmm.Sent Tommmmmmmm.... mmmm...... mmmmmmmm Due-Date -' Returnedm mm exult
City of Mismi Page I Printed on 9lMV2013
Office of the City 8/26113 Reviewed and
Attorney Approved
1 City Commission 9/12/13 ADOPTED 1
A motion was made by Michelle Spence-Jones,seconded by Francis Suarez,that this matter be ADOPTED.The
motion caned by the following vote:
Aye:4-Wifredo(Willy)Crort,Marc David Sarnoff,Frank Carollo and Michelle Spence-Jones
Absent 1-Francis Suarez
1 Office of the Mayor 9/18/13 Signed by the Mayor Office of the City
Clerk
1 Office of the City Clerk 9/18/13 Signed and Attested by
City Clerk
City of Miami Page 2 Printed on 9/26/2013
City of 111'! city Hall
lG�,.• �` 3500 Pan American Drive
` f Miami,FL 33133
.® +� www.miamigov.com
I PPq
Text Re Repart
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File I : 13-GO907 Type: ResolutionStatus: Passed
Enactment N. -13-0328 Enactment ate: 9/12113
Version: I Introduced. 8/1/13 Controlling : Office of the City
Clerk
A RESOLUTION OF THE MIA.MI CITY COMMISSION,WITH ATTACHMENTS),
ESTABLISHING SPECIAL PROJECT ENTITLED. "
INITIATIVE("UASI"}GRANT PROGRAM FISCAL 12",AND APPROPRIATING
FOR THE OPERATIONSAME, F 5, ,265,CONSISTING OF A GRANT
FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY,DIRECTLYTHE
STATE OF FLORIDAI SIN OF EMERGENCY MANAGEMENT;AUTHORIZING THE CITY
MANAGERTO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE FEDERALLY-FUNDED
AGREEMENT,SUBGRANT SUBSTANTIALLY E ATTACHED FORM,AND ANY
NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT ACCEPTANCE
AWARD; CITY MANAGER TO EXTEND SAID UASI GRANT PROGRAM
FISCAL YEAR 212 AS NECESSARY AND TO EXECUTE ANY OTHER RELATED
MODIFICATIONS,AMENDMENTS OR EXTENSIONS ON ALL MATTERS EXCEPT THOSE
DEALING WITH CHANGES;AUTHORIZING TEXPENDITURE F FUNDS T
VARIOUS GOVERNMENTALA SI AE FOR HOMELANDSECURITY EXPENSE
PURSUANT TO THE UASI GRANT GUIDELINES;FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS, SUBSTANTIALLY
ATTACHED ( ),WITH ITS CONTIGUOUS ,STATED HEREIN, SETTING
FORTH THE PARTIETRESPONSIBILITIESCONNECTION WITH
SUPPORT F THE UASI PROJECT ADMINISTERED BY THE CITYF MIAMI DEPARTMENT
F FIRE-RESCUE,C E SAID PROJECT BEINGSE .
WHEREAS,the United States Depamnent of Homeland Security("USDHS"),is authorized by the Emergency WartiTnc
Supplemental Appropriations Act 2003,to provide funds to states for subsequent distribution to selected urban areas to
address the unique equipment,training,planning,exercise and operational needs for large urban areas,and to assist them in
building an enhanced d sustainable capacity to prevent,respond to,and recover from fteats or acts orterrorism; d
the USDS,through the State of Florida Division of Emergency Management("FDE "),has sub-panted
an Urban Area Security Initiative("UASI")Grant Project Fiscal Year 2012 to the City of Miami("City")in the amount of
$5,239,265;and
the City's Department of Fire-Rescue will use said fands to continue to address the unique equipment,
training,planning,ex be and operational needs of the City and its contiguous partners and to continue building an
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it
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and
incorporated as fully set forth in this Section.
Section 2. The fallowing new Special Revenue Fund is established and resources are appropriated as described below:
FUND TITLE; Urban Area Security Initiative Grant Program $3,239,265
Fiscal Year 2012
RESOURCES: Department of Homeland Security directly to
the State of Florida Division of Emergency
Management
APPROPRIATIONS: S5,239,265
Section 3. The City Manager is authorized (1) to accept said grant award and to execute the Federally-Funded Subgrant
Agreement,in substantially the attached form,and any necessary documents in order to implement the acceptance of said
grant award.
Section 4. The City Manger is authorized{1}to extend said UASI Grant Program Fiscal Year 2012 grant awards as necessary
and to execute any other related modifications,amendments or extensions on all matters except those dealing with funding
changes,in connection with the development and support of the UASI projects administered by the City's Department of
Fire-Rescue,as an UASI Sponsoring Agency,contingent upon the funding of the UASI projects being secured in the form
of grants from the Federal Department through the FDEM.
Section 5. The City Manager is further authorized (1}to execute MOA's,in substantially attached form(s),with its
contiguous partners,Broward County,Broward County Sheriff's Office,the City of Coral Gables,the City of Coral Springs,
the City of Fort Lauderdale,the City of Hialeah,the City of Hollywood,the City of Miami Beach,the City of Miami Gardens,
the City of Miramar,the City of Pembroke Pines,the City of Sunrise,Miami-Dade County,Monroe County,Palm Beach
County,Palm Beach County SherifPs Office,and the Village of Key Biscayne,for the purpose of setting forth the parties'
responsibilities in connection with the development and support of the UASI Grant Program Fiscal Year 2012 administered
by the City's Department of Fire-Rescue,an UASI sponsoring agency,contingent upon funding of said project being
secured.
Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.(2)
City ofMiami Page 2 Printed on 9n6Q013