Item L3 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Division.
Bulk Item: Yes X No Department:Grants
Staff Contact Person/Phone#: Tamara�nNmr /292-7D92
,�GENDA ITEM WORDING:
Rescission of Amendment#0002 approved at October 16, 2013 BOCC meeting, and approval of revised
Amendment#0002 to DCF Criminal Justice Mental Health and Substance Abuse Reinvestment Grant/ MOU for
the"Third Ymor".
ITEM BACKGROUND:
|n October 301O. Amendment#O002 was approved by the BC]CC. |n December prior tn final execution bythe
DCF Secretary, DCF advised that a revision was necessary to provide a revised budget and a budget extension
request.
|n September 3O18. Amendment#DOO2 was approved by the BOCC. Shortly after the BOCC meeting, DCF
advised that a revision was necessary because there would be a new signatory.
In March of 2013 Department of Children and Families approved the third year funding of the Mental Health and
Substance Abuse Reinvestment Grant in the amount of$249,980.28 bringing direct funding totai for all three
years to$U15.261.43. DCF is now requesting the Mayor's signature on the third year Memorandum of
Understanding.
In February 2012 Department of Children and Families approved the second year funding of the Mental Health
and Substance Abuse Reinvestment Grant. OCFis now requesting the Mayor's signature on the second year
Memorandum ofUnderstanding.
C)n April 22. 20i1. ayW(]U was executed between OCF and Monroe County. On April 2S. 2O11. the Monroe
County Sheriff s Office was advised by DCF that it should apply for 100% of the first year's funds in advance,
due tn the possibility that said funds may not bo available after June 3O. 2O11. A separate form requires the
Mayors signature in order to obtain the advance funds.
In February 2011 a request was submitted to the BOCC to(1)Approval to execute Memorandum of
Understanding #LHZ237 between the State of Florida, Department of Children and Families and Monroe County
in order to accept a three-year Implementation Grant in the amount of$749,469.00, and (2)approval of
Memorandum of Understanding between the Monroe County Sheriffs Office and County regarding the
Implementation Grant.
In September 2010, the BOCC approved the Sheriff s request to submit an application for the Implementation
Grant. Onpr about January 12. 2O11. the Sheriff was notified that the State had awarded the grant. This
Implementation Grant will help the Sheriffs Office bo provide alternatives to detention for offenders who are
mentally ill and/or have substance abuse problems.
PREVIOUS RELEVANT BOCC ACTION:
See above.
CONTRACT/AGREEMENT CHANGES: The only two changes in the document vis-6-vis the version of
Amendment#0002 approved at the October's BOCC meeting are: the revised budget as requested by DCF,
and a request for an extension for the third and final year of the grant(April 1, 2013—June 30, 2014).
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: t nd
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT
Contract with: Monroe County Sheriff Effective Date: April 22, 2011
Expiration Date: 3 Year Grant
Contract PurposelDescription: Criminal Justice Mental Health and Substance Abuse Reinvestment
Grant MOU for the third year.
Contract Manager: Tamara Snider -702 Monroe County Sheriff's Office
(Name) ( t.) (Department)
for etin on Februar 1 14 A endsDeadline: Februarx 4, 2014
CONTRACT COSTS
Total Dollar Value of Contract: $615,094.14 Current Year Portion: $0.00 (starts next FY)
Budgeted?Yes X No Account Codes: _XXXXXX
Grant: $615,094.14 for 3 years = I"Year=$249,823.00/2ntl Year= 114,952.88+495.26 =
$115,448.14/3`d Year= $249,143.42 +679.58 =$249,823.00/Grant Total for 3 Years$615,094.14
t
County Match: $0.00
NOTE: The In-Kind Match of$843,174.96 for all 3 years of the grant, will be provided by Lower Keys
Medical Center, 16th Judicial Circuit Drug Court/Court Administration, Florida Keys Outreach Coalition,
Institute of Criminal Justice (CIT Training), and the Monroe County Sheriff Office. In addition, the
Sheriffs Office is providing a cash match of 10%per cent per year($25,000 in Year 3).
ADDITIONAL COSTS: $0.00
Estimated Ongoing Costs: $0.00
CONTRACT REVIEW
Changes Date Out
Needed ,,,1 Fewer
h' d
Division Director "2 ......... w, Yes❑ No®m.,,,.
Risk Management ... YesO R� I No
� I
I
OMB/Pure asing ) Yes o .i� °; .v..
L .................
County Attorney I I Yes o W �I
Comments:
..................................
OMB Form Revise / 1/9 2
INDIRECT :® : Yes X No
DIFFERENTIAL OF LOCALPREFERENCE: n/a
COST TO COUNTY: 0.00
In-Kind Match Ex lanation:
*Lower Keys Medical Center-$250,000 per year for Medical Services (x 3 years =$750,000.00)
*Institute of Criminal Justice— FKCC -$4,200.00 per year for CIT Training Space (x 3 years=$12,600.00
*16t"Judicial Circuit Drug -$5,936.32 per year for Counseling & Drug Testing (x 3 years =$17,808.96).
*Florida Keys Outreach Coalition, Inc. -$4,704 per year for Transitional Housing and supportive services 9 x 3
years =$14,112.00).
*Monroe County Sheriffs Office-$16,218.00 per year for grant administration/staff assistance, office space,
supplies, air cards, computer equipment(i.e. laptop, monitors, docking station, desk top computer/hard drive,
etc.), printer, vehicle usage, etc. (x 3 years = $48,654.00).
Cash Match Explanation:
*Monroe County Sheriff s Office (Year 1 $249,823.00 = $25,0001 Year 2 $114,952.88 =$11,500 1 Year 3
$249,143.42 =$25,000
Sheriffs estimated total cash match: $61,500.00 (to be used for purchase of additional services).
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH_ =Year 345 299.18 includes rollover of
funds from the 2nd year of the rant&accrued interest throw h 11/30/2012
APPROVED BY: County Atty W Q ur acing Risk Managemento�"
DOCUMENTATION: included X Not Required_
DISPOSITION:............................................................ ........................................ ............................................. AGENDA ITEM#
LHZ37 Amendment#0002
January 6,2014
THIS AMENDMENT, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as the "Department," and Monroe County Board of County
Commission hereinafter referred to as the "County," amends Memorandum of
Understanding (MOU)#LHZ37.
Amendment Number 0001, effective 10129112, reduced funding, added reporting requirements,
added a liability responsibility, updated the Procurement/Program Manager for the Department,
and added the County's responsibility to return any unmatched grant funds, any unused
advanced grant funds and any unapplied accrued interest.
This amendment corrects the total award amount of the MOU, updates the County Grant
Manager and the Department's Procurement/Program Manager, extends the MOU end date to
June 30, 2014, and modifies the line item budget and budget narrative because of the
redistribution of funds.
1. Page 2, MOU, first paragraph, is hereby amended to read:
NOW, THEREFORE, the Department hereby awards the sum of
$615,094.14 to the County over three years with $249,823.00 of that total
grant amount being awarded beginning with state fiscal year 2010-2011
under the following terms and conditions:
2. Page 4, MOU, Item 19, is hereby amended to read:
19. This Grant Memorandum of Understanding shall be effective on the date signed by both
parties. It shall end at midnight, Eastern time, on June 30, 2014.
3. Page 5, MOU, Item 24.b), the first paragraph, is hereby amended to read:
b) The name, address, telephone number, and email address of the Grant Manager
for the County under this Grant Memorandum of Understanding is:
Laura del-oach-Hartle
Sr.Administrator Grants & Special Projects Monroe County BOCC
1100 Simonton Street
Key West, Florida 33040
Phone: 305.292.4482
Email: deloachhartle-laura ,.,monroecounty-fl.q�ov
4. Page 5, MOU, Item 24.c), is hereby amended to read:
c) The name, address, telephone number, and email address of the Procurement/Program
Manager for the Department of Children and Families under this Grant Memorandum of
Understanding is:
Gloria C. Henderson, MPA
Substance Abuse and Mental Health
Florida Department of Children and Families
1317 Winewood Boulevard, Building 6, Room 281
Tallahassee, Florida 32399-0700
p
LHZ37 Amendment#0002
January 6,2014
Phone: (850) 714-4295
Email. Gloria_C_Henderson@dcf.state.fl.us
5. Page 8, Attachment 1, Criminal Justice, Mental Health and Substance Abuse Reinvestment
Grant Cover Page For Implementation Grant, dated August 1, 2012, is hereby deleted in its
entirety and Page 8, Attachment I, Criminal Justice, Mental Health and Substance Abuse
Reinvestment Grant Cover Page For Implementation Grant, dated January 6, 2014, is
inserted in lieu thereof and attached hereto_
6. Pages 19 through 23, Attachment I, Budget Summary and Budget Detail Narrative, dated
August 1, 2012, are hereby deleted in their entirety and Pages 19 through 24, Budget
Summary and Budget Detail Narrative, dated January 6, 2014, are inserted in lieu thereof
and attached hereto.
7. Pages 24 through 149 are hereby renumbered as pages 25 through 150.
8. Page 35, Attachment I, Match Collection Summary Report, dated August 1, 2012, is hereby
deleted in its entirety, and Page 36, Match Collection Summary Report, dated January 6,
2014, is inserted in lieu thereof and attached hereto.
This amendment shall begin on January 6, 2014, or the date on which the amendment has
been signed by both parties, whichever is later.
All provisions in the MOU and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
1N WITNESS THEREOF, the parties hereto have caused this ten (10) page amendment to be
executed by their officials thereunto duly authorized.
PROVIDER: STATIC OF FLORIDA
MONROE COUNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND
COMMISSIONERS FAMILIES
SIGNED SIGNED
NAME: ................... NAME: Hayden J. Mathieson
TITLE: ........................... TITLE: Director for Substance Abuse and
Mental Health
DATE.® .......................... DATE:
FEDERAL ID NUMBER: 19-6000749
MONROE COUNTY Y ATTORNEY
® 1:
J;YVNT��A h, ALL ... . .....
2
ASSISTANT CO TY TT Y
LHZ37 Amendment#0002
January 6,2014
ATFACHMENT I MOVO LHZ23
Crkuinal Juwm,Mental MOM and Substance Abuse R*IX,,V&IFIWPL Grant
Covor PAVFor IDWkMeWatift Ckiln(
q ft Irorm 9 4N<ifwlq
.,F.
... o .... ..........................
...................... .........................
................ ffairwa, ........................
Mdress I I MU Sli I a D"44"T"US'llmlel
........................
Aftem Une 2-., .............
......................
Kfy'W"t .............
*rotrut
.......... n .��IoTf 1-11"
Fax,
OMM
. .........
tv Shorift-s
.... ... ............ 5 o leg*Riml
fdoslline 2: ........................
...............
......................
3U-2 .........
Tow-ELMAjog r;.
IW"_PmjrvP Citi's t(kid-mourim bi 1'Amll)! ..............
(Iprwted),,
......................
..........
Tkir.- ............. ..........
D&ATrnbgr 19 2 01.3
8
LHZ37 Amendment#0002
January 6,2014
&kdARMIRM
A.—Personneh I1 l 1M-0.00
B.Fringe Benefits: $36 212.00
C._Travel., $28,584.00
P--Equipmtrit.
E. Supplies: $6,693.1 9
E—construction:
Q.Trainers/Consul—tants/Contractual: 1160&50.00
K Of—her. 1160.00
d 53-45 � 3 d e �do�fl�over b�ala bear of of�$95476�-18
Per�ro ear on R e fro
0'a'Direct Costs
3r ear®
'99 8 r
I of I s
merest t ru I ®3
9
-30-12 of$679.58
1 s Year 3 Advanced Fund n S24;'143.42 Accrued Merest thru 11 1c2�of$5 .58
Total Direct Funding for 3 Years-. $249 823 00 for Is'Year+114 952.88+495.26=$115 448 14 for 2"Year+
1,—In-Kind Match:
L Cash—Match:
Munroe County Sheriffs Office will provide 10%cash match per year
Year 1 $249,823.00=$25,000
Year 2$114,952.8 8=V 1,500
Year 3$249,143.42=$25,000
Estimated total cash match.$61,500(to be used for additional allowable expenses),
Total Project Amount: $1,519,769.10
19
LHZ37 Amendment#0002
January 6,2014
4 -- --------...........................................................- -- --------------------------i d gr
.....................................................
1-
......
............ ..................................e sonnet .................... ..................... L 11.1-0
0()
Project Director(1) $75,000
Reentry Coordinator(1) $36,900
The Project Director will devote 100%effort to the project,representing$60,000 in annual
salary. The Project Director will provide executive oversight,responsible for administration
and evaluation of program and supervision of project staff. The Project Director will have a
Master's Degree in a clinical area, extensive experience in the Administration of Mental
Health,Substance Abuse and CO-Occurring Disorders Treatment Programs and experience
with the criminal justice population. Increased due to grant extension of 3 months.
The Reentry Coordinator will devote 100%effort to the project,representing$45,000 in
annual salary. The Reentry Coordinator will be required to have 5 years of experience with
the criminal justice/substance abuse&mental health population. The Reentry Coordinator
will provide screening,assessment,transition planning to support community reintegration,
coordination with the criminal justice system,and case coordination with community
agencies, The Reentry Coordinator will also assist the client in obtaining housing,
employment, income and support entitlements. Decreased due to resignation notice effective
12-29-13.
Note:Cost of Living: The salaries established for these positions take into account the
remoteness and extreme high cost of living in the Florida Keys. The Price Level Index is
109.63, while the Florida State Average is 100, making it the most expensive place in the
State of Florida to live. In addition, Monroe County ranks first among the State's counties in
the cost of housing and health care,and third in the cost of food and beverages.
....................................... m3 I
L2,12
I...........
Total Fringe Benefits(FICA=7.65%/Retirement=6.95%/W.C. =/I 00x.27xl.30)These
are standard fringe benefits for Project personnel including: FICA,Retirement,Life
Insurance,Health Insurance,Worker's Compensation, Statutory Liability, and Professional
Liability.
Project Director $23,350
Reentry Coordinator $12,862
These figures were adjusted to the salary figures above.
............ .......................................----—------- ........----........ ..................... ..........................---
20
LIM7 Amendment#0002
January 6,2014
_............................................................................I..........._............................
............................................. ........................................................................................................................................................................_....................... .....................m ! . .
1.1�
I. Staff Direct Expenses:
*Travel is required for the Project Staffin order to provide services to clients in the community,as well as
visit other community service providers,criminal justice agencies and court systems throughout the Keys
and the State of Florida,attend required meetings and/or conferences. It is anticipated that staff will travel
approximately 400 miles per month at a rate of$.445 x 12 months
$2,136
*Florida CIT Coalition Meetings/Travel/Per Diem/Lodging for Staff@ 2 per year
Estimated lodging$200 x 2=$400
Estimated perdiem$150 x 2=$300
Estimated mileage$350 x 2=$700 $700 per trip=$1,400
*Travel to Training/Conferences(i.e.,FADAA,CIT International,FAMFT,etc)
Estimated lodging$1,800
Estimated per diem$650
Estimated mileage/flights$1,800 $4,250
SUB TOTAL FOR STAFF DIRECT EXPENSES: $7,786
2.Evaluator CIT Trainer and/or Consultants irect E enses:
i
Travel for one Evaluator: $1,120
Estimated lodging$600 based on$300 per night
Estimated per diem$141 based on$47 per day
Estimated mileage/flights$379 based on$.445 per mile or current airline rate
*CIT Travel for 1 CIT Trainer and 2 CIT Consultants for 10 projected training events to include 2 Train the
Trainer Classes,2 Communications Classes,4 CIT Classes, I CIT Baker Act Class and III Command
Overview/Train the Trainer $19,678
Estimated lodging$12,160 based on$300 per night
Estimated per diem$2,767 based on$47 per day
Estimated mileagelflights$4,751 based on$.445 per mile or current airline rate
SUB 0 Pv.L Ukiriz�,U TAN"I S Wt ECT EXPENSES:
$20,798
D.Equipment :::
21
L Z37 Amendment#0002
January 6,2014
......................... .......................................................................
IfirS: locaIs IB ul:il�s cf,:)S ..........._.............. .. .,.
c,
::..�............................................ a ................ ..:....................................................... 6�.6 :: .iL
Operating Supplies:
*Two cell phones,including monthly service $2,040.00 per year
*Supplies(paper,notepads,staplers,hole punches,tape,tape dispensers,pens,pencils,graduation pins,
notebooks,CIT Supplies,etc. $3,393.65 per year
*Printing/Copies $250.00 per year
*Postage to mail correspondence $50.00 per year
*Reentry and community education/resource materials/supplies/etc$959.53 per year
", Ir°W::�DWHiVNq:Pb:1191'91
,. u ��ir� ulta lrit�lr'on'bliactual.
�.. ........................... ...................._':
.....
1. Total Contractual Adult Treatment Services with Daniela Menardi,LCSW,CAP
*For individuaVfamily sessions at$100/hour,group sessions at$20/hour and/or EMDR sessions at
$150/hour-see"note"regarding breakdown of the total for a]I Sessions #$45,060) plus extension
request {$23,930) = $68 990
Increased due to 3 additional months of services
*Additional individual/group treatment services/clinical consultation = $15,000
NOTE: TOTAL$83,990
Treatment Program rates reflected from first year's budget and continued in 3rd year amendment-$45,060:
48 clients each receiving 16 group sessions @$201session=$320 x 48=$15,360
48 clients each receiving 4 individual sessions @$100 each=$400 x 48=$19,200
70 EMDR sessions @$150/session=$10,500
Therefore$15,360+$19,200+$10,500= $45,060
Added for Extension Request: $23,930
Estimated 12 clients each receiving 16 group sessions @$20/session=$320 x 12=$3,840
And 12 clients each receiving 16 individual sessions a $100 each�$1,600 x 12=$19,200
And 6 EMDR sessions @$15o/session=$900
Therefore$3,840=$19,200 +$900=$23,940
"Only$23,930 is being charged to the Grant"
Third year amendment(added in additional services)_ $I5 000
Additional individuaVgroup therapy services/therapist clinical consultation
*Estimated 211 ours for therapist clinical consultation services @$75/hour=$1,500
*Includes estimated 119 additional individual sessions @$1001hour=$11,900.This was to allow the 48
clients previously budgeted only for 4 individual sessions over the 16 week treatment program to now have
individual sessions each week.Number adapted for third year budget as already in the third year awaiting
bud getapproVal,
*Includes estimated for 10 clients each receiving an additional 8 group session a $20/session=$1,600.
*This extends the 16 week program to 24 weeks as we have had increased number of co-occurring individuals
who have had multiple issues including medications/hospitalization/therapeutic issues,etc and have needed
additional program time.
$45,060+$23,930+$15,000=$83,990
22
LHZ37 Amendment 40002
January 6,2014
2. CIT Trainer/Consultant Fee @ __...�.,.,----------3 __. �.ss �,.. .x, m .....
CIT Trainer flDlweek x 3 training sessions— $6,000
Fee @$800/day x 18 day sessions= $14,400
CIT Trainer Fee @$4,000/week x I training session= $4,000
CIT Trainer/Consultant Training preparation,conference calls,reports,technical assistance,
consultation @$75/hour x 44 hours=$3,300
3. Total Evaluation Services: TOTAL=$27,700
*Evaluator Contract with Clare S Shaw, MA(LM Family,LLQ $12,500
Increased due to 3 additional months on contract
*Evaluator Supplies $300
*Incentives:Clients who complete the 6 month data follow-up will be given
$20 gift certificates as an incentive for completion$20 x 48 clients= $960
TOTAL=$13,760
4. Adult Treatment Enhanced Services: TOTAL=$34,600
*Financial Assistance for Transitional Housing Facilities to include housing fee, drug
testing,medications,transportation,etc.
Transitional housing to include:
- Initial housing fee of$100/week up to$400 per client x 48 clients
Up to$100 per client to cover transport costs to appointments and/or
identification documents,etc.
o $500 x 48 clients= $24,000
Medications up to$200 per client x 35 clients= $7,000
Drug testing up to$120 per client x 30 clients= $3,600
V 1..odl[p
Registration Fees for Grant Training/Conferences/Courses and CEU's $1,000
i.e.,FADAA, CIT Int'L,FAMFT, DLCAS,etc,
Renewal Professional Licenses/Certifications $660
i.e.,CAP, CMHP, ICARC, CCS, LCAS,LMFT, LPC,etc.
Agency Membership Fees $200
i.e., FADAA,etc.
Above expenses approved previously per budget amendments. Project Director's position requires
Masters Degree and Professional Licenses which must be maintained.
23
LHZ37 Amendment#0002
January 6,2014
Total Direct.. earorsbalance from Year 2 of
., 95.47&18 1ulwusrest thru '11-30-12 of
,$679.58
'.Tot.aJ Direct Fun dimo,for 3 Years., $249 823.00 for Im'Year+114 95.2.88+495.26=$1.15 448.14.foir
2 Year+249 143 42+679.58:=$249 823.00 for,3 aU=—_S6l5.094j4
L In-Kind:
................... ........... $281 058.32
..........
-Lower Keys Medical Center-$2 50,000 per year for Medical Services
(x 3 years=$750,000.00).
-institute of Criminal Justice—FKCC-$4,200,00 per year for CIT Training Space
(x 3 years=$12,600.00).
-1 0Judicial Circuit Drug Court-$5,936.32 per year for Counseling&Drug Testing
(x 3 years=$17,808.96).
-Florida Keys Outreach Coalition,Inc.-$4,704 per year for Transitional Housing and supportive services
(x 3 years=$14,112.00).
-Monroe County Sheriff's Office-$16,218.00 per year for grant administration/staff assistance,office
space,supplies,air cards,computer equipment(i.e.laptop,monitors,docking station,desk top
computer/hard drive,etc.),printer,vehicle usage,etc.
(x 3 years=$48,654,00).
Subtotal
J. Cash Match
Monroe County Sheriff's Office will provide 10%cash match per year—
Year 1 $249,923.00=$25,000
Year 2$114,952.88=$11,500
Year 3 $249,143.42=$25,000
Estimated total cash match:$61,500.00(to be used for additional allowable expenses).
Total Project Amount $1,519,769.10
Year I Expenses $100,516.49
Year 2 Expenses $169,278,47
Year 3 Budget $345,299,18
3 Years Match $843,174.96 (in kind)
3 Years Cash Match $61,500,00
...................................................................................................
24
LHZ37 Amendment#0002
January 6,2014
MATCH COLLECTION SUMMARY REPORT
ATE: December 19, 2013
County: Monroe
Type of Grant: Reinvestment Implementation Grant
Match Requirement Percentage: 100°%
Total Match Required for the Grant: ,674. for v,ar
Match Reported this Period:
Cash: $61,500.00
In-Kind: $843,174.96
Total: — $904,674.96
Comments:
Cash_Match:
Monroe County Sheriffs Office will provide 10%cash match per year-.
Year 1 $249,823,00=$25,000
Year 2 $114,952.88=$11,500
Year3 $249,143.42 =$25,000
Estimated total cash match: $61,500(to be used for additional allowable expenses)
In-Kind:
3 Years Match: $281,058.32 per year x 3 years=$843,174.96
36